Dunrobin Community Association Annual General Meeting Mar 11, 2015 AGM March 14, 2015 1

Dunrobin Community Dunrobin Community AssociationAssociation

Annual General MeetingAnnual General Meeting

Mar 11, 2015Mar 11, 2015

AGM March 14, 2015AGM March 14, 2015 11

AgendaAgenda President’s ReportPresident’s Report Treasure ReportTreasure Report Website – Internet UsageWebsite – Internet Usage Operational Programs Operational Programs

Hockey: Outdoor, Special NeedsHockey: Outdoor, Special Needs WC SoftballWC Softball Soccer for Kids with special needsSoccer for Kids with special needs Zumba YogaZumba Yoga Outdoor Rink, City Programs Outdoor Rink, City Programs

Ice Rink ReportIce Rink Report VolunteersVolunteers Canada DayCanada Day Nominations and ElectionsNominations and Elections

DCA Nominations and Reaffirmation of OfficersDCA Nominations and Reaffirmation of Officers


President’s ReportPresident’s Report DCA needs some major repairs – mainly DCA needs some major repairs – mainly

outsideoutside Could use some fine tuning with the round up Could use some fine tuning with the round up

of volunteersof volunteers Locks changes have caused some confusion. It Locks changes have caused some confusion. It

will get sortedwill get sorted The ball diamonds infields were refurbished in The ball diamonds infields were refurbished in

the spring of 2014. Sand was added to loosen the spring of 2014. Sand was added to loosen up the stone dust. Mixed results were reported up the stone dust. Mixed results were reported due to settling issues.due to settling issues.


President’s ReportPresident’s Report ActivitiesActivities

Clean up was done by Sport n Play, DCA Clean up was done by Sport n Play, DCA members –thank you!members –thank you!

West Carleton Fibre Guild continues to meet West Carleton Fibre Guild continues to meet once per month – Still going strong!once per month – Still going strong!

Yoga and Zumba continue to run – Very popular Yoga and Zumba continue to run – Very popular programs – without the trailer community center programs – without the trailer community center bookings were limited during the winterbookings were limited during the winter

Summer Camps - CitySummer Camps - City Sport N Play before and after school program Sport N Play before and after school program

continues to our largest tenentcontinues to our largest tenent

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Treasurer ReportTreasurer Report

A surplus was realized for 2014A surplus was realized for 2014 Canada Day and Ice Maintenance Canada Day and Ice Maintenance

continues to be the largest expense by farcontinues to be the largest expense by far The DCA Building Fund is growing and The DCA Building Fund is growing and

plans to make some much needed repairs plans to make some much needed repairs are moving forwardare moving forward

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Treasurer ReportTreasurer Report

AGM March 14, 2015AGM March 14, 2015 Slide Slide 66

Operational ProgramsOperational Programs


Outdoor HockeyOutdoor Hockey

40 kids - increase of 10!40 kids - increase of 10! 4 teams4 teams 5-7, 8-9 and 10-12, 13-15 year olds 5-7, 8-9 and 10-12, 13-15 year olds The coaches kept the kids involved and engaged The coaches kept the kids involved and engaged

even on the coldest evenings which were not missedeven on the coldest evenings which were not missed Many thanks to Carole Merritt for coordinating the Many thanks to Carole Merritt for coordinating the

outdoor hockey leagueoutdoor hockey league They plan on having pizza and medals to wrap things They plan on having pizza and medals to wrap things

upup


HockeyHockey

Outdoor Hockey for kids with special needs is Outdoor Hockey for kids with special needs is in it’s 4in it’s 4thth year year

20 children involved – up five from last year20 children involved – up five from last year Expecting to grow again next yearExpecting to grow again next year A trip to CTC for a skating party with A trip to CTC for a skating party with

Spartacus in March provided a fantastic finishSpartacus in March provided a fantastic finish We had many gracious volunteers to help out We had many gracious volunteers to help out

on the iceon the ice


West Carleton Softball West Carleton Softball AssociationAssociation

Dunrobin DivisionDunrobin Division


SoftballSoftball 49 players summer 201449 players summer 2014 3 teams 3 teams

T-Ball T-Ball MiteMite Atom Atom SquirtsSquirts

2 coaches 2 coaches Both diamond were busy Monday to Thursday evenings Both diamond were busy Monday to Thursday evenings Dunrobin was the host to the Atom Fun Day with 6 Dunrobin was the host to the Atom Fun Day with 6

teams in participationteams in participation Many, many thanks to Lori magically makes all this Many, many thanks to Lori magically makes all this

happen!happen!


