DOWNTOWN DEVELOPMENT AUTHORITY BOARD AGENDA DDA … 201… · Consensus was reached to conduct interviews on October 1, 2019 starting at 5:00 p.m. There was some discussion regarding

DOWNTOWN DEVELOPMENT AUTHORITY BOARD AGENDA

DDA BOARD MEETING Wednesday, October 30, 2019 6:30pm

City Hall City Council Chambers, 611 E. Grand River Ave. Howell, MI 48843

Members and other officials normally in attendance:

1. Nick Proctor

Mayor

2. Brian Walker President

3. Marc Harlow

Vice-President

4. Kathryn Tuck Treasurer

5. Richard Lim

Secretary

7. Mary Helfmann 8. Jonathan Myers

9. Kate Litwin Director

1. Meeting Called to Order 2. Citizen's Comments (items not on the agenda)

3. Approval of DDA Minutes

• Minutes of Regular Meeting on August 28, 2019 • Minutes of Closed Session on August 28, 2019 • Minutes of Executive Committee meeting on September 9, 2019 • Minutes of Special Meeting on October 1, 2019

4. Correspondence

5. Reports

• Director Report-Kate Litwin • President's Report – Brian Walker • Treasurer's Report – Kathryn Tuck

(Motion required to place reports on file) 6. Payment of Bills-Board

• Motion to pay the bills in the amount of $2968.22 plus payroll for the month of September plus $1278.23 plus payroll for the month of October.

7. Discussion/Action Items:

a. Update on DDA Director Hiring Process & KPI (Brian/Marc) Discussion

b. City Manager Search Update (Nick/Erv)

c. State Street & Water Main Construction Updates (Erv) Discussion

d. Grand River Parking Pilot Update (Erv/Kate) Discussion

e. Parking Study (Kate/Erv) Discussion

f. RRC Priority Site/Library Parking Update: (Kate/Erv) Discussion

g. Depot Lot Purchase Agreement/KaBoom! Grant Update: (Erv/Kate)

8. Business Updates: 9. Absences:

10. Action Items/New Business: 11. Motion to Adjourn (Motion Required for Adjournment)

HOWELL DOWNTOWN DEVELOPMENT AUTHORITY REGULAR MEETING WEDNESDAY, AUGUST 28, 2019

CITY COUNCIL CHAMBER

MISSION STATEMENT: The Howell DDA is a volunteer-led organization focused on creating a vibrant, strong, and economically viable

downtown. Our mission is accomplished throughout our commitment to historic preservation, infrastructure improvements, quality events, and promoting downtown Howell as the heart and hub of the community.

Members in Attendance: Brian Walker, Marc Harlow, Kathryn Tuck, Mayor Nick Proctor, Mary Helfmann, Jonathan Myers (arrived at 6:39 p.m.) Not Present: Richard Lim Staff: Kate Litwin, Erv Suida, Jane Cartwright Guest: Jeff Doyle, WHMI MEETING CALLED TO ORDER: President Walker called the meeting to order at 6:30 p.m. CITIZENS COMMENTS: None APPROVAL OF MEETING MINUTES:

MOTION by K. Tuck, SUPPORT from B. Walker to approve Executive Committee minutes from August 12, 2019. MOTION CARRIED.

MOTION by N. Proctor, SUPPORT from K. Tuck to approve Special Meeting Minutes from August 6, 2019. MOTION CARRIED.

CORRESPONDENCE: None

DIRECTOR’S REPORT: Interim Director, K. Litwin, provided an update on the apartment lease at 118 ½ W. Clinton St. She delivered the lease to the current tenant, and hoping to have a signed copy in her hands on August 28, 2019. The current lease expires on August 31. Rent terms will stay the same at $1250/month for one year.

An update on the KaBoom! project was also provided. Staff and the planning team are currently working through a couple of issues with regard to potential development on the primary site. K. Litwin and E. Suida have discussed a few back-up sites, though the optimal location is adjacent to Thurman’s Auto and the depot parking lot. Additionally, quotes on the app build came in higher than expected so staff is identifying and will seek bids from other companies, hoping to secure lower pricing with optimal app functionality.

Lastly, Director Litwin reminded the board that the Howell Art Project Art Walk, Unveiling Party, and LuminoCity are scheduled for Friday, September 13. Tickets to the party and art walk are on sale now for $25/each.

Howell Main Street & Downtown Development Authority DDA Board Meeting Minutes 8.28.19

Page 2

PRESIDENT’S REPORT: None

TREASURER’S REPORT: K. Tuck indicated that the report ending 6/30/19 shows a larger ending fund balance than anticipated for FY18/19, coming in around $88,000 total. That amount has not been carried over to FY 19/20 yet because of accounting practices, but it should show next month. Budget amendments may be necessary in the future but right now all looks good.

MOTION by M. Helfmann, SUPPORT from Mayor Proctor to place Officers’ Reports on file. MOTION CARRIED.

MOTION by Mayor Proctor, SUPPORT from M. Helfmann to pay bills in the amount of Fifty Five Thousand Eight Hundred Ninety Three Dollars and Fourteen Cents ($55893.14) plus payroll for August, 2019. MOTION CARRIED.

State Street & Other City Updates: E. Suida Interim City Manager Suida reported that the State Street Construction Project is on target. The alley work is complete with the brick and filler put in place on Tuesday. DTE still need to activate the new meters in the alley, which will be done soon. State Street layout is happening now with the storm sewer installation next day. Overall, the project is still going great and progressing on schedule. Expect a ribbon cutting ceremony at the beginning of October.

