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Tool for logging, tracking & managing Subject Access requests.
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A tool for managing end to Subject Access Requests.
DPA
www.dataprotectionofficer.com ||| [email protected]
Overview
Key Accounts
• Data protection Officer
• SAR Administration team
DPA form
• Linked with your internet & intranet
• Linked with all Business units
• Linked with all your business partners
DPA dashboard
• Real time capture of all requests (Zero day detection)
• Automatically alerts SAR team of the requests via email
• Captures admin checks
• Allocates an officer to each request
• Allows officer to log response to the request
• Automatically counts down the days left for each request.
• Alerts SAR team & Officer on potential breaches
Reports
• No. of SAR received
• No. of responses
• No. of breaches
• No. of rejections and grounds
• No. of requests per month
• No. of request per Business Unit
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Key accounts
Data ProtectionOfficer account
SAR Administration Team accounts
3
Getting started
4
SAR form
Linked to Intranet
Linked to Internet
Linked to all Business units
Aimed to capture all the ingress points of SAR
requests
Linked to all Business partners
5
A completed SAR form & Acknowledgement
6
Automatic Acknowledgement to subject
7
SAR Dashboard
8
On
ce t
he
req
ues
t is
re
gist
ered
, th
e 4
0 d
ay
tim
er b
egin
s au
tom
atic
ally
.
SAR administration via the dashboardSA
RID
is a
uto
mat
ical
ly
gen
erat
ed f
or
the
req
ues
t an
d r
egis
tere
d o
n t
he
das
hb
oar
d in
rea
l tim
e.
The
sub
ject
nam
e is
at
tach
ed t
o t
he
req
ues
t fo
r re
fere
nce
.
An
off
icer
can
be
allo
cate
d t
o t
he
req
ues
t.
He
or
she
is a
lert
ed.
The
adm
in &
Val
idit
y ch
eck
incl
ud
es o
pti
on
to
re
ject
qu
ery
or
pas
s th
e re
qu
est.
The
resp
on
se f
rom
th
e o
ffic
er c
an b
e ca
ptu
red
el
ectr
on
ical
ly o
r if
har
d
cop
y n
ote
d o
n t
he
das
hb
oar
d
The
stat
us
of
the
req
ues
t is
mai
nta
ined
all
thro
ugh
ou
t th
e lif
ecyc
le
of
the
req
ues
t.
9
The completed request from the dashboard
10
Click here to see the form
Dashboard: Admin check
11
Options to pass, query orreject a request by the SAR Team
FOI dashboard: Example of Rejection
12
Allocation of an officer from the org chart
13
Org chart
Response to SAR requests
14
Officer clicks on Response
The response window allowsthe officer to select the response has been sent as well as a message to the subject.
Option to add the response document & send by email
Response to SAR requests: completing the response form
15
SAR Dashboard: Completed responses
16
Implementation & Contact details
• Implementation takes about 3 months to Go live.– Solution can be custom built and deployed within your
network(intranet) or hosted on our secure server (extranet).
– Cost vary depending on number of licenses and scale of implementation
• For more information please contact:– Mateo Isabella
• London Knowledge Innovation Centre • South Bank Technopark • 90 London Road• SE1 6LN• 0207 592 9747
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