7 January 2019 Dear Re ATISN 12822 ndash DPTREE Fair Thank you for your email which I received on 5th December 2018 requesting the following information All correspondence between individuals working for the Welsh Government and the organisers of the DPTRE fair If this request is over the cost limit then please just provide me with all correspondence between Ken Skates (including his staff) and the organisers of the DPTRE fair A copy of the information I have decided to release is enclosed If you are dissatisfied with the Welsh Governmentrsquos handling of your request you can ask for an internal review within 40 working days of the date of this response Requests for an internal review should be addressed to the Welsh Governmentrsquos Freedom of Information Officer at Information Rights Unit Welsh Government Cathays Park Cardiff CF10 3NQ or Email FreedomOfInformationOfficerwalesgsigovuk Please remember to quote the ATISN reference number above You also have the right to complain to the Information Commissioner The Information Commissioner can be contacted at Information Commissionerrsquos Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF However please note that the Commissioner will not normally investigate a complaint until it has been through our own internal review process Yours sincerely

Appendix Please find attached the following document lsquoCorrespondance between Welsh Government and DPRTE organisersrsquo This provides a copy of all email correspondence Correspondence between Welsh Government Officials and Organisers of the DPTRE event ndash BIP solutions Sue Moffatt (WG) to Noelle Germen BIP 3rd March 2018 Hi Noelle This date would have been fine with me And happy to attend meeting to help where I can ndash please send me a diary marker if one is arranged Thanks Sue 07814 669770 From Paul Griffiths (NPS) Sent 02 March 2018 1415

To Noelle Germer (BIP Solutions) procurexwalesbipsolutionscom

Cc Jones Alexandra (NPS) Subject Re Procurex Wales 2018 - Kick off Meeting

Hi Noelle

I think you slightly over estimate what wersquore bringing to the defence event

Wersquoll be doing a quick set up on the morning of the 27th Helen Oliver and I will be staffing

the stand

On the26th Irsquom in London with Julie Harrison so we wouldnrsquot be about on the 26th

Maybe best we touch base on the 27th just to get the normal planning catch up calls set up

Sue is of course the driving force behind this event so Irsquoll await a steer from Sue

Kind regards

Paul

Get Outlook for iOS

From Noelle Germer (BIPSolutions) Sent Friday March 2 2018 125446 PM To ProcurexWales Cc Jones Alexandra (NPS) Subject Procurex Wales 2018 - Kick off Meeting

Dear all I hope this email finds you well and you are not too affected by the snow In relation to this yearrsquos Procurex Wales 2018 event we would like to propose the following day for the kick off meeting 2pm on 26th March at the Motorpoint Arena This is the setup day of DPRTE and since NPS are exhibiting and will be there to setup we thought this would be a good opportunity to meet and kick off discussion for 2018 If you could let me know if the date and time suits that would be great Many thanks and I look forward to hearing from you With kind regards Noelle Noelle Germer Senior Events and Exhibition Coordinator BiP Solutions Ltd T 0141 270 7688 W wwwbipsolutionscom BiP Solutions Ltd Medius 60 Pacific Quay Glasgow G51 1DZ

If you have received this email and are not the main point of contact for DPRTE please pass this email on to the correct person and inform eventsupportbipsolutionscom of their details Dear Sharon Thank you for booking a Bronze Package with us at DPRTE 2018

There are a number of items we require from you please consult the following check-list below and ensure that you e-mail the attached form and additional items to eventsupportbipsolutionscom prior to the deadlines

The below checklist includes

1 Details on your exhibitor manual 2 Offloading information 3 Items that we need from you (including deadlines) 4 Details on your package 5 Supplier information

Please note that if the relevant information is not supplied by the deadline date BiP Solutions cannot guarantee you will be included in any websiteonsite materials

Check List

EXHIBITOR MANUAL

Please find attached a copy of your exhibitor manual Your event manual contains essential information and should be read prior to attending the

event

Set Up

26th March 2018 ndash 3pm till 7pm Event Day

27th March 730am- stand to be ready by 830am Breakdown

27th March ndash 4pm till 6pm

OFFLOADING TIME SLOTS

There are four offloading time slots for DPRTE 2018 given on a first come first serve

basis These time slots are

1500 ndash1600 1600 ndash 1700 1700 ndash 1800 1800 ndash 1900

To select your preference please fill in the attached Exhibitor Required Information form and return to eventsupportbipsolutionscom

Please note that a steward operates the offloading procedure so if you do not have a booking you will be turned away and asked to park at the nearest public car park

Additionally Couriers can deliver from 0800 on the 26th March via the security lodge at the entrance of the venue Please refer to your event manual for more information

