Report Template - Monterey County, CA · Web viewThis report has been last updated January 27, 2011

EXHIBIT B – CAD RMS TECHNICAL REQUIREMENTS MATRIX

TABLE OF CONTENTS

INFORMATION FOR RESPONDENTS........................................................................................................................................................... 1

TABLE OF TABLESTABLE 1—BASIC CAPABILITIES...................................................................................................................................................................... 2TABLE 2—REPORTING.................................................................................................................................................................................... 4TABLE 3—BAR-CODING INTERFACE MODULE.................................................................................................................................................. 6TABLE 4—SECURITY MODULE........................................................................................................................................................................ 7TABLE 5—MASTER NAME INDEX MODULE....................................................................................................................................................... 9TABLE 6—MASTER LOCATION INDEX MODULE.............................................................................................................................................. 12TABLE 7—MASTER VEHICLE INDEX MODULE................................................................................................................................................. 16TABLE 8—STATION ACTIVITY LOG MODULE.................................................................................................................................................. 18TABLE 9—ACTIVITY TIME TRACKING MODULE............................................................................................................................................... 18TABLE 10—ACCIDENT TRACKING MODULE................................................................................................................................................... 19TABLE 11—ALARM TRACKING AND BILLING MODULE.................................................................................................................................... 20TABLE 12—WANTS AND WARRANTS MODULE............................................................................................................................................... 20TABLE 13—ARREST RECORDS MODULE....................................................................................................................................................... 22TABLE 14—LINEUP/MUG SHOT MODULE....................................................................................................................................................... 24TABLE 15—BOOKING MODULE..................................................................................................................................................................... 26TABLE 16—TRANSPORTS MODULE............................................................................................................................................................... 27TABLE 17—CAREER CRIMINAL MODULE....................................................................................................................................................... 28TABLE 18—CASE ENTRY MODULE................................................................................................................................................................ 29TABLE 19—CASE MANAGEMENT MODULE.................................................................................................................................................... 33TABLE 20—INVESTIGATIONS MODULE – BASIC CAPABILITIES........................................................................................................................ 35TABLE 21—FIELD INTERVIEW MODULE......................................................................................................................................................... 37TABLE 22—CIVIL PROCESS MODULE............................................................................................................................................................ 39TABLE 23—ORDERS OF PROTECTION MODULE............................................................................................................................................. 40TABLE 24—PAWN SHOPS MODULE............................................................................................................................................................... 41TABLE 25—CRIME ANALYSIS MODULE.......................................................................................................................................................... 42TABLE 26—CRIME REPORTING MODULE....................................................................................................................................................... 44TABLE 27—DATA ANALYSIS MODULE........................................................................................................................................................... 45TABLE 28—GANG TRACKING MODULE.......................................................................................................................................................... 47TABLE 29—NARCOTICS MODULE.................................................................................................................................................................. 49TABLE 30—FLEET MAINTENANCE MODULE................................................................................................................................................... 51TABLE 31—FIELD REPORTING MODULE........................................................................................................................................................ 52TABLE 32—IMPOUNDED VEHICLE PROCESSING MODULE............................................................................................................................... 55TABLE 33—LICENSE AND PERMITS MODULE................................................................................................................................................. 57TABLE 34—GUN PERMITS AND REGISTRATION MODULE................................................................................................................................ 58TABLE 35—FIRE PERMITS MODULE.............................................................................................................................................................. 59TABLE 36—FIRE INVESTIGATION MODULE..................................................................................................................................................... 61TABLE 37—FIRE INSPECTION MODULE.......................................................................................................................................................... 63TABLE 38—FIRE HYDRANTS MODULE........................................................................................................................................................... 68TABLE 39—FIRE PERSONNEL AND TRAINING MODULE................................................................................................................................... 71TABLE 40—FIRE PERSONNEL RECORDS MODULE......................................................................................................................................... 72TABLE 41—LAW PERSONNEL AND TRAINING MODULE................................................................................................................................... 80TABLE 42—PROPERTY PROCESSING MODULE............................................................................................................................................... 86TABLE 43—TICKETS AND CITATIONS MODULE.............................................................................................................................................. 89TABLE 44—NATIONAL FIRE INCIDENT REPORTING SYSTEM (NFIRS) MODULE................................................................................................90TABLE 45—FIRE MASTER VEHICLE INDEX MODULE....................................................................................................................................... 94TABLE 46—FIRE FLEET MAINTENANCE MODULE........................................................................................................................................... 95

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TABLE 47—FIRE EQUIPMENT REPAIR, MAINTENANCE AND TESTING MODULE.................................................................................................96TABLE 48—ASSET MANAGEMENT MODULE................................................................................................................................................. 105TABLE 49—EMS REPORTING/EPCR REQUIREMENTS MODULE.................................................................................................................... 113TABLE 50—ANIMAL CONTROL MODULE...................................................................................................................................................... 118

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INFORMATION FOR RESPONDENTSThe Records Management System (RMS) Technical Requirements are provided in the table below and are divided into categories:

Functionality. High level topical description of the MDT function Description. General description of the requirement Importance. Rating given by the ECD as to the importance of the requirement as follows:

At the end of each requirement is a code that describes the importance of that requirement to the Monterey County Emergency Communications Department (ECD). This code is provided to inform the respondents of the weighting each requirement is given by the ECD.

Mandatory – ECD reserves the right to reject any proposal that does not comply with a Mandatory requirement Important – While not mandatory, the requirement is extremely important to the ECD Desirable – This function would enhance the overall product or service Optional – Optional/Future, not currently a requirement, but would like to have in the future or as an option

Compliance. Rating defining whether the respondent complies with the given requirement. The Respondent provides the Compliance Code, defined below, and may provide additional response to explain their compliance with the given requirement. If a Compliance Code is not provided, it will be assumed that the proposal does not comply with the specific requirement. Complies – The requirement is met by the Respondent’s existing system and is included in the base cost of the

proposal Modification – The requirement requires a modification to the Respondent’s existing system, but is include in the

base cost of the proposal Option – The requirement is currently available from the Respondent, but at an additional cost above the base

system New – the requirement is a new feature for the existing system and can be provided at an additional cost Alternative – the proposed system does not meet the requirement, but an alternative is being suggested Exception – the proposed system does not meet the requirement.

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Table 1—Basic Capabilities

Basic CapabilitiesFunctionality Description Importance Compliance

Basic Functionality

The system shall ensure that RMS records are fully integrated with the CAD software. Mandatory Enter Text

Basic Functionality

Full integration shall include automatic, seamless transfer of critical information between CAD, Mobile Data Terminal (MDT), and Law RMS.

Mandatory Enter Text

Basic Functionality

The system shall interface with and shall be able to send data to a regional public safety databases. Mandatory Enter Text

Basic Functionality

The system shall ensure that RMS records functions are integrated to the proposed CAD system so that the user is able to access RMS information easily and without logging on to or changing screens to access the RMS system.


Basic Functionality

The system shall ensure that RMS records functions are integrated to the proposed MDT system so that the user is able to access RMS information easily and without logging onto or changing screens to access the RMS system.


Basic Functionality

All modules shall be compliant with State and Federal Health Insurance Portability and Accountability Act (HIPAA) standards where applicable.


Basic Functionality The system shall use drop-down lists in all application modules. Mandatory Enter Text

Basic Functionality

The system shall use common data fields and do not require separate entry for similar fields in different applications. Mandatory Enter Text

Basic Functionality

Drop down lists in all modules, shall remain in synch as changes are made to the list data. Mandatory Enter Text

Basic Functionality

The software shall allow for agency defined colors on all forms and screens. Mandatory Enter Text

Basic Functionality

The software shall allow toolbars and toolbar buttons to be agency defined. Mandatory Enter Text

Basic Functionality

The software shall allow for patches and updates to be distributed and deployed to remote and mobile workstations from a single management console.


Basic Functionality

The system shall support forms incorporating dynamic data entry user interfaces. For example, if data entered in field of a form has a certain value, other fields of that form shall be made mandatory entry fields.


Basic Functionality

The system, at a minimum, shall support the capture/transfer from CAD of the following data elements for each CAD event:


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Event number Report (Case) number Event location Event type – initial Event type – final Caller location Caller name Alternate call back

number Event priority

Callback field (date and time)

Free-form text fields Disposition (unlimited) Time call received Time dispatched Time first unit responded Time first unit arrived Time first unit cleared Time last unit cleared

Basic Functionality

All CAD National Fire Incident Reporting System (NFIRS) required data elements, including, but not limited to:

Mandatory Enter Text Units Times Personnel assigned

Alarm level Fire reporting district

Basic Functionality

The system, at a minimum, shall support the capture/transfer from CAD of the following data elements for each unit logged on during a day/shift: Mandatory Enter Text Unit ID Vehicle ID MDT log in times

MDT log out times Personnel assigned

Basic Functionality

The system shall support the capture/transfer from CAD of the following, at a minimum, data elements for each event to which the unit was assigned:

Mandatory

Time dispatched Time acknowledged Time en route Time arrived User defined milestones

(shots fired, in custody, in pursuit, pursuit terminated)

Time departed for transport

Time arrived for transport

Time available Time cleared

Enter Text

Basic Functionality

The system shall ensure any CAD data transfer to the RMS shall not overwrite existing RMS data. Mandatory Enter Text

Basic Functionality

All run data required for completing incident reports, shall be available to an authorized user at any time. The intent of this requirement is to insure that it is not necessary for a unit to wait until an event is closed before they can complete their report.


Basic Functionality

The system shall provide a method, including full audit trail information, for an authorized user to re-open a report for changes. Mandatory Enter Text

Basic Functionality All CAD data fields shall be available/accessible from the RMS. Mandatory Enter Text

Basic Functionality

The system shall allow any active workstation to print to any printer available on the network. Mandatory Enter Text

Basic Functionality

An authorized user shall be capable of generating hard-copy incident reports. Mandatory Enter Text

Basic Functionality

The system shall allow authorized user to redact, at a minimum but not limited to, the following items from any printed case report:

Mandatory

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Victim information Juvenile information Social Security Numbers

Case narratives Personnel Information Phone numbers

Enter Text

Basic Functionality

A Master Name Index (MNI) shall be provided. See Law Master Name Section for details. Mandatory Enter Text

Basic Functionality

A Master Vehicle Index (MVI) shall be provided. See Law Master Vehicle Section for details. Mandatory Enter Text

Remote Access

The system shall support a browser-based interface from any off site location. Mandatory Enter Text

Remote Access

The browser-based interface shall function from any off-site location with Internet access. Mandatory Enter Text

Remote Access

The system shall provide the same level of user-associated security through the web interfaces as with local client logons. Mandatory Enter Text

Table 2—Reporting

ReportingFunctionality Description Importance Compliance

Basic Functionality

The system shall provide user maintainable workflow defined by report, by user and by department (agency), e.g., Report submitted -> Supervisor review -> Report returned to officer for correction if necessary -> Report resubmitted -> Supervisor approval.


Basic Functionality

The system shall provide the ability to identify outstanding reports by personnel name and ID. Mandatory Enter Text

Basic Functionality

The report-writing package shall be capable of referencing and including data in reports across all disciplines. Mandatory Enter Text

Basic Functionality

The system shall be able to generate electronic National Incident-Based Reporting System (NIBRS) reports for submission to the State and or Federal agencies as required.


Basic Functionality

The system shall be able to generate electronic Uniform Crime Reporting (UCR) reports for submission to the State and/or Federal agencies as required.


Basic Functionality

The system shall have the ability to re-direct a print job to another printer when the primary printer is inoperative. Mandatory Enter Text

Basic Functionality

Ability when printing reports to:

Mandatory Enter Text Determine length of report

prior to printing Select printer Specify number of copies

Specify page ranges and multiple pages

Print to any networked printer.

Basic Functionality

The system shall have the ability to preview reports via monitor before or in lieu of printing. Mandatory Enter Text

Basic Functionality

The system shall have the ability to log the following information after a report is printed:

Mandatory User ID Destination of report printed (e.g., user, fire station, insurance

company, etc.)

Enter Text

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Basic Functionality

The system shall have the ability to do “screen capture” of the entire screen or sub-windows within a screen, and save the capture to a file or send it to a printer.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to include department logos, addresses, and telephone numbers on printed reports and forms. Mandatory Enter Text

Basic Functionality

The system shall have the ability to attach any image data to reports and forms. Mandatory Enter Text

Basic Functionality

The system shall have the ability to schedule and automatically generate daily, weekly, monthly, annually, and user-defined reports. Mandatory Enter Text

Basic Functionality

The system shall have the ability to print a single record, such as a fire incident record (i.e., NFIRS Report) or pre-plan record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate multiple standard reports per module to facilitate statistical analysis. Mandatory Enter Text

Basic Functionality

The system shall have the ability to access certain data with off-the-shelf programs, such as Excel, Crystal Reports, and Open Database Connectivity (ODBC) as authorized.

MandatoryEnter Text

Basic Functionality An authorized user shall be able to print all code tables. Mandatory Enter Text

Basic Functionality

Authorized users shall be able to generate all reports using a report wizard. Mandatory Enter Text

Basic Functionality The system shall allow the generation of ad hoc reports. Mandatory Enter Text

Basic Functionality

The system shall allow data to be sorted based on any field of the report. Mandatory Enter Text

Basic Functionality

The system shall allow report data to be exported in ASCII, delimited format. Mandatory Enter Text

Basic Functionality The system shall allow a report to be converted to PDF format. Mandatory Enter Text

Basic Functionality

The system shall allow report data to be exported to a GIS/Mapping module. Mandatory Enter Text

Basic Functionality

The system shall provide a report wizard that guides users through the steps of generating reports. Mandatory Enter Text

Basic Functionality

Any user shall be able to access any saved query when the appropriate security is provided. Mandatory Enter Text

Basic Functionality

Users without specific security authorization shall only access queries they have created. Mandatory Enter Text

Basic Functionality

Once data is extracted from a query, the user shall be able to:

Mandatory

Enter Text Save and edit the query at a later

date Export to one of the supported

formats (e.g., Excel, XML, CSV, text)

Plot data on a map Generate and print

the final report

Basic Functionality

Users shall only be able to query data they are authorized to view within the system. Mandatory Enter Text

Basic Functionality

The system shall allow users to customize the following report elements:


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Font Color Alignment

Titles and subtitles Graphics (e.g., agency

logo)Basic

Functionality The system shall support electronic transfer of reports. Mandatory Enter Text

Basic Functionality

The system shall provide customizable pull-down menus that allow users to select data to query. Mandatory Enter Text

Basic Functionality The software shall support pin mapping. Mandatory Enter Text

Basic Functionality

Reporting shall allow for the creation of graphic data representations including, but shall not be limited to: Mandatory

Enter Text

Pie charts Bar charts

Hot spots Scatter diagrams

Basic Functionality

The system shall allow users to specify information such as, but shall not be limited to, the following:

Mandatory Date and date ranges Time and time ranges Fire Department Identification

Numbers (FDIDs) Stations

Incident types Any mapping layer Subdivisions Units

Enter Text

Basic Functionality The system shall have the ability to name and save a query. Mandatory Enter Text

Basic Functionality The system shall have the ability to access a saved query. Mandatory Enter Text

Basic Functionality

The system shall be able to generate multiple standard reports per module to facilitate statistical analysis. Mandatory Enter Text

Table 3—Bar-Coding Interface Module

Bar-Coding Interface ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be capable of expansion to accommodate potential for future additional scanners, printers, property intake locations, etc. Mandatory Enter Text

Basic Functionality

The system shall use bar code interface with the Fixed Asset, distributed property, and inventory modules of the selected RMS system.

