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Memorandum

Date: 05.05.10 RE: Finance Committee May 11, 2010

To: Finance Committee: Commissioners Mar (Chair), Elsbernd (Vice Chair), Daly, Maxwell, Alioto-Pier and Mirkarimi (Ex Officio)

From: Lee Saage – Deputy Director for Capital Projects

Through: José Luis Moscovich – Executive Director

Subject: ACTION – Recommend Increasing the Amount of the Authority’s Professional Services Contract with Arup/PB Joint Venture by $34,860,913, to a Total Amount Not to Exceed $69,497,915, for Construction and Procurement Support for the Presidio Parkway Project and Authorization for the Executive Director to Negotiate the Non-Monetary Terms and Conditions of the Contract

Summary

The Authority has been leading the effort since 1994, in close cooperation with the California Department of Transportation (Caltrans), to replace the existing Doyle Drive structure. In September 2006, after years of public input, the Authority and its partner agencies selected the Presidio Parkway design as the preferred design alternative, and in December 2008, the Authority Board approved the project’s final environmental document. The construction phase, which is organized into two phases with eight construction contracts, began in August 2009. Phase I consists of contracts 1 through 4 for environmental mitigation, utility relocation, and the construction of portions of the permanent new parkway, one of four short tunnels under the Presidio, and a detour. Phase II includes construction contracts 5 through 8 to complete the last three tunnels and bridge structures as well as final landscaping. The subject request would amend our professional services contract with Arup/PB Joint Venture for project management and administration services, construction engineering, outreach, monitoring, and financial and technical support services through the remainder of Phase I and Phase II construction, including Phase II procurement support for a public-private partnership. The contract amendment would increase the existing task order contract by $34,860,913 to an amount not to exceed $69,497,915. Approval of the contract amendment is contingent upon approval of a Prop K appropriation of $1,504,008 and commitment to appropriate a total of $31,062,652 in future fiscal years which will also be considered by the Board for approval in May 2010. We are seeking a recommendation to increase the amount of the Authority’s professional services contract with Arup/PB Joint Venture by $34,860,913, to a total amount not to exceed $69,497,915, for construction and procurement support for the Presidio Parkway Project and to authorize the Executive Director to negotiate the non-monetary terms and conditions of the contract.

BACKGROUND

The Authority has been leading the effort since 1994, in close cooperation with the California Department of Transportation (Caltrans), to replace the existing Doyle Drive structure. The Authority has forged a partnership with a host of federal, state and local agencies involved with this complex undertaking. These agencies include the Federal Highway Administration, Presidio Trust, Department of Veterans Affairs, National Park Service, Caltrans, Golden Gate Bridge Highway and Transportation District, State Historic Preservation Officer and others. In September 2006, after years of public input and involvement, the Authority and its partner agencies selected the Presidio Parkway as the preferred design alternative to replace Doyle Drive. The Presidio Parkway will feature six travel lanes plus an eastbound auxiliary lane between the Park Presidio interchange and a new Presidio access at Girard


Road, wide landscaped medians, a high-viaduct, two short tunnels, and a low causeway over a depressed Girard Road.

The Presidio Parkway Project’s final environmental document was certified on December 16, 2008 by the Authority Board, initiating the final design and engineering phase. On May 4, 2009, Caltrans and the Authority executed the Cooperative Agreement to initiate the right-of-way acquisition phase of the project. In August 2009, the first construction contract was advertised, kicking off the construction phase of the project.

The Presidio Parkway project has a complicated funding plan comprised of more than 15 different federal, state, and local fund sources. The $68,000,000 in Prop K funds anticipated for the project will leverage over $886,400,000 in other funds, for a total project cost of approximately $954,400,000.

The purpose of this memorandum is to seek a recommendation to increase the amount of the Authority’s professional services contract with Arup/PB Joint Venture by $34,860,913, to a total amount not to exceed $69,497,915, for construction and procurement support for the Presidio Parkway Project and to authorize for the Executive Director to negotiate the non-monetary terms and conditions of the contract.

DISCUSSION

Construction of the Presidio Parkway project is organized into two phases with eight contracts. Phase I consists of contracts 1 through 4 for environmental mitigation, utility relocation, and the construction of portions of the permanent new parkway, one of four short tunnels under the Presidio, and a detour. Once Phase I is complete, expected in late 2011, traffic can be shifted off the old facility allowing for its removal and construction of Phase II. Phase II includes construction contracts 5 through 8 to complete the last three tunnels and bridge structures as well as final landscaping. The project is expected to be completed by June 2013.

Public-Private Partnership: Phase II of the Presidio Parkway Project has been nominated to the California Transportation Commission (CTC) as a candidate for implementation through a public-private partnership (PPP). A PPP is a contractual agreement between a public sponsor and a private sector proposer or bidder. The main benefits of pursuing a PPP arrangement for Phase II of the Presidio Parkway Project is that it would stretch out the expected construction cost payments over the life of the agreed-upon 30-year concession, reducing the overall project life cycle cost, relieve Caltrans from maintenance duties until the end of the concession, and transfer substantial design and construction risk from the state to the private concessionaire.

The CTC will consider whether or not to allow Phase II of the Presidio Parkway Project to proceed as a PPP at its May 19 meeting. The subject requests includes PPP-related procurement and construction support services for Phase 2 of the project, but if the CTC does not approve the PPP approach, we would adjust the scope of work to include standard construction support services for Phase II, similar to those being performed for Phase I. We do not expect that this scope modification, if implemented, will impact the total cost of the Authority’s construction support services or the amount of the appropriation request.

Arup/PB Joint Venture provides the bulk of the project management and administration services, construction engineering, outreach, monitoring, and financial and technical support services for the Authority on the Presidio Parkway Project. Specific tasks included in the $34,860,913 proposed scope of work for this request include:

Phase I – Construction Support (construction contracts 1 through 4):


• Project management and administration including sub-consultant management, maintaining a project control plan, participating in project development meetings and managing public and community outreach activities;

• Construction engineering work including support for Presidio Trust utilities and drainage projects, landscape hardscape, and model support;

• Targeted outreach for major street closures;

• Monitoring, oversight and coordination of long term environmental mitigation including training field personnel, attending coordination meetings, maintaining a database, documenting sustainable best management practices for construction waste management, material selection and greenhouse gas emissions related to construction, and field monitoring and reporting;

• General construction monitoring including archaeological monitoring for the duration of the utilities relocation program;

• Supporting the construction interpretation program, which includes the preparation of a maximum of 102 wayfinding signs within portions of the construction and deconstruction area, and updating the project webpage;

• Biological monitoring and mitigation support including assist in advancing and supporting the soil excavation and groundwater monitoring tasks during construction of the project; these supporting activities include monitoring and documentation of soil movements and dust mitigation activities, and groundwater quality and elevation monitoring;

• Wetland monitoring and mitigation support;

• Technical support for construction engineering staff;

• Contract change order and claims administration.

Phase II – PPP Implementation (construction contracts 5 through 8):

• Project management and administration including sub-consultant management, maintaining a project control plan and participating in project development meetings;

• Financial services including working with Caltrans to prepare the business case report analyzing project delivery options;

• Providing coordination, liaison, briefings, workshops, and other outreach efforts for other agencies and the public;

• Reviewing and concurring in the procurement process, selection methodology, and criteria for selection of developer as proposed by Caltrans, developing a draft Request for Proposals and reviewing and providing input on the proposals;

• Reviewing and providing input on negotiations with bidders;

• Reviewing and providing the technical, commercial and financial input to early drafts of Concession;

• Applying for Transportation Infrastructure Finance and Innovation Act loans and seeking approvals for the project and manage other financing as necessary;

• Preparing financial models, analysis and reports;


• Preparing performance-based requirements;

• Developing performance monitoring and evaluation procedures to govern the oversight of the concessionaire;

• Preparing the CTC application;

• Public outreach throughout the project.

