Dr Grant Watson Information... · Dr Grant Watson General Manager ... 20Information ... o Construction Up to $ 44,290/student

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Dr Grant Watson General Manager Commonwealth Capital Grants

Kerry Hands Executive Officer External Infrastructure State Capital Grants Special Assistance Schools

Kylie Burnett Executive Officer Flying Start Capital Assistance Scheme Trade Training Centres in Schools

Meg Mansell Magi Huang Sarah Toon

Project Officer Finance Officer Senior Admin Officer

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Magi Huang Finance Officer

Meg Mansell Project Officer

Sarah Toon Senior Admin Officer

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Where do

I find more

information?

http: / /www.bga.qld.edu.au

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Second Page of website to be added here Programs Page

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Third page of website to be added here 2014 Capital Grants Page

Continue for more information

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http://www.bga.qld.edu.au/files/file/General%20Information/NormalPaymentSchedulesforBGAgrants.pdf

http://www.bga.qld.edu.au/files/file/General%20Information/AcquittalofProjects.pdf

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• Sustainment Phase- $16.7mil distributed to

maintain the ratio through to 20 Dec 13

• Sustainment included all untaken and ineligible amounts + interest + Sustainment allocation

• QIS BGA distributed over $30mil for computer units and $26.5m for effective deployment (on-costs)

• Over 30,000 computers installed, with 1 computer for every year 9-12 student achieved 31 Dec 11

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• Any outstanding Final Certificates must be submitted ASAP

• Schools are expected to maintain the 1:1 ratio to 20 December 2013

• THANK YOU, to all schools which have participated.

Lead Schools Cluster Schools

Rd 1: 3 7

Rd 2: 3 1

Rd 3: 2 2

Rd 4: 3 2

Rd 5 (Phase 1): 7 0 Total: 18 12

Summary: 30 participating schools

Approx $32.63 million (Qld Indp sector)

Approx $229.47 million (Qld jurisdiction)

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• Up to 50% of State Capital Assistance Scheme funding will be allocated across the financial years of 12/13, 13/14 and 14/15.

• An additional $5m has been allocated to the Independent

sector for eligible secondary only schools. • Under the LNP 2012 election commitment, funds remain

available through the Building Our Future Schools Fund

(BOFS) for the non-government sector

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Core Learning Facilities

2012

2013

Applications 10 43 Projects at application 10 43 Projects recommended 7 38 Grants recommended $3,181,800 $20,637,726

Boarding Facilities

2012

2013

Applications 0 7

Projects at application 0 9

Projects recommended 0 9

Grants recommended N/A $6,312,232

• Boarding Facilities amounts:

o Construction Up to $44,290/student (@100% Locality Index)

o Refurbishment (70%) Up to $31,000/student

• Once an educational need has been determined, the Entitlement is all inclusive i.e. o Construction costs o Site development costs o Service connections o Professional fees o Furniture and equipment

• Where an educational need cannot be determined, funding

under the Scheme cannot be provided.

• QIS BGA planning approval is required

• Multiple planning approvals may be required on a single project

• Timing- consult with QIS BGA team???

• Tenders, building contracts and ledgers may need to be split as any and all grants associated with a project will need to be acquitted individually

• Ensure tenderers, contractors, project managers and accountants are aware of the need to split

• FS payments roll out under a milestone model at 25%, 50% and 100% project completion (value of work)

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Local Government Development Approval Exemptions

• Refer ISQ Memos 2013/057 and 2013/126

• Exemption from planning scheme assessment- compliance checklist , Criteria (a)

o WAS- ‘at least 50% of the total funding for the development is provided under the relevant program’.

o NOW- ‘Fifty percent or more of the gross floor area of all buildings of the development is under the relevant program’.

• See checklist at:

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Infrastructure Charges Exemption

• Refer ISQ Memo 2013/132

• State Planning Regulatory Provision (Adopted Charges) 2012 (SPRP), commencing 2nd August 2013.

• All development that is intended for, or will facilitate, program delivery is exempt from adopted infrastructure charges.

o WAS- ‘Essential Development for the Flying Start For Qld Children

program is the development of classrooms and toilet facilities’. o NOW- ‘Educational establishment for the Flying Start For Qld Children

program means any educational establishment or part of an educational establishment that is for, or will facilitate, the Flying Start

For Qld Children program’.