SoftballSoftball WC league had 21 teams total WC league had 21 teams total

8 atoms, 7 Mites, 6 S/P Boys8 atoms, 7 Mites, 6 S/P Boys 12 games over the 6 week season12 games over the 6 week season

Each team played one home and one away Each team played one home and one away game each weekgame each week


Ice rink reportIce rink report Excellent ice last yearExcellent ice last year Very expensive but turn key – as long as Very expensive but turn key – as long as

we can afford it we will continue this waywe can afford it we will continue this way Fantastic year for skating. It’s still going!Fantastic year for skating. It’s still going! The community center paid for supervision The community center paid for supervision

this year – it has it’s pros and consthis year – it has it’s pros and cons

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Soccer for Kids With Special Soccer for Kids With Special NeedsNeeds

30 kids 6-13 year old30 kids 6-13 year old 5 coaches participated5 coaches participated Year ended with a BBQ n treats partyYear ended with a BBQ n treats party


Zumba and YogaZumba and Yoga

Zumba - new instructor Zumba - new instructor 42 participants – 1 volunteer – 1 paid 42 participants – 1 volunteer – 1 paid

instructorinstructor YogaYoga

62 participants – 1 volunteer – 1 paid62 participants – 1 volunteer – 1 paid


Canada DayCanada Day

Circus Delights was a fantastic showCircus Delights was a fantastic show The fireworks are becoming a The fireworks are becoming a

signature for Dunrobinsignature for Dunrobin Face painting, tattoos for kidsFace painting, tattoos for kids Bouncy Houses were backBouncy Houses were back Attendance was moderate this yearAttendance was moderate this year Heavenly Blue provided music for the Heavenly Blue provided music for the

festivalfestival


VolunteersVolunteers

Goals for Youth Volunteers:Goals for Youth Volunteers: · Raise visibility and community involvement· Raise visibility and community involvement · Provide job opportunity where referencing is possible· Provide job opportunity where referencing is possible · Introduce new social skills (for many kids) that are not · Introduce new social skills (for many kids) that are not

electronicelectronic · Create sense of pride for accomplishment (reducing · Create sense of pride for accomplishment (reducing

vandalism)vandalism) · Train the trainer is possible (improve self-esteem)· Train the trainer is possible (improve self-esteem) · Multiple possibilities where 40hr community service · Multiple possibilities where 40hr community service

commitment commitment can be obtained. can be obtained. · Bring new ideas for programs from the younger generation · Bring new ideas for programs from the younger generation

to the to the community centre community centre · Learn to cook/clean (for many)· Learn to cook/clean (for many)


Nominations - DirectorsNominations - Directors

Per by-laws, max number of directors Per by-laws, max number of directors (including executive)=11(including executive)=11

Per by-laws, max number of Per by-laws, max number of executives=4executives=4 2 year term for directors2 year term for directors 1 year term for executives1 year term for executives Must be a director first then can be Must be a director first then can be

affirmed as an executiveaffirmed as an executive


DCA Nomination and DCA Nomination and Reaffirmation of OfficersReaffirmation of Officers

Present Positions:Present Positions: President (Open)President (Open) Vice President (Greg Patacairk)Vice President (Greg Patacairk) Treasurer (Tracy Taffinder)Treasurer (Tracy Taffinder) Secretary (Open)Secretary (Open) Director (Duane Fowler)Director (Duane Fowler) Director (Lori McGrath)Director (Lori McGrath)


DCA Nomination and DCA Nomination and Reaffirmation of OfficersReaffirmation of Officers

Nominations and Elections for 2 year Nominations and Elections for 2 year termterm

Director(s)Director(s) Nominations and Elections for a 1 Nominations and Elections for a 1

year termyear term Executive(s)Executive(s)


Documents

Dunrobin Community Association Annual General Meeting Mar 11, 2015 AGM March 14, 2015 1