ITEMS THAT WE NEED FROM YOU DEADLINE 5 WORKING DAYS FROM THIS EMAIL

1 Required Exhibitor Information Form (Attached) States essential information that we require of you including your company information Please

fill in all fields and return to eventsupportbipsolutionscom

2 Company Logo Please provide us with your company logo in JPEG format in addition to either

a vector or eps version

3 Exhibitor Name Form ndash to be returned by the 5th March 2018 You are entitled to 3 exhibitor passes including catering If you wish to bring along additional exhibitors you can do so free of charge however these additional passes will not include catering Please complete the exhibitor name form attached to this email to ensure we can allocate name badges to you Please note the fields in red are mandatory

4 Exhibitor Site Safety Induction (Attached) This form must be signed by at least one representative from your organisation and returned to

us Please ensure all exhibitors read and adhere to the requirements stated in this form

Please send this information to eventsupportbipsolutionscom

YOUR PACKAGE

Exhibition Stand Shell Scheme

Your stand number is 78 Your stand size is 3x2m

A floor plan can be opened by clicking here

As part of your shell scheme package you will receive

2x spotlights included on your shell scheme

1 x 500 watt socket

2 x chairs and 1 x rectangular table including table cloth (2ftx4ft) Please note that furniture will be delivered to your stand between the hours of 3pm-7pm on the build day

Panel sizes for artwork are still to be confirmed When confirmed you will receive an email containing this information

If you do not require shell scheme are constructing your own stand build then we will

require you to submit a full design plan Please refer to your event manual and contact eventsupportbipsolutionscom

if you fall in to this category

SUPPLIER DETAILS

Suppliers are TBC and will be confirmed in the run up to the event This can be up until a few weeks before You will receive an email containing this information once all suppliers have been confirmed

Kind Regards

Andie Mclean The DPRTE 2018 Team

BiP Solutions Ltd Medius 60 Pacific Quay Glasgow G51 1DZ T 0141 270 7302 W wwwbipsolutionscom

Please consider the environment before printing BiP Solutions Limited is a company registered in Scotland with Company Number SC086146 and VAT number 383030966 and having its registered office at Medius 60 Pacific Quay Glasgow G51 1DZ

In order to improve the quality of the service we offer calls may be recorded for training and quality management purposes

The content of this email (including any attachments) is confidential may be legally privileged and is intended only for the attention of the addressee(s) Its unauthorised use disclosure storage or copying is not permitted If you are not the intended recipient or have received this email in error please destroy all copies and inform the sender by return e-mail This e-mail (whether you are the sender or the recipient) may be monitored recorded and retained by BiP Solutions Ltd Email monitoring blocking software may be used and Email content may be read at any time You have a responsibility to ensure laws are not broken when composing or forwarding e-mails and their contents DPRTE 2018ndash The UKrsquos leading defence procurement and supply chain event Have you registered for the UKrsquos Defence Procurement Event of the Year The NPS will be exhibiting at DPRTE 2018 at the Motorpoint Arena Cardiff on 27 March At the conference you will be able to explore the key challenges and future opportunities that exist within the defence acquisition supply chain We have negotiated a discounted rate to attend DPRTE 2018 For a limited time only discounted private sector tickets are available for just pound75 (usual price pound95) To avoid disappointment REGISTER NOW and enter promotional code DPRTEPAR on the online booking form Public sector tickets are free and can be booked online by clicking here We will be exhibiting on stand 78 at DPRTE 2018 we hope you will join us there

Thanks Laura Laura Aitkenhead Events Development Manager Tel 0141 270 7323 wwwbipsolutionscom From Rogers Sharon (National Procurement Service) Sent 23 February 2018 1520 To Laura Aitkenhead (BIP Solutions) Cc Bethan Williams Subject FW DPRTE 2018 - exhibiting Hi Laura Do you have any text you can send us Out newsletter issues next week Thanks

Sharon Rogers

Uwch Rheolwr Cyfathrebu ndash Senior Communications Manager Y Gwasanaeth Caffael Cenedlaethol ndash National Procurement Service Tanysgrifiwch i Gylchlythyr y GCC Subscribe to the NPS Newsletter