MandatoryEnter Text

Basic Functionality

The system shall generate bar code labels when checking in evidence/property. Mandatory Enter Text

Basic Functionality

The system shall be able to use portable/wireless bar code scanner to update evidence/property locations and upload results into main database.

MandatoryEnter Text

Basic Functionality

The system shall be able to upload data from hand-held scanner via cradle mechanism. Mandatory Enter Text

Basic Functionality

The system shall be able to upload data from hand-held scanner via wireless system access. Mandatory Enter Text

Basic Functionality The system shall be able to generate bar code labels in the field. Mandatory Enter Text

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Bar-Coding Interface ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be able to complete/maintain inventory with bar code system. Mandatory Enter Text

Basic Functionality Bar code labels recommended shall be smear-proof. Mandatory Enter Text

Basic Functionality

Bar code labels recommended shall be of significant strength as to resist wear and ripping. Mandatory Enter Text

Basic Functionality

The system shall be able to print page(s) of bar code labels to apply to property/evidence in the field. Mandatory Enter Text

Basic Functionality The system shall be able to use paper (or equivalent) bar code labels. Mandatory Enter Text

Basic Functionality The system shall be able to use three dimensional bar code tags. Mandatory Enter Text

Basic Functionality

The barcode module shall be able to print barcodes for:

Mandatory

Enter Text

ORI or agency code Officer Disposition

Receiving and release status Locations

Basic Functionality

The barcode module shall be configured to print location labels by specific location or by range. Mandatory Enter Text

Basic Functionality

The barcode module shall be able to produce labels in agency-defined label height, width and font size. Mandatory Enter Text

Basic Functionality The system shall provide a means to print Mandatory Enter Text

Basic Functionality The barcode module shall be able to print individual labels. Mandatory Enter Text

Basic Functionality

The barcode module shall be able to automatically generate tag numbers. Mandatory Enter Text

Basic Functionality

The barcode module shall be configured to print automatically enter a transaction when a tag is scanned. Mandatory Enter Text

Table 4—Security Module

Security ModuleFunctionality Description Importance Compliance

Basic Functions

Once a report is completed and approved by the appropriate supervisor, the system shall render the report locked and non-editable without the intervention of an authorized user with appropriate security designation(s).

Mandatory

Enter Text

Basic Functions

The system shall have the ability to log the report approval process, incl. updates and edits. Mandatory Enter Text

Basic Functions

The system shall provide for a spell check capability on narrative entries. Mandatory Enter Text

Basic Functions

The system shall provide for a grammar check capability on narrative entries. Mandatory Enter Text

Basic Functions

The system shall provide a method, including full audit trail information, to re-open a report for changes. Mandatory Enter Text

Basic Functions

All modules shall be compliant with HIPAA standards where applicable. Mandatory Enter Text

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Security ModuleFunctionality Description Importance Compliance

Basic Functions The RMS shall be tightly integrated with the proposed CAD system. Mandatory Enter Text

Basic Functions

The RMS shall be tightly integrated with the proposed Mobile Data system. Mandatory Enter Text

Basic Functions

The system shall restrict access to individual records related to persons and activities as appropriate when performed by an authorized user.

MandatoryEnter Text

Basic Functions

The system shall have RMS records be accessible from mobile devices, with authorization. Mandatory Enter Text

Basic Functions

The system shall have RMS records accessible by external workstations from other jurisdictions, with authorization. Mandatory Enter Text

Basic Functions

The system shall use Criminal Justice Information Systems (CJIS) Advanced Authentication methodology for access security. Mandatory Enter Text

Basic Functions

Access to the RMS module shall be restricted based on:

Mandatory

Enter Text Jurisdiction Workstation User

Enter Text

Basic Functions

Access to individual records shall be restricted based on: Jurisdiction Workstation User

Mandatory

Enter Text

Basic Functions Data related to juveniles shall be designated as juvenile records. Mandatory Enter Text

Basic Functions

Access to juvenile records shall be restricted based on: Jurisdiction Workstation User

Mandatory

Enter Text

Enter Text

Basic Functions

Access to data shall be restricted by jurisdiction, agency, department, discipline and bureau within a department based on agency policy. Mandatory Enter Text

Table 5—Master Name Index Module

Master Name Index ModuleFunctionality Description Importance Compliance

Basic Functionality A Master Name Index (MNI) shall be provided. Mandatory Enter Text

Basic Functionality

All master name activity for a subject for all jurisdictions shall be accessed via one record. Mandatory Enter Text

Basic Functionality

Master name records for the same subject are separated by jurisdiction. Mandatory Enter Text

Basic Functionality

Master name properties outlined above are an agency-level or client level configuration option. Mandatory Enter Text

Basic Functionality

Any activity for a subject shall be viewed from the subject activity records (i.e. a case record shall be accessed from the case suspect activity record contained within the master name file).


Basic Functionality

The system shall be able to attach multiple supporting documents/files of various types (e.g., Word, Excel, JPG, MPG, WAV) to a master name record.


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Basic Functionality

Once a master name record is created, an authorized user shall be able to update any basic data fields and add or modify other information as necessary.


Basic Functionality

The MNI shall be accessible and integrated with all modules where name information is needed/referenced. Mandatory Enter Text

Basic Functionality

The system shall provide a process to merge/consolidate duplicate master name records. Mandatory Enter Text

Basic Functionality

The system shall display cautions (e.g. warrants, career criminal) associated with any names when displaying the master name record. Mandatory Enter Text

Basic Functionality

The system shall allow for the tracking of business names (e.g. McDonalds), and associated business-related fields, to be entered within the MNI.


Basic Functionality

The MNI integrates with the MLI (Master Location Index) as listed in the Master Location Index module. Mandatory Enter Text

Basic Functionality

The system shall be able to provide field level auditing within a master name record. Mandatory Enter Text

Basic Functionality

The system shall be able to display an image of the subject, if available, within all master name screens. Mandatory Enter Text

Basic Functionality The system shall be able to restrict access to social security number. Mandatory Enter Text

Basic Functionality

The system shall provide the capability to track, chronologically, the changes to an individual’s master name record. Mandatory Enter Text

Basic Functionality

The consolidation/merge process shall allow searching the master name index by any combination of the following demographic information:

Mandatory Enter Text First Name Middle Name Last Name Name Suffix DOB Social Security #

Phone Number Address Race Ethnicity Sex Driver’s License #

Basic Functionality

All activities related to the records being merged shall also be consolidated in the same master name record. Mandatory Enter Text

Basic Functionality

Any record affected by a master name merge shall be updated with the selected master name record. Mandatory Enter Text

Basic Functionality Merged records shall be listed in the chronological order. Mandatory Enter Text

Basic Functionality

The record being merged into the master record shall be listed as an alias record. Mandatory Enter Text

Basic Functionality

The MNI shall be accessible and integrated with the following activities, at a minimum:

Mandatory

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Arrests Accidents Bookings Event entry Case entry Case management Tickets and Citations Warrants

Mug Shots Licenses/Permits Gang Tracking Narcotics Tracking Field Reporting Civil Process Field Interviews Career Criminal

Enter Text

Basic Functionality

The MNI shall be accessible from CAD and integrated with names associated with CAD events (at agency discretion). Mandatory Enter Text

Basic Functionality

The system shall support a MNI where any events in the system shall associate with the master name. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to expunge names and specific activity related to any individual. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to expunge names and specific activity related to any record. Mandatory Enter Text

Basic Functionality

The system shall support inquiry of the MNI, which shall be able to use any and all fields of the MNI record. Mandatory Enter Text

Basic Functionality

The system shall support inquiry of the MNI that shall return both first name and commonly associated nicknames (e.g. Jonathan and John, Michael and Mike).

MandatoryEnter Text

Basic Functionality

The system shall support inquiry of the MNI, which shall be able to use wild card substitution. Mandatory Enter Text

Basic Functionality

The system shall support inquiry of the MNI, which shall be able to use soundex name substitution. Mandatory Enter Text

Basic Functionality

Standard soundexing does not provide sufficient capabilities for matching non-Anglo Saxon names. The system shall provide a method for identifying possible name matches, including but not limited to:

Mandatory

Enter Text

Hispanic surnames which may not follow traditional English structures.

Middle Eastern names which may not translate easily into European characters and spelling. Asian names, which may not follow traditional, English structures for given names and surnames.

Basic Functionality

At a minimum, the system shall track the following data as a part of the MNI:

Mandatory

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First, middle and last names as individual fields

Social Security number (verified)

Date of Birth (verified) County of Birth Driver's license number FBI number SID Local ID number Race Ethnicity Sex Height Weight Build Hair color Hair length Hair style Eye Color

Complexion Photo Scar, Marks and Tattoos

(unlimited) Fingerprint data 10 Print ID Number (Unique,

System generated, Subject ID Number)

Known associates, linked back to MNI

Employer information. Emergency contact

information. School information. Chronology of the changes to

be tracked for an individual. Use caution flag Narrative (unlimited)

Enter Text

Basic Functionality

At a minimum, the system shall provide a mechanism to allow an unlimited number of versions of the following information to be tracked for each unique individual in the system:

Mandatory

Enter Text

Aliases/nicknames, each of which may contain all the above-described identifying information. Addresses, current and prior, with user-defined types, e.g.

home, work. Telephone numbers, current and prior, with user-defined types,

e.g. home, work, cell, pager E-mail addresses Alias SSN Identifying numbers, e.g., SID, FBI, DL

Enter Text

Basic Functionality

At a minimum, the system shall provide the following types to be associated with individuals:

Mandatory Victim Witness Suspect Associate Relative

Arrestee Person of interest Owner Driver Passenger

Enter Text

Basic Functionality

The system shall have the ability to search the MNI by any field available in a MNI record. Mandatory Enter Text

Basic Functionality

Authorized users shall have the ability to see, in one location, all associations to a person throughout the system. Mandatory Enter Text

Table 6—Master Location Index Module

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Master Location Index ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall support a Master Location Index (MLI), which shall integrate with CAD, providing links to prior activity and history at addresses that shall provide alerts in the CAD System.

MandatoryEnter Text

Basic Functionality

The system shall provide links between MLI and CAD to prior activity and history at addresses that shall provide alerts in the CAD System. Mandatory Enter Text

Basic Functionality

On a match between the CAD address and the MLI record, the system shall visually alert the user. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to see in one location all activities related to a specific address throughout the system. Mandatory Enter Text

Basic Functionality

The MLI shall be accessible from all modules where location information is needed/referenced. Mandatory Enter Text

Basic Functionality

The system shall have the ability to see in one location all activities related to a specific address throughout the system. (E.g., investigations, permits, inspections, etc.)

MandatoryEnter Text

Basic Functionality

The MLI shall be accessible from all modules where location information is needed/referenced. Mandatory Enter Text

Basic Functionality

The system shall be able to maintain building and occupancy information. Mandatory Enter Text

Basic Functionality

Building and occupancy information shall include, at a minimum, the following:

Mandatory

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Address Assessor parcel number (PIN) Building name Building number associated Building/apartment/suite Business fax number Business name Business phone number Property owner Property manager Property manager phone

number Date of next inspection Effective year built Frequency of inspection General property use (NFPA

901) Hydrants Occupancy classification codes Inspection district Monitoring company Monitoring company contact

number Number of required exits,

rooms/spaces, and stories Occupancy number Occupancy status (e.g.

residential, vacant, demolished) Occupant load based on use per

applicable code Occupational license number

(e.g. permit number) Reporting area

Free text and/or user defined field(s)

Ability to attach any PC-based file to associated record

Square footage occupied

Unlimited user-defined building systems, components, and attributes.

Status of the business at this address

Target hazard flag Time necessary to

conduct inspection (minutes)

Total square footage Year building

constructed Year business began

at this address Date sprinkler last

tested Fire alarm installer

(contractor) Fire alarm system

present Location of fire alarm

panel Lock box location Access code (e.g. lock

box code) Protection system and

type (multiple) Sprinkler contractor

name, address, phone number, cell phone number

Sprinkler contractor fax number

Sprinkler plan code number

User defined fields

Enter Text

Elevator information shall include, but shall not be limited to:Mandatory Enter TextBasic

Functionality Key location information Control room location

Make/Vendor Maintenance provider

Basic Functionality

Stand Pipe information shall include, but shall not be limited to, the following attributes:

Mandatory Enter Text Wet or dry Location

Fire Department Connection (FDC) location

Date of testBasic

FunctionalityWater Flow information shall include, but shall not be limited to, the following information:


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Date of test Diameter

Basic Functionality

Alarm Company Information shall Include, but shall not be limited to, the following information:

Mandatory

Enter Text

Alarm company Telephone number Account number Reset code Construction type Roof type

Floor type Wall type Number of floors

above ground Number of floors below

ground

Basic Functionality

Fire Extinguisher information shall include, but shall not be limited to, the following information: Mandatory Enter Text Number Type

Hose lines stations available

Basic Functionality

The system shall be able to track multiple fire protection systems (e.g., Smoke removal systems, Smoke control systems, Fire Command rooms, suppression systems)


Basic Functionality

The system shall have the ability to track multiple fire protection systems that may be present in any building/structure includes, but is not limited to:

Mandatory Enter Text Pertinent systems information

Location at occupancy Capability and/or

capacity

Systems control contact information

User-defined fields Narrative entry capability

Protection/Life Safety

Features

The system shall be able to log Protection/Life Safety features associated with a business. Mandatory Enter Text

Basic Functionality

The following Protection/Life Safety features associated with a business shall be logged: Mandatory

Occupancy number Business name Address Knox box (Padlock/electric

switch) Location of Key Method of access Fire Department Control (FDC)

panel location Location of FDC for sprinkler

systems (multiple) Type of standpipe

Location of standpipe supply inlets (multiple)

Location of standpipe outlets (multiple)

Post-Indicator Valve (PIV) or Outside Stem and Yoke (OSY) valves

Description of hazards

Outlet location

Enter Text

Basic Functionality

Utility Providers (water, electrical, gas) shall be tracked with the following minimum information: Mandatory

Enter Text

Type Provider

24 x 7 emergency phone number

Shut-off Locations shall include the following information: Mandatory Enter Text

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Basic Functionality

Electrical Gas Water

Nitrous Oxide Remarks

Hazardous Material

Information

The system shall be able to maintain information on hazardous materials located at business locations. Mandatory

Enter Text

Basic Functionality

The following information shall be logged on hazardous materials located at business locations:

Mandatory

Enter Text

Occupancy number Business name Reporting area

Full address Business site plan

(Y/N)Basic

FunctionalityThe system shall have the ability to apply a 704 placard based on the chemical information attached to the location. Mandatory Enter Text

Basic Functionality

Chemical Information (multiple), includes the following information: Mandatory Chemical name Chemical trade name

(Synonym) Chemical brand name

(Synonym) Hazardous classification Department of Transportation

(DOT) number Chemical Abstract Services

(CAS) identification number Toxicity code Materials Safety Data Sheet

(MSDS) reference number

Hazard classification code (DOT guide book)

