Document Management Systems

5/12/2015 DocumentManagementSystemsWikiSCNWiki

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AddedbyGuest,lasteditedbyCraigCmehilonMar24,2009

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DocumentManagementSystems

WhatIsDocumentManagementSystem?1. DocumentmanagementsystemorDMSasitisknownisusedforstoringandprocessingdocumentsanddocumentlikeobjectssuchasCADdrawings,Materials,picturesetc.2. WiththehelpofDocumentManagementSystem,theuserswillbeabletoviewthedocumentswitheasewithintheirSAPsystems.3. InordertouseDMS,youneedtoimplementsomeCustomizingSteps.Fordetails,seetheImplementationGuide(IMG)underthefollowingpath:SAPWebApplicationServerBasisServices

KnowledgeProviderDocumentManagementService.TheIMGmodulescontaindetailsontheindividualCustomizingactivities.

StandardSAPTransactionsforDMS.SomeofthetcodesprovidedbySAPformanagingdocumentsare:1.CV01N:Createadocument2.CV02N:Changeadocument3.CV03N:Displayadocument4.CV04N:Findadocument

Let'slookateachofthetransactionindetail.

1.CV01N:CreateaDocumenta.UponexecutionofthetcodeCV01N,thefollowingscreenisdisplayedwhereintheuserhastomentionthevalueof'DocumentType',andifrequired'DocumentPart'anditsversion.DocumentPartisonlymentionedwhenalargedocumentisdividedintomanypages.Bydefault,thesystemwouldtakeavalueof'000'fordocumentpartand'00'forthedocumentversion.



b.UponexecutionofthetcodeCV01N,thefollowingscreenisdisplayed,whereintheuserhastoenterthedescriptionofthedocument.DependingonthesettingsfortheparticularDocumentType,mandatoryfieldswouldvary.Inthiscase'AuthorizationGroup'isamandatoryfield.Theauthorizationgroupisdefinedtorestricttheaccesstocertainobjects.

c.Documentstatuscanbeset,forex:'AL'forsettingthestatusascreate,'FR'asreleasedetc.Bydefaultthestatusissetto'AL'i.e.CreatewhenuexecutetransactionCV01N.

d.Thereisatabcalled'ORIGINALS',wheretheusercanattachthedocumentshewishestouploadontheSAPserver.WhenyouclickonCreatebuttononthetabforOriginals,apopupwouldbedisplayed,whereinyouentertheApplicationoftheobject.Forex:ifthedocumentisanMicrosoftWordDocument,select'WRD'fromthesearchhelpprovided,andthepathfromwhereyouwouldliketofetchthedocument.



e.ClickonthebuttonhighlightedinthescreenshotbelowtoCheckInthedocument.

f.Thetab'OBJECTLINKS'providesinformationaboutlinksfromthedocumenttoSAPobjectsuchasmaterialmaster,changenumberetc.

g.Thereistabfor'CLASSIFICATION'ofdata,justabovethedocumentdetailsasshowninthescreenshotattachedbelow,whichcontainsalltheinformationaboutclassassignmentandcharacteristicvaluesthatcanberelevantfordocumentsareinthetables'CLASSALLOCATION'and'CHARACTERISTICVALUES'.

h.Uponsaving,thesystemgeneratesadocumentnumberautomaticallyifnotspecified

2.CV02N:Changeadocumenta.Thistransactionisusedtomodifythedocument.

b.Thereisbutton'STATUSLOG'whichmaintainsalltheinfoaboutthehistoryofthedocument.

c.Adeletionindicatorcanbesetherewhichsetstheflagforthedocumenttobedeleted.AnexternalprogramMCDOKDEListhenusedtodeletethedocument(asshownbelow).Enterthedocumenttypeandexecutethereporttodeleteallthedocumentsofthespecificdocumenttypemarkedfordeletion.SettingthevalueofTestModeas'X'willnotdeletethedocument.



3.CV03N:DisplaythedocumentThistransactionisusedtodisplaythedocument.

4.CV04N:FindDocument

Usingthistransactionallthedocumentsbelongingtoaparticulardocumenttypecanbefetchedandfurtherprocessed

UploadingDocumentsUsingBAPI's

Whenalargenumberofdocumentshavetobeuploaded,orwhendocumentsaretobetransportedfromalegacysystemtotheSAPserver,itisdifficultfortheusertomanuallydothisusingCV01N.ThiscouldbedonebyusingBDC's,buttherecordingwouldbealittledifficultforsuchacomplextransaction.HenceSAPhasprovidedasetofBAPI'Stoavoidsuchaschenario.

SomeoftheBAPI'stobeusedforDMSuploadsormodificationsareasfollows:

BAPI_DOCUMENT_CREATE2

BAPI_DOCUMENT_CHANGE2

BAPI_DOCUMENT_DELETE.

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madhurao123GoodWork

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