gcccymru NPSWales

National Procurement Service

Rydym yn croesawu gohebiaeth Gymraeg Cewch ateb Cymraeg i bob gohebiaeth Gymraeg ac ni fydd gohebu yn Gymraeg yn arwain at oedi We welcome correspondence in Welsh Correspondence received in Welsh will be answered in Welsh and corresponding in Welsh will not involve any delay From Laura Aitkenhead (BIP Solutions) Sent 23 February 2018 1449 To Rogers Sharon (National Procurement Service) Ryan Edmond (ESNR-Sectors amp Business-Entrepreneurship amp Delivery) Subject DPRTE 2018 - exhibiting Hi SharonEd Hope you are both well I just wanted to touch base about DPRTE which is coming up in Cardiff next month As NPS are exhibiting I wondered if you would be able to send out a message to your suppliers to encourage them to come along As an incentive I can give you a discount code that will take pound20 off the ticket price (reducing down to pound75+VAT) If this would be of interest please let me know what you need from me and Irsquod be happy to send this on (ie contentlogobanner etc) In the meantime I can confirm the code is DPRTEPAR and the link to the booking form for private sector is here The event is free to attend for public sector Irsquom sure wersquoll be in touch soon to discuss the launch of the next Procurex Wales However might see you at DPRTE next month if you are attending Thanks Laura Laura Aitkenhead

Events Development Manager BiP Solutions Ltd Medius 60 Pacific Quay Glasgow G51 1DZ Phone 0141 270 7323 wwwbipsolutionscom Please consider the environment before printing

From Angela Anderson (BIP Solutions) Sent 16 January 2018 0918 To Gilbert Helen (EA Director National Procurement Service) Subject RE BIP Solutions Invoice

Good Morning Helen Thank you for your email yes we did receive payment on 08012018 so your account is a zero balance

Kind Regards

Angela Anderson

Credit ControllerSales Ledger | BiP Solutions Ltd

Tel 0141 332 8247 EXT 7412

BiP Solutions Limited Medius 60 Pacific Quay Glasgow G51 1DZ

From Gilbert Helen (EA Director National Procurement Service) Sent 16 January 2018 0847 To Angela Anderson (BIP Solutions) Subject RE BIP Solutions Invoice Hi Angela Our Finance Dept say that this invoice has been paid - into BiPrsquos bank account on 08012018 by Finance WAG Invoicessupplier number 50021436 Can you check again please to see if you have received it As the date of the reminder is also 8 Jan it probably hadnrsquot shown up on the system as paid Grateful if you could confirm you have received the payment Thanks

Helen From Angela Anderson (BIP Solutions) Sent 15 January 2018 1551 To Gilbert Helen (EA Director National Procurement Service) Subject RE BIP Solutions Invoice

Thank you Helen

Kind Regards

Angela Anderson

Credit ControllerSales Ledger | BiP Solutions Ltd

Tel 0141 332 8247 EXT 7412

BiP Solutions Limited Medius 60 Pacific Quay Glasgow G51 1DZ

From Gilbert Helen (EA Director National Procurement Service) Sent 15 January 2018 1539 To Angela Anderson (BIP Solutions) Subject RE BIP Solutions Invoice

Many thanks Angela Irsquoll forward these on to Sharon and she will be in touch Irsquom sure Thanks Helen From Angela Anderson (BIP Solutions) Sent 15 January 2018 1536

To Gilbert Helen (EA Director National Procurement Service) Subject BIP Solutions Invoice

Hi Helen With regards to your call today please see attached the contract agreement amp invoice for DPRTE on 27032018 booked by Sharon Rogers

Kind Regards

Angela Anderson

Credit ControllerSales Ledger | BiP Solutions Ltd

Tel 0141 332 8247 EXT 7412

BiP Solutions Limited Medius 60 Pacific Quay Glasgow G51 1DZ

From Jodie Pratt (BIP Solutions) Sent 20 December 2017 1336 To Rogers Sharon (National Procurement Service) Subject BIP Solutions - Invoice 77178 Importance High

Hi Sharon Please see email below regarding payment for invoice 77178

Jodie Pratt

Credit Controller| BiP Solutions Ltd

Tel +44 (0) 845 270 7086

From Corporate Services Sent 20 December 2017 1303 To Jodie Pratt (BIP Solutions) Subject HR-575823-V2P0 Importance High

Good afternoon

Invoice 0000077178 is currently on our system but remains unpaid Please contact Sharon Rogers your Welsh Government contact for further information regarding this payment You can contact

Sharon via SharonRogersgovwales or alternatively 03000253972

Kind regards thinspHolliethinsp

Canolfan Cydwasanaethau Corfforaethol Corporate Shared Service Centre Swyddfar Prif Weinidog a Swyddfar Cabinet Office of the First Minister and Cabinet Office Llywodraeth Cymru Welsh Government Parc Cathays Cathays Park Caerdydd Cardiff CF10 3NQ Ffon Tel (029) 2082 5454 E-bost Email DesgGymorthCydwasanaethaullywcymru SharedServiceHelpdeskgovwales

