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DOCUMENT MANAGEMENT SOFTWARE A GAME-CHANGER FOR

SMALL BUSINESS

Small companies are often the most resistant to change because of the flexibility it requires to

keep that business model afloat - when something is at least functioning, they'll often take an "if

it ain't broke, don't fix it" approach. This attitude could keep smaller organizations from ever

experiencing the increased electronic workflow that comes with adopting document

management software, a system that allows a business increased mobility and collaboration

simply by moving and managing all data within a cloud-based system. When a company is looking

to give its day-to-day a needed change and save money and space in the process, this could be

the smartest decision made in years.

Advantages in productivity and workflow

In most small businesses, all employees are required to work together closely to ensure that all

operations are functioning, and they are frequently responsible for a number of things at once.

This impressive workload makes it challenging for staff to work remotely or take vacation time as

their services are needed so badly - fortunately, paperless document management solves this very

problem. PC writer Jill Duffy wrote that a company merely looking to save space can store data

offline to eliminate filing cabinets, but those looking for a full solution should find software that

can be used in a mobile capacity.

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"You could keep your documents offline by storing them locally on your computer, but they could

eat up a huge chunk of space depending on the quantity and quality (resolution) of the documents

you keep," Duffy warned. "Another downside of local document storage is that you can't access

your paperwork from anywhere, which you can do with an online service."

With this in mind, using document management software that gives employees the ability to

access their work on a mobile device such as a phone or tablet on the go will ultimately increase

productivity - when the data is always at a staffer's disposal, there's no such thing as going "off

the grid."

Save already limited space and money

Small businesses aren't just composed of fewer people- historically, they are also working with

less space and money than their larger competitors. Fortunately, electronic document imaging is

a solution to these problems as well, and eliminates the need for expensive-to-maintain

equipment like copy machines and printers and the reams of paper necessary to keep them up

and running. Imagine never having to buy ink again, or having to call a repairman for a costly fix

that rarely arrives on time. Going paperless is a company-wide effort, but one that pays off in a

yearly budget pretty quickly.

In addition, a small business can save space by getting rid of these hulking old machines to

provide more office space to those who need it, or create a waiting area for clients. Having this

breathing space as well as the added collaboration that the software allows co-workers to have

will give the feeling of working together without physically pushing up against one another. It's a

change that works for furthering a small business's mission, and one that will soon become

standard across all industries - go paperless today!

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Tags: paperless office, document management software