DPI AFTERBURN REPORT 2014

Team: DPI (Department of Planning & Infrastructure) Team Lead: Bradley Ogden A.K.A. The General

0434761381 Bigdeal@Burningseed.com 2IC: Victoria Vickery

0474 090 595 dpi@burningseed.com Location: Matong State Forest, NSW Arrival: 7 September Departure: 11 October Event: 1-7 October Team Members: DPI Bradley Ogden - Lead Victoria Vickery - 2ic Gwyn Stephens - Site Services & Heavy Equipment Duke Higson - Construction Manager Patrick Norton Shane Kilcullen Tim Bottomley Sara Weller Afah McGovern Scarlett Keller Wombi Woolbank Bree Andre Kassner Kitchen Sam Bruinewoud - Kitchen Lead & Stockade Manager Milena Zuccarello - Kitchen 2ic & Stockade Assistant Manager Kora Deverick Yuki Nakamura Dani Goodman Lauren Gilmour (aka Gypsy) Sharla La Rhys Aconley-Jones Wes Ratliff Cara Watson Kitchen no-shows: Hamish Hooper, Leharna Black, Daniel Hurrell

Effigy Rusty Kilpatrick - Lead Pat O'Grady - Lead Matt Ludstrom Karl Matthews Lara Warren Ben Cox Korri Brennan Sully Brennan Rohanna Weaver Michael Bekker Gerry Sutterby Amy Carlton LNT Team James Maddock - Lead Elle Tiffen No-shows: Wombi Woolbank, Ankha Miw-sher, Yolanda Pack Down Jesse Vickery Re-listed from above: Victoria Vickery (Lead), Bradley Ogden, Gwyn Stephens, Duke Higson, Patrick Norton, Shane Kilcullen, Tim Bottomley, Sara Weller, Afah McGovern, Scarlett Keller, Sam Bruinewoud, Milena Zuccarello, Kora Deverick, Yuki Nakamura, Dani Goodman, Lauren Gilmour, Rhys Aconley-Jones, Wes Ratliff, Rusty Kilpatrick, Pat O'Grady, Matt Ludstrom, Karl Matthews, Lara Warren, Ben Cox, Korri Brennan, Sully Brennan, Rohanna Weaver, Michael Bekker, Gerry Sutterby, James Maddock, Elle Tiffen Also special mention for Bear, who was also there but would spit on you if you called him DPI. Temple Elba García-Clark - Lead Alan Lambert - 2IC Renee Bazerghi Andrew Schudmack Onur Kamin Ian Elvin Mouse Michaela Stubbs Brendan Jones Pavel Sraj

Xavier Cadorel Niki Wheatley Nick Zoe Jason Kelly New Capital Expenditures Power Tools: 9 1/4” Skill Saw, Bosch; 305mm Drop Saw, Bosch; Dewalt 18v Kit; Table Saw, Bosch; Shotgun Handle Jigsaw, Bosch; Rotary Tool, Bosch. Access: 3x 6’ Gorilla ladders; 3x 8’ Gorilla ladders; 1x Gorilla 24’ extension ladder; 2x Gorilla 4.5m multipurpose ladders Solar system for Stockade (4x solar panels, 1x 185ah deep cycle battery, 1x 600w converter, 1x solar charger, cables/leads/wires etc) Power and Generators: 3 x 2kVA petrol generators, Honda; 1 x 6.5 kVA petrol generator, Honda; 5x 20m 1.5mm piggybacked electrical leads; 5x 25m 1.5mm piggybacked electrical leads; 10x 5m 1.5mm piggybacked electrical leads; 3x 15AMP Weatherproof Distribution Boxes; Power Boards Kitchen/Camp: 3x Hot Water Heaters; 2x 135L Eskies; 1x Double Sided Shower Tent; 5x Gas Bottles Hand tools 1000L Fire Trailer with Pump and Hoses. Shelters: 1x 15x15 Stretch Tent; 2x 16x6 Green Medium GP Army Tents; 2x 20’ Shipping Containters Storage Bins Structures Built Stockade - 6x6 marquee for kitchen - army tent for crew lounge - showers - solar grid Spires

Road signs Barricades Fire pits Gate house Deepwater Rd Banners Greeters Woop Woop - army tent for medics - 6x6 marquee for Dancewize - 6x3 marquee for Red Earth Radio Associated Documents SketchUp designs for spires, Deepwater Rd banners, and road signs SketchUp designs for gatehouse 2014 DPI Budget 2014 DPI Expenses DPI Map Theme Camp Placement Map Participant Map Initial MOOP Map Final MOOP Map MOOP Map Data Pack Down Plan Administrative What we should do again:

