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Document Automation SolutionDocument Automation Solution Document Automation Solution
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www.DocuAutomation.comSmart Document Solutions Pte. Ltd.
Document Automation Solution
Electronic Form & Output Management Solution
Document Automation SolutionDocument Automation Solution Document Automation Solution
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DocuAutomation Overview
• DocuAutomation Designer• DocuAutomation Engine• DocuAutomation Mail• DocuAutomation Fax• DocuAutomation Store• DocuAutomation SMS
Document Automation SolutionDocument Automation Solution Document Automation Solution
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DocuAutomation Suite – Over View
Printer Cluster
Local/RemotePrinter
LAN Fax
Electronic Mail
Document ManagementSystem
Business Information• Data file• Database• SMS• Email
SMS
Document Automation SolutionDocument Automation Solution Document Automation Solution
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DocuAutomation Designer
Form Design Panel
Easy to usedata mapping
Data Panel
Document Automation SolutionDocument Automation Solution Document Automation Solution
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DocuAutomation Email/Fax
Easy to configure Email/Fax workflow
Data PanelDesign Tree Panel
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Features• Automatic “carbon-copies”.• Easy to use form design package.• Laser quality business forms printed fast.• Requires no host or server software modification.• Compatible with any host computer.• Variable data positioning and formatting.• Requires only a simple print data stream.• Conditional printing of graphics, data & pages.• Full control of printer paper handling features.• Barcode, e.g Code 39, Code 128.• Support most industrial OMR.• Supports Double Bytes/Unicode Printing e.g.
Traditional/Simplified Chinese, Japanese, Korean & Thai.
• Automatic document via distributed printing, email, fax, SMS
• Seamless integration with document management application
DocuAutomation Suite
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Dot-matrix Printer Replacement)
•Invoices, Delivery Order, Packing List, Financial Reports, etc
Traditional Process
Improved Process with DocuAutomation Suite Solution
1Laser Printer1Print
1Print 2Bursting 3Collating
3-steps manual process Need top of form adjustment and load preprinted form Need to keep stock for preprinted forms Expensive preprinted form Noisy Low resolution printout Near obsolete technology Inflexible solution, preprinted forms cannot change with changes to business requirements
1-step automated process Using standard paper stock, plain A4, no loading & reloading of paper Quiet printing Advanced technology Laser quality printout Flexible solution, forms design changes can be activated on demand
Host System
Host System
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Dot-matrix Printer Replacement)
Project RequirementCustomer( Kendo Trading Pte Ltd)
• Change the preprinted form to electric form, put on watermark.
• Automatically archive the Invoice and Delivery Order to PDF format when printing
• When print SOA(Statement of Account), retrieve all the invoices of same customer from archive folder and bundle with SOA, then print and staple them altogether automatically
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Dot-matrix Printer Replacement) •Convert Invoice form
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Dot-matrix Printer Replacement)
• Merge SOA with Invoice
Invoice PDF Archive
SOA
1. Retrieve Invoice
2. Binding SOA with Invoice
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Statement Printing & Fax)
•Statement of Account, Credit /Debit Note, etc
Traditional Process
Improved Process with DocuAutomation Suite Solution
1LAN Fax/ Email1Print
1Print 2Copy 3Analog Fax
3-steps manual process Manual Process, with lot of user intervention Subject to errors Time consuming
1-step automated process Process is automated Fast & accurate Increase Productivity Using Email instead of Fax to reduce fax charges Reduce paper cost by printing in duplex
Host System
Host System
1Laser Printer
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Auto Fax)
Project RequirementCustomer( MassTron Technology Pte Ltd )
• Automatically retrieve the fax number from documents and fax to customers.
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Fax Number
Document Automation SolutionDocument Automation Solution Document Automation Solution
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3 2
1
Case Study (Statement Printing & Folding )
•Bank Account Statement, Credit Card Statement, Private Banking, etc
Traditional Process Improved Process with DocuAutomation
LAN Fax/ Email
1Print
1Print
2Analog
Fax
3-steps process Manual Process, with lot of user intervention Subject to errors Time consuming
2-steps process Process is automated Fast & accurate Increase Productivity
Fold & Insertwith OMR
Manual Fold & Insert
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (OMR)
Project RequirementCustomer( Singapore Health Group, Manulife
Insurance )
• Capture the statement output from SAP • Split the single customer file from batch file• Merge different type of files of same customer• Overlay OMR mark.
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Document Automation SolutionDocument Automation Solution Document Automation Solution
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2
Case Study (Replace barcode printer)
• Admission Record, Barcode Label for Patient ID & Wristband ,etc
Traditional Process Improved Process with DocuAutomation
1Print1Print
2-steps process Manual Process, with lot of user intervention Subject to errors Time consuming Need dedicated and expensive equipment such barcode label printer
1-steps process Process is automated Fast & accurate Increase ProductivityAdmission Record, Barcode Label for Patient ID & Patient Wristband printed on single laser printer
Barcode LabelPrinter
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Print Barcode)
Project RequirementCustomer( Hempel Singapore Pte Ltd )
• Capture the spool information of the file • Convert the text with barcode.
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Barcode
Spool File
from
Oracle
System
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Change Page Size)
• Delivery Order, Picking List, Pick List, Barcode Label , etc
Original Process Improved Process with DocuAutomation
2Print
A4 Size Document Letter size printer in US
1Print
A4 Size documents
Letter Size documents
A4 Size documents
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Cluster Printing) •Billing , Statements, Direct Marketing materials, etc
Traditional Process
Improved Process with DocuAutomation Suite Solution
1Cluster Printing40 ppm X 4 = 160 ppm1Print
1Print
Production Printer - High Initial Investment cost(>USD300K) No technology protection Difficult to upgrade the printer with print volume increase Proprietary software & hardware system. No build in redundancy Required trained personnel Required custom fit facility, e.g industrial power AC outlets, industrial air conditional system, etc
Low Initial Investment Cost (>USD 200K) Technology protection, e.g change the printer in the cluster to printer with higher speed when available Add in printers to cluster as print volume increase Printer & software based on open system tehnology, e.g LAN Printers , Windows Platform, etc
Host System
Host System
1Production Printer120 ppm
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Unicode printing)
•Can handle Chinese, Korea, etc
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Case Study (Document Management)
Project RequirementCustomer( Hewlett Packard Service Center)
• Input customer and equipment information into system• Print the equipment receipt, quotation, invoice, service report • Archive equipment receipt, quotation, invoice, service report • Use IE to retrieve the archived documents
Document Automation SolutionDocument Automation Solution Document Automation Solution
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User Requirements
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Block Diagram
WFM Server at USA
Print to DocuAutomation
LaserJet Printer
PDF Archive
DocuAutomation Server
Signature Pad
SQL Server
User Retrieval
Document Automation SolutionDocument Automation Solution Document Automation Solution
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PIS System
User Login
Document Automation SolutionDocument Automation Solution Document Automation Solution
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PIS System
Overview
Create equipment receipt, quotation,
invoice, service report
Search
Document Automation SolutionDocument Automation Solution Document Automation Solution
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PIS System
Retrieve Customer Information
Create Equipment Receipt in PDF format
Document Automation SolutionDocument Automation Solution Document Automation Solution
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PIS System
PDF Archive
1. Equipment Receipt
2. Invoice
3. Quotation
4. Service Report
Document Automation SolutionDocument Automation Solution Document Automation Solution
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PIS System
Search
Search criteria
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Customers (from 2004)
Document Automation SolutionDocument Automation Solution Document Automation Solution
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Customers (from 2004)