Duxbury Braille Duxbury Braille Translation SoftwareTranslation Software

Gaeir (rhymes with “fire”) DietrichGaeir (rhymes with “fire”) DietrichDirectorDirectorHigh Tech Center Training Unit of the High Tech Center Training Unit of the California Community CollegesCalifornia Community Colleges

Software SpecificsSoftware Specifics

Duxbury 10.7Duxbury 10.7 http://www.duxburysystems.com/http://www.duxburysystems.com/ During install load the Word templateDuring install load the Word template

– Nice information in help on using itNice information in help on using it

Best news: We now have undo!!!! We Best news: We now have undo!!!! We can do math in Word with MathType!can do math in Word with MathType!

Designed to Accept Designed to Accept WordWord Use Word paragraph stylesUse Word paragraph styles

– Normal, Body TextNormal, Body Text– Headings One, Two, ThreeHeadings One, Two, Three– List, Bulleted List, Numbered ListList, Bulleted List, Numbered List– Index levels one-nineIndex levels one-nine

Can also use attribute stylesCan also use attribute styles– Strong (for bold)Strong (for bold)– Emphasis (for italic)Emphasis (for italic)

With TemplateWith Template

Preset styles forPreset styles for– Foreign languagesForeign languages– Computer Braille Code (CBC)Computer Braille Code (CBC)– Stairstep indentsStairstep indents– HeadingsHeadings

Also, styles based on Braille Also, styles based on Braille indentsindents

Transcriber SpeakTranscriber Speak

Standard Braille pageStandard Braille page– 40 cells40 cells– 25 lines25 lines

FormatsFormats– Begin in a particular cellBegin in a particular cell– Runovers (i.e., following lines) go in Runovers (i.e., following lines) go in

particular cellsparticular cells Might begin in cell 3 with runovers in cell 1Might begin in cell 3 with runovers in cell 1

Attaching the Attaching the TemplateTemplate With the Braille template installedWith the Braille template installed

– Open the Word docOpen the Word doc– Go to the Tools menuGo to the Tools menu– Select Templates and Add inSelect Templates and Add in– Check the update boxCheck the update box– Browse to the BANA* templateBrowse to the BANA* template

* Braille Authority of North America* Braille Authority of North America

– Select AttachSelect Attach

Attaching BANA Attaching BANA TemplateTemplate

When to Use the When to Use the TemplateTemplate For complex formattingFor complex formatting For foreign languageFor foreign language For computer codeFor computer code To see how the document will To see how the document will

look in Braillelook in Braille

When Not to UseWhen Not to Use

Do not use the template when Do not use the template when you have a lot of tablesyou have a lot of tables

Duxbury will automatically create Duxbury will automatically create a stair-step indenta stair-step indent– The template requires that you The template requires that you

apply the stair-step stylesapply the stair-step styles

Taming WordTaming Word

Hardest part is knowing what Hardest part is knowing what Word is up to…Word is up to…

Go to Tools menu > Autocorrect Go to Tools menu > Autocorrect OptionsOptions

Autoformat As You Autoformat As You TypeType

NoteNote

Autoformat as you type is Autoformat as you type is automatic.automatic.

Autoformat is manual.Autoformat is manual. Go figure…Go figure…

SettingsSettings

We now want We now want – ““smart quotes” okaysmart quotes” okay– Em dashes and en dashes okayEm dashes and en dashes okay

We still do not wantWe still do not want– Superscripted ordinalsSuperscripted ordinals– Special characters (e.g., ©)Special characters (e.g., ©)– Ellipses characterEllipses character– Curly quote apostrophe at front of a wordCurly quote apostrophe at front of a word

Autoformating lists is your choiceAutoformating lists is your choice

Smart TagsSmart Tags

To completely disable “smart To completely disable “smart tags”tags”

Deselect under Tools > Deselect under Tools > Autocorrect Options > Smart TagsAutocorrect Options > Smart Tags

ANDAND Deselect under Tools > Options > Deselect under Tools > Options >

Edit > Cut and Paste OptionsEdit > Cut and Paste Options

Basic Smart TagsBasic Smart Tags

Cut and Paste Smart Cut and Paste Smart TagsTags

Format FilesFormat Files

Use stylesUse styles Unknown styles are brought Unknown styles are brought

through as “none”through as “none”– Flush left, no indentFlush left, no indent

Use search and replace (Ctrl + H) Use search and replace (Ctrl + H) to change publisher styles to to change publisher styles to standard stylesstandard styles

Handy Style ShortcutsHandy Style Shortcuts

Heading OneHeading One– Ctrl + Alt + 1Ctrl + Alt + 1

Heading TwoHeading Two– Ctrl + Alt + 2Ctrl + Alt + 2

Heading ThreeHeading Three– Ctrl + Alt + 3Ctrl + Alt + 3

Change caseChange case– Shift + F3Shift + F3

File Clean UpFile Clean Up

The good news is…there hardly is The good news is…there hardly is any!!any!!

