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MAINTENANCE RECORDS
DUPAGE FLIGHT STANDARDS DISTRICT OFFICE
WEST CHICAGO, ILLINOIS
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MAINTENANCE RECORDS
FAR 1 DEFINITIONS
FAR 43 MAINTENANCE FAR 91 OPERATING RULES FAR 145 REPAIR STATIONS
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ADVISORY CIRCULARS
AC 20-5( ) PLANE SENSE AC 39-7( ) AIRWORTHINESS DIRECTIVES AC 43-9 ( ) MAINTENANCE RECORDS AC 43.9-1 ( ) FAA FORM 337 AC 145-3 GUIDE FOR REPAIR STATIONS
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FAA ORDERS
FAA ORDER 8300.10 AVIATION SAFETY INSPECTORS HANDBOOK
FAA ORDER 8130.21 ( ) PROCEDURES FOR COMPLETION OF FAA FORM 8130-3
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WHAT IS A RECORD ?
AN ACCOUNT OF INFORMATION OR FACTS SET DOWN IN WRITING AS A MEANS OF PRESERVING KNOWLEDGE
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TYPES OF RECORDS
INSPECTION MAINTENANCE PREVENTATIVE MAINTENANCE REPAIR / ALTERATION OVERHAUL LIFE LIMIT AIRWORTHINESS DIRECTIVES
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TYPES OF EQUIPMENT
AIRFRAME POWERPLANT PROPELLER COMPONENTS ACCESSORY APPLIANCE ROTOR
SUGGEST SEPARATE RECORDS FOR ENGINE AND PROPELLERS
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RECORDKEEPING TOOLS
LOGBOOKS WORK ORDERS TAGS, INVOICES FORMS (337’S, 8130-3. ECT.) COMPUTERS MICRO-FICHE
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RESPONSIBILITY
OWNER (S) OPERATOR (S)
MAINTENANCE PERSONNEL
INDIVIDUAL CORPORATION PARTNERSHIP PILOT, LESSEE, FBO
PILOT, REPAIRMAN REPAIR STATION SUPERVISED PERSON A&P MECHANIC
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RESPONSIBILITY
“NO PERSON MAY MAKE OR CAUSE TO BE MADE: ANY FRAUDULENT OR INTENTIONALLY FALSE ENTRY IN ANY RECORD OR REPORT THAT IS REQUIRED TO BE MADE, KEPT OR USED TO SHOW COMPLIANCE WITH THE REQUIREMENTS OF PART 43”
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RESPONSIBILITY
“ NO PERSON MAY MAKE ANY REPRODUCTION OR ALTERATION , FOR FRAUDULENT PURPOSE, OF ANY RECORD OR REPORT REQUIRED UNDER PART 43”
ANY ACT RELATED IS BASIS FOR SUSPENDING OR REVOKING OF ANY CERTIFICATE HELD .
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RESPONSIBILTITY
OWNER SHALL KEEP RECORDS FOR ONE YEAR AFTER THE WORK IS PERFORMED , REPEATED OR SUPERSEDED.
OWNER SHALL TRANSFER TO THE PURCHASER, AT THE TIME OF SALE ALL RECORDS REQUIRED TO BE KEPT.
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RECORDS TO BE RETAINED
MAINTENANCE PREVENTATIVE MAINTENANCE ALTERATIONS / REPAIRS INSPECTIONS (100 HR, ANNUAL, AAIP,
MANUFACTURER, ECT.) AIRWORTHINESS DIRECTIVE
COMPLIANCE LIFE LIMITED
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RECORDS MUST INCLUDE
DISCRIPTION OF WORK PERFORMED OR REFERENCE TO DATA ACCEPTABLE .
DATE OF COMPLETION OF WORK PERFORMED
SIGNATURE AND CERTIFICATE # OF PERSON APPROVING THE AIRCRAFT FOR RETURN TO SERVICE
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ACCEPTABLE DATA
MAINTENANCE MANUALS SERVICE LETTERS SERVICE BULLETINS AIRWORTHINESS DIRECTIVES STC’S TYPE DATA SHEETS INSTALLATIONS INSTRUCTIONS. ETC.