- white boards and cork boards were useful - build timelines were good for figuring out when to rent heavy equipment - DPI binder was a smash hit - water- and oil-resistant notebook was REALLY helpful - work briefs helped clarify tasks quickly to crew - maps and work briefs in plastic sleeves were really useful

How we can improve: - bigger timeline (A2 or A1) - send email to theme camps delineating tool use procedures and responsibilities - more swag for crew - Stockade needs more land - lanyards for people getting fed in the Stockade kitchen. There was a lot of confusion

about who was supposed to be fed, and a lot of randos helping themselves to snacks. - more interdepartmental communication, specifically more bridges between admin and

work crews

- write a work brief for how to fill the water truck - the Security and Gate leads should be provided with digital and paper copies of the

contractor schedule prior to start of event - DPI operations manual and associated procedural documents need to be published by

April of 2015 Crew Crew this year was really well rounded and quality. They kept up with the workload and didn’t seem completely burnt out by the end of the event. Pack down had many hands which made for light work. Only issue is that some people signed up for multiple teams with conflicting priorities. What we should do again:

- rotate the crew teams on various tasks. This allowed everyone on team to spend some time with everyone else.

- Whiskey Wednesday and Friday pub nights were really good for team building How we can improve:

- communicate job descriptions with Crew Wrangling so that they know whether someone can be on multiple teams or not

- when new DPI crew sign up, they should get a welcome email specific to DPI - get onsite dates from crew members sooner. This would help us create a more realistic

build timeline. - if the festival is still open on Tuesday morning, DPI should have crew on duty - more swag: t-shirts for crew to wear while on duty, lanyards, stickers, patches - things

to let the crew know how important they are to us - next year we will likely have a tool shop, which will require having a tool shop manager.

We will be scouting year round for someone who suits this role. - consider contracting caterers for the stockade kitchen, especially if other teams are

expecting to be fed. Many teams asked for meals that hadn’t made it clear before the festival that they were expecting this service, and the only reason we kept up with the demand is because Sam is so amazing.

- 2 DPI crew per shift was barely sufficient, and if the festival grows again next year, we will need at least 3 per shift, possibly 4 on Burn night. This is why it is crucial that we recruit heavily all year round.

- The DPI roster during the event should be at least drafted and sent out to volunteers a month before the event (with the understanding that it may need to be shuffled if/when people drop out)

- DPI leads should hold an orientation for crew on the Sunday or Monday before event, delineating what will be expected of them during their shifts and how to perform these tasks, including: how to use a radio, who the site managers are, where things are located on the map and on the property, how to start and fill a generator, where the fuel is, how to fill a toilet, and how to fill the water tank.

- Andre (Andy) Kassner and Cara Watson will not be invited back on the DPI team. Their work ethic and initiative were such that sometimes just finding them to tell them they had

jobs to do took valuable time from the team leads. Because of this, their presence was disruptive.

- Tom Byrne (aka Tomo), Asaf Manor, and Ankha Miw-sher signed up for pack down and did not show or communicate that they were unable to make it. For this reason, they are considered unreliable and will not be accepted onto the DPI roster in future.

Site Vehicles We had 2 hired utes, Guin’s ute, Brad’s ute, and the firetruck. (Sam also used her personal vehicle on grocery trips.) Once the festival started, they were not enough.

- hire 4, if not 5 site vehicles - 3 is fine during build

Radios We rented 53 radios with 6 channels. We rented a repeater for channel 2 so that it could reach Gate and Security. Issue with the repeater appeared to be a an unclear transmission line with Deep Water Road, we suspect the dense, branch like foliage of the Cypress Pine to be the main interference. We were unable to get the repeater consistently operational and as a result channel 2 did not work at all (these radios were set up to only work channel 2 with the repeater) and Gate was on the DPI channel and Security was on the Ranger channel. With so many people on those teams, this resulted in a lot of traffic on these channels. Also, there was supposed to be a list of the channels printed and taped to the batteries of all the radios, and there wasn’t, causing some confusion as to which channels were best for which comms. Having Red5 as a traffic controller helped with this problem. What we should do again:

- 6 channels seemed sufficient How we can improve:

- repeater doesn’t work (perhaps work with Richard Brain at Rent-A-2Way for a better solution)

- DPI MUST have its own channel - channel list should be printed before arrival onsite, and DPI should tape them to batteries

before start of event - more dick jokes on the radio (this does not necessarily require fewer your mum jokes,

but if dick joke time cuts into your mum joke time, then so be it. extra points for combining the two.)

