DUBAI WORLD CUP CARNIVAL 2012 COMPULSORY FORMSdubairacingclub.com/sites/default/files/compulsory_forms.pdf · DUBAI WORLD CUP CARNIVAL 2012 COMPULSORY FORMS ... CheCk List VaCCinations

DUBAI WORLD CUP CARNIVAL 2012COMPULSORY FORMS

www.dubairacingclub.com

/ EMAIL

[email protected]

“DWCC/DWC SPECIAL VISA”

CheCk List

VaCCinations and BLood tests

Please check enclosed PaPerwork for full conditions

Verify equine influenza vaccinations Blood tests completed and valid

1st Vaccination date ____________________________________________________________________________________

2nd Vaccination date ________________________________________________ [ ______ days after 1st vaccination](must be 21 – 42 days after 1st vaccination for uae import requirements)

Booster date ______________________________________________________ [ ______ days after 2nd vaccination] (must be150-215 days for era racing rules, where sufficient time has elapsed)

notes:

• Vaccinesmustbeofthesamebrand(butnotnecessarilythesamebatchnumber)forUAEimportrequirements.

• Dateofvaccinationisexclusivewhencalculatingdays.

• Vaccinesmustnotbegivenwithin14daysofexport.

CompuLsory Forms

staff details form

Billing authorisation form

horse requirements form

dwcc/dwc special Visa form

era Visiting horse registration form

syndicate details form

Zabeel feedmill order form

era accounts Payment form

era Visiting ownership and colours registration form

era Visiting trainers license application form

era Visiting employee license application from

era Visiting Jockey/apprentice license application form

PLEASE NOTE: RCN (Racing Clearance Notification) for each horse is required by the Emirates Racing Authority before a horse is permitted to race in the UAE.

trainer:

PLEASE NOTE: each trainer will be required to forward credit card details or deposit aed1,000 “damages security deposit” foreachstaffmemberaccommodatedon-site.Thefullamountwillberefundedupondepartureofthestaffmemberiftheapartment/roomhasnotsustainedanydamage. Credit card details

card type: name on card:

CardNo: ExpiryDate:

aCCompanyinG staFF naMe: seX:

desiGnation: (i.e.stablestaff,headlad,workrider,assistanttraineretc.)

nationalitY: date of Birth:

PassPort nuMBer:

estiMated lenGth of staY:

naMe: seX:

desiGnation (i.e.stablestaff,headlad,workrider,assistanttraineretc.)


PassPort nuMBer:


naMe: seX:

desiGnation(i.e.stablestaff,headlad,workrider,assistanttraineretc.)


PassPort nuMBer:


insuranCe

TheDubaiRacingClubrecommendsallDWCCparticipantscheckexistinginsurancepoliciestoensurethattheUAE isan‘includedcountry’forinsuranceclaimpurposesforbothaccidentandhealth.

please fax us a copy of your policy prior to arrival.

please fax all applications to +971 4 327 0048

staFF detaiLs

Compulsory Forms

Dear Trainer,

In accordance with the Meydan Finance Department process we request that all trainers supply the following details to cover all direct billing for feed requirements and tack etc that may be left outstanding at the conclusion of the carnival.

I,(Trainer Name)………………………………………………………………Cont.Tel. …......................................

Address…………………………………………………………………………………………………………………...

here by authorize Dubai Racing Club to charge my racing account and recover from credit card (details given below) for all Zabeel Feed Mill and Central Horse Supplies cost of goods issues.

CARD TYPE VISA MASTERCARD

NAME OF CARD HOLDER (as it appears on card)

CARD NUMBER

SECURITY NUMBER (on back of card)

EXPIRY DATE

SIGNATURE (credit card holder signature)

We appreciate your cooperation, and wish you the best of success for the Dubai International Racing Carnival 2012.

