Revised 9/2/10

Draft Meeting Minutes Madison County Storm Water Quality Partnership

3rd Quarter 2010 Meeting September 2, 2010

1:00 pm Room 108 Madison County Courthouse Meeting Attendees:

Attendee Affiliation Steve Goodman City of Anderson Judith DeLury White River Watchers Steve Schmidt SWCD Allan Henderson MCCOG Mary Atkins Wessler and Assoc. for Edgewood Pat Manship Madison County Angela Martin Blue Sky Engineering, for Madison County Steve Schmidt Madison County Soil and Water Anjie Patel Madison County Katherine Tanner Town of Edgewood

1. Review of 6/10/10 Meeting Minutes

Goodman first, Henderson second motion to pass the meeting minutes. Motion Passed. 2. Introductions and updates from everyone

Henderson announced birth of baby last week. Mentioned a second grade teacher has asked for a Project Wet presentation. Tanner was present. Atkins is trying to finish Edgewood annual report. Patel introduced herself and will be attending. Martin is working on annual report. Schmidt has received 3 Rule 5 plan submittals in last 2 weeks, which is an increase. Manship introduced himself and said that 8 communities are going to be inspected or surveyed for the MS4 program.

3. Upper White River Watershed Alliance (Goodman)

Jill Hoffmann was unable to attend. 4. MOU Renewal Discussion – Atkins mark up

A discussion regarding the money issues of the MOU was had. It was decided that we would use the 2000 census until the 2010 is official. We discussed an annual budget with a $10,000 total. Atkins to work on the language.

5. 2010 Madison County Fair – After Actions Review

a. Booth Reservations (Goodman) b. Giveaways (Henderson) c. Sign-up for time slots (Henderson) d. Incorporate Public Outreach Message (Henderson) e. Booth set up and take down (Hammell)

The 6 booths are reserved for next year. Space issues were a lot better. Henderson passed out summaries of materials. We did incorporate the public outreach message. Set up and take down went well. Workers liked the display toward the front. We were able to make an enclosed area.

6. School Outreach

a. East Central Solid Waste (Goodman)

Revised 9/2/10

b. Church Groups c. Private Schools d. Public Schools e. Day Care Centers (Henderson/Goodman re: piloting and posting on internet) f. After School Care g. Contact community service organizations to do activities h. Homeschools

Goodman called Susan Eichorn who said that when she hears from the schools, she will let Goodman know. Goodman will let us know if there are outreach opportunities. Goodman will contact Liberty Christian School, St. Mary’s Catholic school, and the military academy. Henderson talked to Park Place daycare at AU. During the school year, curriculum is set and the summer is more relaxed. They are willing to consider for next summer. Henderson to follow up. Henderson will check to see if the materials are posted on the website. DeLury sent an email out to homeschool groups, no response. DeLury to try again since the school year is back in session. WRW received a request from Tonya Boynton to present Project Wet in her second grade class in Pendleton. DeLury to follow up. WRW is working on a education committee.

7. MS4 Commercials-Henderson

A minute long commercial is $1000 at Covenant Productions (AU). Henderson says we can provide them a storyline. Martin to get Andy Ebbert to explain pricing to run commercials. We could put it on YouTube. Schmidt to take video at WRW September 11, 2010 event. All are assigned to email ideas to Henderson so he can work on script. Henderson will check with Covenant Productions to see if animation is a possibility. Be ready to vote on spending $1000 to $2000 on the December meeting.

8. Booth

a. Wal-Mart (DeLury) DeLury can ask if we can take the booth to Wal-Mart. They do some outreach and are willing to do some water quality outreach.

b. List of Festivals (Manship) The list is attached to the minutes. Manship suggests Small Town or Frankton festivals.

9. Reports back from attendance at water quality citizen group meetings

• Manship attended Volunteer Stream Monitoring July 27-29, 2010. • Manship attended Drainage 201 on August 25, 2010. • Goodman Green Site Workshop in Hamilton County Fairgrounds July 29, 2010 – more

on rain gardens. INAFSM Storm Water Inspectors Workshop on August 18, 2010. • Schmidt attended on 9/1/10 hosted by MC Soil and Water with Tipton and Hamilton

County Soils Quality Workshop for 65 farmers. • This message will be printed on all September 2010 utility bills and sent to Anderson’s

35,000 customers to help preserve and protect storm water quality. STAY ON TOP OF EVERY DROP – KNOW WHERE IT FLOWS. GO TO HTTP://WWW.MCSTORMWATER.ORG AND JOIN OUR COMMUNITY EFFORT TO IMPROVE AND PRESERVE STORM WATER QUALITY.

10. Annual Report updates

If communities need inspection information from Schmidt, let him soon. 11. Contractor Outreach – Assign duties (Atkins)

There is a general concern regarding concrete washout. Anderson has a video. Assigned tasks.