Kitchen Sam is amazing and deserves all the gold stars. She will be following up with her own afterburn report.

- if other teams are needing to be fed during the festival, it might behoove us to contract a catering company for the food (to be served by the volunteer staff)

Kitchen Report from Sam Overview

The kitchen this year went okay. Considering the large number of people catered for and inexperience f the staff, everything went surprisingly well. All crew that rocked up were amazing. No shows were unusually low, probably because many of the volunteers were friends of existing crew.

Even though this year was a moderate success, I strongly recommend hiring a professional camp kitchen for next year’s burn, especially in crew numbers are expected to grow. This number of people was nearly beyond the capacity of an inexperienced volunteer crew. There are camp kitchen we could hire that would fit in with the culture, from more professional businesses to organisations like Food Not Bombs. This would create a better working environment for everyone.

Following is an overview of issues encountered this year and suggested solutions for next year. PROBLEM: Overworked staff, staff performing multiple roles, confusion about role/responsibilities Many of my kitchen staff were signed up as both DPI general AND kitchen. This left the kitchen and DPI both short staffed. SOLUTION: The crew on boarding process could be improved. More clarity needs to be provided around the roles people are signing on for. If they indicate a willingness to perform multiple roles, one role should be assigned to them based on their skills, experience and interest. Other suggestions: Once a role has been designated and arrival/departure dates confirmed, a standard form letter should be sent with all basic ‘need to know’ information on it, examples: you still need a ticket, when you arrive on site go to stockade and find your manager, make sure you bring x, y, z. This entire process could be handled by crew wranglers before contacting crew leads. Suggested process:

- Crew leads indicate to crew wranglers their staff needs for upcoming event - Finance works with kitchen coordinator to decide on the maximum number of staff we can afford/manage to feed during the event - Each crew is assigned a maximum number of people - Volunteer indicates interest through website - Crew wranglers work with volunteer to assign a crew based on their experience and interests and our needs (keeping in mind an effort should be made to assign the volunteer a role in which they can both learn and be productive) - Crew is assigned and arrival/departure dates are confirmed - Crew wranglers send the volunteer an induction letter with most important ‘need to know’ info on it and cc the crew lead. This letter should also restate the volunteer’s name, department and arrival/departure dates so that this information is clear and easily accessible to all parties

- Crew lead contacts the volunteer to welcome them to the crew and give them any extra information relevant to their department - Crew wranglers continue assigning volunteers to each crew and assign staff at 25% over the maximum allowing for no shows

PROBLEM: Trips to Wagga A lot of time and money was spent travelling to and from Wagga. SOLUTION: IGA Narrandera has offered to set up a weekly order for us. With a proper meal plan in place we would be able to arrange a weekly order with them for pick up. They would be able to order whatever we needed from their wholesale suppliers so that we wouldn’t deplete their stocks and we wouldn’t be short of anything. They have also expressed tentative approval of a plan for us to buy up their near-expiry fresh produce at a discounted price. PROBLEM: Running out of food SOLUTION: Next year a more detailed meal plan needs to be made and food orders created accordingly. Crew numbers for each day of the event should be provided to the kitchen coordinator well ahead of time so that they have enough time to create a meal plan and food order. PROBLEM: Not enough frozen storage The lack of frozen storage necessitated more trips to town as frozen vegetables and meat could not be stored for long periods of time. SOLUTION: The kitchen needs a chest freezer and large refrigerator. These two appliances should be connected to their own solar panel, separate from all other camp power. They could be connected to a automatic switch that turns the fridge and freezer on during daylight hours and off during the night. This would make it easy to ensure all our food was staying at a safe temperature. PROBLEM: Dust Wind picked up a lot of dust coating everything in the kitchen and greatly increasing the workload of kitchen staff. SOLUTION: Invest in rubber non-slip flooring tiles for the kitchen area. Position the door of the kitchen towards the trees instead of towards the open dusty area. PROBLEM: Theft Hungry drunk people coming in to the kitchen and eating things they shouldn’t be eating. SOLUTION: Have two rooms for the kitchen, a staff area and separate self service room with snacks and a coffee station for people to help themselves. PROBLEM: Crowding Other staff in the way of kitchen staff trying to cook. Especially in the morning trying to make coffee.