------------------- Original Message -------------------

From FINANCE WAG INVOICES Received 20122017 1232 To FPCC Subject FW BIP Solutions - Invoice 77178

Leanne Watts Payments Team Manager Canolfan Cydwasanaethau CorfforaetholCorporate Shared Service Centre Swyddfarsquor Prif Weinidog a Swyddfarsquor CabinetOffice of the First Minister and Cabinet Office Llywodraeth CymruWelsh Government From Jodie Pratt (BIP Solutions)] Sent 20 December 2017 1127 To Finance WAG Invoices Subject BIP Solutions - Invoice 77178 Importance High Good Morning Please can you confirm when payment will be received We do require this immediately now

Jodie Pratt

Credit Controller| BiP Solutions Ltd

Tel +44 (0) 845 270 7086

From Jodie Pratt Sent 14 December 2017 1211 To Finance WAG Invoices Subject BIP Solutions - Invoice 77178

Good Afternoon Please find attached invoice above payment is due immediately now please can you advise when payment will be made

Jodie Pratt

Credit Controller| BiP Solutions Ltd

Tel +44 (0) 845 270 7086

Hi Sharon Please can you send me the PO number to allow me to add this to the invoice

Jodie Pratt

Credit Controller| BiP Solutions Ltd

Tel +44 (0) 845 270 7086

From Jodie Pratt Sent 21 November 2017 1147 To Rogers Sharon (National Procurement Service) Subject BIP Solutions - Invoice 77178 Hi Sharon Do you have a copy of the PO

Jodie Pratt

Credit Controller| BiP Solutions Ltd

Tel +44 (0) 845 270 7086

From Jodie Pratt Sent 14 November 2017 1636 To Rogers Sharon (National Procurement Service)

Cc Finance WAG Invoices Subject BIP Solutions - Invoice 77178

HI Sharon As soon as we receive the booking form back an invoice is generated unfortunately this is something we cannot change I am happy to add the PO onto the invoice once received if you would like to send this to me when available ill quote this on the invoice and email it back thatrsquos no problem

Jodie Pratt

Credit Controller| BiP Solutions Ltd

Tel +44 (0) 845 270 7086

From Rogers Sharon (National Procurement Service) Sent 14 November 2017 1632 To Jodie Pratt (BIP Solutions) Cc Finance WAG Invoices Subject RE BIP Solutions - Invoice 77178 Hi Jodie This is a little premature Irsquove agreed to the booking but have not raised the Purchase Order yet All invoices must have the correct Purchase Order on them before they can be paid Irsquoll send you a PO ASAP and you rill then need to send us an amended invoice Thanks Sharon Rogers

Uwch Rheolwr Cyfathrebu ndash Senior Communications Manager Y Gwasanaeth Caffael Cenedlaethol ndash National Procurement Service Tanysgrifiwch i Gylchlythyr y GCC Subscribe to the NPS Newsletter

gcccymru NPSWales

National Procurement Service

Rydym yn croesawu gohebiaeth Gymraeg Cewch ateb Cymraeg i bob gohebiaeth Gymraeg ac ni fydd gohebu yn Gymraeg yn arwain at oedi

We welcome correspondence in Welsh Correspondence received in Welsh will be answered in Welsh and corresponding in Welsh will not involve any delay From Jodie Pratt (BIP Solutions) Sent 14 November 2017 1628 To Rogers Sharon (National Procurement Service) Cc Finance WAG Invoices Subject BIP Solutions - Invoice 77178

Good Afternoon Please find attached invoice Payment is due immediately as per our terms and conditions Please can you pass to your accounts department for payment to be made

Jodie Pratt

Credit Controller| BiP Solutions Ltd

Tel +44 (0) 845 270 7086

From Simon Burges (BIP Solutions) Sent 24 August 2018 1424 To Correspondence mail - KS Subject Keynote Address Invitation FAO Ken Skates AM Please find attached an invitation to provide a Keynote Address at the forthcoming Defence Procurement Research Technology amp Exportability (DPRTE ndash wwwdprtecouk ) event which is taking place in Cardiff 28th March 2019 If I can provide any additional details at this point please do not hesitate to contact me Many thanks and I look forward to hearing from you

Best regards Simon Simon Burges Chief Executive Officer

BiP Solutions Ltd - wwwbipsolutionscom

From DS Cabinet Secretary for Economy and Transport Sent 14 November 2018 1402 To Laura Aitkenhead (BIP Solutions) DS Cabinet Secretary for Economy and

Transport Cc Simon Burges (BIP Solutions) Subject RE Keynote Address Invitation Thanks Laura Look forward to hearing from you again Kind regards Sandra