Dubai Racing Club

International Department, Dubai Racing Club Meydan Racecourse, Nad Al Sheba, P.O. Box 9305, Dubai, UAE

Tel : +971 4 3168 654, Fax + 971 4 327 0048, Email : [email protected]

Compulsory Forms

BiLLinG authorisation Form

please complete one form per applicant and return to tracy Gill international Liaison, dubai racing Club Tel: +971 4 327 0077 • Fax: +971 4 327 0048 • Email: [email protected]

All working staff of any nationality coming to Dubai (i.e. head lads, grooms, work riders, assistant trainers) potentially staying longer than one month are required to apply for a “DWCC/DWC Special Visa”. PLEASE NOTE: Visasmaytakeupto8daystoprocess.PleasetakethisintoconsiderationwhenapplyingforyourVisa.

passenGer detaiLs full naMe

seX

Marital status

date of Birth

Place of Birth

father’s naMe

Mother’s naMe

nationalitY

Profession

PerManent address

INTENDED DATE OF ARRIVAL

MaXiMuM intended lenGth of staY

passport detaiLs PassPort nuMBer

Place of issue

date of issue

date of eXPirY (Passport must be valid for a minimum of six monthsfromexpecteddateoftravel)

eXpeCted LenGth oF stay in uae

pLease speCiFy the maXimum intended LenGth oF stay.

important: due to a new ruling from the General naturalization & residency department, three colour photos (notPolaroid)andaclearcopyofyourpassportMUSTaccompanyeachvisaapplication. the “dwcc/dwc special Visa” will allow working staff to remain in the country for the duration of the dubai world cup Carnival/DubaiWorldCup.Thisvisaexpireswhenyouexitthecountry.

please courier the application with photos and abovementioned pages of the passport.

Citizens of the following countries do not need to apply for a visit visa in advance for the uae as they will be issued one on arrival at dubai international airport: andorra, australia, austria, Belgium, Brunei, cyprus, Denmark,Finland,France,Germany,Greece,HongKong,Iceland,Ireland,Italy,Japan,Liechtenstein,Luxembourg,Malaysia,Malta,Monaco,theNetherlands,NewZealand,Norway,Portugal,SanMarino,Singapore,Spain,Sweden,Switzerland,U.K.,U.S.A.,Vatican.

Citizens of all other countries need to apply for a visit visa.

please complete one form per applicant and return to tracy Gill international Liaison, dubai racing Club Tel: +971 4 327 0077 • Fax: +971 4 327 0048 • Email: [email protected]

dWCC/dWC speCiaL Visa appLiCation Form

Compulsory Forms

horse BeddinG options

shavings (previously the most preferred bedding)

Paper

straw (limited availability)

Feed reQuirements

Please note that it is strongly recommended to bring at least 7 days supply of feed to ensure that we have adequate time to make feed arrangements foryouasperyourrequests.

if your preferred feed is not listed below, please make arrangements with your supplier/manufacturer to send the feed by air freight for the duration ofyourhorse/sstay,priortoyourdeparturesothatitisreadilyavailableinDubaionyourarrival.PleaserefertothebackofthisformforthedetailsandproceduresforarrangingfeedtobesenttoDubaiviaairfreight.

PLEASE NOTE: A daily charge of AED50 will be charged per horse for hay and bedding.

commercial feeds available in the uae: (PLEASE NOTE: Quantities required should be ordered 45/60 days in advance to ensure availability):

BAILEYS FEEDS

RacehorseMix(various)

top line cubes

TopLineMix

racing light

Meadow sweet no 8 DODSON & HORELL

Micro feed

racehorse cubes

important: aVaiLaBiLity oF stoCk is not Guaranteed.


horse reQuirements Form

Compulsory Forms

Feed, hay & suppLementsHORSE FEED UNIT SIZE ZabeelGPMix 25kg Zabeel GP Balancer 25kg Zabeel hP Balancer 25kg Zabeel low starch 25kg Zabeel endurance 25kg Zabeel race 13 25kg Zabeel race light 25kg Zabeel eco-Gut 20kg sweet feed 25kg oats-h, Gl 25kg oats-M, Gl 25kg ch-alf-h 15kg ch-alf-M 15kg ch-G-h 15kg ch-G-M 15kg

ROUGHAGES timothy hay (usa) Bale alfalfa hay (usa) Bale alfalfa hay (1/2 cut- usa) Bale oaten hay (australia) Bale