Ambient state Amount of stored

chemical/maximum stored

Amount of stored chemical/average stored

Unit of measure Location of the material

stored on premise Remarks

Enter Text

Basic Functionality

The system associates all occupancy records together for comprehensive review and reporting Mandatory Enter Text

Basic Functionality The system shall be able to embed MSDS with occupancy records. Mandatory Enter Text

Storage Tanks The system shall be able to manage information about under and above ground storage tanks. Mandatory Enter Text

Basic Functionality

The following information shall be tracked about under and above ground storage tanks:


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Abandoned in place Amount of inspection fee Business name Tank owner Owner contact information Capacity of tank (gallons) Construction of tank Contents of tank Date of installation Date tank was filled Date tank was removed Initial inspection date Last date of inspection Location code Manufacturer of tank Model number of tank Name of company that removed

tank Name of tank installer

Serial number of tank UL Number Tank type (under or

above ground) Monitoring device used Pumped device used Type of pump Vapor recovery system Tank/Container

number Geo Positioning

System (GPS) coordinates for tank location

United States National Grid (USNG) information related to Tank location

Table 7—Master Vehicle Index Module

Master Vehicle Index ModuleFunctionality Description Importance Compliance

Basic Functionality A Master Vehicle Index (MVI) shall be provided. Mandatory Enter Text

Basic Functionality

Where available, the system shall allow the import of standardized code tables from external sources, e.g., NCIC, FBI. Mandatory Enter Text

Basic Functionality

The system shall provide the capability to track, chronologically, the changes to an individual’s master vehicle record. Mandatory Enter Text

Basic Functionality

At a minimum, the system shall provide the following data as a part of the MVI:

Mandatory

Enter Text

VIN Make Model Year Type Exterior color

(including top/bottom fields)

Interior color (including top/bottom fields)

Rims/Wheels License plate number License state State permit number Registration Tag number Registration Tag expiration Owner (associated with an DMV

record) Owner address Chronology of changes made to

a vehicle record.Basic

FunctionalityThe system shall allow the attachment of standard PC files to any record (e.g., PDF, JPG, WAV) Mandatory Enter Text

Basic Functionality

The MVI shall be accessible and integrated with all modules where vehicle information is needed/referenced. Mandatory Enter Text

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Master Vehicle Index ModuleFunctionality Description Importance Compliance

Basic Functionality

At a minimum, the MVI shall be integrated with the following activities:

Mandatory Accidents BOLOs Impounds Property Repossession

Suspect vehicle (Events) Suspect vehicle (Cases) Tickets and citations Towing

Enter Text

Basic Functionality

The system shall support inquiry of the MVI, which shall be able to use any or all fields of the MVI record. Mandatory Enter Text

Basic Functionality

The system shall support inquiry of the MVI, which shall be able to use wild card substitution. Mandatory Enter Text

Basic Functionality

The system shall support inquiry of the MVI, which shall allow partial license plate. Mandatory Enter Text

Basic Functionality

The system shall support inquiry of the MVI, which shall allow partial VIN. Mandatory Enter Text

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Table 8—Station Activity Log Module

Station Activity Log ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall provide a station activity log for personnel to record activities performed at a station while on-duty with free-text narrative and activity types selected from a drop-down/pick list table.


Basic Functionality

The system shall provide the ability to create user-defined activity types (e.g. tours, fundraising, general station maintenance). Mandatory Enter Text

Basic Functionality

The station activity log shall contain the following fields, at a minimum:

Mandatory Personnel Activity type Hours

Narrative (free text) User defined fields Enter Text

Basic Functionality

The system shall allow an authorized user to identify groups of personnel. Mandatory Enter Text

Basic Functionality

The system shall have the ability to assign groups to station activities. Mandatory Enter Text

Basic Functionality

Station activity log shall interface with:

Mandatory

Training Equipment maintenance

scheduling Inspections Hydrant Inspections

CAD incidents/events

Surveys (businesses, buildings, residences)

Inspections (e.g. residential, businesses)

Length of service award program (LOSAP) module

Enter Text

Basic Functionality

The system shall have the ability to access any of the interfaced activities referenced above. (E.g. hyperlink, double-click) Mandatory Enter Text

Basic Functionality

The system shall include drop-down/pick list selection for:Mandatory

Enter Text Personnel ID Activity type

Table 9—Activity Time Tracking Module

Activity Time Tracking ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to log the amount of time personnel spend on system-wide RMS related activities. Mandatory Enter Text

Basic Functionality

The system shall have the ability to log time against the following activity types:

Mandatory

Accidents Administrative Arrests Building documents Business Cases Field investigations Gun Impounded vehicles

Incidents Personnel Persons Property Tickets and citations Vehicles Wants and warrants

Enter Text

Basic Functionality

An authorized user shall be able to define and log time against multiple agency-defined activity codes (or activity sub-types) per activity type.


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Activity Time Tracking ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to generate a time-tracking report to facilitate the analysis of time that personnel spend on RMS-related activities.


Table 10—Accident Tracking Module

Accident Tracking ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to accept, maintain and track information about an accident. Mandatory Enter Text

Basic Functionality

Accident data shall be entered from pre-defined forms from:

Mandatory Mobile field reporting module

Web based access module

Network-connected workstation Enter Text

Basic Functionality

Accident data entry fields shall be in the same order as the agency paper form. Mandatory Enter Text

Basic Functionality

The system shall have the ability to accept, maintain and log detailed information about subjects associated with an accident (e.g., drivers, passengers, pedestrians, witnesses).

MandatoryEnter Text

Basic Functionality

The system shall have the ability to accept, maintain and log detailed information about vehicles associated with an accident. Mandatory Enter Text

Basic Functionality

The system shall have the ability to attach ANY type of file (e.g., PDF, image, audio) to an accident report. Mandatory Enter Text

Basic Functionality

The system shall have the ability to link accident, incident and case numbers for investigative and search purposes. Mandatory Enter Text

Basic Functionality

The system shall support commercial vehicle supplements to capture required information for commercial vehicles. Mandatory Enter Text

Basic Functionality The system shall comply with all state-mandated accident reports. Mandatory Enter Text

Basic Functionality

The system shall provide a module that shall be compliant with any state accident reports. Mandatory Enter Text

Basic Functionality

The system shall provide a means to update the accident module to maintain compliancy with state accident reports. Mandatory Enter Text

Basic Functionality The system shall print accident reports on demand. Mandatory Enter Text

Basic Functionality All printed forms shall mimic the state-based accident report. Mandatory Enter Text

Basic Functionality

The design of the printed forms shall be edited and maintained by the agency. Mandatory Enter Text

Basic Functionality

The accident module shall provide a complete data analysis capability to review data and generate reports based on all accident data fields.


Table 11—Alarm Tracking and Billing Module

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Alarm Tracking and Billing ModuleFunctionality Description Importance Compliance

Alarm Permits The system shall have the ability to create department-specific alarm permits. Mandatory Enter Text

Alarm Permits The system shall have the ability to associate permits to specific registrants. Mandatory Enter Text

Alarm Permits The system shall have the ability to associate permits to specific locations. Mandatory Enter Text

Alarm Permits The system shall be able to determine fees for agency-defined permit types. Mandatory Enter Text

Alarm Permits The system shall be able to determine fees for agency-defined transaction types. Mandatory Enter Text

Alarm Permits The system shall allow agency-defined criteria for billing purposes. Mandatory Enter Text

Alarm Permits The system shall log complete location and alarm history. Mandatory Enter Text

Alarm Permits The system shall create department-specific warning letters based on business rules established by the agency. Mandatory Enter Text

Alarm Permits The system shall generate department-designed invoices based on business rules established by the agency. Mandatory Enter Text

Alarm Permits The alarm tracking and billing module shall be integrated with CAD. Mandatory Enter Text

Alarm Permits The system shall log all history assigned to a permit. Mandatory Enter Text

Alarm Permits The system shall reference all pre-existing permit history. Mandatory Enter Text

Alarm Permits The system shall reference all pre-existing permit activity. Mandatory Enter Text

Alarm Permits The system shall be able to create department specific reports from any data field of the alarm record. Mandatory Enter Text

Alarm Permits The system shall interface with 3rd Party Alarms Tracking and Billing software (e.g. Cry Wolf, DDG, Alpine) Mandatory Enter Text

Table 12—Wants and Warrants Module

Wants and Warrants ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to enter and maintain detailed information about want and warrant records, including (but not limited to) the following data elements:


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File transaction number (internal warrant number)

Court warrant number Court case number User defined number Subject name Subject address Subject alias(s) Subject DOB Subject driver’s license

number Subject telephone

number(s) Subject Social Security

Number Subject vehicle make/

model/color

Subject vehicle make/ model/color

Subject vehicle license plate/state/year

Issuing court Issuing judge Charges Warrant type (e.g. felony,

misdemeanor) Warrant location Bond amount Disposition Status Status history Service activity (e.g. service

attempts)

Basic Functionality

The system shall track, chronologically, all of the activities on each warrant. (E.g. how many times attempts were made to serve the warrant)


Basic Functionality

Service activities shall include, but are not limited to:

Mandatory

Date Time Officer ID Activity type Free text narrative Distance of pickup

Warning remarks Background narrative, if applicable Area/Section within warrant venue Reason for change on warrant, if

applies

Basic Functionality

The system shall display a photo of the subject within the want/warrant record, if available. Mandatory Enter Text

Basic Functionality

A photo image shall have to ability to be loaded and stored via direct connect with a digital camera. Mandatory Enter Text

Basic Functionality

The photo image shall be uploaded from the following:

Mandatory

Enter Text

Digital camera Computer disk TWAIN32-compliant imaging

device

USB drive Embedded email Embedded text message

Basic Functionality

The system shall display an alert whenever the name of a subject with an outstanding warrant is entered anywhere in the system. Mandatory Enter Text

Basic Functionality

Authorized users shall be able to update the status of a warrant record whenever necessary. Mandatory Enter Text

Basic Functionality

The system shall be able to assign warrant transaction numbers manually or automatically via an optional auto-incrementing feature. Mandatory Enter Text

Basic Functionality

A printed report shall be generated displaying a log of all warrants within a specified date range. Mandatory Enter Text

Basic Functionality

Authorized users shall have the ability to cancel outstanding warrant records. Mandatory Enter Text

Basic Functionality

Authorization shall be based on user security profiles (ID, password, security permissions) for example, warrants served. Mandatory Enter Text

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Basic Functionality

Outstanding warrants shall have the ability to be cancelled for the following reasons:

Mandatory Recalled by court or other jurisdiction

Served on the person Cleared of the charge

Beyond statutory limits Received/Transferred to Enter Text

Basic Functionality

The system shall have the ability to maintain records on canceled warrants for an unlimited amount of time. Mandatory Enter Text

Basic Functionality

Records on canceled warrants shall include reason for cancellation and date of cancellation. Mandatory Enter Text

Basic Functionality

In CAD, warrants shall be automatically searched based on the entry of matching name and/or matching address. Mandatory Enter Text

Basic Functionality

In CAD, when warrants are automatically searched based on the entry of matching name and/or matching address, a resulting match on either of these search criteria shall display a message for the user.

MandatoryEnter Text

Basic Functionality

A printed report shall be generated that lists all canceled warrants within a specified date range. Mandatory Enter Text

Basic Functionality

A printed warrant summary report shall be generated that lists all warrant types and totals within a specified date range. Mandatory Enter Text

Basic Functionality

The system shall have the ability to update a warrant's status from the mobile data. Mandatory Enter Text

Table 13—Arrest Records Module

Arrest Records ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall accept and maintain the following arrest information:


Arrest number Date/Time of arrest Arrest type Arrest status and status date/time Charge(s) Associated case number Location of arrest Name of arrested person Arresting officer (multiple possible) Arresting officer’s assigned bureau Reporting districts of the arrest

Assisting arrest officer

Disposition of the arrest

Disposition date Court name Court date(s) Arraignment date Officers attending

court Resulting charge at

disposition Sentencing

information Bond information

Basic Functionality

The system shall have the ability to accept and maintain information about all charges associated with the arrest. Mandatory Enter Text

Basic Functionality

The system shall have the ability to accept and maintain data on arrest and court dispositions. Mandatory Enter Text

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Basic Functionality The system shall have the ability to link arrests to cases. Mandatory Enter Text

Basic Functionality

The system shall have the ability to link multiple arrests to a single case. Mandatory Enter Text

Basic Functionality The system shall have the ability to link an arrest to multiple cases. Mandatory Enter Text

Basic Functionality

The system shall have the ability to accept and maintain information about injuries the arrestee may have sustained while being apprehended.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to accept and maintain information about weapons involved in the arrest. Mandatory Enter Text

Basic Functionality

The system shall integrate with a booking module, allowing subject data to be transferred into the Booking module from a related arrest. Mandatory Enter Text

Basic Functionality

The system shall be integrated with Booking module, allowing offense data to be transferred into the Booking module from a related arrest for use with Booking charges.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to accept and maintain information about identification numbers associated with the arrest, including, not limited to:

Mandatory

Booking number Case number Warrant Number

Offender-based tracking system number Enter Text

Basic Functionality

The system shall maintain and report information per NIBRS requirements. Mandatory Enter Text

Basic Functionality

The system shall maintain and report information per UCR requirements. Mandatory Enter Text

Basic Functionality

The system shall have the ability to link newly arrested individuals to previous arrests, if applicable. Mandatory Enter Text

Basic Functionality

If one does not already exist, the system shall automatically create a master name record at the time of the arrest processing for inclusion in the MNI module.

MandatoryEnter Text

Basic Functionality

The system shall have access to an arrest register within a selected date range. Mandatory Enter Text

Basic Functionality

An arrest record shall be added at the time of the original case report. Mandatory Enter Text

Basic Functionality

An arrest record shall be added at any time after the original case report. Mandatory Enter Text

Basic Functionality

In the event of an arrest at a later date, the system shall be able to add additional supplemental narrative to the original case report. Mandatory Enter Text

Basic Functionality

The system shall have the ability to flag or otherwise indicate that an arrest is a ‘juvenile’. Mandatory Enter Text

Basic Functionality

The system shall require additional user authentication to access juvenile records. Mandatory Enter Text

Basic Functionality

To view or access juvenile records, the user shall be specifically authorized to do so. Mandatory Enter Text

Basic Functionality

The system shall have the ability to flag an arrest as ‘domestic related’. Mandatory Enter Text

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Basic Functionality

The system shall search for arrest records based on the following criteria:

Mandatory Arrestee’s name Arrest location Arrest area (District, Beat,

Reporting Area)

Arrest date/range Complaint/Case number Arresting officer ID Arrest tracking number

Enter Text

Basic Functionality

The system shall have the ability to print a variety of arrest-related reports to facilitate the statistical analysis or arrest data, including the following:

Mandatory Arrest by court disposition date report

Arrest by location report Arrest by officer report Arrest charge summary report

Arrest detail report Arrest register

report Arrest status

summary report

Enter Text

Basic Functionality

The system shall provide equivalent reports for both juvenile and adult arrest records. Mandatory Enter Text

Basic Functionality

Only authorized users shall be able to print reports with information pertaining to juvenile subjects. Mandatory Enter Text

Table 14—Lineup/Mug Shot Module

Lineup/Mug Shot ModuleFunctionality Description Importance Compliance

The image shall have the ability to be uploaded and stored from: Mandatory Enter Text

Basic Functionality

Direct connect with a digital camera Computer hard drive TWAIN32-compliant imaging device

USB drive Other RMS

modules

Basic Functionality

The Lineup/Mug Shot module shall be able to create photo lineups based on selected personal characteristics determined by the user, e.g., age, DOB, weight, DL number, SSN.

