Document management investment - arkivmote · 1/25/2015 · Document management Establish the documentation infrastructure Implement and support document management system (eRoom)

Document management – adding value to Statoil’s investment projects Anne Torill Stensberg Lura and Jorunn Røyset

2015-01-25 Classification: Internal

Agenda

Statoil – the context

Document management (DM) in investment projects

Case: The Gina Krog project

How to deliver a good product

The heat is on

2014-06-03 2 Classification: Internal

Statoil is an international energy company

with operations in 37 countries. Building on

more than 40 years of experience from oil

and gas production on the Norwegian

continental shelf, we are committed to

accommodating the world's energy needs

in a responsible manner, applying

technology and creating innovative

business solutions. We are headquartered

in Stavanger, Norway with approximately

22,000 employees worldwide, and are

listed on the New York and Oslo stock

exchanges.


2014-06-03 5 Classification: Internal Source: Aftenposten 03.11.2014

What is an investment project?

Operator role

Defined time periode: From decided developed out to production starts

Whide spread geographicly. Project team

Many stakeholders

Technological challanges

Large number of contracts

Enormous volumes of documents

High risk


Lover og standarder • Lov om petroleumsvirksomhet (1997)

− § 10-10.Undersøkelseskommisjon

... og at de stiller til disposisjon dokumenter.....

− § 57.Dokumentasjon

Styringssystemet skal dokumenteres for å sikre at gjeldende myndighetskrav

etterleves.

• Lov om bokføring (2005)

− Krav om oppbevaring av regnskap, kontraktsdokumentasjon etc.

• Forskrift om helse, miljø og sikkerhet i petroleumsvirksomheten og på

enkelte landanlegg (2011) Rammeforskriften

− Generell dokumentasjonsplikt innen HMS

− Den ansvarlige skal selv ta stilling til dokumentasjonsbehov

• ISO 30301-30304 Management systems for records

• ISO 15489 Records management

2015-09-14

7 Classification:

Internal

Agenda



Case: The Gina Krog Project


The heat is on


Document management = traceability


Documentation flow between stakeholders in the projects


Project

Statoil operator

Authorities

Partners

Contractors

Statoil departments,

incl. production

Document management

Establish the documentation infrastructure

Implement and support document management system (eRoom)

Establish project specific routines based on DM best practice

Training - system and routines

Ensure that requirements for document management are included in all contracts

Experience transfer: Contribute to continousely improvement of DM best practice


Agenda





The heat is on


Case: Gina Krog project

31 BNOK

Operation start: Q2 2017

Project team

• Management team in Stavanger and Korea

• 350 people

• 4 Document Management people

Documents

• Correspondence Topside/Living Quarter contract: 10 700

• Technical documents and drawings topside/living quarter contracts: 56 600


Case: Gina Krog project


More than 250 different contractors and

suppliers

Information flow coordinated across

the world Korea, Malaysia, Singapore, The Netherlands

UK, Norway, Italy, China, Poland etc.

Number of users requiring follow-up,

training and support in project routines - Internal users, approx. 850

- External users, approx. 250

Aker Solutions

Apply Leirvig

Aker Solutions

MMI

saipem limited


Value adding related to business needs

Ensure records

Efficient collaboration

Experience (capture and sharing)


Agenda



Case: The Gina Krog Project


The heat is on


Success criterias

Dedicated and

competent personnel

Relevant product

Updated tools and

best practices

Home Support

team

Ongoing networking

Strategic and hands-

on


Collaboration – have fun!


Agenda





The heat is on


Document Management, adding value to

Statoils investment projects

Jorunn Røyset / Anne Torill S Lura

Leaders Document Management Statoil

E-mail [email protected]/[email protected]

Tel: +47 99254939/91399556 www.statoil.com
