DoIT EPMO FY14 Q2 Performance Report HSD ISD2 Replacement ... · Projected Finish Date: 9/25/2016 Project Description: MVD System Modernization is a complete replacement of the current

Project Status: ASPEN is currently live in the Pilot and Wave 1 & 2 Offices, and functioning well. Issues are being addressed daily at a Morning Implementation call as well as a Command Center meeting at the end of each day. Work is underway on the Affordable Care Act (ACA) changes which are required for: - Open Enrollment. - Federally Facilitated Marketplace & SCI changes. - Mass Update for Applications Held for ACA. ASPEN training is currently underway for the Wave 3 offices, which are in Bernalillo County, over the past 2 weeks.

Budget Status: • An amendment to the Deloitte Contract has been signed

to add PE/MOSAA changes to YES NM and add additional change hours for ASPEN. This change adds $3,500,500 to the contract and the project.

• An amendment to the Dewpont contract has been signed to extend the Project Management Office (PMO) work through September of 2014

• A Certification Change Request was presented at the Project Certification Committee (PCC) and approved to the increased budget amount of 118,760,732.

Schedule Status: • The system has been rolled out to the Wave 1 & 2 Offices

and is in production with 274,700 active cases converted and 460,100 active individuals.

• Production Issues are being addressed on a daily basis with morning and afternoon conference calls. New releases are being promoted as necessary and interim conversions being processed each night.

• Affordable Care Act (ACA) changes required to meet the Federally Mandated changes for Health Care are currently being processed on a daily basis.

• Training for Wave 3 has begin on and will be in progress over the next week.

Project Description: The Automated System Program and Eligibility Network (ASPEN ) will replace the current Income Support Division (ISD), Integrated Service Delivery (ISD2) Systems and many interfaces with other agencies with one integrated system including: 1) ISD2 Calculation Engine, 2) Client Tracking System (CTS), 3) Claims System - Refunds and Intercepts, and 4) Incorporate Health Care Reform.

Overall Analysis/Trend: Project activities within scope, schedule, and budget. Waves 1 (16 locations) and 2 (13 locations) were successfully completed, update Jan 25, 2014. Wave 3 (4 locations in ABQ) was launched per schedule on 1/17/14. Oversight continues to work closely with the agency and also monitors key project indicators on a regular basis.

DoIT EPMO FY14 Q2 Performance Report HSD ISD2 Replacement System (ASPEN)

Risk/Issues Temporary Assistance for Needy Families (TANF)/Supplemental Nutrition Assistance Program (SNAP)

reauthorization. Reduction in benefits will require updates in benefit tables and coordination with legacy as they will take

effect in November timeframe. Will need to monitor closely. If changes identified later in development, changes will be delayed until after

deployment.

Phase: Implementation

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

Spent Budget

Amount $76,306,357 $118,760,732

ASPEN Project Financials Project Milestone Title

% Complete

Project $ spent to date

Total Costs

1 Planning Phase $100 930,588 930,588

2 Implementation Planning $100 1,770,339 1,770,339

3 Requirements $100 3,962,405 3,962,405

4 Design $100 8,408,275 8,408,275

5 Development $100 18,034,883 18,034,883

6 Build and Test $95 17,396,685 17,396,685

7 User Acceptance Test $0 7,269,622 7,269,622

8 Pilot $0 5,229,221 5,229,221

9 Wave 1 $0 3,861,543 7,245,059

10 ACA Functionality $0 2,669,339 10,044,966

11 Wave 2 $0 6,773,457 17,858,987

12 Wave 3 $0 $ - 9,964,600

13 Close Out $0 $ - 10,645,102

Totals 76,306,357 118,760,732

Phase: Implementation Project Status:

Twenty-seven of the 29 construction sites have been completed and the power/electrical meter by the local Co-Op have been installed at Bernal. Final generator and heating, ventilation, and air conditioning (HVAC) start-up test will be completed in December; 2 will not start until Mar/Apr 2014 due to weather. Antenna, waveguides, and routers/radios have been installed in over 65 sites and over 3400 miles have been put into a "production " status. All suspensions on the 700MHz LTE have been lifted.

Budget Status:

Project has expended over $45.5M. Estimate to complete include the funds for the long term evolution (LTE) part of the project. All funds have been certified by the Project Certification Committee (PCC).

Schedule Status:

All suspensions on the 700MHz LTE have been lifted.