MandatoryEnter Text

Basic Functionality

The Lineup/Mug Shot module shall be able to create photo lineups based on selected personal characteristics ranges as determined by the user.

MandatoryEnter Text

Basic Functionality The system shall provide the ability to save a photo lineup. Mandatory Enter Text

Basic Functionality

The photo lineup shall the ability to be attached to an incident record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to store name information with each saved lineup image that originates from outside the RMS. Mandatory Enter Text

Basic Functionality

The system shall have the ability to print a lineup record to a hard copy. Mandatory Enter Text

Basic Functionality

The system shall have the ability to lock a lineup record for use in an investigation to only allow access by authorized user(s). Mandatory Enter Text

Basic Functionality The system shall build a minimum of a six-image lineup. Mandatory Enter Text

Basic Functionality

The system shall randomize the order of the images in the lineup, each time it is displayed. Mandatory Enter Text

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Lineup/Mug Shot ModuleFunctionality Description Importance Compliance

Basic Functionality

The Lineup/Mug shot module shall not allow multiple pictures of the same individual (historic photos) to be entered into a lineup. Mandatory Enter Text

Basic Functionality

The Lineup/Mug shot lineup utility shall enable a user to enter multiple search criteria at the same time, rather than only enabling them to search one field at a time.

MandatoryEnter Text

Basic Functionality

The Lineup/Mug shot lineup utility shall fill the lineup with a randomly selected set of photos from the search, user-selected photos, or a combination of random and user selected.

MandatoryEnter Text

Basic Functionality

The Lineup/Mug shot lineup utility shall allow the user to ensure a specific photo is included in the lineup. Mandatory Enter Text

Basic Functionality

Advanced Image Search capabilities shall include the ability to search on:

Mandatory Partial information Ranges Field content Like values

Greater than Less than Equal to Enter Text

The search criteria shall include:

MandatoryBasic Functionality

The description of the Lineup record

A range of dates

An Incident record to which the Lineup record is attached

Created by and/or updated byEnter Text

Basic Functionality

The user shall be capable of flagging a Master Name and image from being displayed in the Lineup Search by selecting a remove image feature.

MandatoryEnter Text

Table 15—Booking Module

Booking ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to track and maintains a complete history of and up-to-date log about each inmate. Mandatory Enter Text

Basic Functionality

The system shall have the ability to accept, maintain and track required details about a booking/incarceration. Mandatory Enter Text

Basic Functionality

The system shall have the ability to accept, maintain and track required details about personal property collected during the booking process.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to accept, maintain and track fingerprint data elements for the inmate. Mandatory Enter Text

Basic Functionality

The system shall be capable of exporting the fingerprint data elements to the State. Mandatory Enter Text

Basic Functionality

The system shall be capable of exporting the fingerprint data elements to Federal authorities, e.g., FBI. Mandatory Enter Text

Basic Functionality

The booking record shall display inmate information such as:

Mandatory

Enter Text

Name Date of birth Physical description

Charges Housing location, if applicable Photo or mug shot

Basic Functionality

The system shall support loading and storing a photo image via direct connect with a digital camera. Mandatory Enter Text

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Booking ModuleFunctionality Description Importance Compliance

Basic Functionality

The photo image shall have the ability to be uploaded from:

Mandatory Digital camera Computer disk TWAIN32-compliant imaging

device

USB drive Embedded email Embedded text

message

Enter Text

Basic Functionality

While active in the Booking module, authorized users shall have access to information, such as arrest details, prior records, and warrants.

MandatoryEnter Text

Basic Functionality

Data captured in the Arrest module shall be uploaded to the Booking module to eliminate redundant entry. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain the names of the individuals who brought the subject in, as well as their associated ORI. Mandatory Enter Text

Basic Functionality

The system shall record and maintain unlimited booking related procedures and procedure detail. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain unlimited number of charges for the inmate. Mandatory Enter Text

Basic Functionality

The system shall record the inmate’s housing type, e.g., facility, pod/block, cell. Mandatory Enter Text

Basic Functionality

The system shall accommodate each facility’s cell types and cell locations. Mandatory Enter Text

Basic Functionality

The system shall maintain an up-to-date log on each inmate’s housing location, including cell and bed number. Mandatory Enter Text

Basic Functionality

When housing an inmate, users shall be alerted if inmate’s classification level does not match the cell to which he or she is being moved.

MandatoryEnter Text

Basic Functionality

When housing an inmate, user shall be alerted if co-defendants or known associates are housed together. Mandatory Enter Text

Basic Functionality

The system shall maintain and track the name of the individual who received the offender’s personal possessions on booking and the location of their storage.

MandatoryEnter Text

Basic Functionality The system shall accommodate print receipts for possessions. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track and maintain issued possessions, such as pillows, blankets, clothes, etc. Mandatory Enter Text

Basic Functionality

The system shall have the ability to attach associated documents to the booking record. Mandatory Enter Text

Basic Functionality

When creating a new record, the module shall automatically check the database for an existing record to eliminate duplicates. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track an inmate’s booking history. Mandatory Enter Text

Basic Functionality

The Booking module shall integrate with (or shall be shared by) a corrections management software module/package. Mandatory Enter Text

Table 16—Transports Module

Transports ModuleFunctionality Description Importance Compliance

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Basic Functionality

The system shall allow for the collection of the following information related to transports:


Approving officer Transport reason Vehicle ID Requesting agency Requesting agency phone

number Beginning time Ending time Regular hours Overtime hours Beginning mileage Ending mileage Number of subjects Subject name(s) Subject name(s) integrates

with Master Name Index (MNI)

Race

Sex Transporting

officer/deputy ID Multiple transporting

officer/deputy ID Beginning location Ending location gallons

of gasoline Cost of gasoline Total food cost Lodging cost air fare Rental car fees Rental gasoline fees Rental vehicle miles Keep separate

flags/indicators

Table 17—Career Criminal Module

Career Criminal ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be able to create and maintain agency-defined categories, e.g., Sex offender, Violent Offender, DUI. Mandatory Enter Text

Basic Functionality

The system shall allow an authorized user to determine if an offense is violent vs. nonviolent. Mandatory Enter Text

Basic Functionality The system shall be able to create agency-defined statuses. Mandatory Enter Text

Basic Functionality The system shall identify parole/probation agents. Mandatory Enter Text

Basic Functionality The system shall capture terms and conditions. Mandatory Enter Text

Basic Functionality The system shall capture complete registrant department history. Mandatory Enter Text

Basic Functionality The system shall indicate all (unlimited) offenses. Mandatory Enter Text

Basic Functionality The system shall capture registration dates. Mandatory Enter Text

Basic Functionality

The system shall import and attach a variety of document/file types to career criminal records. Mandatory Enter Text

Basic Functionality

The system shall be able to accept additional comments in free-form narrative format. Mandatory Enter Text

Basic Functionality

The system shall be able to automatically create officer warnings throughout system (e.g. user adding subject to case or citation, would have indication the subject being added was a Career Criminal).

Mandatory

Enter Text

Basic Functionality

The system shall display the photo of the subject within the career criminal record. Mandatory Enter Text

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Career Criminal ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall allow a photo image to be loaded and stored via direct connect with a digital camera. Mandatory Enter Text

Basic Functionality

The system shall assign “career criminal” designations to subjects based on agency-defined criteria, such as three charges for violent crime, based on entered case data.

MandatoryEnter Text

Basic Functionality

The system shall assign “career criminal” designations to subjects based on agency-defined criteria, such as being incarcerated four times, based on entered Corrections Management information.

MandatoryEnter Text

Basic Functionality

The system shall allow a photo image to be uploaded from:

Mandatory Digital camera Computer disk TWAIN32-compliant imaging

device

USB drive Embedded email Embedded text

message

Enter Text

Basic Functionality

The system shall be able to automatically create system wide alerts on all registrants. Mandatory Enter Text

Basic Functionality

The system shall be able to generate department-specific reports from any captured fields. Mandatory Enter Text

Basic Functionality

The system shall be able to reference all activity of listed registrants. Mandatory Enter Text

Basic Functionality

The system shall be able to reference all registrants’ department activity. Mandatory Enter Text

Basic Functionality

Career Criminal module shall integrate with the Master Name Index (MNI). Mandatory Enter Text

Table 18—Case Entry Module

Case Entry ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall apply user security to case entry, search and all incident related reports. Mandatory Enter Text

Basic Functionality

The system shall have the ability to pull data from an existing incident record. Mandatory Enter Text

Basic Functionality

The system shall generate a “tickler file” or some other reference to any case number issued in the CAD module, to provide reference to a case number being issued that requires a report (via Mobile upload or manual RMS entry).

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to flag a case as ‘domestic related’. Mandatory Enter Text

Basic Functionality

When a case is flagged as ‘domestic related’ the system shall require specific mandatory domestic-related fields be completed by the user.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to link a case to:

Mandatory

Enter Text CAD incident Master Name index Arrest data

Property data Master Vehicle index

Basic Functionality The system shall be able to accept entry of supplemental reports. Mandatory Enter Text

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Basic Functionality

The system shall be able to index case records by case number, which may be the same as the originating incident number. Mandatory Enter Text

Basic Functionality

The system shall be able to accept and maintain case records on any type of incident or criminal activity. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track multiple crimes within a single master case record. Mandatory Enter Text

Basic Functionality

When name related information is entered into the module, the system shall update in the Master Name Index. Mandatory Enter Text

Basic Functionality

The system shall have the ability to cross-reference and link multiple related offenses to a specific case record via its case number. Mandatory Enter Text

Basic Functionality

The system shall have the ability to cross-reference and link multiple related incident records to a specific case record via its case number.

MandatoryEnter Text

Basic Functionality

The system shall allow direct access to any related incident via hyperlink or other direct access method from within the case and/or any related incident record.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to cross-reference and link multiple related cases to a specific case record via its case number. Mandatory Enter Text

Basic Functionality

The system shall allow direct access to any related case via hyperlink or other direct access method from within the case and/or any related case record.

MandatoryEnter Text

Basic Functionality

The system shall create a case record upon entry of the crime report data. Mandatory Enter Text

Basic Functionality The system shall allow the generation of year-based case numbers. Mandatory Enter Text

Basic Functionality

The system shall have the ability for an authorized user to correct previously entered incident data in the case data entry screen. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain the following case record data elements: Mandatory Enter Text

Incident type Occurred location Hate bias information Criminal activity Entry and exit methods/points Date/Time of occurrence Date of reported occurrence Multiple crime/offense codes Type of arson reported Type of theft reported Status of the complaint Disposition/Date of the

complaint Multiple Modus Operandi

(MO) of the crime

Attempted crime Type of weapon Type of tool Codes for the type of

scene of the crime Officer’s bureau

assignment Type of

stolen/recovered vehicle Estimated dollar amount

of property involved Property involved Solvability factors

associated with complaint

Enter Text

Basic Functionality

The system shall accept and maintain, at a minimum, the following domestic violence data elements associated with a case:

Mandatory

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Injury type Extent of injury If medical treatment was

required Hospital subject was

treated Treating physician’s

name Elements associated

with justifiable homicide related to a domestic violence case.

Sobriety of victim Demeanor of victim Length of relationship Date relationship ended

(if applicable)

Prior domestic violence victim Number of calls to law

enforcement If Protective Order is in effect Protective Order expired Court issuing protective order Order/Docket number Free text fields to track

specific victim information that may have been provided.

User defined date field(s) User defined free text entry

field(s) User defined table driven

field(s)

Enter Text

Basic Functionality

The system shall accept and maintain detailed information about all offenses associated with a case. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain detailed information about all subjects associated with a case (e.g., arrested adults, juveniles, witnesses, complainants, missing persons, reporting party, victims).

MandatoryEnter Text

Basic Functionality

The system shall accept and maintain information about all arrests associated with a case. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain information about all property associated with a case. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain information about all field investigations associated with a case. Mandatory Enter Text

Basic Functionality

The system shall automatically link all information from a field investigation record to the original case report. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain information about all vehicles associated with a case. Mandatory Enter Text

Basic Functionality

The system shall support unlimited narrative input and editing capabilities for the original case report. Mandatory Enter Text

Basic Functionality

The system shall support unlimited narrative input and editing capabilities for any type of supplemental report. Mandatory Enter Text

Basic Functionality

The system shall capture crime analysis related information during case processing. Mandatory Enter Text

Basic Functionality

The system shall have the ability to expunge a subject from a case record. Mandatory Enter Text

Basic Functionality

Information from an incident record shall be automatically pulled into an associated case record to eliminate the need to enter the same data twice.

MandatoryEnter Text

Basic Functionality

The system shall be able print hard copies of case records and supplemental reports, depending on security. Mandatory Enter Text

Basic Functionality

The system shall be able to print a redacted version of a case record for public use. Mandatory Enter Text

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Basic Functionality

All entry information shall be built into a report, which shall plot on a map or generate a printable report. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate multiple case related reports for statistical crime analysis. Mandatory Enter Text

Basic Functionality

The system shall be able to attach multiple supporting documents/files of various types (e.g., Word, Excel, JPG, MPG, WAV) to a case record.

MandatoryEnter Text

Basic Functionality

A user-defined description shall be associated with each attached file. Mandatory Enter Text

Basic Functionality

Case entry shall provide a mechanism to complete an Incident-Based Reporting (IBR) edit check from within the record at any time.

MandatoryEnter Text

Basic Functionality

The system shall send updates to case data to update IBR-related information when applicable, and shall generate any updates that are required for IBR submissions.

MandatoryEnter Text

Basic Functionality

The system shall accommodate generating an IBR edit list at any time. Mandatory Enter Text

Basic Functionality

IBR edit lists shall reference the applicable case number and correction required based on imbedded IBR logic. Mandatory Enter Text

Basic Functionality

The system shall be able to generate a report that references case numbers that have been issued via CAD and Field Reporting that do not have a corresponding report (i.e. still resident within field reporting or officer has not completed via the RMS system.)

Mandatory

Enter Text

Basic Functionality

System security shall allow narrative access to be assigned to only specific individual users. Mandatory Enter Text

Basic Functionality

System security shall allow narrative access to be assigned to only a specific group of users. Mandatory Enter Text

Basic Functionality

The system shall allow any individual case report to be closed, where the report shall then be visible only to those users who have authority to see closed records based on security settings.

MandatoryEnter Text

Basic Functionality

The system shall allow individual case elements to be marked closed, where those elements are only visible to users who have authority to see closed records based on security settings.

MandatoryEnter Text

Basic Functionality

The following case elements shall be closed and shall include, but not necessarily be limited to:

Mandatory Case subjects Case property Case Arrests Case MO’s

Case suspect vehicles Entire case Case narrative Enter Text

Table 19—Case Management Module

Case Management ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall maintain a database of current cases and statuses. Mandatory Enter Text

Basic Functionality The system shall be able to use the module as a supervisory tool. Mandatory Enter Text

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Basic Functionality

The system shall allow an authorized user to assign or reassign officers to cases. Mandatory Enter Text

Basic Functionality

The system shall provide edit check capabilities to ensure each case meets all entry requirements as defined by the agency. Mandatory Enter Text

Basic Functionality

Items that shall be checked, at a minimum:Mandatory

Enter Text

Subject information Property information

Offense information Arrest information

Basic Functionality The system shall notify the user what edit check items are not met. Mandatory Enter Text

Basic Functionality

At a minimum, the edit checks shall meet the minimum requirements for submission to the State and Federal authorities, specifically, UCR data elements.