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RECORDS TO INCLUDE
TOTAL TIME IN SERVICE
CURRENT STATUS OF LIFE-LIMITED PARTS
AIRFRAME EACH ENGINE EACH PROPELLER EACH ROTOR
ALL THE ABOVE INCLUDING APPLIANCE
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APPLIANCE
–ANY INSTRUMENT , MECHANISM, EQUIPMENT, PART, APPARATUS, APPURTENANCE, OR ACCESSORY , INCLUDING COMUNICATION EQUIPMENT THAT IS INSTALLED IN OR ATTACHED TO THE AIRCRAFT AND IS NOT PART OF THE AIRFRAME, ENGINE, OR PROPELLER
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RECORDS TO INCLUDE
TIME SINCE LAST OVERHAUL OF ALL ITEMS INSTALLED ON THE AIRCRAFT WHICH ARE REQUIRED TO BE OVERHAULED.
CURRENT INSPECTION STATUS OF THE AIRCRAFT
CURRENT STATUS OF APPLICABLE AIRWORTHINESS DIRECTIVES
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AIRWORTHINESS DIRECTIVES
METHOD OF COMPLIANCE THE AD NUMBER REVISION DATE IF RECURRING, TIME AND DATE
WHEN NEXT ACTION IS REQUIRED
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RECORDS TO INCLUDE
LIST OF DEFECTS FURNISHED TO THE OWNER OR OPERATOR AND SHALL BE RETAINED UNTIL THE DEFECTS ARE REPAIRED AND APPROVED FOR RETURN TO SERVICE.
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RECORDS TO INCLUDE
IFR CERTIFICATION FOR ALTIMETER, STATIC SYSTEM, AND TRANSPONDER AND BE MAINTAINED FOR THE 24 MONTHS RELATING TO THE TEST AND INSPECTIONS SPECIFIED
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REBUILT ENGINE RECORD
A SIGNED STATEMENT OF THE DATE THE ENGINE WAS REBUILT
EACH CHANGE MADE AS REQUIRED BY AIRWORTHINESS DIRECTIVES
EACH CHANGE MADE IN COMPLIANCE WITH MANUFACTURER SERVICE BULLETINS
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REPAIR STATION RECORDS
WORK ORDERS PARTS TAGS FAA FORM 8130-3 (JAA FORM 1) PRELIMINARY INSPECTION FORMS HIDDEN DAMAGE FORMS PROGRESSIVE INSPECTION FORMS RETURN TO SERVICE DOCUMENT
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WORK ORDERS
CUSTOMER NAME CUSTOMER REPAIR REQUEST PARTS REPLACED DISCRIPTION OF WORK PERFORMED SIGNATURE OF PERSON AUTHORIZED TO
APPROVE FOR RETURN TO SERVICE CERTIFICATE NUMBER OF REPAIR STATION
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COMPONENT PARTS TAGS
RED (REJECT) GREEN (SERVICABLE) WHITE (IDENTIFICATION) YELLOW ( RETURN TO SERVICE) ANY COLOR APPROPRIATE FAA FORM 8130-3 (AIRWORTHINESS
APPROVAL/RETURN TO SERVICE)
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COMPONENT PARTS TAGS
SERVICEABLE IDENTIFICATION OVERHAUL REPAIRED INSPECTED
MODIFIED REBUILD TEST ONLY REJECT CALIBRATE
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REPAIR STATION RECORDS
MUST BE MAINTAINED FOR A PERIOD OF 2 YEARS.