Projected Finish Date : 9/30/2015

Project Description:

The Statewide Integrated Radio Communication Internet Transport System (SIRCITS) has two major components: 1) Analog to Digital Microwave conversion of State sites to provide Middle Mile Broadband service, and 2) Design and build a Public Safety 700Mhz LTE Last Mile service in the Middle Rio Grande Corridor.

Overall Analysis/Trend:

Project tracked within scope, budget and schedule. Construction activities completed at 27 sites, 2 additional sites will start in spring 2014.

DoIT EPMO FY14 Q2 Performance Report

DoIT SIRCITS

Risks / Issues

Leases issues have been minimized, however the DoIT staff continues to work with outside Counsel to review all leases and prepare needed changes.

Weather was identified as an issue and has been/will continue to be an issue. Construction on Coyote and Eureka sites and the antenna installation on Tesuque Peak will be delayed until the spring of 2014 due to weather.

$0

$20,000,000

$40,000,000

$60,000,000

Spent Budget

Amount $45,563,693 $55,700,000

SIRCITS Project Financials

Project Milestone Title %

Complete


Total Costs

Environmental Assessments 100% $914,889 $914,889

Equipment Purchases

Towers 99% $2,376,245 $2,411,245

Shelters 100% $2,037,912 $2,037,912

Generators $527,856 $527,856

Network 87% $4,902,317 $5,604,718

RF Systems - Antennas 100% $3,409,012 $3,409,012

Batteries 96% $1,345,095 $1,395,566

Design

Feasibility Study 107% $268,978 $252,352

RF Design 75% $156,279 $207,887

Civil Design (PE Stamped drawings) 88% $1,037,929 $1,174,532

Site Lease & Permits 80% $112,247 $140,682

Construction

Construction Set 1 (NE) 83% $2,418,958 $2,904,951

Construction Set 2 (SE) 90% $1,127,022 $1,255,739

Implementation 59% $1,294,209 $2,204,097

700 MHz LTE

700 MHZ RFP 0% $0 $0

700 MHZ Coverage Analysis & Design 0% $0 $1,054,000

700 MHz Equipment & Installation 0% $0 $2,952,500

Totals Milestones: $31,122,212 $39,749,823

Other Project Expenses

Unallocated 0% $717,368

Contractor Management Svcs 79% $1,336,483 $1,692,051

Admin & Legal 78% $1,504,994 $1,940,754

In-Kind Match 100% $11,600,004 $11,600,004

Other Project Expenses to date not included in Milestone:

14,441,481.21

Total Cost $45,563,693 $55,700,000


Project Status: • All defects above established severity levels were repaired as of 12/27/2013 and the

new code base were deployed in January. • The agency has started closeout actions for this project and a PCC certification of that

closeout is expected by March 2014. Budget Status: Agency reports the project remains within budget

Tax - $26,960,000 Claims - $12,401,000 Extension - $2,792,700 Program Integrity - $3,742,350 Infrastructure - $1,521,569 DWS Contractor Support - $1,353,710 IVR - $172,085 Future SBR - $5,000,000

Schedule Status: Closeout activities started 12/27/2013. Projected Finish Date : 3/31/2014

Project Description: Implementation of a new Unemployment Insurance System migrating the Tax, Claims, Overpayments and Collections system from a legacy

mainframe to a modern platform.


The performance of the new system is tracked by Federal metrics for Benefits Timeliness and Quality. The agency and DoIT continue to collaborate closely on closeout activities. DoIT has upgraded the overall status given the progress made and substantial reconciliation of the project's past spending records.


WSD Unemployment Insurance System Modernization

Risks / Issues

Enhancement requests continue and will require ongoing prioritization and management by WSD.

$48,000,000

$48,200,000

$48,400,000

Spent Budget

Amount $48,155,473 $48,255,473

UI System Modernization Project Financials


Complete

Project $

spent to date

( S )

Total Costs

Design 100%

$44,952,972 $44,952,972

Development 100%

Quality Assurance Tests 100%

WSD Organizational Changes 100%

Interfaces Testing (WSD) 100%

Interfaces Testing (Deloitte) 100%

Operational Readiness Test 100%

User Acceptance Tests 100%

Data Conversion 100%

Training Developed & Delivered 100%

Enterprise Tax & Claims UI - Go

Live 100%

Infrastructure 100% $1,521,569 $1,521,569

Interactive Voice Réponse (IVR)