MandatoryEnter Text

Basic Functionality

At a minimum, the edit checks shall meet the minimum requirements for submission to the State and Federal authorities, specifically NIBRS data elements.

MandatoryEnter Text

Basic Functionality

The system shall allow for agency-defined case activities (e.g. table driven coding). Mandatory Enter Text

Basic Functionality

The system shall have the ability to integrate case activities with commercial calendar applications (e.g. Microsoft Outlook). Mandatory Enter Text

Basic Functionality

Case activity shall include, but not be limited to:

Mandatory Assigned deputy/investigator Activity type Activity date

Activity time Status Status date

Enter Text

Basic Functionality The system shall accept and maintain solvability factors. Mandatory Enter Text

Basic Functionality

The system shall allow an authorized user to assign case activities to various personnel as required (e.g. property clerk, other investigator, supervisor).

MandatoryEnter Text

Basic Functionality

The system shall allow personnel to see all cases assigned to them based on log in. Mandatory Enter Text

Basic Functionality The system shall track case status history. Mandatory Enter Text

Basic Functionality The system shall track case disposition history. Mandatory Enter Text

Basic Functionality

Case Management shall integrate with Crime Analysis module to produce comprehensive statistical reports. Mandatory Enter Text

Basic Functionality The system shall track assigned and unassigned cases. Mandatory Enter Text

Basic Functionality

The system shall track cases by:

Mandatory Officer Squad Assigned bureau Activity type

Activity officer Status Disposition Enter Text

Basic Functionality

The system shall provide caseload reports by officer, supervisor, case status and activities. Mandatory Enter Text

Basic Functionality

The system shall allow personnel to assign activities to other officers/investigators. Mandatory Enter Text

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Basic Functionality

The system shall allow personnel to assign activities to others, including but not limited to: Mandatory

Enter Text

Domestic violence investigator Domestic violence unit

Basic Functionality

The system shall enable automatic e-mail notifications to appropriate personnel whenever a case shall be updated or a report is added to a case.

MandatoryEnter Text

Basic Functionality

The system shall enable automatic e-mail notifications to appropriate personnel whenever they are assigned a case. Mandatory Enter Text

Basic Functionality

The system shall enable automatic e-mail notifications to appropriate personnel whenever they are assigned a case activity. Mandatory Enter Text

Basic Functionality

The system shall provide a methodology that shall allow supervisors to review open, unassigned cases to make deputy/personnel assignments.

MandatoryEnter Text

Basic Functionality

The system shall allow a user to assign multiple dispositions to a single case. Mandatory Enter Text

Table 20—Investigations Module – Basic Capabilities

Investigations Module – Basic CapabilitiesFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to track Law Enforcement investigations. Mandatory Enter Text

Basic Functionality

The system shall have the ability to restrict access to data pertaining to juvenile offenders to authorized users only. Mandatory Enter Text

Basic Functionality

The juvenile offenders section within the investigations module shall have separate security settings. Mandatory Enter Text

Basic Functionality

The system shall support the ability to create multiple investigation types. Mandatory Enter Text

Basic Functionality

The system shall uphold strict security allowing only authorized user(s) access to investigation records. Mandatory Enter Text

Basic Functionality

The system shall allow the designation of an incident as a potential arson, with ability to record additional fields of associated information.

MandatoryEnter Text

Basic Functionality

The system shall be able to secure investigative records to limit individual and group access to individual or multiple records. Mandatory Enter Text

Basic Functionality

Investigation data shall include, but is not limited to:

Mandatory

Investigator name and ID Investigator assigned Agency case number Date case begun Date case closed Investigation location/address Witness

information/statements (unlimited)

Victim information/statements (unlimited)

Property occupant Property owner Property owner address Who collected evidence Property Type (i.e.

evidence, property, sample, etc.)

Track chain-of-evidence Characteristics of MO Narrative

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Investigations Module – Basic CapabilitiesFunctionality Description Importance Compliance

Basic Functionality

The system shall be able to attach graphic file(s) to an investigation record (e.g., scene diagram). Mandatory Enter Text

Basic Functionality

The system shall be able to restrict assigned investigator to certain information. Mandatory Enter Text

Basic Functionality The system shall be able to assign investigator(s) to case. Mandatory Enter Text

Basic Functionality The system shall be able to relate multiple incidents to one case. Mandatory Enter Text

Basic Functionality

The system shall be able to attach any PC based-compliant file(s) to an investigation record. Mandatory Enter Text

Basic Functionality

The system shall allow case status to be updated with ongoing activities and notes. Mandatory Enter Text

Basic Functionality

The system shall be able to import, link, or attach initial reports into the investigation record. Mandatory Enter Text

Property and Evidence

The system shall have the ability to track, at a minimum, the following:

Mandatory

Report number Sequential

property/evidence number

Investigator ID - submitting Investigator

Officer ID - receiving officer

Received date Item image Item type (NCIC

standard) Item manufacturer

Item model Item serial number Item Owner-Applied Number

(OAN) Item value Item location (facility, room,

locker, drawer, bin, etc.) Disposition Disposition date Released to Chain of custody information

Enter Text


The transfer of custody form shall be able to be printed for signature. Mandatory Enter Text

Property and Evidence The system shall support the use of barcodes for tracking items. Mandatory Enter Text

Investigative Case

Management

The system shall have the ability to track, at a minimum, the following for each case:

Mandatory Assigned to Assigned date Status Status date Initial narrative

Supplemental narratives (unlimited)

Solvability factors Calculated solvability rating Hours of activity

Enter Text

Investigative Case

Management

The system shall provide case investigation summaries for each detective including at a minimum, the following: Mandatory Number of active cases Case type breakdown

Assignment date Activity log Enter Text

Investigative Case

Management

An authorized user shall be able to assign (or reassign) cases to any investigator. Mandatory

Enter Text

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Investigations Module – Basic CapabilitiesFunctionality Description Importance ComplianceInvestigative

Case Management

The system shall be able to view and print entire case report. MandatoryEnter Text

System-based Investigator

Tools

An authorized user shall be able to create an electronic lineup based on user-defined physical characteristics and/or other pertinent information.

MandatoryEnter Text


Tools

An authorized user shall be able to modify, reorganize and print lineups. Mandatory

Enter Text


Tools

An authorized user shall be able to select any single photo of possibly multiple available photos for a single lineup subject. Mandatory Enter Text


Tools

An authorized user shall be able to locate subjects using a single criterion or multiple criteria, including, but not limited to:

Mandatory Physical characteristics Fingerprints Charges Scars

Marks Tattoos Modus operandi (MO) Handicaps

Enter Text


Tools

An authorized user shall be able to create random lineups of subjects drawn from search results. Mandatory Enter Text


Tools

Searches shall be limited to a single jurisdiction or search all jurisdictions. Mandatory Enter Text


ToolsSearches shall include master names and businesses. Mandatory Enter Text


Tools

The system shall have the ability to generate crime analysis reports based on user-defined report criteria, such as, but not limited to:

Mandatory Specific criminal activity Offenses MO Entry/exit methods

Evidence collected Location/scene Hate/bias Weapon used

Enter Text

Table 21—Field Interview Module

Field Interview ModuleFunctionality Description Importance Compliance

Basic Functionality

The Field Investigations module shall be accessible from a mobile data device (for updates). Mandatory Enter Text

Basic Functionality

The system shall be capable of associating an investigation to a specific case. Mandatory Enter Text

Basic Functionality

The system shall be able to maintain the following basic contact information: Mandatory Contact date/time Contact type

Contact reason Location Enter Text

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Field Interview ModuleFunctionality Description Importance Compliance

Basic Functionality The system shall have the ability to add multiple contacts Mandatory Enter Text

Basic Functionality The system shall have the ability to add suspect vehicle Mandatory Enter Text

Basic Functionality The system shall have the ability to add multiple suspect vehicles Mandatory Enter Text

Basic Functionality

The system shall accept and maintain information sources (e.g., rumors, anonymous tips, confidential informants, first-hand accounts from law enforcement personnel).

MandatoryEnter Text

Basic Functionality

The system shall have the ability to grade the credibility of each source (e.g., reliable, unreliable, unknown). Mandatory Enter Text

Basic Functionality

The system shall have the ability to close any investigation record to allow access only to specified authorized users. Mandatory Enter Text

Basic Functionality

The system shall be able to associate an investigation with a specific bureau. Mandatory Enter Text

Basic Functionality

The system shall be able to associate an investigation with a specific reporting district. Mandatory Enter Text

Basic Functionality The system shall be able to identify a contact by master name. Mandatory Enter Text

Basic Functionality

The system shall be able to identify a contact by associated case subject. Mandatory Enter Text

Basic Functionality The system shall accept and maintain contact vehicle information. Mandatory Enter Text

Basic Functionality

The system shall accept maintain all officers associated with the investigation. Mandatory Enter Text

Basic Functionality

The system shall be able to attach multiple documents of various types to an investigation record. Mandatory Enter Text

Basic Functionality

The system shall be able to link or group all known associates at a given criminal location. Mandatory Enter Text

Basic Functionality

The Field Investigations record shall be able to be searched and sorted by any field of the record. Mandatory Enter Text

Basic Functionality

The system shall be able to generate any report using a report wizard. Mandatory Enter Text

Basic Functionality



Basic Functionality

The system shall be able to track field investigations by:

Mandatory Contact type Case number Contact reason Date/date range

Field investigation number Investigating officer Contact name Location

Enter Text

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Table 22—Civil Process Module

Civil Process ModuleFunctionality Description Importance Compliance

Basic Functionality

The Civil Process module shall be accessed and updated from a mobile data device. Mandatory Enter Text

Basic Functionality

The system shall be able to create and track civil process of unlimited types, including the following:

Mandatory Summons Property executions Garnishments

Subpoenas Distress warrants (e.g.

warrant in debt)Enter Text

Basic Functionality

The system shall be able to accept and maintain unlimited civil process status, including the following: Mandatory Active Satisfied

Partially satisfied Expired Enter Text

Basic Functionality

The system shall be able to accept and maintain data about all the subjects associated with a civil process, including the role they serve in regard to the process, such as, but not limited to: Mandatory Plaintiff Defendant Person to be served

Customers Payment recipients Enter Text

Basic Functionality

Subjects associated with civil process entries shall be integrated with system Master Name Index. Mandatory Enter Text

Basic Functionality The system shall accept and maintain data on personnel assignments. Mandatory Enter Text

Basic Functionality

The system shall be able to accept and maintain data on the activities associated with a civil process. Mandatory Enter Text

Basic Functionality

The system shall be able to accept and maintain data on service attempts. Mandatory Enter Text

Basic Functionality

The data accepted and maintained on service attempts shall include:

Mandatory Attempt date Attempt time Officer Service type

Person to be served Substitute person to be served Address Miscellaneous comments (free-form

narrative)

Enter Text

Basic Functionality The system shall have the ability to provide all service history. Mandatory Enter Text

Basic Functionality

The system shall be able to accept, maintain and void associated fees. Mandatory Enter Text

Basic Functionality

The system shall have the ability to correct account discrepancies with "write-off" transactions. Mandatory Enter Text

Basic Functionality

The system shall have the ability to associate fees with agency-defined process types. Mandatory Enter Text

Basic Functionality

The system shall have the ability to set up payment allocations and easily review a given process's allocations. Mandatory Enter Text

Basic Functionality

The system shall have the ability to provide review and post a civil process's disbursements. Mandatory Enter Text

Basic Functionality The system shall enable automatic disbursements. Mandatory Enter Text

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Civil Process ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be able to import prepayment information into a new civil process record. Mandatory Enter Text

Basic Functionality The system shall document and set travel rates. Mandatory Enter Text

Basic Functionality The system shall have the ability to track payments received. Mandatory Enter Text

Basic Functionality The system shall have the ability to create a payment schedule. Mandatory Enter Text

Basic Functionality The system shall provide view to payment history. Mandatory Enter Text

Basic Functionality The system shall be able to print checks. Mandatory Enter Text

Basic Functionality

The system shall be able to tie each civil process category (e.g., general process, distress warrant, execution) to a specific bank and check template.

MandatoryEnter Text

Basic Functionality

The system shall be able to tie each civil process charge code to a fee or expense amount, disbursement codes and general ledger accounts.

MandatoryEnter Text

Basic Functionality

The system shall be able to tie each civil process activity to a rate (e.g., fee) and disbursement codes (in and out). Mandatory Enter Text

Basic Functionality

The system shall enable the automatic updating of civil process statuses. Mandatory Enter Text

Basic Functionality

The system shall enable the automatic creation of activity records whenever service attempts are recorded. Mandatory Enter Text

Basic Functionality

The system shall enable automatic commission calculation for civil processes based on the amount of money paid against a judgment. Mandatory Enter Text

Basic Functionality

The system shall be able to create and maintain a list of civil process customers (e.g., the treasurer's office, law firms). Mandatory Enter Text

Basic Functionality

The system shall be able to enable automatic interest rate calculation based on date range and the number of days in a year for which interest is calculated.

MandatoryEnter Text

Basic Functionality

The system shall be able to set up the automatic crediting and debiting of general ledger accounts when monies are paid toward charges.

MandatoryEnter Text

Basic Functionality

The system shall be able to tie general ledger accounts to charge codes and track monies received and monies paid out for the processing of civil processes.

MandatoryEnter Text

Basic Functionality

The system shall be able to create department-specific reports from any and all captured fields. Mandatory Enter Text

Table 23—Orders of Protection Module

Orders of Protection ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to create, maintain and track orders of protection records. Mandatory Enter Text

Basic Functionality

The system shall have the ability to automatically generate system-wide alerts when a defendant is defined and the order record saved. Mandatory Enter Text

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Orders of Protection ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall provide CAD alert information when location for an event is a location that is part of an Order of Protection. Mandatory Enter Text

Basic Functionality

The system shall track the following basic order of protection details:

Mandatory

Enter Text

Issued date Expiration date Number of subjects served Number of subjects not served

Court date NCIC number Status Type

Basic Functionality

The system shall have the ability to create and maintain information on all subjects associated with an order, including each subject's role and relationship to the complainant or petitioner.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to access the department history of all involved parties from the Master Name Index. Mandatory Enter Text

Basic Functionality

The system shall have the ability to accept and maintain information about all the locations from which defendants are restricted. Mandatory Enter Text

Basic Functionality

The system shall document associated agency and court case numbers. Mandatory Enter Text

Basic Functionality The software shall provide the ability to document issuing judge. Mandatory Enter Text

Basic Functionality

The system shall have the ability to accept and maintain the terms of orders of protection. Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter and maintain information about the cancellation of orders of protection. Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter and maintain information about all activities associated with an order. Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter and maintain information about court ordered remedies. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to generate NCIC queries and display query responses from within the Orders of Protection module. Mandatory Enter Text

Basic Functionality

The system shall have the ability generate department-specific reports on any captured table/data field. Mandatory Enter Text

Table 24—Pawn Shops Module

Pawn Shops ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall track all pawnshop sales within an agency-defined area. Mandatory Enter Text

Basic Functionality

The Pawn Shops module shall be able to be interfaced to a regional pawn tracking program Mandatory Enter Text

Basic Functionality

The system shall provide the ability to search any field in the Pawn module. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to search the Pawn module with wild cards (e.g. description, partial serial number, partial model number). Mandatory Enter Text

Basic Functionality

An authorized user shall be able to enter, maintain and track the following basic pawn transaction information:


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Pawn Shops ModuleFunctionality Description Importance Compliance

Transaction date/time Transaction type Property type Serial number Owner applied number

Model number VIN Description of property Pawnbroker Pawner/Buyer

Basic Functionality

An authorized user shall be able to enter, maintain and track all items involved in a pawn transaction. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to attach multiple supporting documents of a variety of documentation types to a pawn transaction record.