Arup/PB Joint Venture Professional Services Contract: The Authority issued a Request for Qualifications on June 28, 2006 for a General Engineering and Design Consultant (GEC) contract. The GEC work was structured as a task order contract in which the Authority would issue sequential task orders as needed to authorize specific tasks, budgets and performance schedules. The selected firm or team was to have the capability of preparing complete plans, specifications and estimates suitable for bidding. The selected firm or team was also to have the capability of preparing reference drawings, reference and performance specifications and complete design-build procurement documents suitable for use should the Authority determine to use design-build.

In January 2007, through Resolution 07-37, the Authority awarded a $4,250,000 professional services contract to Arup/PB Joint Venture to perform general engineering and design services associated with the Presidio Parkway Project. In October 2007, through Resolution 08-18, the Authority increased the budget by $8,333,200 to a total of $12,583,200 to account for additional design services needed to bring the project to the 35% design level. In March 2009, through Resolution 09-48, the Authority increased the budget by $23,674,065 to a total amount not to exceed $36,257,265 to bring the project to the 100% design level. Due to funding constraints at the time, the Authority executed the contract amendment with a total amount not to exceed $30,054,587, and later increased the contract to $34,637,002, which is still $1,620,263 less than the amount approved in Resolution 09-48.

The requested amendment to the Arup/PB Joint Venture contract would increase the existing $34,637,002 contract award amount by $34,860,913 to an amended total not to exceed $69,497,915. It would extend the existing contract through the completion of Phase I of the project (anticipated to be June 2012) and through contract acceptance of Phase II of the project (anticipated to be no later than December 2014). The amended contract expiration date would be December 31, 2014. The scope of work identified in the contract amendment is entirely new, as summarized above. Arup/PB Joint Venture will continue to achieve a Disadvantaged Business Enterprise participation goal of 22% for this contract.

We will fund the $34,860,913 contract amendment with a combination of Prop K funds for construction support and future-year State Local Partnership Program (SLPP) funds that are committed to the project but not yet allocated by the CTC. A corresponding action being presented concurrently to the Plans and Programs Committee would appropriate $1,504,008 in Prop K funds for construction support for the Presidio Parkway Project. The appropriation would be subject to the Fiscal Year Cash Flow Distribution Schedule contained in the Allocation Request Form. It would also commit to appropriate $25,665,487 in Fiscal Year 2010/11 Prop K funds and $5,397,165 in Fiscal Year 2011/12 Prop K funds to the project, subject to Board approval of the Authority’s annual budgets, for a total Prop K commitment of $32,566,660.

We are seeking a recommendation to increase the amount of the Authority’s professional services contract with Arup/PB Joint Venture by $34,860,913, to a total amount not to exceed $69,497,915, for construction and procurement support for the Presidio Parkway Project and authorization for the Executive Director to negotiate the non-monetary terms and conditions of the contract.


ALTERNATIVES

1. Recommend increasing the amount of the Authority’s professional services contract with Arup/PB Joint Venture by $34,860,913, to a total amount not to exceed $69,497,915, for construction and procurement support for the Presidio Parkway Project and authorization for the Executive Director to negotiate the non-monetary terms and conditions of the contract.

2. Recommend increasing the amount of the Authority’s professional services contract with Arup/PB Joint Venture by $34,860,913, to a total amount not to exceed $69,497,915, for construction and procurement support for the Presidio Parkway Project and authorization for the Executive Director to negotiate the non-monetary terms and conditions of the contract, with modifications.

3. Defer action, pending additional information or further staff analysis.

CAC POSITION

The CAC was briefed on this item at its April 28 meeting, and unanimously adopted a motion of support for the staff recommendation.

FINANCIAL IMPACTS

If approved, this action would increase the amount of the professional services contract with the Arup/PB Joint Venture by $34,860,913 to a total amount of $69,497,915. The Authority’s adopted Fiscal Year 2009/10 budget and preliminary Fiscal Year 2010/11 budget identifies sufficient funds for tasks in the current and upcoming fiscal years, respectively, and additional funds will be included in future budgets to cover the recommended commitments to appropriate and cash flow distribution for future fiscal years.

RECOMMENDATION

Recommend increasing the amount of the Authority’s professional services contract with Arup/PB Joint Venture by $34,860,913, to a total amount not to exceed $69,497,915, for construction and procurement support for the Presidio Parkway Project and authorization for the Executive Director to negotiate the non-monetary terms and conditions of the contract.

Attachments 1. Draft Scope of Work for the Arup/PB Joint Venture Professional Services Contract

Amendment

SFCTA Contract No. 06/07-29 Doyle Drive Replacement Project

Scope of Work Summary 1 July 2010-30 June 2012

Construction Support Arup PB Joint Venture

P:\Prop K\FY0910\ARF Pending\SFCTA Doyle Drive Con Support ARF\042010 support docs\scopes of contracts\Arup Amendment D-Scope of Work COS-July 2010- June 2012.docx

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SAN FRANCISCO COUNTY TRANSPORTATION AUTHORITY

CONTRACT NO. 06/07-29

AMENDMENT D

DOYLE DRIVE REPLACEMENT PROJECT

ARUP PB JOINT VENTURE

SCOPE OF WORK SUMMARY

CONSTRUCTION SUPPORT – CONTRACTS 1 THROUGH 4

1 JULY 2010 TO 30 JUNE 2012

The following summary is for the currently assumed Scope of Work for the Arup PB Joint Venture (the Contractor) that supports the construction of Contracts 1 through 4 for the Doyle Drive Replacement Project (Project).

This Scope of Work summary and Estimated Forecast Budget are derived from several sources:

1. Actual Task Orders (both draft and executed); 2. The Capital Outlay (CO) Work Split Comparison Rev.06 for those items that are clearly

assigned to the JV for primary responsibility; and

It does not include scope elements from the Project Approval / Environmental Documentation (PAED) phase that may be transferred to this contract.

The Tasks in this Scope of Work summary are based upon the currently published California Department of Transportation (the Department) Work Breakdown Structure, as published in the Guide to Project Delivery Workplan Standards Release 10.1 as amended in July 2009 and modified to reflect Project specifics; and are outlined as follows:

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WBS 100 PERFORM PROJECT MANAGEMENT

100.20 Project Management – Construction Component

The scope of work for this WBS Code is assumed similar to Task Order No. 1 and 7, and generally contains subtasks as outlined below:

100.20.10 Construction Component Execution and Control:

Project Management and Administration; Subconsultant Management; Monthly Progress Reports and Invoices; Project Control Plan; and Public Outreach

It shall be noted that The Department will assume all responsibilities regarding the Risk Management Plan. All Risk Management related documents will be submitted to The Department and the Contractor will solely provide input in the monthly meeting. The Department will also assume responsibility for the project wide Project Control. The Contractor internal Project Control Manager will submit monthly Contractor progress reports that include the completed work for the previous month, an outlook to the month forward, and the budget actuals and planned.

100.20.45 Project Development Meetings

Project Management Team Meetings; The Contractor will attend the monthly Project Management Meetings and provide the meeting administration such as preparing the meeting invitation meeting agenda and minutes; Project Development Team Meetings; PDT meetings are cancelled. The Contractor will attend quarterly COP meetings. Executive Steering Committee Progress Briefings; The Contractor will attend a Steering Committee Meetings every other month. Agency Executive and Agency Senior Representative Meetings; The Contractor will attend a combined Agency Executive and Agency Senior Representative Meeting every other month.

100.20.50 Public Outreach

A public information office, located in a central, accessible location in the Presidio, will serve as the command center for day-to-day communication to all parties interested in Doyle Drive. The public information office will host both internal and external communications. Public information personnel will staff the office Monday through Friday during business hours.