Revised 9/2/10

12. Any other requests for discussion

There is WRW cleanup is September 11th. All are invited. Wal-mart in addition to other sponsors. Only 60 canoes this year. MCSWQP is invited to put information in the handouts. Henderson is to give WRW giveaways. DeLury will give us a count of what you pass out. At 4:00 on September 10 there will be a meeting at John Johnsons to set up. September 10 from 4-5pm MCSWQP first rain barrel workshop at the Recycling Center. Henderson was approached by a local business getting ready to do site work, and they want to install a rain garden. They have asked if the partnership would be interested in partnering with them at 5th and Jackson. Goodman has a source for the plants, and Anderson may be willing to donate some plants.

13. Schedule next quarterly meeting

12/9/10 at 1:00. Madison County Courthouse 108. 14. Conclusion

Henderson made a motion to adjurn. Turner seconded. All in favor.

Task assigned to

goal completion

date

actual completion

date1 pick a date and time for the workshop Goodman/Turner/Royer 12/1/20102 decide how many contractors will be allowed to attend (limit of 150?) Goodman/Turner/Royer 12/1/20103 find a municipal building that will be available and has capacity Goodman/Turner/Royer 12/1/20104 the location must have a place for up to 10 vendors Goodman/Turner/Royer 12/1/20105 supply 8-foot tables for vendors Goodman/Turner/Royer 12/1/20106 reserve the building for the selected date Goodman/Turner/Royer 12/1/20107 develop a list of potential vendors to sponsor the workshop Schmidt/Richwine/Martin 11/1/20108 obtain names, numbers, emails, mailing addresses for potential vendors Schmidt 12/1/20109 develop a letter inviting vendors to sponsor ($50 per vendor or in-kind donation) Martin/Schmidt 12/8/201010 develop a list of local contractors to invite (name/mailing address) Schmidt/Manship/Goodman 12/1/201011 develop an invite letter to be mailed to contractors Manship 12/1/201012 find a sponsor for breakfast and drinks (donuts, coffee, juice, water) Martin/Schmidt 12/1/201013 find a sponsor to donate pens and notepads for workshop attendees Martin/Schmidt 12/1/201014 designate a person to receive RSVPs Henderson15 designate a person to coordinate with vendors (who to receive money?) Schmidt16 mail out invite letters and letters to potential vendors/sponsors Henderson/Schmidt17 post info on web site Henderson18 find presenters (3 presenters at 45 minutes each) Atkins/Goodman/Martin

a) SWCD, IDEM stormwater specialist, other regulator for Rule 5 Atkins/Goodman/Martinb) consultant Atkins/Goodman/Martinc) vendor Atkins/Goodman/Martin

19 computer Martin20 projector Martin21 public address system Goodman/Turner22 develop workshop agenda and schedule Martin23 develop a listing of vendors and sponsors to distribute to workshop attendees Schmidt/Martin/Henderson24 make copies of agenda and vendor list for the day of the workshop Schmidt/Martin/Henderson25 purchase folders Henderson26 assemble folders (pen, notepad, agenda, vendor list) Patel/DeLury27 opening statements, introduce speakers and make closing remarks

Contractor's Workshop Planning Task List

Events by Category - Festival

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2o1o Madison County 4H FairDistribution Count

Itetn:

MS4 program brochure

Community Toolkit Rain Barrel/Garden brochure

Children's Matching Game/Color-page

MS4 Program Handout

Homeowner Handout

Educator Handout

Contractor Handout

Storm Water survey

Community Passport

Children Passport

After the Storm brochure

Storm Drain Dan Coloring Book

Web Resources for Storm Water Management

Federal Guidelines for Proper Disposal of Prescription Drugs

Rain Garden Designs

Build Your Own Rain Garden

Phosphorus Fact Sheet

After the Storm DVD

Make Your Own Rain Barrel

Backyard Conservation: Wetlands

Backyard Conservation: Backyard Pond

Backyard Conservation: Nutrient management

Automotive Repair & Maintenance BMPs

Go Green Flyers

Environmentally Friendly Concrete Wash-off DVD

MS4 Tattoos

MS4 Seed Packets

M54 Stickers

Stcrt: Finish:

165 158

40 16

61 46

81 76

52 36

r4g 136

r37 135

1 9 9

35 34

1733

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7

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Suruey Resu/fs[z] responsesWhat radio station do you typically listen to? I-WLBC, I-WQMEDo you think your community has a water pollution problem? 2-yesWhich of the following do you think is the leading cause of water pollution?r-Combined Sewer Overflows, r-all of the above

Members2000

Ponulation PercentageNumber of

Votes

Alexandria 6,260 4.7% IAnderson (includes AndersonUniversity) 59,734 44.8%

4

Chesterfield 2,961 2.2% I

Edgewood l ,9gg t .5% I

lngalls I , 168 0.9%Pendleton 3,873 2.9%Madison Courtv 57 "374 43.0% 4

Memhers2010

Ponulafion PercentageNumber of

Votes

Alexandria 5.628 4.3%Anderson (includes AndersonUniversitv) 57,t89 435%

4

Chesterfield 2.796 2 .1%Edgewood t .861 tA%Inealls r,789 1.4% I

Pendleton 5,610 4.3% I

Madison Countv 56.544 43.0% 4

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