MandatoryEnter Text

Basic Functionality The Pawn Shop module shall be associated to the Master Name Index. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to create, maintain and track the pawnshops within the MNI file as a Business Record. Mandatory Enter Text

Basic Functionality

All pawnshop transactions shall be tracked as activity under the Master Name Index business record for each pawnshop. Mandatory Enter Text

Basic Functionality The pawner/buyer shall be associated to the Master Name Index. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to create, maintain and track the pawner/buyer within the MNI file. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to import pawnshop transactions from pawnbrokers. Mandatory Enter Text

Basic Functionality

The system shall compare imported property records from pawn shop transactions to property entered in the RMS as stolen or missing and notify the user of any matches.

MandatoryEnter Text

Basic Functionality

Selected Pawn Shop module data shall be exportable to a GIS module or mapping system. Mandatory Enter Text

Basic Functionality

Selected Pawn Shop module data shall be exported to the Crime Analysis module. Mandatory Enter Text

Table 25—Crime Analysis Module

Crime Analysis ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall use existing data previously entered or transferred into other integrated modules for use in crime analysis reporting. Mandatory Enter Text

Basic Functionality

At a minimum, the following data shall be extracted:


Date of offense Time of offense Location of offense Description of the premises Type of offense Method and point of entry Description of weapons

used

Description of tools used Victim data (age/relationship) Type of property stolen Suspect vehicle description Suspect description Modus Operandi parameters Hard copy and map plotting

Basic Functionality

The system shall have the ability to generate reports using a report wizard. Mandatory Enter Text

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Basic Functionality

The system shall have the ability to generate a report that shows statistical data on crimes concerning the frequency and the distribution of crime throughout user-selected jurisdiction reporting districts.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to generate a report that shows statistical data on crimes concerning the frequency and the distribution of crime throughout user-selected mapping layers available via the GIS maps (e.g. grid, voting districts, etc.).

Mandatory

Enter Text

Basic Functionality

The system shall be able to retrieve cases with similar crime modus operandi to assist investigators in solving crimes. Mandatory Enter Text

Basic Functionality

The system shall be able to identify the overall activity per crime type within a selected date range and reporting district. Mandatory Enter Text

Basic Functionality

The system shall have the ability to create reports that target specific types of crimes based on the following:

Mandatory

Location (specific address) of Occurrence

User Selected Crime Type Hate Bias Information Geographical Groupings of

Crimes Similar Types of Victims Common MO of Crime Suspect Vehicle Description Suspect Physical Description

Tools Used Weapons Used Property Targeted for

Theft Point and Method of Entry Scene Category of Crime Theft Category of Crime

(e.g., shoplifting from buildings, vehicles)

Crime Attempts

Enter Text

Basic Functionality The system shall allow the generation of ad hoc reports. Mandatory Enter Text

Basic Functionality

The system shall allow data to be sorted based on any field used to create the report. Mandatory Enter Text

Basic Functionality

The system shall have the ability to retrieve suspect names based on:

Mandatory

Enter Text

Available photo Known offender address Past criminal contacts Past vehicle relations

Pawn transactions Weapon registration Known associates

Basic Functionality

The system shall have the ability to retrieve suspect vehicle information based upon:

Mandatory

Enter Text

Model year of vehicle Make of vehicle Model of vehicle Style of vehicle

Top and bottom color of vehicle

License plate of vehicle

Basic Functionality

The system shall have the ability to retain information on vehicles obtained through:

Mandatory Enter Text Field interview reports Prior contacts with the

department Arrests Case reports

Citations/Moving violations accident reports

Want and warrant records Suspect vehicles record Impounded vehicles

Basic Functionality The system shall retain MO characteristics in coded fields. Mandatory Enter Text

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Basic Functionality

The system shall be able to search for MO characteristics as selected parameters. Mandatory Enter Text

Basic Functionality

The system shall be able to generate reports with MO parameters and crime specialties. Mandatory Enter Text

Basic Functionality

The system shall retain information on known offenders, such as:

Mandatory Past criminal contact Sex offenders Narcotics offenders

Parolees Court probationers Other agency-defined

offender types

Enter Text

Basic Functionality

The system shall be able to capture and retrieve juvenile information, including:

Mandatory Enter Text Juvenile demographic information Juvenile personal characteristics Juvenile guardian information

Basic Functionality

The system shall be able to capture and retrieve crime analysis information from complaint records when information is included on a juvenile arrest.

MandatoryEnter Text

Basic Functionality

The system shall be able to link related complaints together through associated case numbers. Mandatory Enter Text

Basic Functionality



Basic Functionality

The system shall provide capability for data to be displayed as GIS spatial data map, e.g., pin mapping, hot spots. Mandatory Enter Text

Basic Functionality The system shall allow report data to be exported to a GIS module. Mandatory Enter Text

Basic Functionality

The system shall be able to link related complaints together through associated case numbers. Mandatory Enter Text

Table 26—Crime Reporting Module

Crime Reporting ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall satisfy the physical requirements for automated submission (e.g., electronic file transfer, tape, bulletin board or Internet) to: Uniform Crime Reporting (UCR) Incident Based Reporting (IBR) Interface to the State via Internet, if applicable


Basic Functionality

The system shall have the ability to track additions/modifications/deletions to already submitted data for reporting to the state, as required by State Reporting guidelines.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to transmit changed and updated records as well as original records within the reported month. Mandatory Enter Text

Basic Functionality

The system shall provide the required IBR data elements in the appropriate formats. Mandatory Enter Text

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Crime Reporting ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall provide the required UCR data elements in the appropriate formats. Mandatory Enter Text

Basic Functionality

The system shall have the ability to edit the monthly UCR information and identify errors before submission. Mandatory Enter Text

Basic Functionality

The system shall have the ability to edit the monthly IBR information and identify errors before submission. Mandatory Enter Text

Table 27—Data Analysis Module

Data Analysis ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall provide a report wizard that guides users through the steps of generating reports. Mandatory Enter Text

Basic Functionality

Authorized users shall be able to run a query on every field in the RMS software to generate reports. Mandatory Enter Text

Basic Functionality

The system shall allow for the ability to sort by any field used in a report query. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track the following types of data:

Mandatory Enter Text Statistical Operational Investigative

Management Administrative

Basic Functionality

The Data Analysis module shall be fully integrated with RMS and all related modules. Mandatory Enter Text

Basic Functionality

Once data is extracted from a query, the user shall be able to: Save and edit the query at a later date Export to one of the supported formats (e.g., Excel, XML, CSV,

ASCII delimited file, text) Plot data on a map Generate and print the final report


Basic Functionality

The system shall only allow users to query data they are authorized to view within the system. Mandatory Enter Text

Basic Functionality

The system shall allow users to customize the following report elements:

Mandatory Enter Text Font Color Alignment Titles and Subtitles

Graphics (e.g., agency logo) Addresses Phone numbers

Basic Functionality The system shall support electronic transfer of reports. Mandatory Enter Text

Basic Functionality

The system shall have the ability to provide customizable pull-down menus that allow users to select data to query. Mandatory Enter Text

Basic Functionality The system shall support pin mapping. Mandatory Enter Text

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Data Analysis ModuleFunctionality Description Importance Compliance

Basic Functionality

The software shall support plotting incidents on a map to show: Incidents near specific businesses, such as liquor stores Incidents near specific streets, cross streets, stop lights, etc. Incidents near specific schools Incidents in specific regions Incidents by type Incidents by date/time


Basic Functionality

The system shall be able to display detailed information about an incident by using mouse-over of the map icon. Mandatory Enter Text

Basic Functionality The system shall provide the ability to zoom and pan. Mandatory Enter Text

Basic Functionality The system shall be able to apply multiple map layers for more details. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate a density map to display the results of inquiries. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate a hot spot map to show high crime areas. Mandatory Enter Text

Basic Functionality

The system shall be capable of exporting data to third party applications via an industry standard process. Mandatory Enter Text

Basic Functionality

The system shall be able to map crime trends by:Mandatory

Enter Text

Modus Operandi Location

Subject Weapon

Basic Functionality

The software shall have the ability to provide an agency-defined list of topics located in the drop down menus, including:

Mandatory

Enter Text

Accidents Incidents Cases Offenses Arrests Warrants Tickets/Citations

Master Name Index Officer Initiated Calls Property Case Subjects Fire Incidents Bookings Field Investigations

Basic Functionality

The system shall allow users to specify information such as, but not limited to, the following:

Mandatory Enter Text Date and date ranges Time and time ranges Originating Agency Identifier (ORI) Address and address ranges

Types Maps Specific beats

Basic Functionality The system shall have the ability to name and save a query. Mandatory Enter Text

Basic Functionality The system shall have the ability to access a saved query. Mandatory Enter Text

Basic Functionality

The system shall allow authorized users to access any query created by another user. Mandatory Enter Text

Basic Functionality The system shall allow users to only access a query they have created. Mandatory Enter Text

Basic Functionality

The system shall support agency-defined icons in crime mapping to represent records from the query. Mandatory Enter Text

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Table 28—Gang Tracking Module

Gang Tracking ModuleFunctionality Description Importance Compliance

Basic Functionality The system shall accept and maintain information about gangs. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain information about individual gang members. Mandatory Enter Text

Basic Functionality The system shall have the ability to track gang activity. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track individual gang member activity. Mandatory Enter Text

Basic Functionality

The system shall have the ability to alert users to identified gang locations. Mandatory Enter Text

Basic Functionality

The system shall have the ability to alert users to identified gang members. Mandatory Enter Text

Basic Functionality

The system shall have the ability to alert users to identified gang/gang member vehicles. Mandatory Enter Text

Basic Functionality

The system shall have the ability to allow gang tracking data to be secured from unauthorized users. Mandatory Enter Text

Basic Functionality

The system shall have the ability to allow gang case data (that does not include IBR and/or UCR reporting elements) to be maintained separately from other agency case information.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to allow gang case data to be approved for general viewing based on approval of the authorized user. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain the following basic gang related information:

Mandatory

Enter Text

Gang name Gang type Location Estimated number of

members Alliances/origin Ethnicity Dress/colors

Number of sub-groups Reporting district General description (free-from text

narrative) Modus operandi Weapons Vehicles Associated gangs

Basic Functionality The system shall accept and track gang-related activities. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain records on individual members of a gang, including, at a minimum: Mandatory Enter Text Start/first contact date Gang relationship

Known vehicles

Basic Functionality

The system shall have the capability of attaching multiple supporting documents of various types to a gang record. Mandatory Enter Text

Basic Functionality

The system shall be able to search for gang information using the following criteria:

Mandatory Enter Text Gang name Gang type Location Agency system number Alliance/origin

Ethnicity Dress/colors Modus operandi Gang member Reporting district

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Gang Tracking ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall accept and maintain multiple contact numbers associated with gangs. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain multiple contact numbers associated with individual gang members. Mandatory Enter Text

Basic Functionality

The module shall require date, time, code, type and officer name to create an activity record. Mandatory Enter Text

Basic Functionality

The system shall accept, maintain, and track intelligence records, i.e., information received from various informants about a gang or gang member.

MandatoryEnter Text

Basic Functionality

The system shall be able to accept, maintain, and track separate records on informants. Mandatory Enter Text

Basic Functionality The system shall have the ability to track informants by informant code. Mandatory Enter Text

Basic Functionality

An authorized user shall have the ability to generate gang-related reports. Mandatory Enter Text

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Table 29—Narcotics Module

Narcotics ModuleFunctionality Description Importance Compliance

Basic Functionality

An authorized user shall have the ability to create and maintain agency-defined investigation types. Mandatory Enter Text

Basic Functionality

An authorized user shall have the ability to create agency-defined investigation statuses. Mandatory Enter Text

Basic Functionality

Investigation records shall be cross-referenced to a location and provide full access to location history. Mandatory Enter Text

Basic Functionality

The system shall be able to cross-reference an investigation to a case number and case ORI. Mandatory Enter Text

Basic Functionality

The system shall manage associated assignments within the investigation record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to correlate all investigation activities within the investigation record. Mandatory Enter Text

Basic Functionality

The system shall be able to cross-reference associated intelligence records and other investigation numbers. Mandatory Enter Text

Basic Functionality

The system shall be able to correlate an unlimited number of subjects with full access to their master name files and agency histories. Mandatory Enter Text

Basic Functionality The system shall be able to correlate subject activities. Mandatory Enter Text

Basic Functionality

The system shall be able to cross-reference an unlimited number of confidential informants to an investigation record. Mandatory Enter Text

Basic Functionality

The system shall be able to correlate an unlimited number of associated vehicles. Mandatory Enter Text

Basic Functionality

The system shall have the ability to correlate all charges (pending or otherwise) associated with an investigation. Mandatory Enter Text

Basic Functionality

The system shall have the ability to correlate court information associated with a charge. Mandatory Enter Text

Basic Functionality

The system shall have the ability to correlate all drug buys, i.e., narcotics purchased during the course of the investigation. Mandatory Enter Text

Basic Functionality

The system shall have the ability to correlate all drug purchasing locations. Mandatory Enter Text

Basic Functionality The system shall have the ability to log all monies used in drug buys. Mandatory Enter Text

Basic Functionality

The system shall have the ability to correlate all charges associated with a particular drug buy. Mandatory Enter Text

Basic Functionality

The system shall have the ability to document all laboratory results cross-referenced with a drug buy. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to attach multiple supporting documents of various types to a drug buy record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to correlate property associated with the investigation. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to attach unlimited supporting documents of various types to an investigation record. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to determine numbering system for investigation records, including optional auto-incrementing. Mandatory Enter Text

Basic Functionality

The system shall be able to generate a variety of narcotics-related reports to facilitate statistical analysis. Mandatory Enter Text

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Narcotics ModuleFunctionality Description Importance Compliance

Basic Functionality

An authorized user shall be able to create, maintain and correlate intelligence records associated with narcotics investigations. Mandatory Enter Text

Basic Functionality

The system shall be able to link a confidential informant to an intelligence record. Mandatory Enter Text

Basic Functionality

The system shall secure intelligence records and make them accessible to only those users with the proper Narcotics Management security permissions.