The Pearl Brownfield Request: T. Schmitt Community Development Director T. Schmitt introduced himself and the property owner, Jeff Doyle. The Brownfield Request is near the finish line with the City and then there will be a few months left to work with the State. The Brownfield Authority and City Council approved the application and the application will move forward with DDA approval tonight. T. Schmitt indicated that the property owner will still have to pay the taxes on the property and then apply for reimbursement, which ensures that taxes do get paid and is a stable source of funding for the project. The total ask is around $495,000, over the course of 24 years, the maximum allowed under the plan. There will probably be a drop in the total number of years due to some water main costs that will be incurred by the city instead of by the property owner himself.

Mr. Doyle provided brief overview of the project, which includes ground floor retail/dining, a condo/apartment for the property owners, plus 3 additional living units. He plans to begin during the winter, but that depends on many factors including finalization of the Brownfield process with the State.

MOTION by Mayor Proctor, SUPPORT from M. Helfmann to approve the Interlocal Agreement as presented. MOTION CARRIED.

Grand River Pilot Update: E. Suida Staff met with HRC on Monday to discuss beginning the road diet project and discussed a process for moving forward. This process will include education on back-in angled parking, controlling the narrative presented to the public, informational sessions, and many opportunities to discuss the project with property/business owners and residents. The Pilot implementation would begin in the spring as mid-late June construction begins on Grand River at M-59 and moves eastbound. Staff will continue to provide updates as this process moves forward.

(Mayor Proctor recommended and consensus was reached to move forward with the agenda before moving to Closed Session.)

Business Updates:

Howell Main Street & Downtown Development Authority DDA Board Meeting Minutes 8.28.19

Page 3

K. Litwin provided an update on the Uptown Coffeehouse Ribbon Cutting Ceremony to be held on Friday, September 6. Beginning at 10:00a guests will enjoy cake and coffee, then the ceremony will begin at 11:00a.

Updates were provided regarding The Chocolate Boutique moving one store over to the old EnCore 118 space. The move allows additional square footage for seating and increased inventory. T. Schmitt provided an update on Mark’s Coney Island and says he hopes that it will be completed in September. The property owner has 45 days to complete work or he will forfeit his bond.

MOTION by Mayor Proctor, SUPPORT from M. Helfmann to excuse R. Lim from the meeting (reason stated.) MOTION CARRIED.

New Business/Action Items:

Mayor Proctor reported that he and K. Litwin attended the Lake Trust Credit Union groundbreaking ceremony earlier in the week. Director Litwin spoke about the impact of the Rental Subsidy Assistance Program and partnership between the Credit Union and Howell Main Street Inc.

MOTION by Mayor Proctor, SUPPORT by M. Helfmann to adjourn to Closed Session at 7:08 p.m. to review and discuss DDA Director Applications by a roll call vote.. (Myers, Yes; Helfmann, Yes, Harlow, Yes; Walker, Yes; Tuck, Yes; Proctor, Yes) MOTION CARRIED (6-0).

MOTION by Mayor Proctor, SUPPORT from M. Helfman to reopen Regular Meeting at 7:47 p.m. MOTION CARRIED.

MOTION by Mayor Proctor, SUPPORT from K. Tuck to move forward with interviewing candidates Glenn Pape, Matt Jenkins, and Kate Litwin. MOTION CARRIED.

Consensus was reached to conduct interviews on October 1, 2019 starting at 5:00 p.m.

There was some discussion regarding the interview process (one hour interviews each, then time to deliberate afterward) and compensation package.

MOTION by Mayor Proctor, SUPPORT from B. Walker to adjourn the meeting at 8:03 p.m. MOTION CARRIED.

Minutes Approved, Richard Lim, Secretary

DOWNTOWN DEVELOPMENT AUTHORITY

CLOSED SESSION MINUTES WEDNESDAY, AUGUST 28, 2019

MISSION STATEMENT:

The Howell DDA is a volunteer-led organization focused on creating a vibrant, strong, and economically viable downtown. Our mission is accomplished throughout our commitment to historic preservation, infrastructure

improvements, and promoting downtown Howell as the heart and hub of the community. Board Members in Attendance: Brian Walker, Marc Harlow, Kathryn Tuck, Mayor Nick Proctor, Mary Helfmann, Jonathan Myers Not Present: Richard Lim Staff: Erv Suida, Jane Cartwright MEETING CALLED TO ORDER: President Walker called the meeting to order at 7:09 P.M. CITIZENS COMMENTS None MOTION by M. Harlow, SUPPORT from M. Helfmann to open closed session at 7:10 P.M. MOTION CARRIED. The Board received clarification from J. Cartwright regarding interviewing now that the public advertisement has gone out.

J. Cartwright and M. Harlow shared information from the City employment guidelines and source documents.

Members took time to review applications individually and prioritize applicants. K.Tuck and Mayor Proctor offered their top three choices which were the same. President Walker, M. Helfmann, and J. Myers expressed interest in conducting interviews with one, or more, of the applicants prioritized.

President Walker inquired about interviewing. J. Cartwright and E. Suida noted this was one of the top three or so most visible positions for the City. The Board concurred.

M. Helfmann wanted to ensure that Kate Litwin understood the deep appreciation for the Board has for her work as Interim Director and the depth of the candidates this posting surfaced, inclusive of her.

Members discussed the idea of one-hour interview and settled on the date and times to be offered.

J. Cartwright provided questions assembled from the previous interview process. The Board agreed on the questions and identified the final candidates to be contacted by Ms. Cartwright.

MOTION by Mayor Proctor, SUPPORT from M. Harlow to end closed session at 8:03 p.m. MOTION CARRIED.

