Dr. G.K.VISWANADH Director of Evaluation i/c JAWAHARLAL NEHRU

TECHNOLOGICAL UNIVERSITY HYDERABADKukatpally, Hyderabad – 500 085, Andhra Pradesh (India)

WELCOME TO PRINCIPALS’ MEETING

25-09-2010

STRUCTURE OF EXAMINATION BRANCHSTRUCTURE OF EXAMINATION BRANCH

RectorRectorRegistrarRegistrar

Director of EvaluationDirector of Evaluation

Addl. Addl. Controller Controller of Exams of Exams

(Academic)(Academic)

Addl. Addl. Controller of Controller of

Exams Exams

(On-line)(On-line)

Addl. Addl. Controller Controller of Exams of Exams (EDEP)(EDEP)

ControllerController

ofof

Exams Exams

Vice-ChancellorVice-Chancellor

Addl. Addl. Controller of Controller of

ExamsExams

(PG & (PG & Redressal )Redressal )

STRUCTURE OF EXAMINATION BRANCH contd..STRUCTURE OF EXAMINATION BRANCH contd..

Director of EvaluationDirector of Evaluation

ACE(1)ACE(1)

I B.Tech I B.Tech

B.Pharm B.Pharm

ACE(2)ACE(2)

II B.Tech II B.Tech

M.Tech/M.Tech/

M.PharmM.Pharm

ACE(3)ACE(3)

III B.Tech III B.Tech

MCAMCA

ACE (4)ACE (4)

IV B.Tech IV B.Tech

MBAMBA

ACTIVITIES OF EXAM. BRANCHACTIVITIES OF EXAM. BRANCH

PRE-EXAMINATIONPRE-EXAMINATION ClearanceClearance

Question Paper Preparation, Question Paper Preparation,

Scheduling of ExaminationsScheduling of ExaminationsOn-line registration & Hall ticketsOn-line registration & Hall tickets Non-confidential materialNon-confidential material

ACTIVITIES OF EXAM. BRANCHACTIVITIES OF EXAM. BRANCHDURING EXAMINATIONSDURING EXAMINATIONS

Uploading of Question Papers (EDEP) Uploading of Question Papers (EDEP)

Measures for smooth conduct of examsMeasures for smooth conduct of exams

Monitoring D-Form Uploads.Monitoring D-Form Uploads.

ACTIVITIES OF EXAM. BRANCHACTIVITIES OF EXAM. BRANCHPOST EXAMINATIONPOST EXAMINATION

Valuation of scriptsValuation of scripts Processing Processing DeclarationDeclaration of Resultsof Results

Review on Malpractice casesReview on Malpractice cases Issue of Certificates etc.Issue of Certificates etc.

Class work Class work • I Year B.Pharm Class work from 04-10-2010 I Year B.Pharm Class work from 04-10-2010

• Arrangements for conduct of classes Arrangements for conduct of classes

• College codes for new colleges in JNTU website College codes for new colleges in JNTU website and in Exam portal by 28and in Exam portal by 28thth Sept. 2010 Sept. 2010

Academic calendar for First year Academic calendar for First year B.Pharm (2010-2011)B.Pharm (2010-2011)

s.Nos.No Event Event Date & DayDate & Day DurationDuration

11 Orientation program Orientation program 04-10-201004-10-2010

ToTo

09-10-2010 09-10-2010

One weekOne week

22 Commencement of class work Commencement of class work and I spell of instruction for and I spell of instruction for units 1 & 2units 1 & 2

11-10-2010 11-10-2010

to to

18-12-2010 18-12-2010

10 weeks10 weeks

33 1st Mid Term Examinations **1st Mid Term Examinations **

Timings:Timings:

10.00 am To 12.00 Noon 10.00 am To 12.00 Noon (Forenoon Session)(Forenoon Session)

2.00 pm To 4.00 pm 2.00 pm To 4.00 pm (Afternoon Session ) (Afternoon Session )

19-12-2010 19-12-2010

to to 23-12-2010 23-12-2010

4 Days4 Days

s.Nos.No Event Event Date & DayDate & Day DurationDuration

44 2nd Spell of Instructions for 2nd Spell of Instructions for Units 3,4&5 Units 3,4&5

24-12-2010 24-12-2010

to to 05-03- 05-03-

2011 2011

10 Weeks 10 Weeks

55 2nd Mid Term Examinations2nd Mid Term Examinations

Timings:Timings:

10.00 am To 12.00 Noon 10.00 am To 12.00 Noon (Forenoon Session )(Forenoon Session )

2.00 pm To 4.00 pm 2.00 pm To 4.00 pm (Afternoon Session ) (Afternoon Session )