Duxbury 10.7 can handle most Duxbury 10.7 can handle most Word formatsWord formats

The bad news is that what’s The bad news is that what’s needed is a bit tricky…needed is a bit tricky…

Opening ApostropheOpening Apostrophe

10.7 still confuses an opening 10.7 still confuses an opening apostrophe with a single quote when apostrophe with a single quote when curly quotes are usedcurly quotes are used– ‘‘tistis– ‘‘oo

You can turn off the smart quotes You can turn off the smart quotes entirely!entirely!– But you don’t have to: turn off just while But you don’t have to: turn off just while

searching; search for space apostrophesearching; search for space apostrophe

Fixing Opening Fixing Opening ApostrophesApostrophes Search for single quotes, but do not Search for single quotes, but do not

auto replaceauto replace Change to straight quoteChange to straight quote

– Select the apostropheSelect the apostrophe– RetypeRetype– Immediately Ctrl + Z if smart quotes Immediately Ctrl + Z if smart quotes

are turned onare turned on OR turn off “smart quotes” just during OR turn off “smart quotes” just during

search and replacesearch and replace

From ScratchFrom Scratch

If you are entering open If you are entering open apostrophes from scratchapostrophes from scratch– Use Ctrl+' then ' Use Ctrl+' then ' – You will get a curly quote going the You will get a curly quote going the

correct direction!correct direction!– Duxbury handles these correctly!Duxbury handles these correctly!

Selecting Text in WordSelecting Text in Word

Shift clickShift click– Click mouse once where selection Click mouse once where selection

beginsbegins– Move to end of selectionMove to end of selection– Hold down shift key and click mouse Hold down shift key and click mouse

onceonce Select a single wordSelect a single word

– Double click on wordDouble click on word– Use arrow keys with shift key downUse arrow keys with shift key down

Selecting ContinuedSelecting Continued

Select a paragraphSelect a paragraph– Triple clickTriple click

Select one lineSelect one line– With cursor at beginning of lineWith cursor at beginning of line

Hold down shift key and tap down arrow Hold down shift key and tap down arrow onceonce

Hold down shift key and tap end keyHold down shift key and tap end key

MovingMoving

Ctrl + down arrowCtrl + down arrow– Moves you to beginning of next Moves you to beginning of next

paragraphparagraph– Very handy for inserting “bullet” Very handy for inserting “bullet”

asterisksasterisks Ctrl + homeCtrl + home

– Moves to top of documentMoves to top of document Ctrl + endCtrl + end

– Moves to bottom of documentMoves to bottom of document

Auto Page NumberingAuto Page Numbering

Text on Word page must match Text on Word page must match bookbook

Use hard page breaksUse hard page breaks– Ctrl + EnterCtrl + Enter

Adjust margins or font sizes as Adjust margins or font sizes as necessarynecessary

Set Page NumbersSet Page Numbers

Insert > Page NumbersInsert > Page Numbers

Not page one?Not page one?

If the document does not begin If the document does not begin with Arabic number one (1)with Arabic number one (1)– Choose FormatChoose Format

Done in WordDone in Word

Formatting and clean up Formatting and clean up completecomplete

Save document Save document Close WordClose Word

– Important for running macroImportant for running macro Open DuxburyOpen Duxbury

Duxbury SettingsDuxbury Settings

Global > Word ImporterGlobal > Word Importer

Please NotePlease Note

If you are using the BANA If you are using the BANA template, do not select Duxbury’s template, do not select Duxbury’s courier to CBC setting. courier to CBC setting.

That will undo to template That will undo to template settings.settings.

Embosser SetupEmbosser Setup

Global > Embosser SetupGlobal > Embosser Setup

Two Embosser Two Embosser SettingsSettings For individual documents not For individual documents not

following defaultsfollowing defaults Document > Embosser SetupDocument > Embosser Setup

Opening File in DuxOpening File in Dux

File > OpenFile > Open Select templateSelect template

TemplatesTemplates

If using BANA template in Word, If using BANA template in Word, use BANA template in Duxuse BANA template in Dux– Includes textbook page numbersIncludes textbook page numbers

If not using Word templateIf not using Word template– Can use standard if no page Can use standard if no page

numbers needednumbers needed– Use textbook template for page Use textbook template for page

numbersnumbers– Can use textbook all the timeCan use textbook all the time

In DuxburyIn Duxbury

TranslateTranslate– Ctrl + TCtrl + T

EmbossEmboss– Ctrl + ECtrl + E

You’re done!You’re done!

BindingBinding

Standard Braille paper is 11 x 11.5 in.Standard Braille paper is 11 x 11.5 in. Buy it 19-hole punchedBuy it 19-hole punched Get a comb binding machineGet a comb binding machine Use Duxbury to create a title pageUse Duxbury to create a title page Can use Braille paper for front/back Can use Braille paper for front/back

covercover– For larger volumes, cut light poster board For larger volumes, cut light poster board

paper to sizepaper to size– Plastic covers available from APHPlastic covers available from APH

ReferencesReferences

BANA siteBANA site– www.brailleauthority.orgwww.brailleauthority.org– Great resource for formatting Great resource for formatting

questionsquestions High Tech Center Training Unit High Tech Center Training Unit

(manuals)(manuals)– www.htctu.netwww.htctu.net– Basic information on using DuxburyBasic information on using Duxbury

Braille SourcesBraille Sources

American Printing House (APH)American Printing House (APH)– www.aph.orgwww.aph.org

National Library Services (NLS)National Library Services (NLS)– Good source of Braille musicGood source of Braille music

Alternate Text Production Center Alternate Text Production Center (ATPC)(ATPC)– www.atpc.orgwww.atpc.org– Sells Braille outside CCCs—many Sells Braille outside CCCs—many

textbookstextbooks