The Department construction staff and the project contractors will meet here weekly to provide construction updates to on-site outreach staff. The public information office will also function as a physical visitors’ information center for the project. The public

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information office will house project models, presentation equipment to view simulations and project presentations, historic displays and possibly real-time video feed of construction activities. In addition, project tours will be conducted out of this office.

The Public Outreach Team will provide the following Corridor Communications Tools and Materials:

Public Information Office; General Public Inquiries and Complaint Handling; Communications Materials; Social Media; Media Relations.

The Community Outreach Activities will include: Neighborhood/Public Meetings; Community Presentations; Elected Official Briefings; Outreach Action Plan for Major Detours and Closures; and Coordination Meeting (with Agency Senior Representatives, the Project Development Team and the Communications Partnership Team).

WBS 270 Construction Engineering and General Contract Administration

270.20 Construction Engineering Work

270.20.50 Technical Support

The scope of work for this WBS Code is to provide engineering support for construction. The construction activities supported includes:

Presidio Trust Utilities Engineering Support; Drainage Engineering Support; Presidio Trust Drainage Engineering Support; Landscape Hardscape Engineering Support; and 3D/4D Support.

The engineering support activities will generally be comprised of:

Respond to RFIs and RFCs related to drainage and utilities previously designed by the Contractor; Attend bi-weekly Landscape Hardscape Meetings. The Department will organize and chair the meetings. The Contractor will solely attend and provide input.

270.20.98 3D/4D Technical Support

The scope of work for this WBS Code is to provide technical support for the 3D/4D model during construction and responding to requests related to the model and/or outreach material. The activities supported include:

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Gather data from construction and revise the 3d model accordingly. Once provided with the construction schedule and forward on with its updates, the Contractor will develop and revise the 4d model; Provide outreach material as the requested. For each work request, the Contractor will prepare a scope and budget, compare it to the remaining budget left under the task and submit it to the Authority for approval. The Contractor will maintain close correspondence regarding requests and remaining budget with the Authority so that the Authority is able to make informed decisions regarding approval of outreach material; Process laser scanning data obtained during the Design process. Once processed, surfaces can be built as needed (work intensive requests will be processed the same way as previously described for the public outreach material); and Coordinate Design/Construction issues with help of the models built.

270.65 TMP Implementation During Construction

270.65.20 Coordinate Major Closure with Neighboring Districts, HQ, and Local Agencies to Determine Impact

The Contractor will facilitate, convene and document the monthly meetings that are held to coordinate traffic impacts due to major closures. The meetings will coordinate between representatives of the neighboring districts, The Department Headquarter and local agencies to determine the impact of these closures.

270.80 Long Term Environmental Mitigation

270.80.05 Construction Monitoring Support

The scope of work for these WBS Codes is to assist in advancing and supporting the environmental program of the project. These supporting activities include:

Monitoring Activity Oversight and Coordination:

o Attend monthly coordination meeting with Presidio Trust; o Attend the weekly construction information meetings; o Provide oversight and direction to subconsultants who are performing the

field monitoring activities; o Assist with scheduling of training and monitoring events; o Communicate to and coordinate with The Department construction resident

engineers and biologists regarding environmental compliance related issues which arise; and

o Review daily monitoring reports and annual reports, weekly pre-construction survey reports; Reports are then transmitted to The Department on a monthly basis

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Pre-construction Training of Field Personnel: o Every individual contractor working on the site is trained prior to working

on Doyle Drive construction. Training entails identification of sensitive species, areas where avoidance measures are required, and consequences of disregard for avoidance and minimization measures. These training events will be held bi-weekly for the duration of the construction.

Field Monitoring/Survey and Reporting:

o Weekly compliance monitoring (excluding SWPPP related-monitoring);o Pre-construction nesting surveys (a minimum of 4 visits a month

conducted by at least two people for the duration of nesting season [January 1 – July 31]);

o Pre-construction bat surveys (at each of the five buildings identified for removal plus two surveys for the elevated portion of Doyle Drive);

o Night-lighting monitoring for sensitive bird species on a monthly basis;o The Vegetation monitoring component of the Battery Bluff Monitoring

long-term program (three times per year) and preparation of two monitoring reports to be submitted in draft by June 30 and December 31;

o Special-status species reporting (10 surveys included);o Roosting bat relocation and/or monitoring;o Comprehensive bird nest monitoring related to pile driving events; o Noise monitoring for biological resources at four locations, conducted for

eight days at each site in 2010, and four days a year for each site during the following years;

o Preparation of monitoring memorandum and/or reports for every monitoring event. All memoranda are reviewed prior to submittal;

o Surveys, reporting, and meetings related to the project wetland mitigation sites;

The supporting activities do not include:

General post-construction re-vegetation surveys and the accompanying memoranda or reports; Miscellaneous support and plan development such as any additional Contractor work on the Detailed Monitoring Plan for Pile Driving.

270.80.10 Environmental Compliance Support


Environmental Analysis:

This task includes general field surveys that become necessary for events listed below:

o In advance of new utility relocations, areas are surveyed for the presence of special status and/or rare and endangered species that may be in conflict with the proposed utility line.

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o Periodic adjustments to APE require surveys for special-status species.

It also includes field surveys and preparation of appropriate text and mapping in support of environmental reevaluations.

Database Management and Support

Maintain project commitment tracking database and continue to update the information in the database through review of project related documents and coordination with various project partners. Commitment status and responsibility reports will be generated as needed.

Sustainability Support

o Document sustainable best management practices (BMPs) for construction waste management, material selection, and construction greenhouse gas emissions.

One document outlining standard sustainable BMPs appropriate to a highway construction project will be prepared.

o Establish point of contact with The Department and contractors for Contracts 3 and 4 to provide liaison for information gathering.

Up to 4 meetings will be held with The Department and contractor personnel (2 meetings for each contract) to describe data needs and establish the process for on-going data collection during the construction phase.

o On-going data collection from construction activities associated with Contracts 3 and 4 that is necessary to complete baseline analysis for a high level carbon footprint and development of a construction waste management plan and focused materials targets and performance specifications.

Based on the data collected, a brief summary evaluation of the projects sustainability performance against the standard BMPs during Contracts 3 and 4 will be prepared

o Continued exploration of potential project certification and/or award program.

o Two sustainability team meetings will be held.

This scope of work does not include:

o Since the contract documents for Contracts3 and 4 have already been prepared and work is underway for Contract 3, no sustainability strategies, goals, targets and/or performance specifications will be incorporated and tracked/monitored for during the duration of Contracts 3 or 4.

o Creation and implementation of a construction waste management plan for Contracts 3 and 4.

o Carbon footprint analysis for construction activities associated with Contracts 3 and 4.

o Materials modeling and creation of targets and performance specifications for Contracts 3 or 4.

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270.80.25 Archeological Monitoring and Mitigation Support

270.80.25.05 Archeological Monitoring Program Management

This task includes the management for all subtasks below and the internal coordination.

270.80.25.10 Utilities Construction Monitoring

This task includes conducting archaeological test excavations in the form of trenching in conjunction with the utilities relocation program. This work will be directed by ICF Jones & Stokes archaeologists in coordination with the treatment oversight panel (TOP). Work will also include preparation of draft and final test excavation reports.

Assumptions: The cost estimate includes labor and equipment (except the backhoe and other excavation equipment to be provided by the contractor). Up to 40 trenches will be placed in proximity with the utilities relocation program. Funds are included to deal with archaeological discoveries made during either Task 1 or Task 2 activities

Deliverables:

Draft and Final Test Excavation Report.

Schedule:

Ongoing during utilities relocation; testing report completed 60 days after testing is completed.

