DOCUMENT TITLE

SAFEGUARDING audit for excellence

OFFICIAL:SENSITIVE

Education, Participation and Skills

Version 1 – June 2019 OFFICIAL: SENSITIVE

A. Name of Setting/Childminder

Name of person completing the form

     

Position

     

B. Committee/Trustee details (section B to be completed by settings only)

Name of Nominated Person

     

Contact telephone

     

Contact email

     

Charity number

     

Company number

     

Has Ofsted been updated with all recent changes to the governing body? |_| Yes |_| No

C. Childminders (section C to be completed by childminders only)

Name(s) of assistants(s)

     

Are you working from more than one site? |_| Yes |_| No

Would you be interested in offering funded sessions (if you do not already)? |_| Yes |_| No

D. Visit details

Date of visit

     

Time

     

Duration

     

Persons present

     

Position

     

Advisor

     

Position

Early Years Safeguarding and Welfare Coordinator (EYSWC)

E. Setting details

How many early years’ children are currently on your register?

     

How many children age 5-7 are currently on your register?

     

How many children age 8 and above are currently on your register?

     

The name of Designated Safeguarding Lead (DSL) and deputy

     

The name of the SENCo

     

Are you working with any other external agencies, for example children centre, health visitor, speech and language etc.

     

Have you had any complaints that you have had to report to Ofsted?

     

General information

     

Registered on: |_| Early Years Register |_| Compulsory Childcare Register |_| Voluntary Childcare Register

Ofsted inspection

Last inspection date

     

Outcome

     

Recommendations/ Actions

     

Progress

     

Safeguarding Audit Actions

     

Previous SAFE Review Actions

     

Please note: some of the questions in this review may not be applicable to you or the setting. Where this is the case please leave this section blank and move onto the next relevant section.

PLYMOUTH CITY COUNCIL

* Statutory Requirement

SAFEGUARDING audit for excellencePage 14 of 15OFFICIAL: SENSITIVE

Yes

No

Partly

Setting comments

EYSWC comments

Child Protection

1

Our setting ensures all absences are followed up, including appropriate checks when children and learners stop attending the setting.

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2

We have CCTV in areas used by the children.

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Child At Risk Alert (CARA)

3

Our setting has a named key adult.

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4

We have a named deputy key adult.

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5

The key adult is confident in the CARA process and the procedures to follow.

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6

The deputy key adult is confident in the CARA process and the procedures to follow.

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7

We have and implement an effective procedure when a CARA is received.

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8

Please provide detail of any occasion where the CARA information provided has helped you to provide support to a child.

     

Early Help Assessment Tool (EHAT)

9

Our setting ensures that all practitioners are aware of the Early Help Assessment Tool (EHAT).

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10

We have acted as Lead Professional for an EHAT.

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11

We are aware of the support available from the Plymouth Children’s Gateway Service.

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Whistle blowing

12

Our setting has an effective whistle blowing policy and procedure in place.

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13

We are confident that practitioners will use the whistle-blowing policy.

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SUITABLE PEOPLE

Staff taking medication/other substances

14

Our setting ensures that practitioners are not under the influence of alcohol or any other substance which may affect their ability to care for children.*

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15

We ensure that practitioners taking medication, which they believe may affect their ability to care for children, seek appropriate medical advice before a decision is made about continuation of duties.*

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Staff qualifications, training and support skills

16

Our setting ensures that practitioners and their managers have regular supervisions which are effective and recorded.*

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17

We ensure that regular practitioner and manager appraisals are carried out.

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18

We ensure that the manager and practitioners hold full and relevant qualifications as set out in the Early Years Foundation Stage Statutory Framework (EYFS).*

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19

We ensure that at least one practitioner who has a current paediatric first aid (PFA) certificate is on the premises at all times when children are present.*

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20

We ensure a first aider with a paediatric first aid certificate is present on all outings. *

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21

We ensure that all newly qualified level two and three practitioners have a current PFA to be counted in the ratio. *

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22

We ensure that practitioners access continuous professional development (CPD) opportunities.*

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23

We ensure that practitioners have sufficient understanding and use of English to ensure the well-being of children in their care.*

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Key Person (in childminding settings the key person may be the childminder or an assistant)

24

Our setting has a key person assigned to each child.*

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25

We ensure the key persons are aware of their roles and responsibilities and highlight these to parents.*

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26

We ensure children have an assigned key person at all times, including during practitioner holiday periods.