Minutes Approved, Richard Lim, Secretary

DOWNTOWN DEVELOPMENT AUTHORITY EXECUTIVE COMMITTEE METING

DDA BOARD MEETING Monday, September 9, 2019–5:00 P.M.

118 W. Clinton St. Howell MI 48843

Committee Members Present: President, Brian Walker; Vice President, Marc Harlow; Treasurer, Kathryn Tuck; Secretary, Richard Lim, Interim Director, Kate Litwin

Meeting called to order at 5:14 p.m. by B. Walker This Executive Session was held to determine the agenda for the September 25, 2019 DDA Board of Directors meeting. The Executive Committee reviewed the draft agenda, including the following items:

• State Street Construction Update • Water Main Project Update • Pilot Parking Project Update • RRC Update: Holkins Property/Library Parking • Set Date for next Informational Meeting

MOTION to adjourn the meeting at 5:14 p.m. by B. Walker, SUPPORT by M. Harlow. MOTION CARRIED. Minutes as recorded by K. Litwin

Special Meeting of the Downtown Development Authority Board Tuesday October 1, 2019

Howell City Council Chambers – Lower Level 611 E. Grand River Ave. Howell, Michigan 48843

517-546-3502

______________________________________________________________________________

1. The special meeting of the DDA Board was called to order by President Brian Walker at 5:03 p.m. Board Members Present: Nick Proctor, Brian Walker, Marc Harlow, Kathryn Tuck, and Richard Lim. Board Members Absent: Jonathan Myers and Mary Helfmann. Also Present: Interim City Manager Erv Suida, City Clerk/HR Director Jane Cartwright, and Mike Kruzman. The Special Meeting was scheduled to conduct interviews and consider the appointment of a new DDA Director/Main Street C.O.O.

2. CITIZENS COMMENTS None.

3. INTERVIEWS: Candidates were interviewed by the DDA Board using prepared questions according to the following schedule:

5:00 p.m. Matt Jenkins 6:00 p.m. Glenn Pape 7:00 p.m. Kate Litwin The interviews concluded at 7:37 p.m. 4. BOARD DISCUSSION/ACTION ON DDA DIRECTOR

Board members indicated that they were very impressed with the level of all three candidates interviewed however they could not overlook what current employee and Interim Director Kate Litwin has accomplished over the last 5 years. MOTION by Proctor, SUPPORT by Harlow, “To authorize Board President Brian Walker, Vice-President Mark Harlow, and City Clerk/HR Director Jane Cartwright to begin negotiations with Kate Litwin for the position of DDA Director/Main Street Inc. C.O.O. for the City of Howell”. Discussion followed. MOTION CARRIED (5-0).

5. ADJOURNMENT

MOTION by Proctor, SUPPORT by Walker, “To adjourn the special meeting of the DDA Board at 7:42 p.m. MOTION CARRIED (5-0).

________________________________ Jane Cartwright, City Clerk/HR Director

DIRECTOR’S REPORT: Kate Litwin October 2019

DDA Refresh Training Re-cap: Last month, Kathryn Tuck and I attended the DDA Refresh Training provided by Main Street Oakland County. In the training, we learned about new legislation (PA 57) and subsequent additional requirements. There are new website requirements and I am working closely with the City IT Director, Mike Pitera, to ensure we are in compliance by December 31. The Act also requires some additional financial reporting, so I am also working with Finance Director, Catherine Stanislawski, to ensure all paperwork is completed on time. Tonight’s last Information Session of the year puts us in compliance with that standard for 2019. Two additional Information Sessions will be held in 2020.

BUILD Experience: At the beginning of October, I attended the BUILD Experience workshop in Detroit. This free workshop provided education and background regarding the BUILD Institute mission, their small business education programs, and work focusing upon entrepreneurial ecosystems. Since attending the workshop I have referred four prospective entrepreneurs to the BUILD Institute for hands-on “business boot camp” training. This low-cost training with small class sizes gives entrepreneurs intensive experience creating a business plan, marketing plan and strategy, cost analysis, real estate basics, and more. The courses are held primarily in Detroit, but have branched out to Ferndale, Highland, and other locations. Though most entrepreneurs can receive assistance through the SBDC, the courses offered by the BUILD Institute are just one more tool in the toolbox that we can offer to entrepreneurs to put them on the path to success.

Michigan Downtown Association Conference: The MDA Conference will take place in Holland on November 7 & 8. I plan to attend this conference as part of my professional development and to increase my knowledge base around TIF legislation, smart growth, and development. If anyone else is interested in attending please let me know as soon as possible so we can secure your registration and lodging.

Designing Great Neighborhoods Study: The City moved forward with a program offered by MSU School of Planning, Design, & Construction which identifies areas that residents enjoy, along with areas that need improvement, to increase safety through environmental design. The program also offers an option to host a multi-day design charrette to create landscape and streetscape designs and addresses placemaking. I was asked to be part of the steering committee for this program, and look forward to working with City staff, the MSU team, and the community to come up with some great ideas for the City of Howell and our downtown.

Important Upcoming Dates:

• Grand Opening & Ribbon Cutting Ceremony at Like Mother, Like Daughter on November 22 at 10:00 a.m. • Fantasy of Lights Parade: Friday, November 29. Our own Board Member and all around great guy, Richard

Lim, will serve as Grand Marshal this year. Have a blast, Richard! • REMINDER—per usual, we will combine our November and December DDA meetings, which means our

next DDA Regular Meeting will take place on Wednesday, December 4. Happy Thanksgiving and I wish you all a great beginning to the holiday season!