SOLUTION: (same as previous) PROBLEM: Not enough cooking and prep space SOLUTION: Buy more tables and another three burner gas stove. PROBLEM: No place to eat Especially as the crew swelled to around 60 or 70 people, finding a place to sit down and eat became a problem. SOLUTION: Buy bench tables and seats to set up in or near the kitchen as a kind of mess hall. OTHER SUGGESTIONS: Include bringing food and water to work crews in the list of responsibilities for the kitchen/stockade manager. This frees up the build crews to build instead of driving around fetching things. The kitchen/stockade manager may need to be assigned a vehicle in order to perform this task. Snacks like chips, muesli bars and chocolate should be purchased at Aldi in Wagga instead of IGA Narrandera. These items are significantly cheaper at Aldi. Effigy Effigy crew did a smashing job. Effigy Afterburn Report Theme Camps Recommendations:

- We should institute a strict 48-hour pack-out deadline for theme camps. This new policy should be communicated to all theme camps multiple times, starting with their initial application process. Any camps in violation of this deadline (either by being physically present, or by having property still on site) be given a warning and a red status on the MOOP map.

- We should communicate to all theme camps that they run the risk of theft if they leave their property unattended, even if there are still other people on site. One theme camp had their shipping container broken into and burgled after all of the community crew had left site: in 2013, a DPI container was burgled after sundown while there were still community crew on site.

Ice Due to a changeover of the business, we were unable to secure our ice dealings until a week out from event. This caused some last minute harriness and delays as we had to rent an extra

trailer for the second icebox (the ice company only had one). Notes from Neil regarding ice sales:

We took in about $6,000 in ice money. Jodi will have the final numbers. At an average of about $3.60 per bag, that means we sold about 1,600 bags. Does that compute with the invoices from the dudes?

Peak periods were predictably Saturday and Sunday and once we got the two ice boxes and daily deliveries, we were set.

We had one afternoon of delayed sales while we got the second trailer delivered (Thursday?) but once the rhythm got in place we were set. Kudos to Brad and Adam for collecting trailers and ice boxes but it was all a bit tense, but the Gods if Ice Delivery prevailed.

For next year, we will likely need two big boxes as we will have an additional 1,200 people (Neillo's guess) and rock solid daily deliveries at about lunchtime. No exceptions.

The delivery guys were great (tho one brought a dog along, no biggie) and I looked after them with a few beers. If they are still doing the do next year it would be awesome to have them back all briefed in advance.

You may be able to time bringing the second box onsite to Thursday again to save money, OR just get it there early to reduce stress. Toilets This year we rented 50 toilets for the festival, plus 1 disabled toilet, 3 trailer toilets at the Stockade, 1 at Woop Woop, 1 at Greeters, and 1 at Gate, for a grand total of 57 toilets on site. We hired a water tanker to fill the toilets twice a day, a service to empty the toilets once a day, and an individual contractor to clean the toilets once a day. On the second day of the festival, both were scheduled for first arrival and neither showed up. The cleaning contractor never showed or got into contact. The water tanker and sump truck were turned away by security for not having tickets. Toilet rolls had been placed directly into the portos, contributing to entire rolls of paper getting wet or trashed before they could be used. Theme camps notified DPI frequently of toilets that were filthy and out of paper. Toilets often had cans, cups, diapers, and sanitary products. Some camps also had problems with participants urinating in or near their camps. Things we should do again:

- number of toilets seemed sufficient, provided we get the cleaning and filling sorted - one pallet of toilet roll and hand san was more than sufficient. We estimate that about a

third of what we purchased is left. How we can improve:

- recommend hiring ONE parent company for all toilet servicing needs (cleaning, filling, and emptying) and have them make any necessary subcontracts. Will be more expensive, but then we only need to make one phone call if anything goes wrong. This company should be booked six months in advance.

- advance education initiatives informing participants of ways to deal with bathroom rubbish in advance, particularly diapers and sanitary products. Perhaps work with Kids Camp to ensure that parents are aware that they need to take dirty diapers with them.

- wire for toilet roll holders should be purchased before arrival on site, and toilet roll holder manufacture should go on the timeline, to be completed at least three days before start of festival

- recommend providing theme camps closest to toilets with a stock of toilet rolls, hand san, and cleaning products, to be refilled at their request. Toilet cleaning and stocking will still be the duty of DPI, but this will allow theme camps a bit of agency in helping to prevent some participants from using their camps as potties: giving them a band aid, if you will, while they await emergency response.

- it has also been suggested that we leave a small cleaning station, with brushes and cleaners, near each toilet bank. Victoria believes this will simply create more mess, as well as theft of supplies.

- the Security and Gate leads should be provided with digital and paper copies of the contractor schedule prior to start of event

- Side Note: there was a lot of public use of DPI toilets during the festival. These toilets should be placed further into the stockade and hidden better.