MUST INCLUDE: DISCRIPTION OF WORK PERFORMED SIGNATURE OF AUTHORIZED PERSON
TO APPROVE FOR RETURN TO SERVICE
CERTIFICATE NUMBER OF CRS
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AIRCRAFT REPAIR ENTRY
DATE DISCRIPTION OF WORK NAME OF PERSON PERFORMING THE
WORK NAME AND CERTIFICATE NUMBER
OF PERSON APPROVING FOR RETURN TO SERVICE
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REPAIR STATION ENTRY FOR REPAIRS
WORK ORDER NO# DATE: SIGNATURE OF AUTHORIZED PERSON REPAIR STATION NAME CERTIFICATE NUMBER ADDRESS
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REPAIR STATION MAJOR REPAIR ENTRY
“IN LIEU OF A FAA FORM 337” USE A CUSTOMER WORK ORDER AND
GIVE OWNER A SIGNED COPY GIVE OWNER A MAINTENANCE
RELEASE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE REPAIR STATION
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REPAIR STATION MAINTENANCE RELEASE
“ THE AIRCRAFT, AIRFRAME, AIRCRAFT ENGINE, PROPELLER, OR APPLIANCE IDENTIFIED ABOVE WAS REPAIRED AND INSPECTED IN ACCORDANCE WITH CURRENT REGULATIONS OF THE FEDERAL AVIATION AGENCY AND IS APPROVED FOR RETURN TO SERVICE
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REPAIR STATION MAINTENANCE RELEASE
PERTINENT DETAILS OF THE REPAIR ARE ON FILE UNDER WORK ORDER NO.XXXX
DATE WORK PERFORMED SIGNATURE OF AUTHORIZED PERSON REPAIR STATION NAME CERTIFICATE NO.
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FAA FORM 8130-3
SYSTEM TRACKING REF. NO# (3) ORGANIZATION (4) WORK ORDER/ INVOICE NO# (5) ITEM (6) DESCRIPTION (7) PART NUMBER (8) ELGIBILITY (9) QUANTITY (10)
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FAA FORM 8130-3 CON’T
SERIAL/BATCH NUMBER (11) STATUS/ WORK (12) REMARKS (13) RETURN TO SERVICE (19) AUTHORIZED SIGNATURE (20) CERTIFICATE NUMBER (CRS) (21) NAME / DATE (22/23)
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FAA 8130-3 CERTIFICATION
CERTIFIES THAT THE WORK SPECIFIED IN BLOCK (13) ( OR ATTACHED ) ABOVE WAS CARRIED OUT IN ACCORDANCE WITH FAA AIRWORTHINESS REGULATIONS AND IN REPECT TO THE WORK PERFORMED THE PART(S) IS (ARE) APPROVED FOR RETURN TO SERVICE
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FAA FORM 337
AIRCRAFT MAKE, MODEL, SERIAL NO#, AND N#.
OWNER(S) NAME AND ADDRESS UNIT IDENTIFICATION TYPE OF REPAIR NAME AND ADDRESS OF PERSON
PERFORMING THE WORK
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FAA FORM 337 CONT.
KIND OF AGENCY (MECHANIC, CRS,ECT)
CERTIFICATE NO# DATE SIGNATURE OF AUTHORIZED PERSON
(PERFORMED THE WORK) DESCRIPTION OF WORK
ACCOMPLISHED
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FAA FORM 337 CONT.
DATE CERTIFICATE NO# OF THE PERSON APPROVING THE WORK
FOR RETURN TO SERVICE
FAA INSPECTOR FAA DESIGNEE MANUFACTURER REPAIR STATION INSPECTION AUTHORIZATION CANADIAN DOT INSPECTOR OTHER
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AIRCRAFT INSPECTION
DATE OF THE INSPECTION DESCRIPTION OF THE INSPECTION AIRCRAFT TOTAL TIME SIGNATURE CERTIFICATE# TYPE OF CERTIFICATE HELD CERTIFYING STATEMENT
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CERTIFYING STATEMENT FOR COMPLIANCE
“I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED IN ACCORDANCE WITH(INSERT TYPE) INSPECTION AND WAS DETERMINED TO BE IN AN AIRWORTHY CONDITION.”