• See SPRP at:

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Royal Assent 27 June

2013

Australian Education Act

2013 page 69

Transitional Provisions

Schedule 2 page 7

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Summary - Commonwealth and State Capital Programs

2012 2013

• Total Cost of projects funded $71,556,631 $115,343,935

• Total of grants (Comm. & State) $29,729,650 $39,225,500

• Schools that participated in the round 48 56

• Project recommended 60 73

• Average grant (Comm. & State) 41.5% 34%

• Project grant allocation ranges $45,000(28.2%) -

$2,080,000(51.2%)

$ 37,000(25.6%) -

$1,700,000 (57.4 %)

• Number of project grant allocations greater than $1m

5 8

• Projects not funded 9 6

• Projects withdrawn 3 0

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Australian Government

Amount requested: $29,045,374 Amount recommended: $11,668,500 Projects recommended: 30 from 27 schools Grant ranged: $85,000 – $775,000

State Government Amount requested: $41,374,715

Amount recommended: $27,557,000 Projects recommended: 73 from 52 schools

Grant ranged: $37,000 - $1,700,000

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State External Infrastructure 2012 2013 Projects funded 10 17 Schools funded 8 15 Subsidy recommended $1,351,052 $3,570,416

Special Assistance Schools 2012 2013

Projects funded 4 4

Schools funded 3 3

Subsidy recommended $6,618,364 $1,795,000

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When is a school eligible for External Infrastructure Subsidy (EIS)?

• When Local Government Authority has imposed requirements on a school in response to a Capital Development Application.

What type of work is eligible?

• External to the school site – i.e. Road widening, traffic lights, street lights, landscaping, noise barriers, bus shelters, parking and pick up and set down areas

• Inside the school site –pick up and set down areas ONLY • Trunk charges for sewerage, water and transport

When can a school apply?

• Between 1 January and 1 August each year • After notification from Local Government Authority about Trunk Charges or External

Work requirements How does the school apply?

• Applications are in printable form and are available on our website http://www.bga.qld.edu.au/ei-making-an-application

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Current Legislation on Trunk Charges

• Trunk charges are now based on Gross Floor Area (GFA) of construction.

• Rates for GFA are up to $140m2 floor area and

$10m2 for all impervious surfaces.

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Australian Government Capital (General Element): $12,000,000

Queensland State Government

Capital (State Capital Assistance Scheme): $19,000,000 External Infrastructure Subsidy: $ 8,900,000

Special Assistance Schools:**Conditions Apply $ 1,436,000

30 September Recommendations to the Ministers

Aug – Sept Final Committee Meetings

Mid-April to Mid-August School Visits

4 April 2014 Hard Copy Required

31 March 2014 Application Pt 2 Closes

3 March 2014 Application Pt 1 Closes

9 Dec 2013 – 2014 Application Website Live (Password)

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Ministers’ Approval expected late Nov. early Dec.

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URL is - http://www.qisbgacapitalapplication.com.au/

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Contact Sarah in our office for username and new password

Or go to BGA website: www.bga.qld.edu.au / Block Grant

Authority / Applications and Request a username and/or password

? Application Help

2014 Round

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Link to more information

2014 Round ? Application Help

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Start your planning early!

Breaking News!

Under the State Capital Guidelines, a Legal Ruling has now PROHIBITED the funding of the following types of work –

Purchase of rented demountable / modular bldgs. Purchase of existing buildings on a site to be

purchased

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This section of the application will remain open until 3 March 2014. It will lock at 23:59 on that day.

Sections 2 – 5 of the application will remain open until 31 March 2014. Application will lock at 23:59 on that day.

Application Help 2014 Round

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Start your planning early!