- Side Note: Lara Warren has an idea for a portable, composting, self-cleaning toilet and has plans to make a prototype in the next few months.

Pack Down

Pack down was the easiest it has ever been, thanks to our hardworking rockstar crew. It also helped that we had a lot of people: many hands make light work. The last of the packdown crew left Saturday 11 October, with Bear staying until the following Monday to make sure that our shipping containers were safe until they were picked up.

Fire barrels and pits had lots of moop in them, which was difficult to remove as they were all still hot.

Our skip bin hire company, SITA, did not collect the bins on the agreed upon date, which resulted in the bins being ransacked and rubbish being strewn across the site. Fortunately, some community crew were on site for unrelated reasons and were able to inform us of this, otherwise SITA would have left the open skips for a total of six weeks after they were supposed to be removed. As it was, the bins were removed two and half weeks after the scheduled pickup date.

The community members who discovered the skips also found overlooked timber and ash at various places throughout the site. Bradley Ogden spent four days on site in mid-November, removing the overlooked MOOP and conducting additional sweeps. This resulted in a revised MOOP map, as well as a discussion for how to improve LNT best practices. How we can do better:

- find another company to hire the skip bins from as SITA breached contract, necessitating an extra crew trip back to site to clean and de-MOOP

- skip bins for DPI need to have a more formidable barricade around them to prevent use by participants

- fire rakes and shovels should be some of the last tools to be loaded into the cargo container, as the fire pit in the Stockade is used up until the final night, and it needs to be cleaned prior to departure

- have someone on site until everything is collected (cargo containers, skip bins) - MORE CREW. We ALWAYS need more crew for pack down. It is the most gruelling of

all the work on the paddock, and the only way to make it easier is for there to be more bodies. The people on pack down have also historically been the people on build, who are burnt out by this time. We recommend more fresh crew on pack down: fresh eyes will help us to be more thorough.

Leave No Trace The Leave No Trace team, headed by James Maddock, did a really stellar job. They worked hard, came prepared, put out fires (literally), documented, and made sure we left the site the way we found it. New initiatives this year included:

- operational documentation for the LNT team - clearly defined MOOP policy, especially with regard to theme camps - film cannister ashtrays to reduce cigarette butts (200 on lanyards were gifted) - MOOP sweeps - MOOP map, where the moop left on site is recorded and theme camps held accountable

for their waste Most of the MOOP was left in the open camping spaces. Theme camps were mostly

really good, some even coming to the Stockade looking for the LNT team to clear them before they left site. MOOP map will be published before theme camp submissions open next year, and there are a few who will not be invited to return. MOOP map and full report from Maddock to follow.

Large party theme camps faced the difficulty of having to pack out more rubbish than they packed in, since participants regularly left rubbish on their visits.

- need a more comprehensive LNT plan for fire pits and barrels - LNT should clearly communicate expectations to theme camps pre-event - LNT should work with large theme camps pre-event to work out solutions for MOOP left

on their site that they did not generate - Comms team is devising a plan to more explicitly communicate the 10 principles to

participants during the ticket purchasing process - education for participants about methods for dealing with diapers and sanitary products

(MOOP that people aren’t used to having to deal with themselves) LNT Report from Maddock: Intro Burning Seed 2014 is the first year we have had a specific Leave No Trace (LNT) lead and team. There were three main aims for the team this year:

(i) Raise the profile of the Leave No Trace principle in the wider community and create discussion around it, (ii) Raise the MOOP issue of cigarette butts as a specific point of focus, and (iii) Have a team of community crew, the MOOP Troupe, spread the LNT message during the event, and then conduct detailed grid sweeps of theme camp and casual camping areas after the burn, with data used to create Burning Seed's first MOOP Map for publication to the community. During all of this, my aim as LNT Lead is to learn as much as possible about how to kick ass at leaving no trace in 2015. I knew there would be a lot of lessons to learn, and lots to improve on. Elle Tiffen put her hand up before the event to be the LNT 2nd in Command. What Went Well 1. Education. In the run-up to the burn we got the LNT message out via a new MOOP Troupe Facebook Page (now with 76 Likes) from which we regularly posted to the other Burning Seed Facebook Pages. We also had LNT information published in the What Where When guide, the Survival Guide, and the Flaming Galah email newsletter. We also used a Facebook Group and a call out through the Galah for community crew to join the MOOP Troupe. Eight people volunteered. We emailed and gained feedback from NSW State Forestry about best practices around compost, burn ashes, and grey water which we will be propagating through our education channels in the lead-up to Seed'15. Steve at Forestry is over the moon at how much we care about their "little patch of forest." 2. MOOP Patrols. During the event the MOOP Troupe met on Wednesday afternoon to be briefed on what to do during the burn. We committed to walking through the camping areas talking with participants directly about how to Leave No Trace. Follow up on the success of this was scattered as there were no further MOOP Troupe meetings during or after the event. (More about this later.) 3. Pocket ashtrays.