Upgrade 100%

$172,085 $172,085

Post-Launch Defects Corrected 75% $1,190,207 $1,190,207

2013 Fed Sequestration Cuts

Implemented 100%

$228,290 $228,290

Additional Automation Activated 25% $90,350 $90,350

Deloitte Close-out Work 100% $ - $50,000

Kemtah Close-Out Work 100% $ - $50,000

Totals from Milestones: $48,155,473 $48,255,473

Phase: Planning

Project Status: The project received PCC certification for Planning phase on 10/23/2013 and certification for part of the Implementation funds on 12/18/2013. The Project Management Team contract has been dropped. An IV&V contract has received DoIT review approval and vendors are quoting new pricing for those expanded IV&V Deliverables. Additional meetings were scheduled in January to finalize the system implementation contract. Budget Status: Project budget will be developed upon completion of procurement process. Schedule Status: Planning started on schedule. Implementation will begin as soon as contract implementation is signed. Project received approval for Technical Architecture (TARC) from the TARC Committee. Projected Finish Date: 9/25/2016


MVD System Modernization is a complete replacement of the current MVD Application Systems. The project will move the current system off of a multi-platform, hybrid system into a single-platform, customer-centric model that will utilize current technology.


The agency is working to complete the RFP award and to finalize IVV contract. Project has $16,342,500 in appropriations. The agency continues to work closely with DoIT to ensure best practices are being followed throughout the Planning Phase. DoIT management is closely involved in discussions and finalization of the Implementation contract.


TRD MVD System Modernization

Risks / Issues

The agency reports there is time risk in delaying Implementation any longer as marketplace adoption of the selected vendor's software solution is increasing rapidly.

Other technical risks may exist in the MVD service delivery model but their potential impact will not be known until the Requirements Definition task is completed.

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

Spent Budget

Amount $19,500 $40,500,000

TRD System Modernization


Project Status:

• Centennial Care Phase 1 and 2 are completed. All of Phase 3 (Centennial Care capitation cycle) in production January 1. Phase 4 and 5 are in the Design Phase.

• ICD-10 is scheduled to resume in March 2014 and on time to be completed in October 2014.

Budget Status:

• This project is supported by Federal matching of 90% Federal Funding Participation to 10% State General Fund.

• Current budget totals reflect most current update of an amended Federal report issued in October. The update corrected balance totals previously left open; the project is within budget.

Schedule Status:

• This report has been updated to reflect schedule changes due to contract amendments. The confirmed schedule end date with Medical Assistance Division is 10/31/2014.

• The IV&V Contractor will have 30 days after project close to submit its final report.

Projected Finish Date : 10/31/2014

Project Description: The purpose of this project is to design, develop and implement 14 subsystem enhancements of New Mexico's existing Medicaid Management Information System (MMIS). The MMIS (also known as "Omnicaid") is owned by New Mexico’s Human Services Department (HSD) and hosted by the current State Fiscal Agent, Xerox State Healthcare. The project is coordinated by the HSD Medical Assistance Division. Federal matching funds vary from 90% to 50% of costs, depending on the type of MMIS work. Overall Analysis/Trend: Project activities within scope, schedule, and budget. Centennial Care Phase 1 & 2 completed and Phase 3 met the go live date Jan 2014. DoIT Oversight continues to meet with the agency regularly and to closely monitor progress and risks.


HSD MMIS Enhancements Project

Risks/Issues

A new requirement came up (Race code on Presumptive Eligibility) in Phase III Implementation. The CMS / HSD late requirements have been mitigated, to be implemented as change requests in Production. These requirements were found to not be critical for Production.

$10,000,000

$11,000,000

$12,000,000

$13,000,000

$14,000,000

Spent Budget

Amount $11,262,300 $13,477,226

MMIS Project Financials

Phase: Implementation Project Status: EPICS Master Project • Phase 1 Provider Management Implementation complete, live November 2013 • Phase 2 Client Management Implementation Phase • Phase 3 Race to the Top Implementation Phase • Phase 3 Service Management Implementation Phase Budget Status: • Phase 1 Provider Management implementation complete Go Live November 2013, 100% funded / 100% Expended • Phase 2 Client Management Implementation Phase 100% funded / 72% Expended • Phase 3 Race to the Top Implementation Phase 100% funded / 12% Expended • Phase 3 Service Management Implementation Phase 100% funded / 14% Expended Schedule Status: Project is on Schedule: • Phase 1 FY12 Provider Management - Implementation complete • Go Live November 2013 • Phase 2 FY13 C-2 Client Management - Implementation Phase • Phase Race To The Top - Implementation Phase • Phase 3 Service Management - Implementation Phase Projected Finish Date: 6/30/2017


Enterprise Provider Information Constituent Services (EPICS) is a multi-phase/multi-year project to consolidate CYFD's legacy system (FACTS) and 25+ standalone systems into one, enterprise-wide web application. Capitalizing on an enterprise web-based system, CYFD IT will be better able to support CYFD's program efforts to build a rapid response to federal, state and local requirements. CYFD staff and external agencies will benefit from having a comprehensive view of clients and providers, increasing productivity, direct client care and client safety.