MISCELLANEOUS Barley, whole 25kg Barley, flaked 20kg wheat Bran 15kg Maize (corn), flaked 20kg Maize (corn), cracked 25kg oats, whole 25kg oats, crimpled 25kg rice Bran, equi Jewel 20kg linseed, whole 25kg linseed, Ground 25kg lupins, cracked 20kg naked oats 30kg soyabean Meal 50kg sugarbeet shreds 25kg wheaten chaff, Precision cut 35kg alfalfa Pellets 25kg chopped alfalfa hay 10kg

SUPPLEMENTS honey (al shifa) 1kg honey (iranian) 4kg Garlic Powder 1kg Molasses 19kg Molashine (Molasses & oil syrup) 19kg omega oil 10l common salt 25kg standard Mineral salt licks 2kg standard Mineral salt licks 10kg Plain salt licks 2kg


ZaBeeL Feed miLL Tel: +971 4 337 9375 • Email: [email protected]

Compulsory Forms


Upon your horses’ acceptance/invitation to the 2012 Dubai World Cup Carnival, please complete and forward this form to the ERA Registry Office

Please complete one form for each invited horse

Fax: + 971 4 327 0046/327 0047E-mail: [email protected]

HORSE NAME

SIRE NAME

DAM NAME

DATE OF FOALING

COLOUR

SEX COLT / HORSE / FILLY / MARE / GELDING / RIG

HORSE DETAILS

OWNER

TRAINER

OWNER/TRAINER DETAILS

RACING HISTORY

Note: All forms are now available online http://www.emiratesracing.com/industry/forms

Please attach a copy of the following pages of the horse’s passport:1 Horse Information page 2 ID page 3 Vaccination page

2 PLEASE LIST THE COUNTRIES IN WHICH THE HORSE HAS RACED IN TO DATE (IF THE HORSE HAS PREVIOUSLY RACED IN THE UAE, PLEASE LIST THOSE COUNTRIES IN WHICH IT HAS RACED SINCE LEAVING THE UAE)

1 PLEASE STATE THE RACING AUTHORITY IN WHICH THE HORSE IS CURRENTLY REGISTERED

3 PLEASE CONFIRM THE HORSE’S MOST RECENT DATE OF RACING, PRIOR TO ARRIVAL IN THE UAE*

4 IF POSSIBLE, PLEASE INDICATE WHAT DATE YOU INTEND RACING THIS HORSE IN THE 2012

(Please ensure that an Owner Racing Colour Registration Form is forwarded to the ERA)

*We kindly ask that upon your horse’s arrival in the UAE you confirm any further races that the horse has run since this date

(Please ensure that a Visiting Trainer Licence Application Form is forwarded to the ERA)

APPROVED BY DATEOffice use only

EMIRATES RACING AUTHORITYTEMPORARY/VISITING HORSE REGISTRATION FORM 2011/2012

Compulsory Forms


DATE

APPROVED BY

EMIRATES RACING AUTHORITYTEMPORARY/VISITING OWNERSHIP &RACING COLOURS REGISTRATION 2011/2012

OWNERSHIP DETAILS

• Please provide full details of the horse’s ownership as is currently registered with its home Racing Authority

• If a change of ownership has occurred then a new ERA ownership registration form must be completed in full and submitted to the ERA

Registry Office

• A completed ERA payment detail from is also required to be submitted to the ERA

HORSE NAME

NAME OF OWNERS (If a syndicate please complete a syndicate form)

NAME

ADDRESS

TELEPHONE

MOBILE

E-MAIL

DECLARATION

COLOUR DETAILS

OWNER CONTACT DETAILS

SIGNATURE

JACKET

Main Colour

Design & Other Colour(s)

Main Colour


Main Colour


SLEEVES

CAP

Do you wish to apply for a Logo

If yes, pleease provide exact detail & sketch

LOGO

(Please indicate design in outline)

This application is subject to the ERA Rules of Racing & Instructions which the undersigned has read and understood and which I/the Company/the Syndicate/the Partnership will observe

DATE

Office use only

Compulsory Forms


SYNDICATE MEMBERS

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

No of SharesName

DECLARATIONThis application is subject to the ERA Rules of Racing & Instructions which the undersigned has read and understood and which I/the Syndicate will observe

SIGNATURE

DATE

EMIRATES RACING AUTHORITYSYNDICATE DETAILSFOR PARTICIPANTS OF DUBAI INTERNATIONAL RACING CARNIVAL

Please submit the completed application form along with the following: 1. Photocopy of passport for each member 2. A completed ERA owner registration & racing colours application 3. A completed ERA payment detail form