As the MOOP Patrols went around the site, they were giving out pocket ashtrays made from recycled film cannisters. About 200 pocket ashtrays were eagerly snapped up by smokers around the paddock during the first couple of days. These were very well received by smoker participants, many of whom either used their pockets, plastic bags, or nothing at all to carry their butts. They were a great way to engage smokers to impress the need to contain their ciggie butts and the remind them that they are the most common item of MOOP around, as well as the generally get the LNT message out there. 4. MOOP Map Sweeps. Teams of varying members swept the entire Burning Seed site during the three days following the event, carrying the essentials of long-handled grabbers, rubbish bags, and MOOP containers made from recycled plastic water containers. At different times there were different numbers of volunteers in the team depending on who was around, and we found that an ideal number was 6 per team. The LNT Lead benefitted from taking written and audio notes as well as about 40 photos and a few videos of MOOP, sites, and hazards, which were necessary to create detail and context in the resulting MOOP Map. The teams benefitted from having radios to call in help when needed, e.g. when hot fire coals were found at two sites and the DPI fire appliance was needed to cool them off, or when large items needed to be collected with a vehicle. The LNT Lead also benefitted from having a bike (belonging to Bear) to go deeper into the forested areas to sweep through the fringes, as well as to follow up on specific sites discovered by other participants and community crew during the days following the event. On my last day on site, as I was the only person still conducting sweeps for most of the day, having a bike was a huge plus. 5. The MOOP Map. The Map was completed on November 5th and disseminated via the Flaming Galah and Facebook channels. It takes the form of a PDF document with expandable speech bubbles, one for each

theme camp and Burning Seed organisation site. Casual camping areas of note were highlighted with red arrows and dialogue boxes. It was well-received by the community, who responded with support for the concept and the map's contents. It was hailed by some experienced burners as "the best thing ever." The level of reported detail was a particular note - the exact number of cigarette butts for each camp site was recorded, as well as any specific MOOP of note. Many of the camps who scored less than green on the map have expressed a commitment to improve next year. We believe that the social capital to be gained by a good report on the MOOP Map is an effective incentive for theme camps to make a big effort to leave no trace. What Didn't Work Well 1. Education. A number of people gave us feedback that the Leave No Trace message was not a prominent enough message in the literature leading up to the event. We were also told by a number of people that a more assertive stance on MOOP be taken. 2. MOOP Patrols. Due to the newness of the MOOP Troupe and some teething problems with wrangling of the team members (2iC Elle Tiffen was pipped to organise the MOOP Troupe, and was beset by a number of roadblocks to doing this efficiently), following the first meeting on Wednesday afternoon, there were no further meetings for the MOOP Troupe set up until the morning of Tuesday 7th October. At that meeting, none of the original volunteers showed. This demonstrated a lack of cohesiveness in the team, which we will need to address before the next team is assembled. The MOOP Troupe teams who conducted the Map sweeps were those who were around after the festival who were not engaged in other tasks at the time. The size of the team ranged from one (me) to six at different times of the three days we worked. 3. Pocket ashtrays.

There is some discussion about whether we should be gifting pocket ashtrays to participants, or encouraging them to assert their self-reliance in creating and bringing their own. We also ran out of the ones we had very early on in the event – 200 was not nearly enough to sate the demand. 4. MOOP Map Sweeps. As noted above, the six people who put their hands up to volunteer for Map sweeps following the event did not show on Tuesday morning. This slowed down the sweeps process considerably. We were also hampered by a lack of ability to effectively communicate with theme camps as they departed site. We would have liked to have made a quick preliminary check over each theme camps site as the camps departed in order to ensure that e.g. no hot coals are left behind and not major MOOP hazards remain. As it was only a few camps were able to get a check before leaving. 5. The MOOP Map. On returning from the post event sweeps, I (as LNT Lead) spent a couple of solid weeks procrastinating with the production of the MOOP Map. This resulted in a slightly poorer quality reporting as my memory was not as fresh, and also resulted in a slightly poorer quality of Map layout and design. Related to this was the event of two of the community's theme camp organisers visiting the site two weeks after the event and finding a number of remaining MOOP hazards, including many attached to the Burning Seed organisation. DPI crew then had to go back up to the site to complete the clean up and report back on findings. This process of discovery and reporting was at times confusing and fraught with disagreement between Burning Seed organiser and the two theme camp organisers over responsibility for what was left behind. In the end the Map had to be reviewed and re-published with many results quite different to what was originally reported. One of the problems was that the LNT Lead (me) had to depart the site on Friday 10th October with about 10 or 12 people still continuing with pack down on site. The LNT 2iC had also left on Friday. While there were agreements pre-made