Check the BGA Guidelines - especially If proposed work is on a leased site If you are a new school

Have a Strategic and Master Plan Have your Architect prepare a floor plan Check Local Government Requirements

Schedule your Audit

Prepare a 5 year Financial Plan The Application will be open from 9 December 2013

Section 1 Closes on 3 March 2014 Sections 2 – 5 Close on 31 March 2014 Hard Copy must reach our office by close of business 4 April 2014

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What to watch for in the Application

Section 1 – Application Specifics

Select no. of projects to enable sections 1.2, 1.8 and 1.9 Ensure School Details are correct 1.1 A Locality Index (M2 Cost in 1.8 Calculated by

this index) 1.1 C

Campus details must be entered to create section 1.3 A of Enrolments

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What to watch for in the Application


1.2 Project Summary Details - Should be a brief description not a justification


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What to watch for in the Application (cont)


1.3 Enrolments v class size policy Justification needs to address this

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1.6a and 1.6b Existing Facilities

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Ensure that existing teaching spaces accurately show occupancy in primary

….and secondary/combined spaces


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If adding images,

tables or graphs -

attach as PDF

An important section of your application is an explanation and rationale for the facilities you are applying for. For those who are involved in the assessment of your application, this section provides a significant level of understanding of your school’s educational need and your proposal for the facilities that will address that need. To assist you to write the justification, the following topics should be used as a reference: a) Current situation that has prompted the need for the requested facilities, b) The educational need that determined the proposed design, room sizes and usage, c) Any specific site issues that must be considered, d) If appropriate, use of old facilities that the new one may replace, e) Other issues specific to your project. If applying for an Australian Government grant you are required to identify (TICK) which of the following Australian Government Objectives, as outlined in the Australian Education Act 2013, will be met by the proposed project/s.

Addresses Quality Teaching by the provision of facilities that encourage improved performance and enable ‘best practice’ in successful teaching methods.

Enables the provision of Quality Learning experiences in an environment and with a curriculum that supports all students reach their full potential.

Provides facilities that Empower School Leadership toward achieving to implement strategies to obtain the best outcomes for their students and school.

Facilitates better student academic performance, attendance, behaviour and wellbeing outcomes and being Transparent and Accountable to their community for such outcomes.

Enhances the Meeting of Student Needs for those students who experience barriers to learning and wellbeing and to provide additional student support where identified.

Please type justification in the box below. If intending to use pictures / graphs, please attach justification as PDF to the optional link.


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1.8 Proposed Project

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Conversion, upgrade or refurb work should have a QS costing attached or available at

school visit


Site Development, Special Services and Other costs should be substantiated by

quotation or QS or further explanation at the school visit

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Section 2 – Financials

What you should remember!

• This section should present the school’s Strategic Financial Plan as a Cash Flow

• It includes 2 historical years of data • Projection years do not include inflation - NO CPI

What is the BGA looking for?

Financial Trends & changes in Trends

The School’s Operational Style

How this project will effect the School’s Operation Does the school show continued Viability

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2.2 Income for Recurrent Purposes

2014 Round ?



2012 2013 2014 2015

Show NET of trading activities

here, such as Canteen, Uniforms,

Early Childhood Centre

Application Help

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2.4 Income for Capital Purposes

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Show expected grants from Australian Govt. and State Govt. For this or any other Capital Project

Show expected grants from Australian Govt. and State Govt. For this or any other Capital Project

Show Loans needed for the project or any other project on this line

You must

show how

projects will

be funded

2012 2013 2014 2015 2016 2017 2018


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2.5 Expenditure for Capital

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Sections 2 – 5 of the application will remain open until 31 March 2014. Application will lock at 23:59 on that day. Likewise,

you must show how much the

project will cost.

2012 2013 2014 2015 2016 2017 2018


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Entering all financial data for 2 historical years ,

showing any Movements in

Assets/Liabilities, showing Cash on Hand 1/1/12, should give the correct Cash on Hand

/ Bank Balance at 31/12/13

2012 2013 2014

2012 2013 2014


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Section 4 – Other Matters

Australian Government & Qld. State Govt. Eligibility Checklists have been combined

The following PDF Printouts are available in Application: • Functional Area Costs (Construction M2 costs) • Furniture and Equipment • Locality Allowances

Australian Government & Qld State Govt. Eligibility Checklist


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2014 Round ? Application Help

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Locality (Alphabetically) Locality Index