From Laura Aitkenhead (PIB Solutions) Sent 14 November 2018 1358 To DS Cabinet Secretary for Economy and Transport Cc Simon Burges (BIP Solutions) Subject RE Keynote Address Invitation Hi Sandra Many thanks for getting back to me Yes I have spoken with Elaine about future events and will be in touch if DPRTE returns to Wales in 2020 With kind regards Laura Laura Aitkenhead Events Development Manager Tel +44 (0)141 332 8247

From DS Cabinet Secretary for Economy and Transport Sent 14 November 2018 1302 To DS Cabinet Secretary for Economy and Transport Laura Aitkenhead (BIP Solutions) Cc Simon Burges (BIP Solutions) Subject RE Keynote Address Invitation

Hi Laura As the event in March has been moved to Birmingham the Cabinet Secretary has declined the invitation to speak Please therefore accept his apologies and best wishes for a successful day Aware that you have spoken with our Officials re possibly holding the event in Wales in 2020 Kind regards Sandra

From DS Cabinet Secretary for Economy and Transport Sent 13 November 2018 1239 To Laura Aitkenhead (BIP Solutions) DS Cabinet Secretary for Economy and Transport Cc Simon Burges (BIP Solutions) Subject RE Keynote Address Invitation

Hi Laura Good to speak to you and thank you for following up the call with an e-mail I will need to check with the Cab Sec to see if he is happy with the change of venue Will come back to you shortly Kind regards

Sandra

From Laura Aitkenhead (BIP Solutions) Sent 13 November 2018 1146 To DS Cabinet Secretary for Economy and Transport Cc Simon Burges (BIP Solutions) Subject RE Keynote Address Invitation

Dear Sandra Many thanks for your time earlier As discussed the location of DPRTE is changing and we are moving the event to NEC in Birmingham The date remains the same ndash 28 March 2019 and the time of Mr Skatesrsquo speaking slot is still 1055 ndash 1115

We would of course be delighted to welcome the Cabinet Secretary to the event therefore if you could let me know if he would be happy to speak at the event in Birmingham that would be great If you need any further information at this point please do let me know Otherwise I look forward to hearing from you With kind regards Thanks Laura Aitkenhead Events Development Manager Tel +44 (0)141 332 8247

From Simon Burges (BIP Solutions) Sent 02 October 2018 1003 To DS Cabinet Secretary for Economy and Transport Subject RE Keynote Address Invitation Dear Sandra Many thanks for the email and I have very pleased that the Cabinet Secretary is able to participate within the forthcoming DPRTE 2019 event ( wwwdprtecouk ) If I can provide any additional details at this point or in meantime please do not hesitate to contact me Alternatively I look forward to hearing from his office closer to the event date Kind regards Simon Simon Burges Chief Executive Officer BiP Solutions Ltd - wwwbipsolutionscom

From DS Cabinet Secretary for Economy and Transport Sent 02 October 2018 0941 To Simon Burges (BIP Solutions) Cc DS Cabinet Secretary for Economy and Transport Subject RE Keynote Address Invitation Dear Simon Many thanks for your e-mail and correspondence inviting the Cabinet Secretary to speak at the DPRTE event on 28th March 2019 at 1100 ndash venue Motorpoint Arena I can confirm the Cab Sec is happy to accept If any of the details have changed to the date time andor venue grateful if you could please let me know Officials will be in contact nearer the date in regard to the details of the Cab Secrsquos attendance

Kind regards Sandra Wooldridge Diary Secretary to Ken Skates ndash Cabinet Secretary for Economy amp Transport Ysgrifennydd y Cabinet dros y Economi arsquor Thrafnidiaeth httpwalesgovukaboutcabinetdiarylang=en

If you wish to receive correspondence in the Welsh language or you wish any further correspondence to be in the Welsh language please let me know Os hoffech dderbyn ohebiaeth yn yr Iaith Gymraeg neu os hoffech dderbyn unrhyw ohebiaeth yn y dyfodol drwy gyfrwng y Gymraeg gadewch i mi wybod

From Simon Burges (BIP Solutions) Sent 24 August 2018 1424 To Correspondence mail - KS Subject Keynote Address Invitation

FAO Ken Skates AM Please find attached an invitation to provide a Keynote Address at the forthcoming Defence Procurement Research Technology amp Exportability (DPRTE ndash wwwdprtecouk ) event which is taking place in Cardiff 28th March 2019 If I can provide any additional details at this point please do not hesitate to contact me Many thanks and I look forward to hearing from you Best regards Simon Simon Burges Chief Executive Officer BiP Solutions Ltd - wwwbipsolutionscom