07-03-2011 07-03-2011

toto

10-03-2011 10-03-2011

4 Days 4 Days

66 3rd Spell of Instructions 3rd Spell of Instructions for Units 6, 7&8 for Units 6, 7&8

11-03-2011 11-03-2011 to to

14-05-2011 14-05-2011

10 Weeks 10 Weeks

s.Nos.No Event Event Date & DayDate & Day DurationDuration

77 3rd Mid Term Examinations3rd Mid Term Examinations

Timings:Timings:

10.00 am To 12.00 Noon 10.00 am To 12.00 Noon (Forenoon Session )(Forenoon Session )

2.00 pm To 4.00 pm 2.00 pm To 4.00 pm (Afternoon Session )(Afternoon Session )

16-05-2011 16-05-2011 to to 19- 19-

05-201105-2011

4 Days 4 Days

88Preparation and Practical Preparation and Practical ExaminationsExaminations

20-05-2011 20-05-2011

to to

28-05-2011 28-05-2011

9 Days9 Days

99 End ExaminationsEnd Examinations 30-05-2011 30-05-2011

to to

11-06-201111-06-2011

2 Weeks2 Weeks

s.Nos.No Event Event Date & DayDate & Day DurationDuration

1010 Summer Vacation Summer Vacation 13-06-201113-06-2011

to to

02-07-201102-07-2011

3 Weeks 3 Weeks

1111 Commencement of Class Commencement of Class work for II Year B.Pharmacy work for II Year B.Pharmacy I Sem for the academic I Sem for the academic year 2011-2012 year 2011-2012

04-07-201104-07-2011--------

Principal’s Role During ExaminationPrincipal’s Role During Examination• Director/Principal as Chief Superintendent for all Director/Principal as Chief Superintendent for all

university examinationsuniversity examinations

• Browse the examination portal everydayBrowse the examination portal everyday

• Download the required information Download the required information

• Action to be taken on the correspondenceAction to be taken on the correspondence

JNTU EXAMINATION PORTALJNTU EXAMINATION PORTAL

HALL TICKET NUMBER GENERATIONHALL TICKET NUMBER GENERATION• Key for allotting Roll Numbers/Hall Ticket Numbers for the I Key for allotting Roll Numbers/Hall Ticket Numbers for the I

year B.Pharm Students admitted, is given below. year B.Pharm Students admitted, is given below.

The Roll Number & Hall Ticket Number are same.The Roll Number & Hall Ticket Number are same. The Code adopted is The Code adopted is 10 Character10 Character length length

11 00 44 66 11 RR 00 00 00 11

B.Pharmacy Regular Student

Admitted in First Year

Year of Admission

College Code

Branch Code

Serial No. of Student

Course Code

(B.Pharmacy)

Example Example

ExampleExample

11 00 44 66 55 RR 00 00 00 11

B.Pharm Student

Admitted in Second Year

First Sem (Lateral Entry)

Year of Admission

College Code

Branch Code

Serial No. of Student

Course Code

(B.Pharmacy)

CLEARANCE of admissions CLEARANCE of admissions • Schedule for clearance of admissions 12Schedule for clearance of admissions 12thth Oct for LES Oct for LES• Furnish the necessary documents in person on the Furnish the necessary documents in person on the

specified datespecified date• No admission after 4 weeks in the case of semester No admission after 4 weeks in the case of semester

coursecourse• No admission after 8 weeks in the case of year No admission after 8 weeks in the case of year

coursecourse• Remit University student registration fee (USRF) in Remit University student registration fee (USRF) in

time time

Conduct of Mid-term ExaminationsConduct of Mid-term Examinations• Stick to the schedule given in the academic Stick to the schedule given in the academic

calendar calendar • Conduct examinations both in forenoon and Conduct examinations both in forenoon and

afternoon sessionsafternoon sessions• Complete the examinations in four days for Complete the examinations in four days for

First YearFirst Year• Take 5 more days for valuation and Take 5 more days for valuation and

reconciliation with studentsreconciliation with students

Conduct of Midterm Examinations Conduct of Midterm Examinations contd..contd..

• Upload the mid term marks of objective and Upload the mid term marks of objective and subjective tests of each subject within 5 days subjective tests of each subject within 5 days of the completion of the last examination.of the completion of the last examination.

• For subjective tests the institutions are For subjective tests the institutions are required to conduct by setting a question required to conduct by setting a question paper by the subject teacher.paper by the subject teacher.

Practical examinationsPractical examinations• Conduct Internal examinations for practicals Conduct Internal examinations for practicals

during last spell of instruction days in the during last spell of instruction days in the respective laboratory class time tables.respective laboratory class time tables.

• University practical Examinations under the University practical Examinations under the supervision of Principal with external supervision of Principal with external examinerexaminer

• Adhere to the time schedule given in the Adhere to the time schedule given in the academic calendaracademic calendar

Practical examinations Practical examinations (contd..)(contd..)