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27

We ensure that the key person listens to the child and takes their concerns seriously.*

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28

We ensure that where children have been or are at risk, the trusted adult has been instrumental in helping them to be safe in accordance with agreed local procedures.*

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29

We ensure that where children are unable to share their concerns, for example babies and very young children, they form strong attachments to those who care for them through the effective implementation of the key person system.*

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Staff: child ratios

30

Our setting ensures that practitioners and their managers meet the requirements for adult: child ratios set out in the Early Years Foundation Stage Statutory Framework.*

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31

Our setting ensures that children are supervised at all times, with staff arrangements organised to meet the individual needs of all children.*

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32

We ensure children are always within sight or hearing of practitioners.*

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33

We ensure that:

practitioners/volunteers/students under the age of 17 do not count towards the ratio and are supervised at all times

those 17 and over who are on long-term placements, and included in the ratios are competent and responsible.*

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34

We provide overnight care.*

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HEALTH

Sick child

35

Our setting has procedures to promote the good health of children attending the setting.*

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36

We have an effective sick child policy/procedure in place.*

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37

We discuss procedures for children who are ill or infectious with parents.*

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38

We act on any advice given by Public Health England and inform Ofsted of any notifiable action taken.

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Administering medicine

39

Our setting implements a policy and procedures for administering medicines.*

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40

We ensure we have written consent from parents before any medication (short or long term) is administered. *

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41

We request written parental permission, on registration, to seek any necessary emergency medical advice or treatment in the future.*

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42

We agree individual health care plans with parents, record them and keep them up to date.*

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43

We keep written records of all medicines administered to children.*

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44

We store all medicines strictly in accordance with product instructions and in the original container in which it was dispensed.

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45

We ensure that medicines include the prescriber’s instructions for administration.

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46

We ensure a senior practitioner administers medicines to the children.

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47

We ensure our practitioners or their managers are not the first person to administer a new medicine to a child.

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48

We ensure that parents are informed when collecting their child that medication has been given, and that they sign the medication record to this effect.*

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Oral paracetamol suspension

49

Our governing body has made an informed choice whether to hold infant oral paracetamol (OPS) on site for emergencies.

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50

We keep infant oral paracetamol suspension for emergency purposes and have a policy and procedure in place.

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Food and drink

51

Our setting ensures meals, snacks and drinks for the children, are healthy, balanced and nutritious.*

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52

We obtain necessary information from parents in advance of a child being admitted to the setting, including any special dietary requirements, preferences or food allergies and any special health requirements.*

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53

We record and act on information from parents about a child’s dietary needs.*

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54

We ensure fresh drinking water is available at all times both indoors and outdoors and encourage children to drink regularly.*

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55

We have an area which is adequately equipped to provide healthy meals, snacks and drinks for the children as necessary.*

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56

We have suitable facilities for the hygienic sterilisation of equipment and preparation of babies’ feeds if necessary.*

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57

We ensure practitioners and their managers who are responsible for the preparation and handling of food hold a relevant Food Hygiene certificate.*

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58

We would inform Ofsted and Environmental Health of two or more instances of food poisoning.*

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59

We provide information about the allergenic ingredients used in the foods we provide.*

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60

We are registered with Environmental Health.*

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61

We have a number scale rating from Environmental Health and it is:

     

     

     

62

We keep a record of all food cooked on site.

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63

We have a copy of the safer food, better business guidance and use it.

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64

We use a different food diary/food management procedure.

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65

We have an effective food and drink policy in place.

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66

We monitor and record fridge temperatures.

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67

We inform parents about packed lunches, including what can be stored safely, and about appropriate food content.

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68

We ensure perishable items from packed lunches are stored in the fridge.

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69

We display menus of food and drink available.

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70

We ensure practitioners and their managers inform parents of the amount of food and drink children have had during the day and/or changes to usual patterns.

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71

We refer to the physical activity guidelines for early years.

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72

We promote good dental care practices to parents.

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73

We ensure children brush their teeth in our setting.

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Accident or injury

74

Our setting has a first aid box with appropriate contents to meet the needs of children.*

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75

We keep an accurate record of children’s and practitioners’ accidents.*

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76

We inform parents of any accidents or injuries sustained by the child whilst in our care and of any first aid treatment that was given.*

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77

We have a system in place for monitoring children’s accident and incident records to identify trends.

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78

We keep a record of all incidents that occur in the setting.

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79

We have a system for recording children’s existing injuries.

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80

We would notify Ofsted within 14 days of any serious injury or death of a child.*

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Managing behaviour

81

Our setting has an effective behaviour management policy and procedure in place.

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82

We ensure that reasonable steps are taken to make sure corporal punishment is not threatened or given to any child by any person living or working on the premises where care is provided.*

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83

We have an effective physical intervention procedure in place.*

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84

We keep a record of any occasion where physical intervention is used.*

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85

We ensure that all incidents are reviewed, recorded and monitored and the views of the child are sought and understood.

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86

We ensure that practitioners respond with clear boundaries about what is safe and acceptable and they seek to understand the triggers for children’s behaviour.