CITY OF HOWELL DDA9/26/2019

Name Amount Description

BALANCE FORWARD 2,968.22$

TOTAL 2,968.22$

DOWNTOWN DEVELOPMENT AUTHORITYCREDIT CARD DETAIL ‐ AUGUST 2019

Card Vendor Acct No Amount DescriptionDDA BLOCK BREWING COMPANY HOWELL 248‐728‐881.000 638.50 ‐ MeetingDDA SQUARESPACE INC. HTTPSSQUAR 248‐728‐850.008 192.00 ‐ Website renewalDDA STAPLES DIRECT 800‐33333 248‐728‐727.000 88.05 ‐ Office supplies

918.55

ON CITY IT CARDIT DNH*GODADDY.COM 480‐50588 248‐728‐850.008 105.85 ‐ DDA domain renewal

TOTAL 1,024.40

Net Amount 1099Due DateInvoice NotesDiscount Sep CKDisc. %Disc. DateCity/State/ZipInvoice Date

Gross Amount HoldPOCK Run DateAddressRef #Invoice DescriptionBankInvoicePost DateVendor nameVendor Code

A/P

INVOICE APPROVAL BY INVOICE REPORT FOR CITY OF HOWELL 1/2Page:09/17/2019 03:34 PMUser: DausDB: Howell

EXP CHECK RUN DATES 09/26/2019 - 09/26/2019BOTH JOURNALIZED AND UNJOURNALIZED OPEN AND PAID

BANK CODE: GEN

AMOUNTDESCRIPTIONGL NUMBER

Open229.76 N09/26/2019

0.00 N0.0000 / / CHICAGO IL, 60677-700709/16/2019229.76 N09/26/20197718 SOLUTION CENTER84444

COPIER CONTRACT- DDAGEN140156209/16/2019APPLIED IMAGINGAPPLIED IM

229.76 PRINTING & PUBLISHING248-728-900.000

229.76 VENDOR TOTAL:


Open28.52 N09/24/20190.00 N0.0000 / / LANSING MI, 48909-730808/30/2019

28.52 N09/26/2019P.O. BOX 2730884406COMMUNICATIONSGEN5709015DDA08/30/2019CLEAR RATE COMMUNICATIONS, INC.CLEAR RATE

28.52 COMMUNICATIONS - TELEPHONES248-728-850.000

28.52 VENDOR TOTAL:


Open262.07 N09/17/2019

0.00 N0.0000 / / CINCINNATI OH, 45274-078608/31/2019262.07 N09/26/2019P O BOX 74078684333

CITY UTILITIESGENDDA/9/25/201908/31/2019DTE ENERGYDET EDISON

262.07 118 W CLINTON ST248-728-920.000



PD CK# 91607 09/12/20191,024.40 N09/10/2019

0.00 N0.0000 / / SAINT LOUIS MO, 63179-040808/31/2019

1,024.40 N09/26/2019CARDMEMBER SERVICESP.O. BOX 790408

84322CREDIT CARD - SEE ATTACHEDGENDDA AUG 201908/31/2019FLAGSTAR BANKFLAGSTAR

638.50 COMMUNITY PROMOTION248-728-881.000192.00 COMMUNICATIONS - INTERNET248-728-850.00888.05 OFFICE SUPPLIES248-728-727.000

105.85 COMMUNICATIONS - INTERNET248-728-850.008

1,024.40

1,024.40 VENDOR TOTAL:



A/P



BANK CODE: GEN


Open104.40 N09/26/2019

0.00 N0.0000 / / ANN ARBOR MI, 48107-740909/16/2019104.40 N09/26/2019P.O. BOX 740984420

DDA GEN1985009/16/2019MICHIGAN MUNICIPAL LEAGUEMML




Open1,307.07 N09/24/2019

0.00 N0.0000 / / ROCHESTER HILLS MI, 4830909/05/20191,307.07 N09/26/20192930 BOND ST84381

DDA REPLACEMENT LAPTOPGENI0019390409/05/2019SEHI COMPUTER PRODUCTS, INCSEHI COMPU

1,307.07 EQUIP / COMPUTER HARDWARE248-729-980.004

1,307.07 VENDOR TOTAL:


Open12.00 N09/26/20190.00 N0.0000 / / HOWELL MI, 4885509/08/2019

12.00 N09/26/20193280 W GRAND RIVER84319NAME PLATE KATHRYN TUCKGEN0005081009/08/2019THE SPIRIT OF LIVINGSTONTHE SPIRIT

12.00 OFFICE SUPPLIES248-728-727.000

12.00 VENDOR TOTAL:

2,968.22 TOTAL - ALL VENDORS:

2019‐20 2019‐20 ACTIVITY FORORIGINAL AMENDED YTD BALANCE MONTH AVAILABLE % BDGT

GL NUMBER DESCRIPTION BUDGET BUDGET 09/30/2019 09/30/19 BALANCE USED

Fund 248 ‐ DOWNTOWN DEVELOPMENT AUTHORITY FUND

RevenuesDept 728 ‐ ECONOMIC DEVELOPMENT ACTIVITY248‐728‐404.000 CAPTURED REAL PROPERTY TAX 434,876.00 434,876.00 55,000.00 0.00 379,876.00 12.65248‐728‐404.100 PPT REIMBURSEMENT 10,000.00 10,000.00 0.00 0.00 10,000.00 0.00248‐728‐667.000 RENTAL INCOME 17,950.00 17,950.00 4,875.00 2,000.00 13,075.00 27.16Total Dept 728 ‐ ECONOMIC DEVELOPMENT ACTIVITY 462,826.00 462,826.00 59,875.00 2,000.00 402,951.00 12.94