270.80.25.15 General Construction Monitoring

This task includes archaeological monitoring for the duration of the utilities relocation program. Work will include providing crews with archaeological sensitivity training; develop protection strategies as needed with The Department and Authority managers, coordination with the RE and contractors regarding work schedules, conducting full-time monitoring, and preparation of daily monitoring logs and a draft and final monitoring report.Assumptions:

2 full time monitors for 13 months are included in the cost estimate. Work will be 5 days a week including travel to and from work site. 8 hours per week will be needed for an architectural historian to review with the monitor concerns regarding buildings and landscape protections.

Deliverables: Draft and final monitoring reports and daily logs.

Schedule:Work is 13 months; deliverables 16 months from NTP.

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270.80.25.20 Public Interpretation Support

Construction Interpretation This task includes the preparation of a maximum of 102 wayfinding signs within portions of the Doyle Drive Replacement Project construction and deconstruction area. The wayfinding signs will consist of banners or boards that incorporate historic photographs, maps, and information on the use (prehistoric and historic-era) of the area to inform passersby. The wayfinding signs will be created to interpret the gradual, or sometimes abrupt and dramatic, physical changes that occurred within the project area.Interpretation will not be limited to the established National Historic Landmark District’s period of significance, 1776-1945; it will begin with Native American occupation, continue through the 170-year period of significance, and end with the construction of the new Doyle Drive and its alternations to the landscape. Accompanied with written histories to explain the development, historic photographs, documents, and ephemera will be used to further illustrate the transformation of the landscape. The placement of the wayfinding signs will be situated so that the passersby can observe the current landscape and then reference the information banner or board to envision the historic landscape. Work will include: historical maps, photographs, and other documentary research by in-house historians, mapping using GIS, design using graphics programs such as Adobe Acrobat, implementation by staff archaeologists and historians, and production (not including installation of the finished product).

Assumptions: This task assumes one round of review by the Treatment Oversight Panel (TOP), which includes representatives for the Authority, The Department, Presidio Trust, and National Park Service (NPS). Materials cost will not exceed $1,500.00

Deliverables: Up to 10 draft and final wayfinding signs (boards or banners).

Schedule:45 days from Notice to Proceed for preparation of Drafts. 2 weeks for review by TOP. 4 weeks upon receipt of review comments for preparation and production of Finals.

Consultation/Meetings with TOP and SHPO

This task includes the preparation of web page content to be placed on the Doyle Drive web site, which is used to provide project information for motorists. The web page content will include an overview of the cultural development of the Doyle Drive Replacement project area and a synopsis of the archaeological and architectural finds. The web page may also recast the technical report(s) on the archaeological and architectural history investigations to a format designed for the general public. Pertinent photographs, drawings, maps, etc. will also be displayed. Work will include: historical maps, photographs, and other documentary research by in-house historians, mapping

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using GIS, design using graphics programs such as Adobe Acrobat, implementation by staff archaeologists and historians, and production

Assumptions: This task assumes one round of review by the Treatment Oversight Panel (TOP), which includes representatives for the Authority, The Department, Presidio Trust, and National Park Service (NPS).

Deliverables: Draft and Final web page content.

Schedule:45 days from Notice to Proceed for preparation of draft web page content. 2 weeks for review by TOP. 4 weeks upon receipt of review comments for preparation and production of final web page content.

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270.80.30 Biological Monitoring and Mitigation Support

The scope of work for this WBS Codes is to assist in advancing and supporting the soil excavation and groundwater monitoring tasks during construction of the project. These supporting activities include monitoring and documentation of soil movements and dust mitigation activities, and, groundwater quality and elevation monitoring.

Soil Excavation Support; Groundwater quality monitoring of re-injected groundwater above the bluff wetlands;Continued expanded groundwater elevation monitoring along the entire alignment; andContinued bluff water-level monitoring; Evaluation of and mitigation development for dewatering that may encounter existing contaminated groundwater.

Assumptions: reporting for the Bluff Groundwater Elevation Monitoring task requires additional budget; fieldwork for the Bluff Groundwater Elevation Monitoring task requires additional budget, if conducted separately from Expanded Groundwater Elevation Monitoring; Expanded Groundwater Monitoring is currently budgeted through May 2011.

Deliverables: Reporting of the results of groundwater monitoring will occur twice each year; once in spring following the second quarter (Q2) monitoring events, and again at the end of the year (Q4). All groundwater elevation monitoring data will be summarized annually in a technical memorandum. A separate report will be prepared annually for the bluff groundwater elevation monitoring task, for submittal to the Water Board.

Schedule:Continuing the already established monitoring process: groundwater data will be downloaded quarterly, and a manual depth to water measurement will be collected quarterly.

270.80.35 Wetland Monitoring and Mitigation Support


Wetland Site Environmental Compliance; Support with environmental regulatory clearance for wetland mitigation sites Development of Individual Detailed Wetland Monitoring Plan; Site specific Detailed Wetland Mitigation and Monitoring Plans – Battery East/Marine Drive and the West Crissy Bluffs plans were recently submitted to the Regional Water Quality Control Board and we are now preparing an addendum to these plans.

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At least four additional Detailed Wetland Mitigation and Monitoring Plans will be drafted and submitted to the RWQCB;

Construction Monitoring; and o Weekly compliance monitoring during construction of wetland mitigation

sites

Long-term Site Monitoring and Reporting. o Semi-annual wetland qualitative surveys for each mitigation site and West

Crissy Bluffs with quantitative surveys, data analysis, and detailed report.

o Every monitoring event must be reported through memorandum or report. All memoranda are reviewed prior to submittal.

The plan sets for each of the above types of service will generally be comprised of:

Abandonment sheets; Layout sheets; Profile and Elevation sheets; and Construction Detail sheets.

WBS 275 Construction Engineering and General Contract Administration of Structure Work

275.10 Office Administration Work for Structures

275.10.70 Technical Support for the Construction Engineering Staff Provided by Other Personnel

The scope of work for this WBS Code is to provide engineering support for structures construction. The construction activities supported pertains to structures:

Battery Tunnels; Retaining Wall No. 8; and Tunnel Systems.

More specifically, this engineering support includes the following tasks per structure:

Battery Tunnels and Retaining Wall No. 8: o Review of shop drawings; o Response to RFIs; o Support of CCOs; o Task specific site visits and meetings.

Tunnel Systems: o Review of shop drawings; o Response to RFIs; o Support of CCOs; o Task specific site visits and meetings;

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o Witness of final system testing.

The Engineering Support excludes:

Battery Tunnels and Retaining Wall No. 8: o Attendance at routine (weekly) progress meetings o Maintenance and preparation of as-builts based on the Contractor’s red

line drawings;

Tunnel Systems: o Attendance at routine (weekly) progress meetings o Maintenance and preparation of as-builts based on the Contractor’s red

line drawings; o Participation in the tunnel systems commissioning such as

Contractor qualification Meetings attendance Procedures reviews and approvals Documents review or approvals Field tests attendance Commissioning Report review or approval

o Assisting in coordinating with the State Fire Marshal, Presidio Trust, various City Departments, external agencies and third parties on construction related issues.

WBS 285 Contract Change Order Administration

285.10 Functional Support

285.10.15 Other Functional Support

The Department is solely responsible for any task related to the Contract Change Order Administration.

WBS 290 Resolve Contract Claims

290.35 Technical Support

290.35.05 Engineering Support

The Department is solely responsible for any task related to resolve contract claims.

WBS 295 Resolve Contract Claims

295.40 Long term Environmental Mitigation

295.40.05 Field Review of Site

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The Department is solely responsible for any task related to the field review of the site.

295.40.10 Develop & Submit Performance Reports to Regulatory Agency

The Department is solely responsible for any task related to Develop & Submit Performance Reports to Regulatory Agency.

295.40.20 Update Environmental Commitments Record at the Completion of Mitigation

The Department is solely responsible for updating the Environmental Commitments Record at the Completion of Mitigation.