• Award lists for End - practical exams in OMR Award lists for End - practical exams in OMR form ( NO counterfoil) form ( NO counterfoil)

• Original award lists are to be dispatched to Original award lists are to be dispatched to the universitythe university

• Photocopy must be kept in sealed cover Photocopy must be kept in sealed cover under the safe custody of the Principalunder the safe custody of the Principal

University theory examinationsUniversity theory examinations• The examinations are conducted through The examinations are conducted through

EDEP systemEDEP system

• EDEP (Electronic Distribution of Examination EDEP (Electronic Distribution of Examination Papers)Papers)

• Issue of Hall-Tickets by the University after Issue of Hall-Tickets by the University after clearance clearance

ISSUE OF HALL TICKETS

NO Hall Ticket - without detention list

Notification for Nov 2010 examinations – issued already ( in the portal and website).

Principals/ Chief superintendents to check the clearance of admission, eligibility criteria with respect to credits and attendance before issuing the hall ticket to the candidates.

ISSUE OF HALL TICKETS

Transfer of students

• Whenever a student is seeking transfer of college

• Check the promotion status • Take a letter from previous college, certifying he/she

was not detained in the previous semester. • Ensure online registration is done at your college• Ensure down load of Hall ticket• Ensure submission of sessional marks is done using

excel templates upload only

D-form upload• Upload during last one hour of exam• Do not miss to upload• It has lot of impact even if one college do not

upload in time or miss to upload.• Total present/absent can not be finalized.• Wrong upload-present in D-form for absent

candidate --cross check with answer scripts• Impact: Abnormal delay in declaration of result

even after completion of valuation.

Online Registration

• Timely registrations• Thorough verification for subject registrations • Correct upload of name, Photograph, etc.• Timely upload of detention lists• Download of Hall Tickets•Thorough verification of Hall Tickets

Upload of sessional marks• First & Second cycle after 5 days of last exam.• Download all finalized marks.• Display in the notice board• Allow 3 days for verification• Any change should be brought to the notice of exam branch• No correction in sessional marks after result declaration.• Ensure that marks are uploaded from your college

USRF

• Adhere to the schedules for payment of USRF – University Student Registration Fee

• Rs. 2500/- per Candidate for First year • Rs. 1500/- per Candidate for Second & Third

years• Rs. 1500/- per Candidate for LES of Fourth

year• Last date for payment is postponed to 30-09-

2010

OMR ANSWER BOOKS

specific to the candidateNo alterations in OMR books permittedPart 1 to be detached by the invigilator Part 1 bundle to be handed over seperately

OMR Answer Book

EDEP – Training EDEP – Training • EDEP (Electronic Distribution of Examination EDEP (Electronic Distribution of Examination

Papers) Papers) • One high-end desk-top computer with One high-end desk-top computer with

minimum of 1 GB RAMminimum of 1 GB RAM• Biometric finger print capturing unitBiometric finger print capturing unit • Finger prints of all students of final year must Finger prints of all students of final year must

be uploaded during February – 2011be uploaded during February – 2011• RFID Degree Certificates to all studentsRFID Degree Certificates to all students

TRAINING ON EDEPTRAINING ON EDEP• Depute the system administrator of your institution Depute the system administrator of your institution

along with a CPU along with a CPU • Each college is provided with a distinctive login ID Each college is provided with a distinctive login ID

and password and password • The software required for EDEP is loaded into the The software required for EDEP is loaded into the

CPU CPU • The administrator is trained by SDC Programmers to The administrator is trained by SDC Programmers to

work on EDEPwork on EDEP• Date of training will be intimated shortly through Date of training will be intimated shortly through

portalportal

CONDUCT OF EDEP SYSTEM OF EXAMCONDUCT OF EDEP SYSTEM OF EXAM

• The relevant encrypted question papers (day-The relevant encrypted question papers (day-wise) will be uploaded through internet, wise) will be uploaded through internet, before commencement of the examinations. before commencement of the examinations.

• Download the encrypted question papers into Download the encrypted question papers into the “ Exclusive Examination Computer the “ Exclusive Examination Computer System”. System”.

CONDUCT OF E D E P SYSTEM OF EXAM CONDUCT OF E D E P SYSTEM OF EXAM (contd…)(contd…)

• Release of Password for decryption through Release of Password for decryption through Examination Portal, 30mins. before commencement Examination Portal, 30mins. before commencement of examination.of examination.

• Decrypt the question papers using password• Get print copies of each set of Question PaperGet print copies of each set of Question Paper• Prepare sufficient number of photo-copies of Prepare sufficient number of photo-copies of

question papers. question papers. • Obtain the starting set number in each room from Obtain the starting set number in each room from

portal, 10mins before start of Exam.portal, 10mins before start of Exam.