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87

We ensure positive behaviour is promoted consistently.

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88

We ensure when necessary an individual risk assessment is undertaken to identify any potential risks of a child’s behaviour that they may present to themselves, other children or adults.

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89

We ensure exclusion of a child is avoided by all practical means.

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90

We have a code of conduct (staff behaviour) policy and we ensure that it is well understood by all employees within the setting.

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Safety

91

Our setting has procedures in place to ensure that the premises indoors and outdoors are safe and secure. *

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92

We have an effective health and safety policy in place.*

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93

We display the Health and Safety at Work poster (where five or more staff are employed).*

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94

At least one practitioner has attended health and safety training.

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95

We ensure electrical equipment is PAT tested regularly.

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96

We ensure gas appliances are serviced annually.

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97

We have daily checklists in place for the environment and equipment that are linked to the main risk assessment.

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Fire and emergency procedures

98

Our setting has an effective evacuation procedure in place. *

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99

We ensure all practitioners and their managers understand their roles and responsibilities in the event of an evacuation.*

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100

We have appropriate fire detection and control equipment which are in working order.*

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101

We ensure fire exits are clearly identifiable, free from obstructions and easily opened from the inside.*

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102

We have effective procedures in place for babies and children and adults with disabilities/low mobility to be evacuated safely.

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103

We have a fire risk assessment in place.

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104

We ensure regular evacuation drills are carried out.

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105

We record the details of all drills in an evacuation log book.

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106

We ensure that key items are taken out on evacuations.

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107

We check the fire alarm panel on a daily basis to ensure the system is active and fully operational (where applicable).*

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108

We ensure the fire alarm is tested on a weekly basis on the same day and time and that this is recorded (where applicable). *

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Smoking

109

Our setting ensures that children are in a smoke-free environment.*

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110

We have an effective no smoking policy in place.

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111

We ensure no smoking signs are displayed.*

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Indoor premises

112

Our setting ensures that the premises and equipment are organised in a way that meets the needs of children.*

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113

We meet the indoor space requirements as set out in the EYFS.*

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114

We enable younger children to be transferred to the older age group after the age of 18 months or as appropriate for their individual stage of development (where applicable).

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115

We give opportunities for younger children to interact with older children.

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116

We ensure that, so far as is reasonable, the facilities, equipment and access to the premises are accessible to all. *

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117

We ensure sleeping children are frequently checked.*

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118

We have an area where practitioners may talk to parents confidentially.*

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119

The premises are for the sole use of the setting during the hours of operation.

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120

If not, procedures are in place to ensure that other users do not have a negative impact on the quality or safety of the setting.

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121

We ensure there is space within the premises to store children’s toys and personal belongings.

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122

We ensure there is sufficient space to use and store any specialist equipment needed.

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123

We ensure the rooms are maintained at a temperature which ensures the comfort of the children and practitioners, including non-mobile children.

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124

We ensure room temperatures are recorded.

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125

We have an effective lock down procedure in place.

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Outdoor premises

126

Our setting ensures children have access to an outdoor play area on a daily basis.*

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127

If not, outings are planned and taken on a daily basis (unless circumstances make this inappropriate, for example unsafe weather conditions).*

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128

We ensure the safe management of free flow to the outdoor area (where applicable).

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129

We make sure procedures are in place for ensuring appropriate supervision of children when outside.*

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130

We make sure procedures are in place to ensure all children are accounted for when leaving the outdoor area.

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Toilets and nappy changing

131

Our setting ensures we have an adequate number of toilets and hand wash basins for children.*

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132

We have separate toilet facilities for adults.*

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133

We have suitable hygienic changing facilities for changing any children who are in nappies.*

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134

We have an adequate supply of clean bedding, towels, spare clothes and any other necessary items available.*

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135

We have an effective intimate care policy.

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136

We ensure children do not have access to any laundry facilities that are provided on site.

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137

We ensure laundry facilities are kept separate to the kitchen area (where applicable).

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Arrivals and departures

138

Our setting ensures the children are only released into the care of individuals named by the parent.*

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139

We ensure collection procedures are in place for when those other than the parents are collecting children.*

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140

We ensure that children do not leave the premises unsupervised.*

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141

We take steps to prevent intruders and unauthorised individuals entering the premises.*

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142

We have a confidential system to verify the identity of any visitors. *

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143

We ensure children are signed in and out of the premises on arrival and departure.

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144

We ensure practitioners/assistants sign in and out of the premises on arrival and departure.

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145

We have a room or area available for breaks for practitioners, away from areas being used by children.

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146

We carry public liability insurance for the setting.*

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147

We carry employer’s liability insurance for the setting.*

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Settling in procedures

148

Our setting ensures we offer settling in sessions for all children.