Attachment 1

SFCTA Contract No. 06/07-29Doyle Drive Replacement Project


P3 Implementation Arup / PB Joint Venture

P:\Prop K\FY0910\ARF Pending\SFCTA Doyle Drive Con Support ARF\042010 support docs\scopes of contracts\Arup Amendment D - Scope of Work-P3 July 2010-June 2011.docx

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SAN FRANCISCO COUNTY TRANSPORTATION AUTHORITY

CONTRACT NO. 06/07-29

AMENDMENT D

DOYLE DRIVE REPLACEMENT PROJECT

ARUP PB JOINT VENTURE

SCOPE OF WORK SUMMARY

P3 IMPLEMENTATION

1 JULY 2010 TO 30 JUNE 2011

The following summary is for the currently assumed Scope of Services for the Arup PB Joint Venture that supports the procurement of Contracts 5 through 8 for the Doyle Drive Replacement Project (Project).

The Scope of Services for the amendment is divided into three chronological phases of the procurement process:

1. Services from the Decision to Proceed with P3 (December 22, 2009) to the RFP Issue (June 30, 2010) 2. Services from the RFP Issue to Commercial Close (December 31, 2010) 3. Services from Commercial Close to Financial Close (June 30, 2011)

GENERAL ASSUMPTIONS1. The Cooperation Agreement between Authority and the California Department of Transportation

(Department), the Project Sponsors, is the basis for the Scope of Services outlined in this document. 2. The Scope of Services is for budget purposes only. The Scope of Services is indicative and subject to

change and renegotiation of compensation based on the progress of the project procurement. The development of individual Task Orders will be submitted following budget approval.

3. Variations to the Scope of Services will be developed in collaboration and agreed with the Authority. 4. Direct expenses are included in the Project Management compensation. 5. A 10 percent contingency allowance has been made.

GENERAL EXCLUSIONS1. As-needed on-call P3 services not explicitly provided for in this Scope of Services.

This task order for P3 Implementation includes activities of the Work Breakdown Structure (WBS) in the following order:

400 Project Management - P3 15 Project Management (PM) - P3

10 P3 PM Component Execution & Control 20 Project Development Meetings

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450 Financial 20 Strategy & Stakeholders 05 Approvals 10 Stakeholders 30 Procurement Process 05 LOI 10 RFQ 15 RFP 20 Concession Agreement 40 Vendor Finance 05 TIFIA 10 PAB 15 Stapled Loan 50 Financial Analysis & Reports 05 Modeling 10 Shadow Bid Model 15 Proposal Evaluation 20 Performance Mechanism Model 25 Final VFM Analysis 500 Technical 10 Develop Technical Requirements

05 Reference Concept 10 Performance Requirements 20 Procedures 20 Technical input to Strategy & Stakeholders 05 Approvals 10 Stakeholders 30 Technical input to Procurement Process 05 LOI 10 RFQ 15 RFP

550 Inter-agency Coordination & Public Outreach

20 Agency Outreach & Meetings 10 Meetings 30 Public Outreach & Meetings 10 Meetings

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Table 1: Key Assumed Milestones Procurement Milestone Date Assumed for Scope of Service P3 procurement Go/No development decision December 22, 2009 PIAC committee meeting approval January 21, 2010 Notice of Intent issued February 1, 2010 RFQ Issued February 4, 2010 CTC application February 12, 2010 Proposer LOIs due February 16, 2010 RFQ responses due March 11, 2010 Announce proposer shortlist April 8, 2010 CTC approval May 19, 2010 Industry review RFP issued May 20, 2010 RFP Issued June 17, 2010Technical bids due July 19, 2010 Financial bids due August 2, 2010Selection of preferred proposer August 31, 2010 Last date for submission to Secretary/ Legislature/ PIAC for comment November 1, 2010

Commercial close December 31, 2010 Financial close June 30, 2011*

Site available (ITP2) January 21, 2012 Final Acceptance December 31, 2014End of concession term/handback December 31, 2044

Source: The California Department of Transportation (RFQ, Draft ITP, Contract 4 timetable) except (*)Arup/PB estimate

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TABLE OF CONTENTS400 PROJECT MANAGEMENT.................................................................................................... 5

400.15 Project Management ...................................................................................................................5400.15.10 P3 PM Component Execution and Control ................................................................... 5400.15.20 Project Development Meetings ..................................................................................... 5

450 FINANCIAL ............................................................................................................................. 6450.20 Strategy and Stakeholders...........................................................................................................6

450.20.05 Approvals ...................................................................................................................... 6450.20.10 Stakeholders .................................................................................................................. 7

450.30 Procurement Process...................................................................................................................7450.30.05 LOI................................................................................................................................ 7450.30.10 RFQ............................................................................................................................... 8450.30.15 RFP ............................................................................................................................... 8450.30.20 Concession Agreement ................................................................................................. 9

450.40 Vendor Finance.........................................................................................................................11450.40.05 TIFIA .......................................................................................................................... 11450.40.10 PAB............................................................................................................................. 11450.40.15 Stapled Loan ............................................................................................................... 11

450.50 Financial Analysis and Reports ................................................................................................12450.50.05 Modeling ..................................................................................................................... 12

500 TECHNICAL.......................................................................................................................... 13500.10 Develop Technical Requirements.............................................................................................13

500.10.05 Reference Concept ...................................................................................................... 13500.10.10 Performance Requirements ......................................................................................... 13500.10.20 Procedures................................................................................................................... 17

500.20 Technical input to Strategy and Stakeholders...........................................................................18500.20.05 Approvals .................................................................................................................... 18500.30.15 RFP (ITP).................................................................................................................... 18

550 INTER-AGENCY CO-ORDINATION & PUBLIC OUTREACH........................................ 18550.20 Agency Outreach and Meetings................................................................................................18

550.20.10 Meetings...................................................................................................................... 18550.30 Public Outreach and Meetings..................................................................................................18

550.30.10 Meetings...................................................................................................................... 18

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400 PROJECT MANAGEMENT

400.15 Project Management

400.15.10 P3 PM Component Execution and Control

Scope of Services

The Scope of Services for this WBS code is assumed to be similar to Task Order No. 10, and generally contains subtasks as outlined below:

• Project Management and Administration • Sub consultant Management • Monthly Progress Reports and Invoices • Project Control Plan

It shall be noted that the Project Sponsors will assume all responsibilities regarding the Risk Management Plan for any or all of the Project’s Contracts 1 to 8. All Risk Management related documents provided by the Arup/PB Joint Venture will solely provide input into the monthly meeting. The Project Sponsors will assume responsibility for the project-wide Project Control as necessary.

Exclusions

• Risk management plan • Quality management plan • Project Schedule

400.15.20 Project Development Meetings

Scope of Services

• Project Management Team Meetings; The Sponsors will attend the monthly Project Management Meetings and provide the meeting administration such as preparing the meeting invitation meeting agenda and minutes;

• Project Development Team Meetings; PDT meetings are cancelled. The Sponsors will attend quarterly COP meetings.

• Executive Steering Committee Progress Briefings; The Sponsors will attend a Steering Committee Meetings every other month.

• Agency Executive and Agency Senior Representative Meetings; • The Sponsors will attend a combined Agency Executive and Agency Senior Representative

Meeting every other month.

Deliverable Work Packages

The Deliverable Work Packages for this WBS code is an augmentation of Task Order No 10. Please refer to that Task Orders for detailed description of the Deliverable Work Packages.