MandatoryEnter Text

Basic Functionality

The system shall have the capability for entry and maintenance of information about intelligence-related payments. Mandatory Enter Text

Basic Functionality

The system shall have the capability to link intelligence to and define roles for the following: Mandatory

Enter Text

Person Location

Vehicle Ensuing investigation

Basic Functionality

An authorized user shall be able to attach unlimited supporting documents of various types to an intelligence record. Mandatory Enter Text

Basic Functionality

The system shall have the capability to create, maintain and correlate separate records about confidential informants. Mandatory Enter Text

Basic Functionality

The system shall have the capability to correlate all confidential informant activities. Mandatory Enter Text

Basic Functionality

The system shall have the capability to document current confidential informant status. Mandatory Enter Text

Basic Functionality

The system shall have the capability to document and correlate confidential informant reliability. Mandatory Enter Text

Basic Functionality

The system shall have the capability to log all monies paid to a confidential informant. Mandatory Enter Text

Basic Functionality

The system shall have the capability to attach multiple supporting documents of various types to a confidential informant record. Mandatory Enter Text

Basic Functionality

The system shall be able to correlate all narcotics-related funds and transactions. Mandatory Enter Text

Basic Functionality

The system shall be able to set user security permissions for all narcotics applications and reports. Mandatory Enter Text

Basic Functionality

The system shall be able to share department-specific and designed information when approved by an authorized user. Mandatory Enter Text

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Table 30—Fleet Maintenance Module

Fleet Maintenance ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be able to log department vehicles by department-specific vehicle type. Mandatory Enter Text

Basic Functionality

The system shall be able to log department vehicles by department-issued unit number. Mandatory Enter Text

Basic Functionality

The system shall be able to associate a vehicle with an inventory number. Mandatory Enter Text

Basic Functionality

The system shall be able to accept and maintain purchase information, including the following:

Mandatory

Enter Text

Purchase date Individual or business

from whom the vehicle was purchased

Original cost Received date First in service date Scheduled replacement date

Basic Functionality

The system shall be able to indicate the vehicle's current status and the date the status was set. Mandatory Enter Text

Basic Functionality The system shall be able to flag a vehicle as in/out of service. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain the following basic vehicle information:

Mandatory

Enter Text

Make and model (model ties make)

Model year Color VIN

License plate License plate state Vehicle style Description (free-form

narrative)

Basic Functionality

The system shall be able to assign a vehicle to a:Mandatory

Enter Text

Station Unit number

Location

Basic Functionality

The system shall be able to document the following information about vehicle size:

Mandatory

Enter Text

Height Width Length

Gross Vehicle Weight Rating Wheel base

Basic Functionality

The system shall be able to log the following information about operation specifications: Mandatory

Enter Text

Turn radius Maximum altitude

Maximum grade

Basic Functionality

The system shall be able to log information about air temperature range. Mandatory Enter Text

Basic Functionality The system shall be able to log the following engine information: Mandatory

Enter Text

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Fleet Maintenance ModuleFunctionality Description Importance Compliance

Manufacturer Model Serial number Oil type Fuel type

Fuel tank capacity Units Number of cylinders Horsepower Transmission type

Basic Functionality

The system shall be able to log the following battery information:Mandatory

Enter Text

Manufacturer Model

Capacity Installation date

Basic Functionality

The system shall be able to log the following vehicle electrical system requirements: Mandatory

Enter Text

Number of volts Output in amperesBasic

Functionality The system shall be able to log any tanks the vehicle may contain. Mandatory Enter Text

Basic Functionality

The system shall be able to log the following vehicle tank information:Mandatory

Enter Text

Type Capacity

Installation date

Basic Functionality The system shall be able to log tire information. Mandatory Enter Text

Basic Functionality

The system shall be able to log the following tire information:

Mandatory

Enter Text

Make Model Type

Size Pressure Installation date

Basic Functionality The system shall be able to log department-specific vehicle activities. Mandatory Enter Text

Basic Functionality

The system shall be able to schedule a vehicle for any type of maintenance. Mandatory Enter Text

Basic Functionality The system shall be able to log a vehicle's maintenance history. Mandatory Enter Text

Basic Functionality

The system shall be able to log vendors that have performed maintenance on a vehicle. Mandatory Enter Text

Basic Functionality The system shall be able to log vehicle maintenance costs. Mandatory Enter Text

Basic Functionality The system shall be able to record a vehicle's fuel and oil usage. Mandatory Enter Text

Basic Functionality

The system shall be able to generate the following vehicle related reports:

Mandatory

Enter Text

Vehicle detail report Vehicle fuel/oil usage

Vehicle listing Vehicle maintenance schedule

reportBasic

FunctionalityThe system shall be able to have the ability to attach supporting documents to a vehicle record. Mandatory Enter Text

Table 31—Field Reporting Module

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Field Reporting ModuleFunctionality Description Importance Compliance

Basic Functionality The software shall support entry of field activity from the mobile device. Mandatory Enter Text

Basic Functionality

Field activity shall be able to include the entry and update to:

Mandatory

Enter Text

Accidents Arrests Cases Field Interview Civil process

Field investigations Incidents Supplements Tickets User-defined forms

Basic Functionality

Field investigations/contact cards shall be included in the supervisory review and upload/merge process. Mandatory Enter Text

Basic Functionality

The forms and reports merge (into RMS) process shall be agency-defined. Mandatory Enter Text

Basic Functionality The software shall have the ability to add business logic to form entry. Mandatory Enter Text

Basic Functionality

The system shall have the ability to include domestic-related fields outlined in case entry to be available for entry within the Field Reporting module.

MandatoryEnter Text

Basic Functionality

When a case is flagged as 'domestic related' the system shall require specific mandatory domestic-related fields be completed by the user. Mandatory Enter Text

Basic Functionality The system shall support an IBR compliant data schema. Mandatory Enter Text

Basic Functionality The system shall support a UCR compliant data schema. Mandatory Enter Text

Basic Functionality

The system shall have configurable form/field rules that shall detect IBR errors at data entry time. Mandatory Enter Text

Basic Functionality

The system shall have configurable form/field rules that shall detect UCR errors at data entry time. Mandatory Enter Text

Basic Functionality The printed output from field report type shall be agency configurable. Mandatory Enter Text

Basic Functionality

The system shall be able to use a scanned image as a background for the report. Mandatory Enter Text

Basic Functionality

The system shall allow an officer to review the report for errors and warnings before submitting to a supervisor. Mandatory Enter Text

Basic Functionality The system shall support supervisor review. Mandatory Enter Text

Basic Functionality

The system shall provide user maintainable workflow defined by report, by user and by department (agency), e.g., Report submitted -> Supervisor review -> Report returned to officer for correction if necessary -> Report resubmitted -> Supervisor approval.

Mandatory

Enter Text

Basic Functionality

The system shall allow for upload of officer reports using the following:Removable/Portable media (USB drives)Wireless (RF) over any protocol and network including, but not limited to:(i.e. private radio, commercial wireless network, mesh, etc.)

Mandatory

Enter Text

Basic Functionality

The system shall use a wireless mobile VPN system application to help manage connectivity to the wireless network. Mandatory Enter Text

Basic Functionality

If connectivity is lost, data entered on forms shall be stored for later recall and upload once connectivity is restored. Mandatory Enter Text

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Basic Functionality

The system shall support printing of a Field Report prior to being merged into the RMS database. Mandatory Enter Text

Basic Functionality

The system shall allow an authorized user to merge officer reports into an existing Records Management Database. Mandatory Enter Text

Basic Functionality

The system shall provide a clipboard function that shall allow a user to enter and maintain notes as needed. Mandatory Enter Text

Basic Functionality

The clipboard function shall store data in folders as configured by the user. Mandatory Enter Text

Basic Functionality Data in the clipboard function shall be deleted as desired by the user. Mandatory Enter Text

Basic Functionality

Data in the clipboard function shall be added to forms of system modules using cut-and-paste. Mandatory Enter Text

Basic Functionality The system shall attach a copy of the report into the RMS as a PDF. Mandatory Enter Text

Basic Functionality

The system shall attach a copy of all supplements into the RMS as a PDF. Mandatory Enter Text

Basic Functionality

The system shall support the retention of an exact copy of an officer’s report, as it existed when approved. Mandatory Enter Text

Basic Functionality

The system shall support the downloading of tables to all mobile devices, eliminating the need to update tables on individual devices. Mandatory Enter Text

Basic Functionality

The system shall support field reporting access security at the user level. Mandatory Enter Text

Basic Functionality

The system shall support field reporting access security at the device level. Mandatory Enter Text

Basic Functionality

Incomplete reports shall be capable of being completed on any other device that has the field based reporting system installed. Mandatory Enter Text

Basic Functionality The system shall support narrative text entry with spell checker. Mandatory Enter Text

Basic Functionality The system shall have automatic spell check. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to enable and disable automatic spell check by command. Mandatory Enter Text

Basic Functionality The system shall be table-driven. Mandatory Enter Text

Basic Functionality

All field reporting drop down lists shall use common data from common fields in all applicable RMS modules and do not require separate entry. Mandatory Enter Text

Basic Functionality

All field reporting drop down lists shall remain in sync with common data lists throughout the RMS application. Mandatory Enter Text

Basic Functionality The merge process shall support merging one record at a time. Mandatory Enter Text

Basic Functionality

The system shall automatically populate the fields in the RMS database during the merge process. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to enter and complete accident diagrams. Mandatory Enter Text

Basic Functionality

Accident diagrams shall be accessible from the Field Reporting module and from RMS. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to configure default values and text that is available for use with any report field. Mandatory Enter Text

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Basic Functionality

The system shall support agency-defined data entry screens for all field reports. Mandatory Enter Text

Basic Functionality

The system shall support multiple report types for each incident allowing separate screens for specific report types. Mandatory Enter Text

Basic Functionality

The system shall support text cut-and-paste between sections of a report. Mandatory Enter Text

Basic Functionality

The system shall support text cut-and-paste between sections of different reports. Mandatory Enter Text

Basic Functionality

The system shall support text cut-and-paste between modules of the application. Mandatory Enter Text

Basic Functionality

The system shall allow a user to create a new report based on the data of an existing report. This would copy the applicable data out of one report and into another.

MandatoryEnter Text

Basic Functionality The system shall be capable of in-vehicle printing. Mandatory Enter Text

Basic Functionality

The system shall allow the entry of notations on every form and field as needed. Mandatory Enter Text

Basic Functionality The system shall support touch screen functionality. Mandatory Enter Text

Basic Functionality The system shall allow the definition of business rules on any form. Mandatory Enter Text

Basic Functionality The system shall allow for the use of client-installed forms. Mandatory Enter Text

Basic Functionality The system shall allow for the use of Web-based forms. Mandatory Enter Text

Basic Functionality

The system shall support forms incorporating dynamic data entry user interface. For example, data entered in field of a form with a certain value shall make other fields of that form mandatory entry fields.

MandatoryEnter Text

Basic Functionality

The system shall allow for a report to be transmitted to a supervisor and back to individual for review and editing over the wireless network. Mandatory Enter Text

Basic Functionality

The system shall support encryption during all processes both on the local client and over the wireless network. Mandatory Enter Text

Basic Functionality

Any form that is built or scanned into the field reporting system shall be able to print with the appropriate data. Mandatory Enter Text

Table 32—Impounded Vehicle Processing Module

Impounded Vehicle Processing ModuleFunctionality Description Importance Compliance

Basic Functionality

An authorized users shall be able to enter and maintain the details of an impounded vehicle, including the following general information:

Mandatory

Enter Text

Impound date/time Impound lot Reason for

impounding Place of storage

Location impounded from Towing service Impounding officers Vehicle information (e.g., make,

model, color)Basic

FunctionalityAn authorized user shall be able to enter owner information based on Master Name File selection, if name is available. Mandatory Enter Text

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Impounded Vehicle Processing ModuleFunctionality Description Importance Compliance

Basic Functionality The system shall indicate owner notification date/time. Mandatory Enter Text

Basic Functionality The system shall accept and maintain disposition information. Mandatory Enter Text

Basic Functionality The system shall accept and maintain vehicle release information. Mandatory Enter Text

Basic Functionality

The system shall accept and maintain associated incident, case, arrest, warrant, and booking information. Mandatory Enter Text

Basic Functionality The system shall track associated fees. Mandatory Enter Text

Basic Functionality

The system shall have the capability of attaching multiple supporting documents of various types to an impounded vehicle record. Mandatory Enter Text

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Table 33—License and Permits Module

License and Permits ModuleFunctionality Description Importance Compliance

Basic Functionality The License and Permit module shall be accessed from CAD. Mandatory Enter Text

Basic Functionality

The License and Permit module shall be accessed from a mobile device. Mandatory Enter Text

Basic Functionality

The License and Permit module shall be accessed from the RMS module. Mandatory Enter Text

Basic Functionality

The locations maintained in the License and Permit module shall be displayed using a GIS mapping capability. Mandatory Enter Text

Permits The system shall be able to track and issue permits. Mandatory Enter Text

Basic Functionality

The system shall capture and maintain the following permit information, including:

Mandatory

Enter Text

Permit number Permit type Permit status Permit status date/time Application date Permit issue date Permit expiration date Permit holder name Permit holder address Permit holder

telephone number Business name

Business address or location Event name Event type Permit rejection/revocation date Permit rejection/revocation

reason Permit rejection/revocation

resolution Date reapplied Fee date Fee (dollar value collected)

Basic Functionality The system shall have the ability to view permit status history. Mandatory Enter Text

Basic Functionality

The system shall allow the agency to create and maintain permit types, e.g., burning permit, solicitation permit. Mandatory Enter Text

Basic Functionality

The system shall allow the permit to be associated with a person or a business. Mandatory Enter Text

Basic Functionality

The system shall allow the permit to be associated with a business address or business location. Mandatory Enter Text

Basic Functionality

The system shall be able to attach multiple supporting documents of various types to a permit record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to print the permit in a format determined by the agency. Mandatory Enter Text

Basic Functionality

The system shall have the ability to print permits in using various, selectable formats. Mandatory Enter Text

Licenses The system shall be able to log and issue licenses. Mandatory Enter Text

Basic Functionality

The system shall capture and maintain the following license information, including:


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License and Permits ModuleFunctionality Description Importance Compliance

License number License type License status License status date/time License application date License issue date License expiration date Business name Business address or

location License holder name License holder address

License holder telephone number

License holder photograph Permit rejection/revocation date Permit rejection/revocation

reason Permit rejection/revocation

resolution Date reapplied Fee date Fee (dollar value collected)

Basic Functionality The system shall have the ability to view license status history. Mandatory Enter Text

Basic Functionality

The system shall be able to attach a picture of the license holder to the license record. Mandatory Enter Text

Basic Functionality

The system shall be able to attach multiple supporting documents of various types to a license record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to print the license in a format determined by the agency. Mandatory Enter Text

Basic Functionality

The system shall have the ability to print a License ID in the form of an ID badge incorporating the photo and license record information. Mandatory Enter Text

Basic Functionality The system shall have the ability to capture electronic signatures. Mandatory Enter Text

Table 34—Gun Permits and Registration Module

Gun Permits and Registration ModuleFunctionality Description Importance Compliance

Basic Functionality

The gun permit application shall log the details of an issued permit, including:

Mandatory

Enter Text

Permit holder Permit type Permit status Permit issue date Permit expiration date Status date/time

Rejection/revocation reason Application date Date reapplied Date of last CCH check Dates prints returned Date turned over to gun board

Basic Functionality The system shall have the ability to view permit status history. Mandatory Enter Text

Basic Functionality

The system shall be able to attach multiple supporting documents of various types to a gun permit record. Mandatory Enter Text