to sweep through the Stockade and other sites, a number of MOOP hazards were left behind when the last crew departed, unknown to the LNT Lead. Where We Can Improve 1. Education. We are planning to make LNT more of a focus at Seed'15 by developing a more well-planned education campaign in the six months leading up to the event. This will include videos, blog posts, and the usual Facebook and Flaming Galah channels. We believe that videos and images will be among the best ways to engage the burner community and foment discussion in the lead-up. We also plan to come up with a LNT event of some kind before the burn, for example a crafternoon party with music, dancing, and making things like the pocket ashtrays. During a recent Town Hall meeting we received the idea of having a MOOP Parade during the burn, where we dress up like e.g. seagulls or rubbish cans and parade through the site with music and singing, encouraging people to join in and search around for MOOP as we go. We are calling on event organisers for fundraiser parties and other related events to push the Leave No Trace message / ethic as part and parcel of their events. As a more assertive stance, we have taken on the motto of "Nothing Hits the Ground." This motto reflects the aim of the LNT Team which is to educate the burner community to a point where nothing becomes MOOP in the first place. We also plan to impress the idea that we can, in fact, leave the site better than when we found it, by taking with us MOOP which is not related to the site. A number of ancient bottle caps, bits of wire, and tent pegs were recovered by the MOOP Troupe, and we will be encouraging participants to take away whatever they find that doesn't belong in the forest. 2. MOOP Patrols. Due to the newness of the MOOP Troupe and some teething problems with wrangling of the team members (2iC Elle Tiffen was pipped to organise the MOOP Troupe, and was beset by a number of roadblocks to doing this

efficiently), following the first meeting on Wednesday afternoon, there were no further meetings for the MOOP Troupe set up until the morning of Tuesday 7th October. At that meeting, none of the original volunteers showed. This demonstrated a lack of cohesiveness in the team, which we will need to address before the next team is assembled. We plan to coordinate with Community Crew Leads to form a tighter LNT crew about six months out from the event. We will offer schwag, beer, meals and hugs + kisses to the team as incentives. We will be drilling the established team in how to talk to participants during the event about Leave No Trace topics, as well as how to conduct efficient Map grid sweeps. In this way we will be well-prepared with a committed crew when the event is done. 3. Pocket ashtrays. On consideration we plan to encourage participants in the lead-up to the event to bring their own pocket ashtrays, and still have extras on hand for those who do not get that message. For Seed'15 it is entirely possible to have up to 1,00 available (though we think 500 should suffice, given enough pre-event education), for which we would require a modest budget of about $200 for lanyards, keyrings, and label printing. 4. MOOP Map Sweeps. Following coordination with the Community Crew team and organising a committed MOOP Troupe crew, the structure of the Map Sweep crews will be two teams of 6 people per team conducting coordinated and pre-planned sweeps over two days. Following the initial sweeps three people (with potential crossover into DPI) including the LNT Lead and/or 2iC will stay until the end of the post-event pack-down to ensure that the entire site is left spotless when we shut the gate. 5. The MOOP Map. Following this year's experience, I have engaged the input of a web designer who believes he can create an immersive and interactive web page map with zoom capabilities and finessing of dialogue box user interface design. This will allow a lot more creativity in design and also FUN with the map! Future maps may have themes (pirate treasure map, undersea

landscape, galactic systems) etc. There is a lot of room for UI design improvement over a PDF document. As to the MOOP hazards discovered by the visiting theme camp organisers and subsequently cleaned up by DPI, the DPI crew have been reviewing their processes in order to better organise their pack-out, and LNT crew have committed to remaining on site until the last person leaves in order to ensure that we are truly leaving no trace. After this year's confusion we have a lot of motivation to plan ahead more thoroughly, and pack out more efficiently. Maddock James Leave No Trace Lead General Event Notes

- if event is still officially on Tuesday morning, then Medics should still be there (we had a few people seeking medical attention at this time)