TOTAL REVENUES 462,826.00 462,826.00 59,875.00 2,000.00 402,951.00 12.94

ExpendituresDept 728 ‐ ECONOMIC DEVELOPMENT ACTIVITY248‐728‐702.001 SAL & WAGES ADMINISTRATION 66,500.00 66,500.00 21,265.41 11,764.01 45,234.59 31.98248‐728‐702.004 SAL & WAGES DPS 37,675.00 37,675.00 6,208.60 751.59 31,466.40 16.48248‐728‐713.000 EMPLOYER SHARE FICA 4,814.00 4,814.00 1,626.81 899.95 3,187.19 33.79248‐728‐714.000 EMPLOYEE MEDICAL INSURANCE 9,000.00 9,000.00 3,393.61 1,201.88 5,606.39 37.71248‐728‐714.002 EMP DISABILITY /LIFE INSURANCE 700.00 700.00 76.10 (76.10) 623.90 10.87248‐728‐714.003 WORKER COMPENSATION PREM 525.00 525.00 466.36 0.00 58.64 88.83248‐728‐714.004 ICMA RETIREMENT 6,650.00 6,650.00 987.17 47.01 5,662.83 14.84248‐728‐717.000 FRINGE BENEFITS 13,719.00 13,719.00 3,107.68 856.69 10,611.32 22.65248‐728‐727.000 OFFICE SUPPLIES 600.00 600.00 100.05 12.00 499.95 16.68248‐728‐730.000 POSTAGE 100.00 100.00 0.00 0.00 100.00 0.00248‐728‐740.000 OPERATING SUPPLIES 150.00 150.00 0.00 0.00 150.00 0.00248‐728‐740.019 OPER SUPP/SMALL EQUIPMENT 600.00 600.00 0.00 0.00 600.00 0.00248‐728‐801.000 PROFESSIONAL SERVICES 250.00 250.00 0.00 0.00 250.00 0.00248‐728‐804.001 CONTRACT SERV ‐ JANITOR 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00248‐728‐807.000 AUDITOR 2,500.00 2,500.00 0.00 0.00 2,500.00 0.00248‐728‐840.000 DUES & MEMBERSHIPS 600.00 600.00 236.00 236.00 364.00 39.33248‐728‐850.000 COMMUNICATIONS ‐ TELEPHONES 200.00 200.00 85.04 28.00 114.96 42.52248‐728‐850.008 COMMUNICATIONS ‐ INTERNET 0.00 0.00 297.85 0.00 (297.85) 100.00248‐728‐860.000 CONFERENCE /TRANSPORTATION 2,500.00 2,500.00 0.00 0.00 2,500.00 0.00248‐728‐880.000 HOLIDAY DECORATIONS 3,000.00 3,000.00 369.18 369.18 2,630.82 12.31248‐728‐881.000 COMMUNITY PROMOTION 0.00 0.00 638.50 0.00 (638.50) 100.00248‐728‐881.001 BEAUTIFICATION SUPPLIES 17,500.00 17,500.00 0.00 0.00 17,500.00 0.00248‐728‐900.000 PRINTING & PUBLISHING 1,500.00 1,500.00 334.16 334.16 1,165.84 22.28248‐728‐918.000 PROPERTY TAX PAYMENTS 3,700.00 3,700.00 3,276.59 0.00 423.41 88.56248‐728‐920.000 UTILITIES ‐ ELECTRICITY 1,000.00 1,000.00 789.29 232.65 210.71 78.93248‐728‐920.001 UTILITIES ‐ GAS 400.00 400.00 0.00 0.00 400.00 0.00248‐728‐920.002 UTILITIES ‐ WAT / SEW 400.00 400.00 130.75 0.00 269.25 32.69248‐728‐920.011 UTILITIES ‐ OTHER 900.00 900.00 164.11 128.70 735.89 18.23248‐728‐930.012 REPAIRS ‐ 118 W CLINTON 250.00 250.00 0.00 0.00 250.00 0.00248‐728‐940.000 EQUIPMENT RENTAL 3,277.00 3,277.00 819.33 273.11 2,457.67 25.00248‐728‐940.003 EQUIPMENT RENTAL ‐ HOURLY 13,000.00 13,000.00 732.10 330.11 12,267.90 5.63248‐728‐967.000 PROJECT COSTS 15,000.00 15,000.00 0.00 0.00 15,000.00 0.00248‐728‐967.016 PROJECT COSTS ‐ PROMOTIONS 100.00 100.00 0.00 0.00 100.00 0.00248‐728‐967.100 PEANUT ROW PROJECT 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00248‐728‐980.004 EQUIP /COMPUTER HARDWARE 2,000.00 2,000.00 1,307.07 1,307.07 692.93 65.35248‐728‐980.005 EQUIP / COMPUTER SOFTWARE 400.00 400.00 300.00 0.00 100.00 75.00Total Dept 728 ‐ ECONOMIC DEVELOPMENT ACTIVITY 212,510.00 212,510.00 46,711.76 18,696.01 165,798.24 21.98

Dept 729 ‐ MAIN STREET PROGRAM248‐729‐804.040 CONTRACT SERV ‐ MAIN STREET 110,000.00 110,000.00 55,000.00 0.00 55,000.00 50.00Total Dept 729 ‐ MAIN STREET PROGRAM 110,000.00 110,000.00 55,000.00 0.00 55,000.00 50.00

Dept 899 ‐ TAX TRIBUNAL REFUNDS248‐899‐964.002 MI TAX TRIBUNAL REFUNDS 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00Total Dept 899 ‐ TAX TRIBUNAL REFUNDS 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00