CONDUCT OF EXAMINATIONS

In case of any problem, report to University examination Branch Obtaining question papers/password from other institutions is strictly prohibited Cell Phones and other electronic gadgets except calculators are strictly prohibited in the examination halls and possession of these come under malpractice case

CONDUCT OF EXAMINATIONS contd..

Ensure smooth conduct of examinations Observers to follow all the given instructions Special squad visits the Examination centers Any malpractice cases noticed by squad will be viewed seriously to the extent of cancellation of centersPack the answer books and part 1 in the presence of observers Arrange to send the answer books immediately

Dispatch of answer scriptsDispatch of answer scripts• Verification of the answer scripts after Verification of the answer scripts after

conduct of examination w.r.t D-form conduct of examination w.r.t D-form • Packing & sealing before dispatch to the Packing & sealing before dispatch to the

UniversityUniversity• Dispatch on same day of ExamDispatch on same day of Exam

MALPRACTICE CASESMALPRACTICE CASES • Formation of malpractice (MP) prevention Formation of malpractice (MP) prevention

committeecommittee• Specific recommendation as per normsSpecific recommendation as per normsEnclosures for M.P reportEnclosures for M.P report

– M.P (prevention) committee reportM.P (prevention) committee report– Letter from studentLetter from student– Letter from invigilatorLetter from invigilator– Answer scriptAnswer script– Objectionable materialObjectionable material– Covering letter from Chief Superintendent Covering letter from Chief Superintendent Dispatch on same day of Exam to CE separatelyDispatch on same day of Exam to CE separately

COURT CASES

Report all the Court cases duly to the University without fail

Dispatch answer scripts relating to Court cases and malpractice to

Smt. M Indira Rani,

Addl. Controller of Exams (Academic),

Examinations Building,JNTUH, Kukatpally, HYDERABAD-500085.

CO-OPERATION FROM PRINCIPALCO-OPERATION FROM PRINCIPAL• Timely action for all the lettersTimely action for all the letters• Involvement of teachers for Involvement of teachers for

– Question papers settingQuestion papers setting– Observer duties Observer duties – Spot valuation Spot valuation – For any other confidential dutiesFor any other confidential duties

CO-OPERATION FROM PRINCIPAL (contd…)CO-OPERATION FROM PRINCIPAL (contd…)

• Finalization of detention listFinalization of detention list• Adherence to academic regulationsAdherence to academic regulations• Number of working daysNumber of working days• Verification and display of sessional marksVerification and display of sessional marks

SPOT VALUATIONAll Principals are requested to depute faculty for spot valuation

Minimum Five years Experience desirable for valuers

At least Three years Experience in certain subjects is must.

Must have taught the subject at least once for taking up valuation in a particular subject

SPOT VALUATIONInstructions to the valuers, chief examiners available in the Portal.

Co-operation from the spot centers is solicited to stick to the schedules notified for valuation

More spot centers proposed for this year

Major initiations/reforms in this year

• Biometric/RFID Identity cards to

– The employees working in Exam Branch– The authorized employees of affiliated Colleges

• Survivelance System– Entire Building is under 24 X 7 survivelance

system

Payment system and VPN

• It is proposed to avoid DD submissions, in phased manner, completely

• Payments to University either by using on-line challan (payable at any branch of SBH) and by Payment gate-way

• Likely date of implementation: 15th Oct., 2010

Best Practices for Evaluation The nodal centres along with identified spot centres

carry out this “Noble task”. The valuation has to be done by teachers with strong

moral values. An invitation to the teacher to be involved in valuation

and becoming part of a confidential team of the University but not for a source of earning of Rs. 12/- per script.

The teacher should feel proud of being identified in a trust worthy team and discharge his/her duty with utmost sincerity honesty and uniformity.

This will solve many problems of exam branch.

REMUNERATION FOR EXAMINATIONS

Theory and Practical Examinations ---- as per University rules in VogueExternal examiner compulsory for conducting practical examinationsThe expenditure for the above may be met from the examination fee amount retained by the colleges (recently enhanced to Rs.200/- per candidate)

Finally,Request to all the chief superintendents to strictly adhere to Utmost confidentiality timely download of EDEP file use of high speed copiers prevent any pilferage of question papers distribute correct set number in exam halls Malpractice free examinations timely upload of D-form verify and bundle correct set number-wise scripts verify correct bubbling of data by students issue correct pre-printed answer books dispatch the answer script bundles in time draft senior teachers as hall invigilators select appropriate OIE’s and system administrators

The Examination Branch Wishes to Express sincere thanks for the continued, unstinted support in all respects for smooth, efficient and timely conduct of Examinations and Evaluation

We expect the same co-operation in future for conduct of the University Examinations.

THANK YOU