SYNDICATE NAME

NAME

ADDRESS

TELEPHONE

FAX

MOBILE

E-MAIL

SYNDICATE AUTHORISED AGENT

Compulsory Forms


EMIRATES RACING AUTHORITYACCOUNTS PAYMENT FORM

FULL NAME

PLEASE GIVE PAYMENT DETAILS

For payment of ERA fees I will use the following means of payment: (Please mark)

(CAPITAL LETTERS)

(Eg. Licence fee/Registration fee/Nomination fee etc)

NAME DESIGNATION

SIGNATURE DATE

HORSE(S) NAME

CONTACT TEL NO

E-MAIL

Credit Card Cheque Bank Transfer Cash Charge it in my Account (only applicable if credit balance existing)

AMOUNT TO BE CHARGED AED IN WORDS AED

CARD NO

CONTROL NUMBERS (LAST 3 OR 4 DIGITS ON BACK OF CARD)

NAME OF CARD HOLDER

SIGNATURE DATE

(AS IT APPEARS ON CARD)

TYPE OF CARD VISA MASTERCARD

CREDIT CARD PAYMENT TO EMIRATES RACING AUTHORITY

ACCOUNT NO 101-11131934-01

BANK NAME EMIRATES NBD

SWIFT CODE EBILAEAD

BANK ADDRESS PO BOX 2923, JUMEIRAH BRANCH - DUBAI , UAE TEL: +971 4 344 3777 - FAX: +971 4 349 5453

(KINDLY INFORM THE ACCOUNTS DEPARTMENT ONCE TRANSFER HAS BEEN MADE)FAX NO: +971 4 327 0052 E-MAIL: [email protected]

ACCOUNT NAME EMIRATES RACING AUTHORITY

TELEGRAPHIC TRANSFER TO EMIRATES RACING AUTHORITY (BANK TRANSFER)

ACCOUNT NO

BANK NAME

CURRENCY (GBP / EURO / AUD / USD / OTHER)

BANK ADDRESS

SORT CODE/IBAN

SWIFT/ROUTING NO

(ALL DETAILS TO BE FILLED IN BLOCK LETTERS), (SORT CODE/SWIFT CODE/IBAN OR ROUTING NO IS MANDATORY)

ACCOUNT NAME

FOR PRIZE MONEY/ALLOWANCE PAYMENT - Please transfer to the following account:

(COUNTRY CODE)+(AREA CODE)+(TEL NO) Fax No:

EXPIRY DATE:

Compulsory Forms


EMIRATES RACING AUTHORITYVISITING TRAINER LICENCE APPLICATION 2011/12

• Visiting Trainer Licence Fee - AED 700• 2 Passport Photos Or A Digital Photo Is Required

• A Completed ERA Payment Detail Form Is Required At Time Of Licensing

IMPORTANT: Trainers are requested to complete and fax this form back to the ERA as soon as possible so that licensing can be finalised prior to arrival. Fax +971 4 327 0046 / 327 0047

FAMILY NAME FIRST NAME

NATIONALITY

FAX

EMAIL

PERMANENT ADDRESS

DATE OF BIRTH

UAE STABLE ADDRESS International Stables / Grandstand Stables / Dubai World Cup Quarantine

TELEPHONE UAE

MOBILE

PERSON TO NOTIFY IN EMERGENCY

RACING AUTHORITY WHERE CURRENTLY LICENSED

TYPE OF LICENCE HELD

TELEPHONE

1

2

3

4

Trainers are required to submit a racing clearance notification (RCN) to the ERA for all of the above horses

5

6

7

8

( )

( )

( )

( )

( )

( )

( )

( )

HORSES TO BE TRAINED IN UAE

1 Have you held an ERA licence previously?if yes, Type of Licence Year /s of issue

2 Have you ever been refused a Licence/or had your Licence suspended, disqualified, withdrawn, revoked or cancelled by any Racing Authority?if yes, Details

PLEASE ANSWER THE FOLLOWING QUESTIONSYes No

Yes No

NAME

PLEASE NOTE: All stable employees must submit a separate ERA licence form. Any alteration or addition to visiting staff must be notified to the ERA as soon as practicable and new licences obtained as appropriate.