Dept 906 ‐ DEBT SERVICE248‐906‐991.000 PRINCIPAL 68,327.00 68,327.00 68,327.00 0.00 0.00 100.00248‐906‐995.000 INTEREST 32,916.00 32,916.00 16,223.00 0.00 16,693.00 49.29Total Dept 906 ‐ DEBT SERVICE 101,243.00 101,243.00 84,550.00 0.00 16,693.00 83.51

Dept 966 ‐ TRANSFERS IN/OUT248‐966‐999.013 TRANS OUT / GENERAL FUND 29,054.00 29,054.00 2,499.99 833.33 26,554.01 8.60

REVENUE AND EXPENDITURE REPORT FOR CITY OF HOWELL PERIOD ENDING 09/30/2019

2019‐20 2019‐20 ACTIVITY FORORIGINAL AMENDED YTD BALANCE MONTH AVAILABLE % BDGT

GL NUMBER DESCRIPTION BUDGET BUDGET 09/30/2019 09/30/19 BALANCE USED

REVENUE AND EXPENDITURE REPORT FOR CITY OF HOWELL PERIOD ENDING 09/30/2019

Total Dept 966 ‐ TRANSFERS IN/OUT 29,054.00 29,054.00 2,499.99 833.33 26,554.01 8.60

TOTAL EXPENDITURES 453,807.00 453,807.00 188,761.75 19,529.34 265,045.25 41.60

Fund 248 ‐ DOWNTOWN DEVELOPMENT AUTHORITY FUND:TOTAL REVENUES 462,826.00 462,826.00 59,875.00 2,000.00 402,951.00 12.94TOTAL EXPENDITURES 453,807.00 453,807.00 188,761.75 19,529.34 265,045.25 41.60NET OF REVENUES & EXPENDITURES 9,019.00 9,019.00 (128,886.75) (17,529.34) 137,905.75BEGINNING FUND BALANCE 88,885.82 88,885.82 88,885.82ENDING FUND BALANCE 97,904.82 97,904.82 (40,000.93)

CITY OF HOWELL DDA10/24/2019

Name Amount Description

BALANCE FORWARD 1,278.23$

TOTAL 1,278.23$


Open190.00 N10/24/2019

0.00 N0.0000 / / HOWELL MI, 4884310/23/2019190.00 N10/24/2019907 FOWLER ST84779

BANNER REPRINTGEN7409310/23/2019FIRST IMPRESSION PRINT & MARKETINGFIRST IMPR



A/P



BANK CODE: GEN


PD CK# 91721 10/14/2019369.18 N10/15/2019

0.00 N0.0000 / / FRANKENMUTH MI, 48734-017609/30/2019

369.18 N10/24/201925 CHRISTMAS LANEP O BOX 176

84622LIGHTSGEN06184309/30/2019BRONNER'S CHRISTMASBRONNERS

369.18 HOLIDAY DECORATIONS248-728-880.000



Open28.52 N10/24/20190.00 N0.0000 / / LANSING MI, 48909-730810/12/2019

28.52 N10/24/2019P.O. BOX 2730884704DDA COMMUNICATIONGENDDA 573838510/12/2019CLEAR RATE COMMUNICATIONS, INC.CLEAR RATE

28.52 COMMUNICATIONS - TELEPHONES248-728-850.000

28.52 VENDOR TOTAL:


PD CK# 91726 10/14/2019361.35 N10/15/2019

0.00 N0.0000 / / CINCINNATI OH, 45274-078609/16/2019361.35 N10/24/2019P O BOX 74078684666

CITY UTILITIESGENDDA SEPT 201909/16/2019DTE ENERGYDET EDISON

42.56 218 E SIBLEY ST248-728-920.01143.43 908 E SIBLEY ST248-728-920.011

232.65 118 W CLINTON ST248-728-920.00042.71 1151 S MICHIGAN ISLAND248-728-920.011

361.35



Open133.18 N10/24/2019


KATE'S BUSINESS CARDSGEN7399910/23/2019FIRST IMPRESSION PRINT & MARKETINGFIRST IMPR




A/P



BANK CODE: GEN


Open190.00 N10/24/2019


BANNER REPRINTGEN7409310/23/2019FIRST IMPRESSION PRINT & MARKETINGFIRST IMPR

190.00 PEANUT ROW PROJECT248-728-967.100



Open21.00 N10/24/20190.00 N0.0000 / / WEST BLOOMFIELD MI, 4832510/23/2019

21.00 N10/24/2019P.O. BOX 251302

84778WINDOW CLEANINGGEN3046-4734010/23/2019FISH WINDOW CLEANINGFISH

21.00 PROFESSIONAL SERVICES248-728-801.000

21.00 VENDOR TOTAL:


Open175.00 N10/24/2019

0.00 N0.0000 / / NORTH BRANCH MI, 4846110/23/2019175.00 N10/24/2019P.O. BOX 359184781

MDA CONFERENCE REGISTRATIONGENE194810/23/2019MICHIGAN DOWNTOWN ASSOCIATIONMDFA

175.00 CONFERENCE /TRANSPORTATION248-728-860.000


1,278.23 TOTAL - ALL VENDORS:

MEMORANDUM

TO: HOWELL DDA BOARD FROM: BRIAN & MARC DATE: OCTOBER 25, 2019 RE: DDA DIRECTOR KPI

______________________________________________________________________________ Below are KPI discussed with Kate Litwin as she begins her first 6 months as DDA Director, submitted for the Board to review.

• Ensure on-time compliance with all aspects of PA 57 (re-codified Tax Increment Financing Act of 2018) including new website requirements, public information sessions, and work with city staff to complete and submit forms required by the State of Michigan.

