DRAFT – For Discussion Only HHSC IT Governance Detailed Portfolio Information DRAFT April 2013

DRAFT – For Discussion Only

HHSC IT GovernanceDetailed Portfolio Information

DRAFT

April 2013

Eligibility Portfolio

- 3 -- 3 - DRAFT – For Discussion Only

Portfolio Scope: Eligibility Portfolio

Draft List of Portfolio Elements Functional Groupings

TIERS

Contracts with major

Technology components

TIERS

TIERS

Self Service Portal (SSP)

ASKiT KnowledgeBase

TIERS Interfaces

State Portal (STP)

Enterprise Content Management (ECM)

Data Mart/Business Intelligence

Workflow Management (WFM) - Task List Manager (TLM)

WFM - Scheduler

EA Web Services

Channel Management

2-1-1 Interactive Voice Response (IVR)

Contracts with major Technology components

Electronic Benefit Transfer (EBT)

Data Broker

imageAPI (IE vendor)

MAXIMUS -MAXeIE-MAXeCHIP-MAXeCHIP Perinatal

Program Supported IT Systems

Eligibility Services Portal

PALMS - Program Area Learning Management System

Refugee

Family Violence

Twogether in Texas

Case Reading

Program Supported IT

Systems

Channel Management


Eligibility Portfolio Executive Steering Committee (New Proposed Forum 1)

Comments

The current vision for the Eligibility Systems Portfolio Executive Steering Committee is an expanded version of the existing TIERS governance body

Eligibility Portfolio Executive Steering

Committee

OSS DEC

(Chair) CIO

Associate Commissioner for

MCD DFPS COO

DARS COO DSHS COO DADS COO

Chief Deputy Commissioner

Health Services Portfolio


Health Services Portfolio

Draft List of Portfolio Elements Functional Groupings

Claims Administration

Compass21 Claims Processing System

Vision21 Data warehouse

Pharmacy Claims and Rebate Processing System

Encounter

CMS (long term care)

Provider Enrollment

APR-DRG

TPR (20% in house; 80% claims administrator)

Managed Care

Enrollment Broker

MAXSTAR/CHIP

THSteps Outreach and Informing System

Premiums Payable System

1115 Waiver

DSRIP

Claim Administration

Medicaid (state-

supported)

MTPManaged Care

HIT/ HIE

Medicaid (state-supported)

EDW (in flight)

Medicare Buy In (A&B)

Med ID

Third Party Billing

TMSIS (both Medicaid & Claims Administrator)

MTP

Texas Medical Transportation System (TMTS)

HIT/ HIE

Applications - HIE Integration and Clinical Document Repository

MEHIS

HERMIS

HIE Integration

THVP (Texas Home Visiting Program)

HIT/ HIE TMMIS

1115 Waiver

1115 Waiver


Health Services Portfolio Oversight Body

Proposed Council: TBD

DARS COO DADS COO DFPS COODirector, Office of

eHealth Coordination

DSHS COO

OIG Representative Chief Information Security Officer

(CISO)

Administrative Portfolios


Administrative Applications (HHSC Only vs. Cross Agency)

Detailed List of Applications Functional Groupings

HHSC OnlyACRES (rate setting)

ASOIG

Audit Tracking System

Business Reply (Mailroom App)

Correspondence Tracking SystemDAPP (Disaster Assistance Payment Program)Enterprise Audit Tracking System (Teammate)

Finance SharePoint Site

Fiscal Notes

HHS Client Population Analysis Databases

HP PPM (timekeeping part)

Legal SharePoint Site

MFADS

OIG Data Access (OIGDA)

Performance Tracking

RAOR (Rate Analysis Open Records Request Database)

RATS (Rate Analysis Tracking System)

Recipient Util CMS (Lockin MU)STAIRS (State Automated Information Reporting Sys) (contract with Fairbanks)

Permits (Internal Audit)

QSOAPI (Facilities)

AARS (Adverse Action Record Sharing)

CFO-FSS (Reports)Consolidated Budget (CBUD) and Qtrly Ops

DRRS (Driving Records Request Sys)

Cross AgencyAccounts Receivable Tracking System (contract)CAPPS (AccessHR/ProjectOne) (contract)iLearn InterfaceHCATSHEARTHHSAS Financial Data WarehouseHHSAS Financials (PeopleSoft)LTS (Legislative Tracking System)Microman (timekeeping)PMRSSOAR (System of Automated Records)SYSCATCAFM (Facilities)MIMS

HHSC Only

Cross Agency


Admin OpsAARS (Adverse Action Record Sharing)SOAR (System of Automated Records)

External RelationsLTS (Legislative Tracking System)

FacilitiesBusiness Reply (Mailroom App)CAFMDRRS (Driving Records Request Sys)MIMSQSOAPI