Project completed Phase 1 Provider Management. PCC certified amount is $10.5M and includes Phase Race to the Top and Phase 3 Service Management . Project continues to track within scope, budget and schedule. DoIT Oversight meets regularly with the project governance team to review project status and update their monthly reporting.


CYFD EPICS

Risks / Issues

Risks identified and currently under management include: • Changes in project scope that could jeopardize due dates. • Changes to staff resources assigned or project priorities that could jeopardize due dates. • Delays in receiving external funding. • Incomplete definitions of technical requirements. • Insufficient training of field staff and/or federal sponsors. • Delays in receipt of technical specifications from external agencies. • None of these were blocking project progress as of 12/31/2013.

Project Milestone Title Project $

spent to date

Total Costs

Phase 1 Provider Management

$1,152,567 $1,152,567

Phase 2 - Client Management

$866,859 $1,200,000

Phase 3 Service Management

$467,012 $3,454,200

Phase 3 - Race To The Top

$570,665 $4,700,000

Totals $3,057,103 $10,506,767

$0

$5,000,000

$10,000,000

$15,000,000

Spent Budget

Amount $3,057,103 $10,506,767

EPICS Project Financials

Phase: Implementation Project Status: Phases I and II of Implementation have been completed on schedule. Phase III, development of the Business Credit Manager Module (BCMM), commenced on 07/09/2013. Business requirements for the BCMM were completed 12/06/2013 and the Agency began working on System Design and Development of the BCMM. At the close of Q2, multiple efforts were underway to confirm the system design specifications included all business requirements. Budget Status: The project remains within budget. Schedule Status: Business requirements for the BCMM were completed 12/06/2013 and the Agency began working on System Design and Development of the BCMM. At the close of Q2, TRD Business Analysts were developing a Requirements Traceability Matrix. The vendor was also reviewing the business requirements document of record to ensure all those requirements have been included in the design specifications. Weekly meetings are facilitated with all agency stakeholders. Both the agency Project Management Office and external IV&V personnel provide oversight of those meetings. Recent IV&V Reports on the Implementation progress have been positive. Projected Finish Date: 06/30/2014

Project Description: The GenTax Upgrade Project has multiple components: 1) Upgrading GenTax V6 to V9, 2) Replacing the Refunds / Treasury Offset Program (TOP) V5 module with core Refunds / TOP V9 module, 3) Implementing a Business Credit Module, 4) Pilot-testing the migration of a standalone data warehouse programs into the consolidated GenTax Data Warehouse, 5) Improving reporting efficiency and accuracy 6) Providing a modern technology platform for the GenTax integrated tax solution, and 7) Maintaining the current functionality of TRD's Taxpayer Access Point (TAP). Overall Analysis/Trend:

Project is within scope, schedule, and budget. Since project inception on 07/01/12, Phase 1 & 2 have successfully completed. Phase 3 Business Credit manager module (BCMM) progresses per plan. DoIT Oversight continues to meet with the agency regularly and to closely monitor progress and risks.


TRD GenTax Upgrade

Risks / Issues

The agency identified one substantial risk to work quality from compressing the schedule in the effort to be ready for the 2013 Tax Filing season. TRD defined a mitigation strategy involving increased oversight by their Project Management Office and by IV&V on the requirements gathering phase to ensure all requirements are identified, validated and traceable. The agency reports this approach is working well.