• Identify and recruit 1-2 additional DDA Board Members • Coordinate and host joint meeting of DDA Board, HMS Board, City Council and new

City Manager in 3rd Quarter or early 4th Quarter of FY 19/20 • Research and attend DDA related professional development trainings • Attend City Council meetings (minimum quarterly) and budget sessions; while at

meetings provide relevant updates from DDA and HMS Inc. Sincerely, Brian & Marc Recommended Action: As the Chair and Vice Chair of the DDA Board, we are seeking approval and adoption of these Key Performance Indicators as presented for the DDA Director.

Design Committee Meeting Minutes – Wednesday, October 2, 2019 Time: 5:00 p.m. 2Fogs Pub

Present: Jeff Humphries, Geof Greeneisen Not Present: Sharon Fisher, Annette Moeller, Sara Hemmeke Staff Present: Kate Litwin, Shannon Harvey Call to Order: 5:04 p.m. Volunteer to take Minutes: Kate Review June Meeting Minutes: MOTIONby J. Humphries, SUPPORT from G. Greeneisen. MOTION CARRIED. Board/Committee Updates K. Litwin provided a re-cap of the “Check-In Visit” by Norma of the National Main Street Center and new accreditation standards set to roll out in 2021. Outreach is looking at ways to change up VIP donor events, starting with Fantasy of Lights. Instead of reserved seating they are going to host a family-friendly movie prior to the parade. The committee is also working on increasing fundraising and recruitment of new volunteers. Business Development and Promotions are looking at major events to determine best plans for 2020, possibly merging events together or revamping especially to avoid food truck “fatigue.” Plans have also started for Small Business Saturday, Storefront Decorating Contest, etc. Fall Flowers & Cornstalks: The fall mums were placed around the downtown today by Country Lane Flowers and they look great. Cornstalks will be installed by Interact Club volunteers on October 10. J. Humphries will help again this year on quality control and “fluffing.” Art Project Update: Committee briefly discussed the grand finale in September. There will be a separate Art Project committee meeting very soon to discuss plans for Art Project 2020. Overall the entire project in 2019 was very successful and added to the vibrancy and creativity in downtown Howell. Vibrancy Grant/Incentive: K. Litwin shared this concept, and information from another community offering grants in Virginia. The goal is to help small businesses/property owners who just need some basic “sprucing up” which could be paint, a mural, new outdoor furniture, planters, etc. The committee will review information and come back to next meeting prepared to discuss roll out and look for sponsors. Transition Update: K. Litwin is now “officially official” as the DDA Board selected her to lead the organization at their meeting on October 1. Volunteer Hours Reported: 42 Next Committee Meeting: November 13, 2019

Outreach Commitee Meeting MEETING MINUTES – Monday, September 9, 2019 Time: 5:30 p.m. Members Present: Brian Walker, Mick Tambasco, Mary Shaughnessy, Ellen York Staff: Kate Litwin, Shannon Harvey Not Present: Mary Helfmann Guest: Kim McInroy _____________________________________________________________________________________________ Call to Order: Meeting called to order at 5:30 P.M. by B. Walker Volunteer to take Minutes: M. Shaughnessy Approval of Minutes: MOTION by B. Walker, SUPPORT from E. York to approve the August 12, 2019 minutes. MOTION CARRIED. Board and Committee Updates: B. Walker/K. Litwin

• K. Litwin reported on the Art Project, which will be this Friday, September 13, 2019, and asked for volunteers to help with various roles. E. York and M. Shaughnessy will work at the Opera House checking in guests.

• Promotions and Business Development are looking toward holiday events including Holiday Storefront Decorating Contest, Holiday Girls Night Out, and Small Business Saturday. Final Food Truck Tuesday is tomorrow, September 10.

• K. Litwin - The DDA Board is going through the application and hiring process of the new Director.

Newsletters and Social Media: K. Litwin

Ideas for October’s E newsletter: • E. York suggested some type of small giveaway, e.g. small appetizer from a restaurant

downtown. M. Tambasco suggested that customers take photos of their food at local restaurants, and possibly winning a gift card. B. Walker suggested a photo contest with unique hashtag. Committee will flush out ideas for next meeting.

• Brainstorm ideas for themes for new VIP events, starting with Fantasy of Lights. • Legend of Sleepy Howell article—M. Tambasco to write • Welcome New Director article—B. Walker to write • Update on fall décor: cornstalks & mums provided by HMS

Ideas for October Merchants’ Newsletter: • Highlight individual stores – B. Walker offered to help write articles • Uptown ribbon cutting re-cap • State Street Construction • Grand River Water Main Project

Outreach Campaign – Fall and Winter Events:

• K. Litwin addressed need to increase awareness of organization and recruit volunteers this fall and winter.

• Howell Main Street’s 15th anniversary – party to celebrate. Team brainstormed idea including possible trivia night at Aberrant Ales or simply a Main Street night

Volunteer Appreciation Program: E. York • E. York is working on moving the program forward and planning the event to be held in January

2020. Recruiting Kim to help her with planning. Will contact the downtown businesses to obtain gifts and prizes, at least 20 are needed. Estimated attendance is 50-75 people.

• There was a discussion on possible venues. Block Brewing does not charge for the room, only the food. Cleary’s is also a possibility.

VIP Events/Fantasy of Lights: B. Walker

• Past VIP events/programs have included: vouchers for Food Truck Rally, special movie screening, Freak Fest at Retro-a-go-go!

• VIP at Howell Theater-rental is typically $300.00. After the parade, VIPs could attend a private screening of a Christmas movie. K. Litwin will contact Tyler DePerro, theater owner.

