Dr c s r Prabhu, Nic

e-Panchayat

A project for better delivery of Citizen Services in the village through computerization of the functions of the

Gram Panchayats

Presented at: Conflux 2005 (www.conflux.csdms.in)

www.conflux.csdms.in

Conceptualized, designed and developedby

National Informatics CentreAP State Centre

Hyderabad, Andhra Pradesh

in close co-ordination with

Department of Panchayat Raj & Rural Employment

Government of Andhra PradeshGovernment of Andhra PradeshHyderabadHyderabad


The above seven steps will enable introducing IT in the Village Panchayats & e-Governance in the service of rural citizens

Seven Steps to setting up Gram PanchayatInformation System

1. System Study of the gram Panchayat 2. Detailed SRS Preparation for Gram Panchayat Information

System (ePanchayat )3. Evaluation and official approval of SRS after due modifications

based on user feedback4. Software development for the approved SRS5. Pilot implementation of ePanchayat ( Ramachandrapuram,

Medak dist. A.P.)6. More (several)pilot implementations (upto 50)7. Roll out (and Training) of ePanchayat implementation to 500

Panchayats


Key Processes in Gram Panchayat

System Study was conducted by NIC Team on following activities

•Administration •Taxation & Finance •Welfare •Development •Civic Services

System Study of the gram Panchayat

Step-1


Detailed SRS Preparation for Gram Panchayat Information system

SRS was prepared for the following functions

Births & DeathsRegistration of events and issue of certificate

House TaxAssessment, levy & collection, DCB generation

Trade LicensesIssue of trade licenses, DCB & MIS reports

Pension Schemes Sanction & Disbursement

Works/SchemesWorks details & Monitoring and payments

Finance Accounting system (in line with the formats prescribed by C

& AG)Land Records

Land Records maintenance and issue of PahanisMIS

Action Plans & MIS Reports

Step-2


Evaluation and official approval of SRS after due modifications based on user feedback

A Committee was formed by Commissioner of Panchayat Raj to finalize the specifications and approval.

SRS was prepared as perISO 9001:2000 standards

Step-3


e-Panchayat : ARCHITECTURE

Architecture : Web Enabled

Concept : Central Server

Central Server : SAN (Storage Area Network) Server at NIC APSC Data Center

Software : Linux ServerOracle 9I, ORDBMSPSP, JSP

( Some of the modules are locally operated )

( a few modules are local in Access ) )

Software Development for the approved SRS

Step-4

e-Panchayat : DEPLOYMENT ARCHITECTUREee--Panchayat : DEPLOYMENT ARCHITECTUREPanchayat : DEPLOYMENT ARCHITECTURE

PR & RDState Dept.

PR & RDState Dept.

Gram Panchayat

Gram Panchayat

CPR & REHOD

CPR & REHOD

GramPanchayat

GramPanchayat

Gram Panchayat

Gram Panchayat

ISPInternet Service

Provider

ISPInternet Service

Provider

Orders & Instructions / e-mails thru ISP

Orders & Instructions / e-mails thru ISP

MIS data thru ISPMIS data thru ISPPerformance PeriodicalsPerformance Periodicals

Progress ReportsProgress Reports

GP MISGP MIS

Data CenterSANas

Central Server

Data CenterSANas

Central Server

Information FlowInformation FlowInformation Flow

Zilla Parishad/District

Panchayat Office

Zilla Parishad/District

Panchayat Office

Gram Panchayat

Gram PanchayatCPR& RE.

(HOD)CPR& RE.

(HOD)

PRISMApplications

Rural CitizensRural Citizens

GP AdministrationCitizen Information Systems

Panchayat Web Site

GP AdministrationCitizen Information Systems

Panchayat Web Site

DIS

CPR& RE.CPR& RE.

PRISM

StatePR&RDState

PR&RD

CPR& RE.CPR& RE.