$4,000

$5,004,000

$10,004,000

Spent Budget

Amount $4,632,439 $6,230,000

TRD Gentax Upgrade Project Milestone Title %

Complete

Project $ Spent to date

Total Costs

Project Initiation Approval & Certification

100% $ - $ -

Contract Approved & Signed 100% $ - $ -

IV&V Contract Approved & Signed 100% $ - $ -

Project Implementation Approval

& Certification and Release of Funds

100% $ - $ -

System Design & Development V6 Refunds/TOP

100% $200,000 $200,000

System Validation/Production Implementation V6 Refunds/TOP

100% $400,000 $400,000

System Design & Development V9 TAP & Data Warehouse Pilot

100% $200,000 $200,000

System Validation/Production Implementation V9 TAP & Data Warehouse Pilot

100% $250,000 $250,000

System Design & Development V9 GenTax

100% $1,200,000 $1,200,000

System Validation V9 GenTax 100% $1,800,000 $1,800,000

Production Implementation V9 GenTax

100% $500,000 $500,000

System Design & Development Business Credit Manager

80% $ - $225,000

System Validation Business Credit Manager

0% $ - $585,000

Production Implementation Business Credit Manager

0 $ - $315,000

Project Close-Out 0 $ - $125,000

Totals Milestones: $4,550,000 $5,800,000

Other Project Expenses To-Date Not Included in Milestone:

$54,094 $54,094

$28,345 $54,090

321,816

Total Project Costs: $4,632,439 $6,230,000

Phase: Implementation Project Status: • A large deliverable was received from the Mapping vendor who updates status

information for the NTIA Upload, CASA (Community Anchor Site Assessment database) Tribal Infrastructure Mapping Assistance Pilot, and the completion of the Assessment of Provider Availability submittal to a square mile grid. The RBIP (Regional Broadband Implementation Pilots) submitted a Technology Plan for both the SW and NE portions of the state. This will stage discussion with providers and assist in providing solutions for broadband enhancements.

Budget Status: • Project is within budget. Following the submittal of the Federal and State

Quarterly Report requirements the NMBBP will need to step up procurement in order to expend all funds before the end of this year. Within January there will be a thorough budget analysis that will compare contractual needs with the remaining balance. As mentioned there is a time issue at stake especially with regards to process requirements both within the state and federal entities. The NMBBP is looking forward to additional financial staff to assist in closeout and securing final procurements.

Schedule Status: • This is the last year of the grant that will close on 31 December 2014. The

NMBBP Administrative Team is actively looking at a number of new contracts and amendments to existing contracts to complete all aspects of the project by the end of this year. Of importance within the next two months a number of contracts are expected to provide a gap analysis for senior center including tribal, development of a statewide broadband education and training strategic plan, and the creation of a business plan to support a Public/Private Partnership entity that will continue most of the NMBBP tasks.

Projected Finish Date: 1/13/2015

Project Description: The New Mexico State Broadband Program (NMBBP) maps broadband telecommunication availability, conducts planning, and provides technical assistance to enhance adoption throughout the state. Overall Analysis/Trend: Project is within scope, schedule and budget. The Broadband Assessment and Recommendations (mini-plans) have been completed. Results from NTIA visit were very positive. NTIA has requested a success story on SBI project to use in the upcoming Congressional Report.


DoIT NM State Broadband Initiative

Risks / Issues

The Tribal Land that used the mapping pilot has moved away from the Navajo Nation and now will combine resources with the NCNMEDD( North Central NM Economic Development District) and the ALTSD (Aging and Long Term Services Department) in support of Senior Centers within Tribal Lands. This being only the 22 pueblos who participate in this program. In addition, State Senior Centers will be included into the project that will identify technological gaps with each facility and provide focused broadband education content to support those communities. A small contract is being drafted to support these tasks.

http://www.doit.state.nm.us/broadband/

$0

$5,000,000

Spent Budget

Amount $2,835,593 $4,762,287

Broadband Initiative Project Financials

Current Project Milestone Title %

Complete Budget


1 Mapping Original Award 73% $937,235 $599,404

2 Planning 60% $351,472 $268,420

3 Mapping Supplemental Award 32% $1,315,507 $640,077

4 Capacity Building 52% $442,040 $316,688

5 Technical Assistance 49% $420,571 $322,714

6 Salaries 54% $844,230 $454,813

7 Travel 21% $85,200 $18,283

8 Equipment 0% $11,163 $0

9 Supplies 46% $283,519 $129,925

10 Other Cost 119% $71,350 $84,970 TOTALS 60% $4,762,287 $2,835,293


Project Status:

Re-programming of mobile and portable radios is approximately 85% complete.

Migration of fixed mountain top Base Station Radio completed. Budget Status: Project is within Budget. A change request for $150,000 was certified in this quarter.

Schedule Status:

Completion of re-programming phase. Scheduling of replacement of non-narrow banding compliant mobiles and portables has been initiated.

Projected Finish Date: 03/31/2014

Project Description: Migration of New Mexico’s two-way radio communications from the 25 kHz Wide Band frequencies to the more efficient 12.5 kHz Narrow Band per the Federal Communication Commission (FCC) mandate.