• Possibly not do VIP at Fantasy of Lights this year – Is the expense worth it? Attendance is down, and we are spending more money than we actually earn. Kim asked if VIPs had been polled to hear their thoughts, which has not been done at this point.

Annual Sponsorship Program: Committee • K. Litwinasked the committee to make a concerted effort to read the Annual Sponsorship

document and give feedback, so that the package could be sent to potential sponsors by Halloween.

New Business and Action Items:

• Articles to write for the newsletter • Art Project – 6:00 P.M. to 7:30 on 9/13 • Brainstorm Instagram contest/giveaway ideas • Review Annual Sponsorship packet

MOTION to adjourn by B. Walker, SUPPORT from E. York to adjourn the meeting at 6:33 p.m. MOTION CARRIED. Next meeting October 14, 2019, 5:30 P.M. at Howell Main Street DDA office, 118 W. Clinton Street.

Business Development & Promotions Committee Meeting Minutes Thursday, September 19, 2019 Time: 9:00am Frontal Lobe Co-Working Present: Brandi Tambasco, Richard Lim, David McDonald, Andrea Dahline Staff: Kate Litwin, Shannon Harvey

1. Meeting called to order at 9:00am by B.Tambasco

2. Volunteer to Take Minutes: S.Harvey

3. Review and Approval of August 15 Meeting Minutes: MOTION by A. Dahline, SUPPORT from D.McDonald, MOTION CARRIED.

4. Board & Committee Updates - Signature Fundraising event to define Main Street discussed. Submit ideas to the Fundraising Committee or

join us in planning! A unique event to draw people in, like a seafood boil (expensive, but unique.) Return on investment. Play off “Main Street”? Proud to be Howell? Howell Love? GAMSA? Beer Garden with adult-sized games. Adult Carnival? Liabilities? Winter Fest? Chocolate Walk?

Outreach Committee o Volunteer Appreciation Event Planning o New VIP event for donors & sponsors? o Discussion about eliminating the VIP Seating at Fantasy of Lights Parade as it doesn’t bring in as

many people as it used to Design Committee o Art Project was a resounding success! The members of the public are asking if we’ll do it again next

year. Attendance was good at both the Reception/Walk and LuminoCity, based on competition from the high school home football game and a few other community events the same night.

o Mums out between Oct 4 – 10, Corn stalks out on Oct 10 by Interact Club o Discussion of vibrancy grants for façade improvements, aesthetic uplifts.

5. Block Captains : Meeting scheduled for Thursday 9/26 at 2:00 @ 118 W. Clinton

- Need a Project Leader, merchant or board member. - Questions discussed included: What is the draw for businesses to participate? How will it be formatted?

Merchants don’t have time to go to meetings, they want us to come to them. Should we just be giving out information so merchants don’t have any responsibility? “Distribution Team”? Is there a value-add for business owners to be on the committees?

- Create program for each business to donate one employee for one hour, instead of money. - Be blunt when talking to them… “Clock is ticking on our funding. You need to participate or we lose

funding.” Is there a successful model in another community? - Identify the leaders of the CBD business community to help distribute info. Jordan and Jada from Like

Mother Like Daughter. Kallie from Silverstone Jewelers.

6. End of Construction Chaos Celebration - Ribbon cutting event date will most likely be the week of Oct 7th Water main construction will still be going

on, during celebration, but State Street will reopen to traffic.. K. McCarthy will talk to alley district businesses for ideas.

7. Storefront Decorating Contest - K. Esper will remain on committee and will lead the contest. Need the work plan updated. ‘Book It to

Howell’ theme encouraged, but not required.

8. Food Truck Dates for 2020 - Food trucks already asking for 2020 dates. Food Truck Tuesday remains successful. Food Truck Rally

attendance slowly decreasing, but not a huge impact to revenue from beer sales. Potentially roll into Rock the Block? Ideas for next year include event on State Street and wrap around to Clinton Street like the Farmers Market. Tentative Dates:

o Rock The Block (first Wednesday): June 3rd, July 1st, August 5th o Food Truck Tuesday: June 9th, July 14th, August 11th o Food Truck Rally: May 16th

9. Mobile App Update (D.McDonald)

- The meeting with K. Litwin, J. Best and M. Robinson went well. Community lines were drawn for branding. Bowl-e-Drome to Library. Tanger Outlet to Latson. Is this the right platform for CBD? Revenue-sharing component can be added. K. Litwin will confer with J. Best and M. Robinson to discuss plan for moving forward and will bring results of that meeting to committee in October.

10. Business of the Month

- October: Gamer Godz (B. Tambasco to submit article by the first Tuesday Oct 1) - November: Bramlett Heating & Cooling (New Edward Jones office going into same building) - December: Historic Howell Theater (KickStart campaign for lighting)

11. Other:

- No new available property - Downtown Guides – At Main Street DDA office. Need to be distributed to CBD week of Sept 23. Reach out

to Kate or Shannon to volunteer. Stacks to Tanger Outlets and Chamber. - Volunteer Hours were reported.

12. Motion to Adjourn: MOTION by A. Dahline, Support from R. Lim to adjourn at 10:07am MOTION CARRIED. 13. Volunteer Hours: 20 hours reported

NEXT MEETING SCHEDULED for October 17, 2019, 9:15am, Frontal Lobe Co-Working

Documents

DOWNTOWN DEVELOPMENT AUTHORITY BOARD AGENDA DDA … 201… · Consensus was reached to conduct interviews on October 1, 2019 starting at 5:00 p.m. There was some discussion regarding