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149

We ensure these meet the needs of all children.

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150

We display children’s familiar pictures from home in the baby room (where applicable).

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Risk assessment

151

Our setting ensures we conduct risk assessments and review them regularly.*

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152

We have risk assessments in place for the outdoor area.*

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Outings

153

Our setting ensures we have an effective outings policy.

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154

We carry out a full risk assessment for every type of outing.*

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155

We review the risk assessment before embarking on each specific outing.

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156

If we transport children in vehicles, we keep the relevant records needed.*

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157

We ensure appropriate seating is used when transporting children.*

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158

We obtain written parental permission for children to take part in outings.*

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159

We ensure the correct equipment and paperwork is taken on outings.

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School collection

160

Our setting ensures we have effective procedures in place for collecting children from local schools for the out of school club.

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161

We have effective risk assessments in place.

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Sun safety

162

Our setting ensures permission is sought from parents to apply sun cream to children in warm, sunny weather.*

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163

We review this permission annually.

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164

We record when sun cream is applied to children.

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165

We inform parents on collection, at what times sun cream was applied.

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166

We ensure that children have suitable clothing when going outside.

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167

We ensure practitioner’s role model sun safe behaviours.

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Special Educational Needs and Disabilities

168

Our setting has an effective special educational needs and disabilities policy and procedure.*

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169

We adhere to the SEND Code of practice 2014.*

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170

We ensure that practitioners and their managers have the skills and knowledge to identify a child that needs additional support.*

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171

We ensure that practitioners and their managers are confident with the processes for seeking further advice.

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172

We ensure all practitioners and their managers have a clear understanding of the Plymouth Enhanced Transition Framework. *

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173

Our setting has a transition lead who establishes clear links with receiving schools or settings.

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Equal opportunities

174

Our setting has an effective equal opportunities policy in place. We adhere to the Equalities Act 2010.*

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175

We take action to prevent and tackle discriminatory and derogatory (offensive) language when necessary.*

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176

We are aware of any children with English as an additional language.*

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177

We have resources that reflect different cultures, languages, religions, disabilities and family structures.

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178

We ensure our practitioners value linguistic diversity.*

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179

We ensure we provide a range of meaningful contexts in which children have opportunities to develop English.

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Information and records

180

Our setting ensures that records are obtained, maintained and shared (as appropriate).*

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181

We enable a two-way flow of information with parents and/or carers.*

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182

We enable a regular two-way flow or information with other settings (where the child attends more than one setting).*

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183

We ensure that records are easily accessible and available during the hours of operation of the setting.*

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184

We are aware of our responsibilities under the Data Protection Act 2018, and where relevant the Freedom of Information Act 2000.*

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185

We have an effective information sharing policy and procedure in place.

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186

Our setting is registered with the Information Commissioner Office (ICO).

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187

We review and share policies and procedures effectively.

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188

Our setting ensures that the online systems (online learning journals, nursery management systems etc.) used, are secure.

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Information about the child

189

Our setting records the necessary information for each child.*

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190

We regularly ask for parents and practitioners to update the setting on any changes to personal details.*

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191

We identify any other agencies working with the child, including the name of any allocated social worker (where applicable).

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192

We identify whether the child is subject to a Child Protection plan, Child in Need (CIN) plan or Early Help Assessment (EHA).

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Information for parents and carers

193

Our setting offers parents and carers the required information in accordance with the EYFS Statutory Framework.*

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194

We have an effective uncollected child policy and procedure in place.*

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195

We have an effective lost child policy and procedure in place.*

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196

We display the Ofsted information poster for parents in the setting.*

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197

We evaluate the service we provide on a regular basis.

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Complaints

198

Our setting has a written procedure for dealing with concerns and complaints from parents.*

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199

We notify parents of an impending Ofsted inspection, where applicable, and supply parents with a copy of the Ofsted report following the inspection.*

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200

We notify the Early Years Safeguarding and Welfare Team of significant complaints made.

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Information about the provider

201

Our setting holds information about the setting in accordance with the EYFS Statutory Framework.*

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202

We ensure that the Nominated Person is a member of the governing body (committee, trustee, director, where applicable).*

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203

The Nominated Person understands the requirements of the EYFS and how these are delivered in the setting (where applicable).*

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204

The name and contact details for the Registered Person are displayed (where applicable).*

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Changes that must be notified to Ofsted

205

Our setting is aware that Ofsted must be notified of certain specific changes relating to the setting.*

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206

We ensure the annual Ofsted fee is paid in good time.

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In order to continually review the effectiveness of the Safeguarding Audit for Excellence, we need your thoughts. We welcome your feedback on completing this review and any suggestions for development.

Additional Comments