Overall Analysis/Trend: Project activities are within scope, schedule and budget. DoIT Oversight monitors key process indicators through periodic quality assurance review and reporting.


DoIT Narrow Banding

Risks / Issues

Constraints include weather, and availability of internal or external resources with expertise on DoIT-specific business.

$3,900

$4,400

$4,900

Spent Budget

Amount $4,054,250 $4,150,000

Narrow Banding Financials


Complete

Project $

spent to date

Total Costs

1 Implementation Plan 100.00% $89,381 $89,381

2 Legal Services-FCC waiver

submission 100.00% $22,400 $22,400

3 Implementation Project

Mgt. 72.30% $244,536 $338,219

4 Equipment Procurement 99.94% $3,697,933 $3,700,000

Totals Milestones: 93.06% $4,054,250 $4,150,000

Phase: Planning Project Status: Business Process Analysis RFP through both SPD and DoIT is developed and reviewed with a target issue date of January 2014. At the November 13th Senior Management Team (SMT) meeting, the 14 digit API effort was removed from the Modernization project as this will be handled by Oil Conservation Division (OCD) within their systems and processes. In the December 18th PCC, the project requested and was granted a budget change request for Planning from $126,000 to $1,331,000 to address the printing workflow solution and backfill positions in support of the Business Process Analysis RFP. Budget: $6 million appropriated in Laws of 2012, Chapter 19, Section 7, Item 5 for ONGARD Modernization (including the ONGARD Mainframe Stabilization Project). It is estimated that it will take approximately $1.5 million to complete the Business Process activity. Schedule Status: RFP is in development. The contract with RSI for design and specifications for API 14 digit number were completed. Deliverable One and Two were delivered and accepted. Discussion at the SMT level centered around selecting the approach. Option One is to do all work in ONGARD on Continued ONGARD Modernization Project Assessments delivered by the IV&V vendor all show a green status. The Business Process Analysis RFP has been reviewed by SPD and DoIT with only minor edits. Replacement of obsolete print services, the BPA RFP, function point analysis update, IV&V and agency backfills (for staffing voids caused by SME assignment to projects) were all given the go ahead in the November SMT meeting and certified in the December 18th PCC. Certification letter was received and processed before the DFA deadline (January 10) for SHARE legislative freeze. The mainframe--this is estimated to cost $1.5-2 million. Option Two would retain current process and any work with 14 digit API would be done on the server for display and audit backup. In Option Two, all return and Oil Conservation Division (OCD) rollups will continue and 14 digit API volume data would be stored on the ONGARD server if available--no mainframe changes would be required. Plan to issue RFP by January 2014. Projected Finish Date: 01/01/2015

Project Description: The project to modernize the Oil and Natural Gas Administration and Revenue Database (ONGARD) mainframe system the major goals: 1) Conduct a thorough analysis to develop a comprehensive business process, and 2) Overhaul the notice printing and archiving process. 3. Data Warehouse planning. Overall Analysis/Trend: Project activities within scope, schedule, and budget. RFP for Business Process Analysis is in process. DoIT management continues to work closely with project stakeholders agencies.

DoIT EPMO FY14 Q2Performance Report TRD ONGARD Mainframe Modernization

Risks / Issues

A financial and scheduling risk for the ONGARD project is that the appropriation for ONGARD Modernization expires on June 30, 2014. ONGARD intends to have that funding extended in the 2013 Legislative session. The risk will be mitigated by schedule control and breaking up project activity into smaller chunks prior to funding extension in the 2014 session.

$0$5,000,000

Spent Budget

Amount $106,858 $4,000,000

TRD ONGARD Financials


Complete Project $

spent to date Total Costs

Develop specifications and design documentation for API number expansion and horizontal drilling requirements. 100% $89,514 $89,514

Hire writer to assist in development of ONGARD RFP for Business Process Analysis 100% $17,344 $17,344

Printing Process Workflow 8% $ - $400,000

To Be business Process Analysis 3% $ - $1,500,000

Supplemental staffing support for Tri-Agency operating bureaus to allow work on To Be Business Process Analysis; ONGARD database support; update of ONGARD function point analysis. 0% $ - $805,000

Begin work on ONGARD Data Warehouse to support expanded oil & gas audits 0% $ - $1,188,142

Totals Milestones: $106,858 $4,000,000

Documents

DoIT EPMO FY14 Q2 Performance Report HSD ISD2 Replacement ... · Projected Finish Date: 9/25/2016 Project Description: MVD System Modernization is a complete replacement of the current