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450 FINANCIAL

450.20 Strategy and Stakeholders

450.20.05 Approvals

Scope of Services

The Scope of services for the PIAC approval under this WBS section is as follows:

• Develop presentation to summarize CTC Project Proposal Report Submission (Delivery Options Report)

• Consult with and brief Commissioners prior to meeting • Update presentation to reflect comments • Deliver presentation to PIAC

The Scope of Services for the Delivery Options Report under this WBS section is as follows:

• Update Shadow Bid model to reflect changes and sensitivities agreed with the California Department of Transportation (the Department) and its consultants (Sperry Capital and KPMG) (Refer to section 450.50.05 Modeling)

• Finalize Report for CTC application

The Scope of Services for the CTC Approval under this WBS section is as follows:

• Consult with and brief CTC Staff on Delivery Options Report—2 meetings • CTC staff Q&A follow up • CTC member pre-meeting briefing and Q&A • Iterate Presentation • Brief Authority on likely impact of any CTC Approval conditions • Contribute to the CTC Project Proposal Report including: project parameters, project goals,

statement of public interest, and project performance objectives • Support development Draft Term Sheet of the Draft Concession Agreement • Additional supporting documentation requested by CTC staff members or other advisors • Update of the financial assumptions and/or structured assumed in the Delivery Options Report ,

including but not limited to the Milestone Payment and/or Availability Payments (APs) as necessary

• Update Concession Agreement to reflect CTC requirements • Update Term Sheet of the Draft Concession Agreement • CTC support on Public Sector funding plan comparison with P3 needs (Milestone, AP, contract

supervision, risk reserve)


• Model audit • Elements of CTC Presentation summarizing Delivery Options Report • Specific responses to CTC staff/ member clarification requests:

oComparison of public sector funding sources with Project requirements oPresentation summarizing follow-up information oPublic sector funding plan expenditure illustration

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oPaper discussing Evaluation Criteria & principles oFinancial Plan / Sponsor payments: Affordability sensitivities oAir quality benefits quantification o Improvements to congestion and mobility justification

450.20.10 Stakeholders

Scope of Services

Stakeholders

• Solicit Presidio Trust’s input on their priorities for the Payment Mechanism and potential consequences of non-performance

• Brief/update Presidio Trust on progress of P3 Procurement (monthly until RFP) • Meet with Presidio Trust to agree protocol for meetings with Shortlisted Proposers (1 meeting)

Public funding partners

• Support the Authority in negotiations with Funding Partners; provide support and documentation necessary for partners to secure and commit all anticipated funding

P3 Sponsor Cooperative Agreement

• Assist reviewing existing Cooperative Agreement • Meet with The Sponsors • Assist with developing first draft to define roles and responsibilities • Assist with submitting first draft for comment • Meetings with The Sponsors to review and collaborate on the draft of the Cooperative

Agreement

Exclusion

Preparing Funding and other Cooperative Agreements with partners and other agencies


• Protocols for Proposer meetings with Presidio • Input into P3 Cooperative Agreement

450.30 Procurement Process

450.30.05 LOI

Scope of Services

Review LOI submissions and provide comment on parties and level of interest as appropriate.


None

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450.30.10 RFQ

Scope of Services

SOQ Assessment

• Review and comment on draft RFQ (2 reviews and 2 conference calls) • Respond to Proposer Clarification Questions in Q&A list format • Manage Technical input to Proposer Clarification Questions response process • Participate in industry meetings (2 meetings) • Assist in developing detailed approach to Evaluation of the RFQ responses (Statements of

Qualification, SOQs) (2 meetings) • Review list of LOIs submitted and brief Authority on parties and level of interest (1 review) • Training of SOQ evaluation team (1 day) • Review SOQs (1 review) • Review the evaluation criteria and findings of the evaluation of Financial Qualifications and

Statements of Financial Approach (1 review of criteria and 1 review of findings) • Contribute to evaluation of Technical Qualifications and Capabilities, and Statements of

Technical Approach (1 review) • Orally support Authority in its concurrence to short-listing decision (1 meeting)

Exclusion

Detailed due diligence on firms represented in responding consortiums (financial condition, track record, etc.)

Preparation and/or drafting of the RFQ


• Comments on RFQ • Responses to Proposer Clarification Questions

450.30.15 RFP

Scope of Services

Development of draft/Industry Review RFP

Incorporate comments from CTC

• Review and comment on draft ITP (4 iterations) • Comment on Financial Evaluation Criteria • Develop Technical Evaluation Criteria based on I-595 precedent • Provide comment on any changes requested by CTC • Assist in setting up of electronic Data Room, provide appropriate documents

Incorporate comments from Proposers

• Review Proposer’s responses and questions regarding Industry Review RFP • Attend one-on-one meeting with each of the three shortlisted proposer groups to discuss key

comments on ITP and Concession Agreement • Provide input to process of agreeing any changes (to ITP, Concession Agreement, etc.) to be

made to accommodate the Proposers’ comments

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• ITP draft revisions and comments • Technical Proposal Requirements for ITP • Summary and discussion of Proposers’ commercial and technical comments • Agreed list of ITP changes

450.30.20 Concession Agreement

Scope of Services

Review and comment

Review the technical, commercial and financial input to early drafts of Concession

Risk analysis/allocation

• Agreement (3 reviews) prior to submission to CTC as part of approvals package • Review draft Concession Agreements to the initial risk allocation agreed for the Delivery Options

Report and brief Authority on any significant variations • Contribute to any redrafting to reflect CTC staff and commissioner comments • Contribute to any redrafting to reflect Proposer’s comments on Industry Draft RFP • Contribute to any redrafting to reflect details on performance standards and the Payment

Mechanism (See performance standards development below) • Review more detailed drafts with additional (non-technical) schedules as available (assume 5

reviews)

Support to performance standards development

• Develop and circulate presentation on international standards and best practice for payment mechanism/Non-Compliance Points, including I595 precedent

• Expand presentation into White Paper on specific payment mechanism for Presidio Parkway (10 pages)

• Discuss concept and agree approach with the Department (2 meetings) • Obtain data collection (traffic count data, traffic accidents, response times, accident clearing

times, and lane closure charts) • Set O&M requirements and corresponding performance targets (traffic incident numbers,

response and clearing times—influenced by road section, day, time of day, etc.) • Determine performance-related payments and deductions necessary to achieve final performance

targets• Setting performance targets and a performance-related payment mechanism are iterative

processes that require evaluation of best practices and input from stakeholders regarding risk identification. Subtasks include the following:

oDevelop input data

Traffic operations scenarios (construction and O&M periods) Maintenance windows (from O&M) Traffic forecasts, economic analysis of delay impacts (simple in line with HCM standards, Monte Carlo simulations)

oConduct workshops (2) with established task force and key stakeholders to do the following:

Establish unavailability events for indemnifications

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Identify areas for compliance. Points system to be established. Identify non-compliance points against each element and identify methods of measurement and impact evaluation Identify assets based on Contracts 1–8 preliminary designs Establish asset replacement and renewal schedules, etc. Points-based system, develop points scoring system and evaluation. Draft or provide input to Concession Agreement for items related to O&M, performance targets, Payment Mechanism and Non-compliance Points. Performance management plan (10 pages) Acceptance criteria Performance monitoring criteria Handback criteria Technical Elements of Insurance Requirements

• Workshop with The Sponsors the draft Concession Agreement principles with respect to the International Standards and best practices for performance monitoring and management of a P3 project

• Discuss concept of Independent Engineer and agree approach with The Department • Decide initial overall Policy/Commercial approach to performance monitoring for construction

and operations • Draft or provide input to outline terms of Schedules to the Concession Agreement

oPhase 1 Acceptance/Inspection an Handover protocol oAcceptance protocol and criteria oApproval of renewals/capex and interface with CEQA oHandback Criteria

• Workshop and outreach program for Caltrans staff to educate on Performance Requirements, P3 Contract supervision

• Develop Insurance schedule requirements in conjunction with The Department’s insurance specialists

oDevelop loss/casualty scenarios for Construction and Operation, value scenarios oAgree minimum Insurance Requirements/limits

Exclusion

Evaluation of impact of requirements and targets on the Milestone Payment and/or APs using the financial model and a measurement on their impact on the overall Project VFM analysis. Refer to Financial Analysis and Report section 450.10.