EMPLOYED AS

STABLE EMPLOYEES VISITING WITH TRAINERPlease indicate employee responsible for horses in trainer’s absence

DECLARATION

SIGNATURE DATE

This application is subject to the ERA Rules of Racing & Instructions which I have read, understood and will observe.

OFFICE USE ONLY

SIGNED DATE

Licence Granted Type No Valid Until

Compulsory Forms

Compulsory Forms


EMIRATES RACING AUTHORITYVISITING EMPLOYEE LICENCE APPLICATION 2011/12

• Assistant Trainers Licence Fee - AED 400• A Digital Photo Is Required (The Photo Can Be Taken On Arrival At The Quarantine Facility)


NATIONALITY

FAX

EMAIL

ABBREVIATED NAME FOR ID CARD, IF NEEDED (MAX 15 CHARACTERS)

DATE OF BIRTH

TRAINER / EMPLOYER

ADDRESS

TELEPHONE UAE

MOBILE


TYPE OF LICENCE ASSISTANT TRAINER / TRAVELLING HEAD LAD / TRACKWORK RIDER

TELEPHONE

PAYMENT MODE

AUTHORISED BY

DATE

LICENCE FEE PAYMENTCredit Card Cheque Bank Transfer Cash Charge to my Account

(only applicable if credit balance existing)

DECLARATION

EMPLOYEE’S SIGNATURE DATE

TRAINER’S SIGNATURE DATE

This application is subject to the ERA Rules of Racing & Instructions which I have read, understood and will observe.

OFFICE USE ONLY

SIGNED DATE


TRACKWORK RIDERS

CURRENT RIDING WEIGHT (KG)

1 Have you held an ERA license previously?

if yes, Type of Licence Year /s of issue

2 Racing Authority where currently licensed

Type of Licence

3 Are you currently under any disqualification or any other disability imposed by any Racing Authority?

if yes, Details

4 Have you ever been refused a Licence/or had your Licence suspended, disqualified, withdrawn, revoked or cancelled by any Turf Authority?

if yes, Details

Please note if the licence was issued by an Authority outside the United Arab Emirates the applicant will require a “clearance certificate”from the Authority, which must be a recognised Authority as listed in instruction 11 of the Rules of Racing issued by the ERA


Yes No


EMIRATES RACING AUTHORITYVISITING JOCKEY & APPRENTICE LICENCE APPLICATION 2011/12

• Jockey Licence Fee - AED 700• Apprentice Licence Fee - AED 400

• 2 Passport Photos Or A Digital Photo Is Required• A Completed ERA Payment Detail Form Is Required At Time Of Licensing


NATIONALITY

FAX

EMAIL

ABBREVIATED NAME FOR ID CARD, IF NEEDED (MAX 15 CHARACTERS)

DATE OF BIRTH

ADDRESS

TELEPHONE UAE

MOBILE


TYPE OF LICENCE JOCKEY / APPRENTICE

TELEPHONE

PAYMENT MODE

AUTHORISED BY

DATE

LICENCE FEE PAYMENTCredit Card Cheque Bank Transfer Cash Charge to my Account

(only applicable if credit balance existing)

1 Have you held an ERA licence previously?

if yes, Type of Licence Year /s of issue

2 Racing Authority where currently licensed

Type of Licence

3 Are you currently under any disqualification or any other disability imposed by any Racing Authority?

if yes, Details

4 Have you ever been refused a Licence/or had your Licence suspended, disqualified, withdrawn, revoked or cancelled by any Turf Authority?

if yes, Details

Please note if the licence was issued by an Authority outside the United Arab Emirates the applicant will require a “clearance certificate”from the Authority, which must be a recognised Authority as listed in instruction 11 of the Rules of Racing issued by the ERA


Yes No

Minimum riding weight (Kg)

If an apprentice, number of winners ridden

Name of Apprentice’s Master

Please note it is expected that when accepting rides, riders should be able to ride at their declared minimum riding weight at all times.Failure to do so may result in the rider being punished in accordance with the ERA Rules of Racing & Instructions

RIDING WEIGHT

DECLARATION

SIGNATURE DATE

This application is subject to the ERA Rules of Racing & Instructions which I have read, understood and will observe. I also consent for the ERA to deduct an agreed fee from each race riding fee to cover the costs of the ERA Jockey’s insurance fund.