- more swag - the rangers on duty at night should wear some sort of lights (so we can hit them with the

car) - we recommend keeping the cap at 2400 attendees, or at max, growing by 20%. We

need time for the size of the community crew to catch up to the demand. - each team should have a swag budget and deal with it the way they want to

Suggested Capital Expenditures for 2015

- barcode inventory system for tools - new shipping container for tools, to be used as tool shop - wind turbine to supplement solar power in Stockade - pallet mounted fuel cell (for petrol) - 2nd battery for solar rig - solar rig for Gate/Greeters - blow heater for Medics - chainsaw and related safety equipment (chaps, visor, etc) - 3x sledge hammers - 2x 5” angle grinders - battery operated angle grinder - 3x more deWalt kits - high truck jack - air compressor

- 2x circular saws (1x 185mm, 1x 235mm) - sawsall - big welder - 3x maddock - 3x star picket pounders - 3x star picket pullers - 24x stretch tent pegs (±40mm rebar cut into 800mm sections and then angled the tips

with an angle grinder. Usually the place you get the rebar from can do this for you!) - 40x solar lanterns for the spires - lots of pallets so we can start storing things that way (we can get these for free from the

winery) - “Authorized Personnel Only” signs - bigger whiteboard - bigger pin board - more general safety equipment (suncream, gloves, goggles, ear muffs) - tape measures (at least half as many as we have crew)

Rent a tele handler. We had need of one almost every day of the festival, and it isn’t fair to Brian to keep expecting him to help us out with this when our demand is growing. Spend more money on transporting the shipping containers. The guy we hired was cheap, but he broke down; we would have been without tools for a week or more had it not been for the assistance of local farmers Brian Jones and Roger Hamlin. Suggested Tasks for 2015

- paint the cargo containers to prevent rust (also paint a number for ID) - make signs for Woop Woop, Medics, Rangers, and Centre Camp - make signs for Woop Woop road signs that list what is located there (Medics, Rangers,

DanceWize) - setup tool shop - build a plywood facade with locking door for site office during festival - better shower system, including cover for power adapters (Karl has volunteered to look

into this) - wind turbine to supplement solar power (Pat has offered to build it) - a more off-putting fence or barricade around the Stockade to prevent unauthorized

participants camping there and/or using the facilities - mark tools so we can spot ours quickly (spray paint or bright gaffers tape) - build playatech benches for crew use (maybe also tables?) - need to find a solution for the spires (star pickets were prohibitively difficult) - prep solar lights properly (need 38 hours to charge before first use) - make the road signs stronger with more and better screws - barcodes on all the tools - lamplighting (with solar lanterns, we should only need to put them out once)

Temple Temple was a huge undertaking this year as it was one of the most ambitious art projects in Seed history. The final piece was breathtaking, the burn occurred beautifully and safely, and we learned heaps about how to improve the submission, build, and LNT processes for future.

There were two major deviations from the burn plan outlined by the Fire Safety Lead. First, the Fire Safety Lead had specified standard garden hose for running the fuel to the flame throwers: instead he was given 10mm thin-walled poly pipe that was unsafe for use. For this reason, we were unable to use the flame throwers to light the structure. Big thanks to the Effigy and Fire Enclave crews for stepping in and donating 10L of firewater each, allowing us to ignite the structure safely. Second, the temple crew provided 40L of diesel fuel, instead of the 20L of diesel and 20L of petrol specified, necessitating that they make an extra trip into town to buy 20L of petrol. Full report from Temple team to be submitted separately. How we can do better:

- If the Burning Seed organisation needs to sign a contract, we have to clearly and thoroughly outline expectations, and not rely on outside documents or historical cultural norms to apply. Thorough review of the document should not only be conducted by our legal team, but by all relevant team leads (in this case, SECT, DPI, and Fire Art Safety)

- When official Seed projects are undertaken by an untried team, DPI should appoint a mentor, someone who can help the team develop practical solutions and ensure that all crucial project objectives are met.

Action Items for DPI from This Report

- Write the following documentation: - volunteer role description (including mutually exclusive roles) - welcome email - orientation presentation - ops manual for kitchen - work brief for how to fill the water truck - work briefs for how to erect marquees and army tents - work brief for how to properly rake and clean fire pits/barrels - work brief for lamplighting - tool use procedure - DPI information email for theme camps (incl LNT) - extensive list of vendors/contractors

- Update existing documents with the following: - contractor procedure, including securing written contracts and notifying Gate and

Security - ordering swag - rostering

- radios - toilets - the need for someone onsite until ALL infrastructure has been removed

- Research and purchase barcode inventory system for DPI assets - Price caterers - Develop a better method for erecting the spires