• Comments on and revisions of draft Concession Agreement and general Project commercial positions

• Draft Payment Mechanism/Non-Compliance Points System • Comments/revisions to Concession Agreement related to O&M requirements, performance

targets, Payment Mechanism and Non-Compliance Points system • Presentation for The Department on monitoring and oversight in P3s (1 presentation) • Draft Performance Monitoring criteria for inclusion in the Concession Agreement (Construction,

O&M, Renewals, Handback) • Agreed Insurance requirements (technical input)

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450.40 Vendor Finance

.

450.40.05 TIFIA

Scope of Services

TIFIA LOI (One submission with no response from TIFIA)

Consultation with TIFIA JPO

The Scope of services under this WBS section is as follows:

• Submit input to LOI prior to March 1, 2010 deadline • Consult with TIFIA JPO (phone calls • Develop strategy to maximize chances of winning competitive funding process in conjunction

with Authority/ Department/ KPMG/ Nossman (1 meeting) • Discuss with The Department (2 meetings)

Exclusions

Assume no SEP15 application is required

Review of historic eligible project costs


• Provide input to TIFIA letter of interest

450.40.10 PAB

Scope of Services

Prepare PAB application

The Scope of Services under this WBS section is as follows:

• Develop request for PAB allocation • Develop strategy for gaining allocation during reauthorization • Consult with USDOT (1 meeting in DC) • Submit application on behalf of Proposers • Initial meeting with California Infrastructure and Economic Development Bank (I-Bank) and

State Treasurer’s office (or similar if required)


• Strategy for approaching USDOT • Request for a PAB allocation

450.40.15 Stapled Loan

Scope of Services

The Scope of services under this WBS section is as follows:

Evaluation of concept though a briefing paper

Development of stapled financing plan (15 pages)

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• Develop outline termsheet and Information Memorandum (15 pages) for potential funding providers

• Assist the Authority in its solicitation for Funders

oDevelop list of target funders in consultation with concessionaire and Authority oDevelop shortlisting criteria oConduct prequalification (review prequalification applications)

• Develop concept and briefing paper (15 pages) • Meet potential providers to solicit likely interest • Support Authority in meetings with The Department to determine Go/ No-Go Decision (assume

week of March 15)

Exclusion

Under current timetable Vendor Finance may take the form of a post–Commercial Close, Vendor–initiated Funding Competition and therefore elements of this work may actually occur later in the process.


• Stapled Loan briefing paper (15 pages) • Outline termsheet • Information Memorandum (15 pages)

450.50 Financial Analysis and Reports

450.50.05 Modeling

Scope of Services

• Shadow bid and public sector comparator (PSC) assumptions development and scenario/sensitivity analysis prior to CTC application.

• Update assumptions in model used for Delivery Options Report to create Shadow Bid model for use in evaluation/VFM analysis prior to CTC application.

• Make changes to base case input assumptions and analyze alternative input assumptions as requested by the Department/Sperry Capital/ KPMG (e.g., size of Milestone Payment, AP escalation, equity rate of return, discount rates, debt types and/or structures) prior to CTC application.

• Undertake scenario analysis as requested by the Department/Sperry Capital/ KPMG (e.g., optimistic DBF and pessimistic DBFOM) prior to CTC application.

• Evaluate changes in funding structure and cost assumptions prior to CTC application. • Internal review and external audit of the financial model for the Delivery Options Report

including addressing and responding to all items identified by the model auditor in at least four iterations.

• Financial analysis of alternative TIFIA scenarios including subsidy fee and a 50-percent limit on the loan size, updated base rates plus model audit and preparation of a brief report supplement.

• Review financial analysis of indicative terms offered by up to three potential staple bank loan providers to assist in evaluation of their submissions including preparation of a brief report.

• Develop payment mechanism model to assist with calibration of the payment mechanism deductions and non-compliance points.

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• Project affordability sensitivities; apply sensitivities for DBFOM (1) milestone payment, (2) first year AP, and (3) milestone and AP in proportion, would result in an NPV cost equal to the DBB.

Exclusions

• Evaluate any CTC required scope changes • Updated construction cost, O&M or risk analysis


• Audit Opinion Letter • Updated Shadow bid and PSC models • Payment Mechanism model • Project affordability sensitivities

500 TECHNICAL

500.10 Develop Technical Requirements

500.10.05 Reference Concept

Scope of Services

Development of the Reference Concept documents for inclusion in the RFP Package

• Coordinate through close communication between the Procurement Team and Department/Authority.

• Assemble, with strong support from Department/Authority, all existing documentation from both Contracts 1-4 as well as the current status of Contracts 5-8 (including any and all documents in an acceptable stage of preparedness and necessary for soliciting the economically most advantageous proposals.)

Development of landscape architectural design documents:

• Reviewing project concepts for overall consistency of design and to research and develop potential strategies for cost savings.

• Design development document services for landscape and landscape related hardscape. • Coordination with JV Team (bridges, tunnels, roadway design, and non-standard retaining walls).

Assumptions

Department/Authority staff will be made available and provide necessary documentation.

500.10.10 Performance Requirements

Scope of Services

Performance Requirements for Design-Build Civil Works

Develop and prepare performance-based specifications that focus on outcomes and site specific constraints for each discipline.

Brief outline of the Technical Requirements (provided as technical appendices or reference documents) is provided as follows:

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• Design Criteria, Standard Plans and Specifications • Maintenance of Traffic Requirements • Environmental / Permitting Requirements

oStormwater Management Requirements oAir Quality Requirements oNoise Requirements oOther Permitting Requirements

• Third Party Agreements • Construction Staging and Access Requirements • Public Information and Community Awareness Requirements • Project Management / Construction Management • Operations Management • Quality Management • Safety and Security • Sitework Conditions and Constraints

oSurveys oROWoUtilitiesoGeotechnical Baseline (GDR/GBR)

• Excavation / Backfill and Tunnels Requirements • Structures Requirements • Roadway Requirements

oRoadway Geometry oPavement oDrainage

• Traffic Operations Requirements

oTraffic Signals o Illumination o Intelligent Transportation Systems (ITS) oSignageoPavement Markings

• Communication Systems Requirements • Architectural and Aesthetic Requirements • Fire Suppression System Requirements • Mechanical and Electrical Systems Requirements • Landscaping and Site Restoration Requirements • Project Documentation Requirements

oEngineering Data – past reports, drawings, and special studies supporting the Performance Requirements the Owner will stand behind.

oReference Documents – past reports, drawings, and special studies that provide information regarding the Project that are not endorsed by the Owner. Contractor may use at their risk.

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Re-packaging of the current design and environmental efforts into performance-based P3 Contract requirements, including the following:

• Road bed deflection and settlement requirements • Roadway smoothness and standing water requirements • Drainage and water quality requirements • Air quality requirements • Roadway signals, markings, and ITS • Travelers information system / communications

Take into consideration the Operations & Maintenance responsibilities of the P3 Contractor (including workshops to fully explore the risk and reward of establishing performance-based outcomes with a contract that includes operations and maintenance for 30 years with APs).

“Back check” requirement against the Project Sponsors’ project risk register.

Performance Requirements for O&M

Refine the Operations and Maintenance responsibilities developed previously in workshops and consultations with the Department and the Authority.