OFFICE USE ONLY

SIGNED DATE


Compulsory Forms

PLEASE NOTE: due to a change in federal law, to hire a car in the uae you must hold a current international driver’s licence or aUAELicence.

we strongly recommend that you arrange for an International Driver’s Licence prior to your arrival. In most countries, anInternationalDriver’sLicencecanbeacquiredoverthecounteratmostpostofficesortransportdepartments.

IF YOU OR YOUR STAFF REQUIRE A HIRE CAR WHILST STAYING IN DUBAI PLEASE COMPLETE THE DETAILS BELOW:

Vehicle Preference: driver’s name:

Credit Card detaiLs card type :

name on card :

card no :

ExpiryDate:

all the above rates are quoted in uae dirhams inclusive of: • Fully Comprehensive Insurance • Collision Damage Waiver • Monthly 5000km Mileage Allowance

cardholder’s siGnature: date:

By this signature, the cardholder agrees to pay all charges pertaining to the rental agreement including traffic fines, salik toll,parkingviolationsanddamagesifapplicable.ThisvehiclecannotbetakenoutsidetheUAEwithoutthepermissionoftheowner.


GROUP VEHICLE TYPE MONTHLY RATE (AED)

a all models 1865B all models 2137c all models 2324d all models 2595e all models 3295f all models 3495

f1 all models 3995h caprice ls 3895i all models* 4722r all models 4595P all models 2695s 15-seater Vatn 3595

n chev tahoe* 6995

Car hire

Forms & Applications

Valid: august 2011 – august 2012

• TheratesarequotedinUAEdirhams.

• RatesInclude:ComprehensiveInsurance,unlimitedmileage,deliveryandcollectionchargeswithincitylimits.

• RatesExclude:CDW,PAI,Salik,TrafficViolations,AirportParkingFee.Extrassuchasbabyseats&GPS.

• ExcessliabilitydoesapplywhereCDWhasnotbeenpurchased.MonthlyratesincludeCDW.

• Budgettermsandconditionsapply.


Car hire rates

Group Vehicle DailyRate

CDWPer day

WeeklyRate

CDWPer week

Monthly (min 30 days)

Rate (including CDW)

ExcessLiability

atoyota Yaris, Manualnissan sunny, Manual

115 20 715 140 1865 2000

Btoyota Yaris, automaticchevrolet aveo, automatic

125 20 795 140 2137 2000

cnissan tiida, automaticnissan sunny, automatic

150 20 885 175 2324 2000

dtoyota corolla, automatictoyota camry, automatic

170 25 995 175 2595 2000

etoyota camry, automaticnissan altima, automatic

190 25 1155 175 3295 2000

f chevrolet lumina, automatic 250 40 1510 280 3495 2000

f1toyota rav, automatichyundai tucson, automatic

280 40 1680 280 3995 2000

h chevrolet caprice, automatic 315 40 1890 280 3895 2000

i toyota fortunerMitsubishi Pajero

415 50 2490 350 4722 2000

k Mercedes e200, automatic 495 75 2975 525 7853 2000

l Mercedes e300, automatic 750 100 4500 700 12053 2000

M BMw 735, automatic 915 100 5490 700 13064 2000

n tahoe, automatictoyota Prado

545 75 3190 525 6995 2000

r toyota innova, automatic 325 55 1925 385 4595 2000

s 15 seater Mini Bus 340 55 1950 385 3595 2000

P

nissan 1 ton double cab4x2PickUpManual

200 55 1200 3853695 2000

NissanE25PanelVan2.4L,Manual 2995 2000

Dubai Racing ClubMeydan Racecourse, Al Meydan Road, Nad Al Sheba,P.O. Box 9305 Dubai, United Arab EmiratesT: +971 (4) 327 0077 | F: +971 (4) 327 0048

Documents

DUBAI WORLD CUP CARNIVAL 2012 COMPULSORY FORMSdubairacingclub.com/sites/default/files/compulsory_forms.pdf · DUBAI WORLD CUP CARNIVAL 2012 COMPULSORY FORMS ... CheCk List VaCCinations