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CERTIFYING STATEMENT FOR NON-COMPLIANCE
“I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED IN ACCORDANCE WITH (INSERT TYPE) INSPECTION AND A LIST OF DISCREPANCIES AND UNAIRWORTHY ITEMS DATED (DATE) HAS BEEN PROVIDED FOR THE AIRCRAFT OWNER OR OPERATOR”
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CERTIFYING STATEMENT PROGRESSIVE INSPECTION
“ I CERTIFY THAT IN ACCORDANCE WITH A PROGRESSIVE INSPECTION PROGRAM A ROUTINE INSPECTION OF ( IDENTIFY AIRCRAFT OR COMPONENT) AND A DETAILED INSPECTION OF ( IDENTIFY AIRCRAFT AND COMPONENT) WERE PERFORMED AND THE (AIRCRAFT OR COMPONENT) ARE APPROVED FOR RETURN TO SERVICE.”
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CERTIFYING STATEMENT
AIRCRAFT INSPECTION CONDUCTED UNDER AN INSPECTION PROGRAM IN PART 91, 123,125, OR 135.411 MUST IDENTIFY THE INSPECTION PROGRAM, THAT PART OF THE INSPECTION PROGRAM ACCOMPLISHED AND CONTAIN A STATEMENT THAT THE INSPECTION WAS PERFORMED IN ACCORDANCE WITH THE INSPECTION AND PROCEDURES OF THE PROGRAM.
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COMPUTERIZED RECORDS
OWNER OR OPERATOR WHO USES SUCH A SYSTEM IS REQUIRED TO ENSURE THAT IT PROVIDES THE INFORMATION REQUIRED BY THE FEDERAL AVIATION REGULATIONS INCLUDING SIGNATURES.
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PUBLIC AIRCRAFT RECORDS
BEWARE : AIRCRAFT THAT HAVE BEEN USED AS PUBLIC AIRCRAFT ARE NOT SUBJECT TO THE CERTIFICATION AND MAINTENANCE REQUIREMENTS OF THE FEDERAL AVIATION REGULATIONS
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LOST OR DESTROYED RECORDS
RESTABLISH TOTAL TIME OF AIRFRAME
RETRIEVE RECORDS FROM AIRCRAFT REGISTRATION BRANCH OKLAHOMA CITY
CONTACT REPAIR FACILITIES OR INDIVIDUAL MAINTENANCE PERSONS FOR RECORDS
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LOST OR DESTROYED RECORDS
VERIFICATION OF AIRWORTHINESS DIRECTIVE COMPLIANCE MANDATORY
VERIFICATION OF LIFE LIMIT PARTS REINSPECTION OF THE AIRCRAFT MAY BE
NECESSARY TO DETERMINE THE AIRCRAFT MEETS ALL THE REQUIREMENTS OF THE TYPE DATA SHEET
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LOST OR DESTROYED RECORDS
TIME SINCE LAST OVERHAUL OF ITEMS REQUIRING OVERHAUL
CURRENT INSPECTION STATUS CURRENT LIST OF MAJOR ALTERATIONS TEST AND INSPECTION FOR ALTIMETER
SYSTEMS, ALTITUDE REPORTING EQUIPMENT AND ATC TRANSPONDERS
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LOST OR DESTROYED RECORDS
THE OWNER/OPERATOR MAY MAKE A NOTARIZED STATEMENT IN THE NEW RECORD DESCRIBING THE LOSS AND ESTABLISHING THE TIME IN SERVICE BASED ON THE RESEARCH AND THE BEST ESTIMATE OF TIME IN SERVICE.
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REASONS FOR GOOD RECORDS
FEDERAL REGULATIONS REQUIRE IT INSURANCE COMPANIES LAWYERS SATISFIED CUSTOMERS IMPROVES THE RESALE YOUR PERSONAL REPUTATION INSURES SAFETY
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THE END
THANK YOU FOR COMING
ANY QUESTIONS?