MPIS

MandalParishadMandalParishad


STORAGE AREA NETWORK AT NIC

Storage area network at NIC, New Delhi

Disaster Recovery site at NIC, Hyderabad

Powered with IBM X-series servers

Nine Tera Bytes of Storage

San switch fabric on 2gb/second Fibre channal

8 mbps dedicated link from Hyderabad to Delhi

District level servers also proposed set up at NIC District Computer Centers


A State Level Portal Of PR&RE ,providing• Panchayat Raj Acts & GOs• Govt. Programs• Welfare Schemes• Application forms for downloading• Information on citizen charter• Panchayat profile• Status on applications submitted to Gram

Panchayat• Status on House Tax dues of an Assesse

e-Panchayat Portal

Integration with National Portal


Salient features of e-panchayat software

• The software confirms to the technical standards and the IT architecture of Andhra Pradesh

• Provides WEB-based interface to the citizen to transact with Gram Panchayats through KIOSKs

• Can be integrated with the LRMIS / MPHS project

• Access controls are provided to avoid misuse

• Use of Biometrics for attendance monitoring


Capturing of Reported event detailsRegistrationIssuance of CertificatesName inclusionGeneration of ReportsChecklistsRegistersCertificates

Births & Deaths


Assessment ProcedureDemand & CollectionGeneration of Reports

ChecklistsRegisters

Demand RegisterBase RegisterCollection RegisterCheque RegisterReceipt Book Register

Field Booksspecial NoticeDemand Notices

House Tax


Fixation of License fees trade, Sub-trade Turnover wiseDemand CollectionIssue & Cancellation of licensesRenewal certificatesClosure of tradeReports

License CertificateLicense RegisterDemand collection & Balance

Trade wise registersDefaulters list

Trade Licenses


Accepting applications/ requisitions

Online disbursement of pensions

Linkage to MPHs data and SSIDs for verifying beneficiaries data.

REPORTING

List of applications pending sanction

Acquittance roll.

Summary Reports and fund details

Sanction & Disbursement status

Sanction, disbursement of Pensions (Old Age, Widow, Disabled & Weaver pensions )


Works Monitoring for

- Gram Panchayat Works

- Eleventh Finance Commission Works

- State Finance Commission Works

- SGRY Works ( Stream II)

- SGRY Works ( Special Component)

- Individual Sanitary Latrine Works

District Level Accounting Compilation

Mandal Level Accounting Compilation

Mandal Level Accounting Compilation

Grampanchayat Accounting Informationat GramPanchayat Level

State Level Accounting Compilation

Web Retrieval Information ofthe Collection Particulars

Web Retrieval Information ofthe Expenditure Particulars

A Comprehensive View of GramPanchayat Finance Information Model


Information ServicesCounselling ServicesCertification ServicesAuthentication ServicesEducation ServicesMarketing ServicesOnline ApplicationsPayment Services

C2GC2CC2B


Pilot implementation ofePanchayat

RamachandrapuramVillage

Medak DistrictA.P.

Covering Population More than 50,000 and nearly 7,000 houses

Step-5


1. Ramachandrapuram (pilot project near Hyderabad )

2. Ananthapur Rural

3. Madhurawada (Near Visakhapatnam)

4. Kuppam (Chittoor District)

5. Nandikotkoor (Near Kurnool)

6. Yedida (East Godavari District)

Step-6More (several) pilot implementations (upto 50)

e-panchayat is already operationalised in about 40 Panchayatsin various districts of Andhra Pradesh


Andhra Pradesh Government has declared to rollout

e-panchayatin 475 selected major panchayatsin Andhra Pradesh

Step-7

Roll out (and Training) of ePanchayat implementation to 500 Panchayats


Nation-wide rollout plan and Software

Supply to various statesCustomization for local language and local Act. Will be taken care

by the NIC State Units of below states. (Software is already installed in various states)

Pilots are planned in Major States such as :

Uttar Pradesh

Tamilnadu

Uttaranchal

Meghalaya and other North Eastern States

Orissa

Gujarat

Rajasthan

West Bengal


Thank You

Documents

Dr c s r Prabhu, Nic