Develop technical specifications for O&M activities which are performance-based

• Pavements

oStructural adequacy – Present Serviceability Rating (PSR) or Caltrans pavement condition index

oRide quality – International Roughness Index (IRI)

• Bridges – Percent classified as Structurally Deficient, weighted by deck area • Tunnels

oVentilationoLighting oDrainage

• Signs – Percent functioning as intended • Pavement markings/delineators – Percent functioning as intended • Guardrails – Percent functioning as intended • Mobility

oTravel time – travel time index oDelay – delay per vehicle in hours

• Safety – Incident response and clearance times for various incident categories • Environment

oReport card of environmental milestones – pass/fail indication for each measure oLandscaping – plant and soil condition; grass height

• Maintenance requirements – Evidence of maintenance program implementation

Performance Requirements for ITS

Develop RFP technical specifications, performance criteria, and work scope for proposed implementation of ITS by a concessionaire along the corridor.

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Develop the RFP technical goals to be achieved by ITS elements and also include specifics on how the concessionaire shall propose in their response to design, deploy, integrate, and test the following:

• Fiber optic communication network subsystem • Closed Circuit Television (CCTV) camera traffic monitoring subsystem • Vehicle Detection Stations subsystem

oVariable Message Signage subsystem oContinuous Power Backup subsystem

Develop requirements for a System Integration Plan describing the approach and philosophy to be used for integrating project systems. The System Integration Plan shall include:

• Description of how this unified interface will support the operation of the facility • Description of the ITS software and hardware, including integration and compatibility with the

existing local and state Advanced Transportation Management System (ATMS) and traveler information 511 systems

• Description of how the concessionaire should plan to implement a Portable Work Zone System for the interim ITS / traffic management during all phases of the Construction Work

• Preliminary layout roll plots of all subsystems to illustrate the concessionaire’s System Integration Plan

• Preliminary layout roll plots of the integrated system and its integration with the current local and state systems, including the maintenance of all existing ITS features and proposed interim features

Develop requirement for a System Engineering Management Plan (SEMP) to be developed and submitted by the concessionaire during the course of their project work may also be required to supplement the details of the Project Plan.

Document the technical requirements for each subsystem in order for the concessionaire to establish a trace matrix showing how each requirement is met by their technical solution and includes those requirements in the RFP.

Performance Requirements for Capital Asset Replacement

Develop requirements for the Capital Asset Replacement Program (CARP), which the concessionaire shall propose. In order to ensure that the Roadway System remains safe, efficient to operate and maintain, and in good repair, these requirements will cover the periodic overhaul, rehabilitation, refurbishment or replacement of major components, equipment, and facilities..

Performance Requirements for Handback

Developed requirements for the “handback” of the Roadway System at the end of the P3 Contract term or in the case that the P3 Contractor is terminated prior to term including. Requirements would include, but not be limited to the following:

• Handback Renewal Work Plan (conforming to the remaining useful life requirements) • Condition Assessment of Assets • Inventory of Spare Parts • O&M Plans, Procedures, and Current Warranties • Training of Owner’s Personnel

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Exclusions:

The Sponsor staff training on the detailed aspects of performance-based specification objectives for the project.


Workshop with Department/Authority to develop allocation of O&M responsibilities (2 meetings)

500.10.20 Procedures

Scope of Services

Develop Performance Monitoring and Evaluation Procedures to govern the Review and Audit of the concessionaire by the Owner or Owner’s Representative.

Up to three (3) Special workshops will be held to allow Department/Authority to understand the oversight and compliance monitoring role.

• Configuration Control • Design Review • Traffic Management and Handling Review • Construction Oversight • Construction to Operations Turnover Observation • Operations and Maintenance Oversight • Contract Completion and Handback • Public Information Program

Develop key documents for the compliance monitoring and oversight responsibilities of the Owner or Owner’s Representative, including requirements for Quality Plans and develop Milestone Payments (MPs), APs, and Performance Deduction Terms for the RFP and for the Lease Agreement (include the full description of the formulation of MPs and APs)

• Develop linkage of the MPs should be linked to the completion of clearly identifiable works received according to the technical standards laid out in the Design and Construction Specifications (Task 3.9.3.1).

• Develop AP deductions based on adherence to the Key Performance Indicators (KPI) during the operation period.

oDevelop a point system used to evaluate the level of performance achieved in any given period of payment, and the mathematical formulation of the deductions for non-performance and how these deductions impact the level of AP.

oThe Availability Payment deductions based on compliance with the Agreement requirements and management plans (such as, Quality, Safety, Security, Traffic, Environmental Compliance, and O&M Plans) accepted by the Owner prior to commencement of work.


Performance monitoring workshop

Performance monitoring criteria and RFP documents

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500.20 Technical input to Strategy and Stakeholders

500.20.05 Approvals

500.30.15 RFP (ITP)

550 INTER-AGENCY CO-ORDINATION & PUBLIC OUTREACH

550.20 Agency Outreach and Meetings

550.20.10 Meetings

Scope of Services

Scheduling, coordination, assistance with meeting material development, attendance at and support for up to one (1) meeting with each of the following agencies:

• Presidio Trust • Golden Gate National Recreation Area/National Park Service • Golden Gate Bridge Highway and Transportation District • Metropolitan Transportation Commission • Bay Area Toll Authority • Sonoma County Transportation Authority • Transportation Authority of Marin • City of San Francisco • San Francisco Board of Supervisors • California Transportation Commission

The Landscape Architects Design Development services will include preparation of illustrative landscape boards, coordination with the JV Team on workshop preparation and workshop attendance.

Assumptions

• Any cost of facility rentals for the meetings will be the responsibility of others • Invitations will be sent via email


• Assistance with agenda development and meeting summaries (1 each per meeting) • Up to two (1 page) P3 fact sheets

550.30 Public Outreach and Meetings

550.30.10 Meetings

Scope of Services

Public Meeting Scheduling, Advertisement, Logistics, and Materials

Press Release and Media Outreach

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Public Factsheet Development

Meeting Summary

Planning, advertisement, logistics, material and presentation development, and documentation for up to two (2) public meetings

Assumptions

• The meeting notice will be distributed via email

Deliverables

• One (1) public fact sheet • One (1) comment summary per meeting • One (1) press release meeting announcement • Meeting materials including: electronic and hard copy invitation, presentation management and

assistance with content development and general project and construction handouts

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Glossary and List of AbbreviationsTerm or Abbreviation Definition AP Availability Payment ATC Alternative Technical Concept Authority San Francisco County Transportation Authority CARP Capital Asset Replacement Program Contractor Arup/PB Joint Venture CTC California Transportation Commission DBF Design Build Finance DBFOM Design Build Finance Operate and Maintain GGBHTD Golden Gate Bridge Highway and Transportation District HCM Highway Capacity Manual I-Bank California Infrastructure and Economic Development BankITP Invitation to Proposers JPO Joint Powers Office KPI Key Performance Indicators LOI Letter of Interest MP Milestone Payment MTC Metropolitan Transportation Commission NPS National Park Service NTP Notice to Proceed O&M Operations and Maintenance P3 Public–Private Partnership PAB Private Activity Bond PIAC Public Infrastructure Advisory Committee Project The Presidio Parkway, Doyle Drive Replacement Project PS&E Plans, Specifications, and Estimates PSC Public Sector Comparator PT Presidio Trust RFP Request for Proposal RFQ Request for Qualifications SEP15 Special Experimental Project 15 (an exemption to Federal Highway Administration

requirements) SFCTA San Francisco County Transportation Authority Shadow Bid A bid model based on estimates of what the private sector is likely to deliver SOQ Statement of Qualifications TIFIA Transportation Infrastructure Finance and Innovation Act of 1998 USDOT U.S. Department of Transportation VFM Value for Money WBS Work Breakdown Structure GDR/GBRROW Right of Way ITS Intelligent Transportation Systems PSR Present Serviceability Rating IRI International Roughness Index ATMS Advanced Transportation Management System SEMP System Engineering Management Plan Project Sponsors The California Department Of Transportation and the San Francisco County

Transportation Authority CEQACCTV Closed Circuit Television

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