FinanceAccounts Receivable Tracking SystemCFO-FSS (Reports & Fiscal Notes)Consolidated Budget (CBUD) and Qtrly OpsDAPP (Disaster Assistance Payment Program)Finance SharePoint SiteFiscal NotesHHSAS Financial Data WarehouseHHSAS Financials (Peoplesoft)

HRCAPPSiLearn

Internal AuditEnterprise Audit Tracking System (Teammate)Audit TrackingPERMITS

LegalLegal SharePoint Site

OmbudsmanHEART

Admin OpsExternal Relations

HR

Facilities

Internal AuditFinance

Legal

Administrative Applications (by Functional Grouping)

Detailed List of Applications Functional Groupings

CIOPerformance Tracking

PMRS

SYSCAT

Timekeeping (Microman / HP-PPM)

OIGASOIG

MFADS

OIG Data Access (OIGDA)

Recipient Util CMS (Lockin MU)

Policy Analysis/ SDSHHS Client Population Analysis Databases

Rate AnalysisRATS/Rate Analysis Tracking System

RAOR/Rate Analysis Open Records Request Database

ACRES (rate setting)

STAIRS (State Automated Information Reporting Sys)

Executive OfficeCorrespondence Tracking System

Contracting & Procurement HCATS

CIOOmbudsman

OIGPolicy

Analysis/ SDS

Executive Office

Rate Analysis

Contracting & Procurement


Administrative Portfolio Oversight Body

Comments

The BTC is the current governance body over both administrative and infrastructure portfolios

Proposed Council: BTC and CFOs

DEC for Financial Services

DEC for Procurement and

Contracting DARS CFO DFPS CFO DSHS CFO DADS CFO

Infrastructure & Shared Services Portfolio


Infrastructure & Services Portfolio “Hot Topics”*

Current “Hot Topic” CategoriesDetailed List of ”Hot Topics”

SECURITY• Data Loss Prevention (DLP)• Email Encryption• 2 Factor Authentication• WAN Encryption• RSA Archer• Firewall Management• Security Standardization • Domain Consolidation • E-Discovery/Clearwell

NETWORK INFRASTRUCTURE

• Winter’s Data Center Infrastructure Upgrade • DIR/Datacenter Services (DCS)• Telecom/Network» DIR/TEX-AN NG - AVPN Migration» Network Assessment» Blackberry to Smart-Phone » MDM (Mobil Device Manager)

∞ End Point-BYOD» Router Refresh» WiFi

UPGRADES• OS Upgrades• Active Directory • Office 2010• PC Refresh (Seat Management)• Tablet Refresh • Laptop Refresh • Server Upgrade• Desktop Management » Image Security• Websphere UpgradeENTERPRISE CONTENT MANAGEMENT

TELEPHONY/ UNIFIED COMMUNICATION STRATEGY/ REPROCUREMENT

SecurityNetwork

Infrastructure

Enterprise Content

Management

Xerox: Print/ Scan

Enterprise Services

UpgradesMessaging & Collaboration

MESSAGING & COLLABORATION• O-365/Email Migration• SharePoint

∞ Cloud∞ Premise

• LYNC• Email Encryption • Eligibility Modernization – Portal Authority

TELEWORK/MOBILWORK• Video Conferencing• Reg Svs Investigator Mobility Pilot• SSCL IT Infrastructure & Video Conf• Virtual Desktop • New VPN• Office Closures-Relocation of Avaya Phone System • Mobile/Alternative Officing Infrastructure

XEROX: PRINT / SCAN• Fax to email, scan to email• Mobil Printers• Enterprise Fax

ENTERPRISE LICENSING• Microsoft• Adobe• Oracle Enterprise Licenses • HP Tools WEBSITE REMEDIATION» Respectful language assessment» Web Content Management » Accessibility Remediation

ENTERPRISE SERVICES• Technology Roadmap• Gartner Research Services• Help Desk(s)• Secured Document Sharing (3rd Party External)

∞ Drop Box∞ Google Docs

• Software Asset Management• Globalscape for SFTP

*Hot topics shift based on current priorities and evolving technology

Telework/ Mobilwork

Enterprise Licensing

Website Remediation

Telephony/ Unified Comm

Strategy

Identity Management


Infrastructure & Shared Services Portfolio Oversight Body

Comments

The BTC is the current governance body over both infrastructure and administrative portfolios

Proposed Council: BTC

Medical Client Systems Portfolio


Medical Client Systems Applications

Detailed List of Applications

CRS (Avatar Client Record System)

CARE

NorthSTAR

NorthSTAR Data Warehouse

WORx (Pharmacy System)/MediMAR

Laboratory

CANRS

Client Trust Fund

MIMS


Medical Client Systems Executive Steering Committee (ESC)

Comments

IRM’s will serve as liaison to the ESC

Documents

DRAFT – For Discussion Only HHSC IT Governance Detailed Portfolio Information DRAFT April 2013