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Doctoral training programme
Preparing Conference Presentations
Ann Jones, Stephen Potter & Trevor Collins
Tuesday 11th May 2010
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Session overview• Conference introductions• Breaking the fear barrier• Content planning
– Content tips and tricks– Slide guidelines– PowerPoint tips
• Summary and close
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Conference introductions• Task: Think of how you would introduce yourself to a
someone at a conference• What are the important things to say?
– Who is the audience?– What is your purpose?
• Work out one or two sentences to introduce yourself professionally…
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Breaking the fear barrier• Task: In small groups, discuss the two questions below
and make a note of your answers. Elect a member to report back– What makes you nervous about giving a
presentation?– How do you deal with your nerves?
• Report back – using flip charts• Review and summary of exercise & handouts
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Content planning• Content tips and tricks• Slide design guidelines• PowerPoint tips
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Content tips and tricks• Audience and purpose
– Who is the audience?– What do the audience want?– What do you want to achieve by giving this talk?
• Story and narrative– What is the take home message (see title & abstract)– What is the plot structure (e.g. introduction, conflict,
resolution and conclusion)
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Content tips and tricks• Hint: Externalising your ideas helps you and others
discuss them• Methods: lists, concept maps, hierarchical trees, …• Recommendation: Critique the story before you write
the narrative
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Slide guidelines• Society for Information Science and Technology
– “Guide to Effective Illustration: Images for Presentation and Publication”
– http://www.imaging.org/resources/vcguide/
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Slide guidelines• Checklist for slide masters and overhead
transparencies– Horizontal layout– Easy to read, bold font– 36 point type for titles, 30 point and 24 point for text– Maximum of 9 lines of type or equations– Maximum of 10 words per line– Colours selected for high contrast
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Slide guidelines• Checklist for slide masters and overhead
transparencies– Curves bold, encoded by line pattern or simple labels– No grid lines underlying curves – Clear labels on graph axes – Text and labels on A4 size sheet readable at 8 feet– 35 mm slides readable at arm’s length– Dots to identify bottom-left corner of right-side-up 35
mm slides
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PowerPoint tips• Screen layout
– Top: Menu and shortcuts
– Left: Outline and slides
– Middle: Focus content
– Right: Actions– Bottom: Shortcuts
and drawing
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PowerPoint tips• Views
– Menu: View• Normal• Slide Sorter• Slide Show• Notes Page
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PowerPoint tips• PowerPoint slide show controls
– Mouse click to go forward– Arrow keys for forward and backward navigation– ‘B’ for black screen and ‘W’ for white screen– ‘F5’ to start the slide show– Type number N and press ‘return’ will jump to slide N– ‘Esc’ to escape from the slide show
• Computer controls– Alt&Tab (or Apple&Tab) to switch applications
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PowerPoint tips• Use format and style consistently
– Formatting• Menu: Format
–Slide Design–Slide Layout
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PowerPoint tips• Use format and style consistently
– Styling• Menu: View - Master
–Slide Master–Handout Master–Notes Master
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Summary• Conference introductions• Breaking the fear barrier• Content planning
– Content tips & tricks– Slide guidelines– PowerPoint tips
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Next time• Student conference presentations (18th & 19th May 2010)
– 30 minutes each (20 mins talk and 10 mins questions)– Scope
• Introduce your topic, the key literature, your research question, progress to date and ongoing plans
• Contact details– Ann, Steve and Trevor ([email protected];
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