Gatton 100

Gladstone 115h5

Gold Coast 100

Gympie 103

Hartley’s Creek 110

Hervey Bay 105

Ipswich 100

Jimboomba 100

Kingaroy 110

Mackay 117i3

Maryborough 105

Nambour 100

Normanton 170

Rockhampton 117h5

Sunshine Coast 100

Tamborine 103

Toowoomba 100

Townsville 112i3

Warwick 105

Woorabinda 130

Locality (Alphabetically) Locality Index

Agnes Waters 115h5

Airlie Beach 117i3

Atherton 110i10

Ayr 115i5

Beaudesert 100

Biloela 115

Bundaberg 105

Caboolture 100

Cairns 110i3

Charters Towers 125

Chinchilla 110

Cooktown 135

Dalby 105

Emerald 125

http://www.bga.qld.edu.au/files/file/Capital%20Programs/RegionalAllowancesforWebsite.pdf

*Note: Prices effective to June 2015 52

FUNCTIONAL SPACES 100%

ADMIN P $2,300

ADMIN S $2,240

ADMIN C $2,300

FLA / ART / TEXTILES $2,100

COMPUTER LAB $2,180

GLA P $1,940

GLA S $1,860

GLA C / MULTIPURPOSE GLA $1,940

WITHDRAWAL / STORAGE AREA $1,860

GRAPHICS $2,180

HOME ECONOMICS $2,310

HOSPITALITY $2,560

INDUSTRIAL ARTS $2,260

LIBRARY / RESOURCE CENTRE $1,870

MUSIC / DRAMA / MEDIA/ DANCE $1,930

PHYS ED / MULTIPURPOSE HALL (ENCLOSED) $1,840

SCIENCE $2,430

STUD AMEN P $4,040

STUD AMEN S $3,960

UNDERCOVER SPORTS / UNDERCROFT (UNENCLOSED) $990

STAIRWELLS & CORRIDORS (TRAVEL ENC. & STAIRWAYS) $1,890

WALKWAYS – COVERED (TRAVEL LINK ) $610

VERANDA/BALCONY/OUTDOOR LEARNING (TRAVEL UNENC) $770

TUCKSHOP $1,790

ENGINEERING (eg Plant Room, Switchboard) $1,670

http://www.bga.qld.edu.au/files/file/Capital%20Programs/2014ConstructionCosts.pdf

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FURNITURE & EQUIPMENT ALLOWANCE

GENERAL LEARNING AREAS 100%

Loose Furniture $8,240

Equipment $840

Pre School $12,160

Withdrawal Room $2,200

HOME ECONOMICS

Cooking $25,000

Textiles $10,000

HOSPITALITY $35,000

LIBRARY $38,200

INDUSTRIAL ARTS $24,850

FLA / ART / DRAMA / DANCE $10,100

COMPUTER / GRAPHICS / MUSIC $10,100

MULTIPURPOSE AREA $8,240

SCIENCE $12,170

ADMINISTRATION $20,200

LANDSCAPING - per building $12,450

CAR PARKING - allowance $62,300

AIR-CONDITIONING per M3 $106

http://www.bga.qld.edu.au/files/file/Capital%20Programs/2014FurnitureEquipRegionalAllowance.pdf

• The Principal • The Business Manager • Board Members • Facilities Manager • Staff – Head of curriculum, timetable • Architect

• Education Committee Member • Finance Committee Member • 2 Members from the Secretariat

• Educational Need • Justification for project • Building details • Financial Analysis • Visit building site

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Site plans and floor plans for proposed building Other supporting documents School’s Maintenance Plan will need to be sighted at the visit Information on school’s insurance

The visit should take approximately 2 hours

Notified at least 4 weeks before visit scheduled Notify us if specific times are not suitable for a visit

Current Construction Climate;

Is it too good to be true?

• Have you Prioritised Tenderers? (Due diligence, Track record, Conforming to

specifications, Quality v’s variations).

• Have you used a solid Contract? (Definition of Practical Completion, Liquidated Damages, Warranties, Insurances, Dispute Resolution, Builder non-performance).

• Have you got a Construction Program? (Check Construction Program v’s Builder’s Progress).

• Are you treating progress Certificates and Claims with rigour? (Trades cost breakup, Professional advising Certificates and Claims appropriate).

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57 http://www.bga.qld.edu.au/files/file/General%20Information/Timetable2014.pdf

Documents

Dr Grant Watson Information... · Dr Grant Watson General Manager ... 20Information ... o Construction Up to $ 44,290/student