Basic Functionality

The gun registration application shall log the details of an issued registration, including:

Mandatory

Enter Text

Registration holder Registration type Registration status

Registration Issue date Registration expiration date The state in which the gun is

registered

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Gun Permits and Registration ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be able to attach multiple supporting documents of various types to a gun registration record. Mandatory Enter Text

Table 35—Fire Permits Module

Fire Permits ModuleFunctionality Description Importance Compliance

Basic Functionality The system shall be able to log permits. Mandatory Enter Text

Basic Functionality The system shall be able to issue permits. Mandatory Enter Text

Basic Functionality The system shall be able to access permit data from the CAD System. Mandatory Enter Text

Basic Functionality

Permit location shall be displayed in CAD as a premise alert while it is active. Mandatory Enter Text

Basic Functionality

The system shall be able to issue multiple permits (same or different types) for one location. Mandatory Enter Text

Basic Functionality The system shall be able to track permit history. Mandatory Enter Text

Basic Functionality


Basic Functionality

The system shall have the ability to access Fire Permits module from mobile device (e.g. tablet, MDT, laptop) Mandatory Enter Text


Basic Functionality The system shall have the ability to print permits out in the field. Mandatory Enter Text

Basic Functionality

The system shall have the ability to issue permits to:Mandatory

Enter Text

Individual Location

Vehicle

Basic Functionality

The system shall capture the following permit information including, but shall not be limited to:

Mandatory

Enter Text

Occupancy number Address Business name Business owner Phone number Business license number Event name Event type Permit number Date permit issued Event start date

Event start time Expiration date Expiration time Fee date Fee (Dollar Value collected) Payment form Permit detail Comments Inspector Inspection number Narrative

Enter Text

Basic Functionality

The system shall allow the ability for authorized users to create drop down lists to identify the reason for the permit. Mandatory Enter Text

Basic Functionality The system shall link address associated with the Master Location File. Mandatory Enter Text

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Fire Permits ModuleFunctionality Description Importance Compliance

Basic Functionality The system shall link vehicle associated with Master Vehicle File. Mandatory Enter Text

Basic Functionality The system shall link individual associated to the Master Name Index. Mandatory Enter Text

Basic Functionality

The system shall have a field for a reason for the permit, containing the following items at a minimum:

Mandatory

Enter Text

New business New construction Building

renovation/improvement

Relocation Owner change User defined reason

Basic Functionality

The system shall have the ability to indicate if a permit has been revoked by: Mandatory

Enter Text

Date Reason

Resolution Personnel ID

Basic Functionality The system shall be able to generate letters for expired permits. Mandatory Enter Text

Basic Functionality

The system shall be able to generate letters for permits whose expiration is upcoming. Mandatory Enter Text

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Table 36—Fire Investigation Module

Fire Investigation ModuleFunctionality Description Importance Compliance

Basic Functionality The system shall be able to track Fire discipline related investigations. Mandatory Enter Text

Basic Functionality

The system shall be able to cross reference to related Law Enforcement investigations. Mandatory Enter Text

Basic Functionality The system shall have the ability to link to a Fire incident number. Mandatory Enter Text

Basic Functionality

The system shall restrict access to data pertaining to juvenile offenders to authorized users only. Mandatory Enter Text

Basic Functionality

The juvenile offenders section within the investigations module shall have separate security settings. Mandatory Enter Text

Basic Functionality

The system shall support the ability to create multiple investigation types. Mandatory Enter Text

Basic Functionality

The system shall uphold strict security, allowing only authorized user(s) access to investigation records. Mandatory Enter Text

Basic Functionality

The system shall allow the designation of an incident as a potential arson, with ability to record additional fields of associated information. Mandatory Enter Text

Basic Functionality

The system shall be able to secure investigative records to limit individual and group access to individual or multiple records. Mandatory Enter Text

Basic Functionality

Investigation data shall include, but is not limited to:

Mandatory

Enter Text

FD investigator name and ID

FD incident number FD case number Law investigator assigned Law case number Date case begun Date case closed Investigation

location/address Witness

information/statements (unlimited)

Victim information/statements (unlimited)

Property occupant Property owner Property owner address Who collected evidence Property Type (i.e. evidence,

property, sample, etc.) Track chain-of-evidence Characteristics of modus

operandi Narrative

Basic Functionality

The system shall be able to attach graphic file(s) to an investigation record (e.g., scene diagram). Mandatory Enter Text

Basic Functionality

The system shall be able to restrict an assigned investigator to certain information. Mandatory Enter Text

Basic Functionality The system shall be able to assign investigator(s) to case. Mandatory Enter Text

Basic Functionality The system shall be able to relate many incidents to one case. Mandatory Enter Text

Basic Functionality

The system shall be able to attach any PC based-compliant file(s) to an investigation record (e.g. JPEG, video, image). Mandatory Enter Text

Basic Functionality

The system shall allow case status to be updated with ongoing activities and notes. Mandatory Enter Text

Basic Functionality

The system shall be able to import, link, or attach initial reports into the investigation record. Mandatory Enter Text

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Fire Investigation ModuleFunctionality Description Importance Compliance


The system shall log , at a minimum, the following:

Mandatory

Enter Text

Property and evidence that is provided by or integrates with the law enforcement property and evidence module.

Report number Sequential property/evidence

number Submitting investigator ID Receiving officer ID Received date Item image Item type (NCIC standard) Item manufacturer

Item model Item serial number Vehicle information (via

Vehicle Master Name Index)

Item value Item location (e.g., facility,

room, locker, drawer, bin) Disposition Disposition date Released to Chain of custody

information

Enter Text

Basic Functionality The transfer of custody form shall be printable for signature. Mandatory Enter Text

Basic Functionality The system shall support the use of barcodes for tracking items. Mandatory Enter Text

Investigative Case

Management

The system shall be able to log , at a minimum, the following for each case:

Mandatory

Enter Text

Assigned to Assigned date Status Status date Initial narrative

Supplemental narratives (unlimited) Solvability factors Calculated solvability rating Hours of activity

Investigative Case

Management

The system shall provide case investigation summaries for each investigator including at a minimum, the following: Mandatory

Enter Text

Number of active cases Case type breakdown

Assignment date Activity log

Basic Functionality

An authorized user shall be able to assign (or reassign) cases to any investigator. Mandatory Enter Text

Basic Functionality The system shall be able to view and print entire case report. Mandatory Enter Text

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Table 37—Fire Inspection Module

Fire Inspection ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to access the Fire Inspection module from mobile device (e.g. tablet, MDT, laptop) Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter/generate fire inspection reports from Mobile data/Field Based Reporting module for upload/merge into the Fire RMS application (i.e. Field Report)

MandatoryEnter Text

Basic Functionality

The system shall integrate all inspection information with the Master Location Index or building file. Mandatory Enter Text

Basic Functionality The system shall have the ability to track multi-use occupancies. Mandatory Enter Text

Complaints for Inspection Information

The system records complaints for inspection. MandatoryEnter Text

Basic Functionality

Complaints for inspection information includes, but is not limited to:

Mandatory

Enter Text

Informant/requestor Name Street address City Telephone number Complaint location

Request/type (e.g., complaint) Assigned to Date of complaint/request Date of completion Date referred/transferred Comments

Management of fire

inspection occupancy principals

The system shall manage fire inspection occupancy principals. Mandatory

Enter Text

Basic Functionality

Management of fire inspection occupancy principals information includes, but is not limited to:

Mandatory

Enter Text

Business name Name of the business owner Telephone number of the business

owner Full address of business owner Name of emergency contact for the

business (multiple) Emergency contact telephone

number (multiple)

Type of emergency contact

Building/property owner

Telephone number of the property owner

Full address of property owner

CommentsBasic

FunctionalityThe system shall have the ability to manage fire inspections by inspection district. Mandatory Enter Text

Basic Functionality The system shall attach pre-incident plans to occupancy files. Mandatory Enter Text

Basic Functionality

The system shall support the entry of exact addresses, to the apartment/suite level. Mandatory Enter Text

Basic Functionality

The system shall support the entry of unlimited contact information for each location (e.g., landlord name, address, telephone, management company name, address, telephone).

MandatoryEnter Text

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Basic Functionality

The system shall record an unlimited number of “special circumstances” regarding a location (e.g., Building Inspection information, unique characteristics).

MandatoryEnter Text

Basic Functionality The system shall support the entry of unlimited number of violations. Mandatory Enter Text

Basic Functionality

The system shall have the ability to use a “Hot List” for most common code violations. Mandatory Enter Text

Basic Functionality The system shall support the entry of unlimited number of citations. Mandatory Enter Text

Basic Functionality

The system shall have the ability to use a “Hot List” for most common citations issued. Mandatory Enter Text

Basic Functionality

The system shall display the plain English description for violation codes in addition to the code. Mandatory Enter Text

Basic Functionality

The system shall allow for agency specific fire codes as well as CA fire codes Mandatory Enter Text

Basic Functionality

The system shall allow the designation of inspection responsibility by station area for each address. Mandatory Enter Text

Basic Functionality The system shall allow the scheduling of follow-up inspections. Mandatory Enter Text

Basic Functionality

The system shall allow the designation of re-inspection frequency based on type of business (e.g., regular inspections are every two years; self-inspections are every four years; fire permits every year).

MandatoryEnter Text

Basic Functionality

The system shall be able to print out re-inspection schedules on a daily, weekly, or monthly basis. Mandatory Enter Text

Basic Functionality

The system shall be able to print out inspection schedules for an individual station or all stations. Mandatory Enter Text

Basic Functionality

The system shall be able to generate form letters documenting specific violations with date of scheduled re-inspection. Mandatory Enter Text

Basic Functionality

The system shall be able to view online and print out history of prior violations for any address. Mandatory Enter Text

Basic Functionality

The system shall allow an inspection record to be viewed online without making any changes to record. Mandatory Enter Text

Basic Functionality

The system shall record the name and ID of the inspector and the date and time for each inspection performed. Mandatory Enter Text

Basic Functionality The system shall be able to record results of violation re-inspection. Mandatory Enter Text

Basic Functionality The system shall be able to record fines for non-compliance. Mandatory Enter Text

Basic Functionality The system shall be capable of printing out a complete inspection report. Mandatory Enter Text

Basic Functionality

The system shall record the name and authorized user ID of anyone making changes to inspection record. Mandatory Enter Text

Basic Functionality

The system shall support the ability to perform inspections in the field and upload results to main system. Mandatory Enter Text

Basic Functionality

The system shall be able to associate a scanned image (e.g. “pre-fire plan”) to a location. Mandatory Enter Text

Basic Functionality

The system shall be able to attach any PC based-compliant file(s) to an investigation record (e.g. JPEG, video, image). Mandatory Enter Text

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Inspection Information

The system shall be able to update codebooks (based on the availability of soft copy versions) via automated process. Mandatory Enter Text

Basic Functionality

The system shall be able to track violations that have expired, been superseded, etc. (i.e. not corrupt old records, but not allow superseded violation code to be selected going forward.)

MandatoryEnter Text

Basic Functionality

The system shall be capable of synchronizing dates (e.g., inspection, re-inspection, court dates) with the mail calendar function. Mandatory Enter Text

Basic Functionality

The inspection module shall support multiple violation codebooks (e.g., NFPA, International Fire Code, IBC, FMC, FMC Hazmat, local ordinances.)

MandatoryEnter Text

Inspection Activity The system shall track inspection activity. Mandatory Enter Text

Basic Functionality

The system shall track inspection activity information that includes, but is not limited to: Mandatory

Enter Text

Notes on the type of inspection The hours spent

The results of the inspection

Basic Functionality

Inspection activity shall be tracked by:

Mandatory

Enter Text

Address Time inspection started Time inspection ended Amount of time spent on

inspection Assigned to Business name Completed by Date Disposition of the inspection

ID number of the inspector (multiple)

Number of violations cleared

Number of violations issued Occupancy number Occupancy type Remarks Re-inspection date Type of inspection

Basic Functionality

The system shall be able to select violation codes from agency-defined drop down lists. Mandatory Enter Text

Basic Functionality

The system shall be able to access and update inspection records from any workstation (mobile, desktop, etc.). Mandatory Enter Text

Basic Functionality

An inspection report shall indicate whether additional technical/HAZMAT inspection is required. Mandatory Enter Text

Basic Functionality

The system shall be able to update contact information during an inspection. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to display prior fire incident and inspection history for scheduled occupancies. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to print prior fire incident and inspection history for scheduled occupancies. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track disposition of any inspection by: Mandatory

Enter Text

Outstanding violations Cleared

Completed Other

Basic Functionality

The system shall maintain a master table associated with fire statutes and codes. Mandatory Enter Text

Basic Functionality

The system shall track most frequently sited violations for a given time period. Mandatory Enter Text

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Inspection Schedule

The system shall be able to create and track inspection schedule for fire prevention staff. Mandatory Enter Text

Basic Functionality

The system shall be able to create and track inspection schedule for fire prevention staff by:

Mandatory

Enter Text

Individual location Batch locations (e.g. whole mall or an

entire street block)

Permit type

Basic Functionality

The system shall be able to create an event in the calendar automatically from inspection and re-inspection intervals. Mandatory Enter Text

Basic Functionality

The system shall allow authorized users to easily search for upcoming inspection due dates for a user specified time period (e.g., 30 days, 60 days, 120 days).

MandatoryEnter Text

Basic Functionality

The system shall be able to rotate grouped inspection responsibilities (e.g., between companies and shifts). Mandatory Enter Text

Basic Functionality

The system shall identify premises requiring permitted inspectors versus duty crews. Mandatory Enter Text

Basic Functionality An inspection record shall be able to be referred to another division. Mandatory Enter Text

Basic Functionality An inspection record shall be able to be referred to a higher authority. Mandatory Enter Text

Violations and Citations

The system shall allow the addition of an unlimited number of the following record types:

Mandatory

Enter Text

Violations Citations Recommendations

Referrals Fees

Basic Functionality

The system creates and maintains violation information by:

Mandatory

Enter Text

Address Business name Date of violation Entered by Type of violation Number of violations Violation code based on adopted

Fire Code Multiple violation codebooks

(National Fire Protection Association (NFPA), Factory Mutual Company (FMC), FMC Hazmat, etc.)

Citation number

Date of notice of violation

Date violation was cleared

Date by which the violation should be cleared

Issuing Inspector ID Court date Court time Court continuation date Court disposition Comments

Basic Functionality

The system shall have the ability to track re-inspections and associates them with original inspection. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track new violations that arise on re-inspection and associates them with the original inspection. Mandatory Enter Text

Basic Functionality

The system shall have the ability to schedule inspections at mandatory, pre-defined intervals (e.g., yearly school inspections). Mandatory Enter Text

Basic Functionality An authorized user shall be able to override re-inspection dates. Mandatory Enter Text

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Basic Functionality

The system shall be able to generate invoice letters for re-inspection fines or fees. Mandatory Enter Text

Basic Functionality

The system shall be able to attach digital photos to a violation/citation in the database. Mandatory Enter Text

Basic Functionality The system shall be able to add multiple violations on a single screen Mandatory Enter Text

Basic Functionality The system shall be able to clear multiple violations on a single screen Mandatory Enter Text

Basic Functionality

The system shall have the ability to track the most frequent violations and citations over a user-defined period of time. Mandatory Enter Text

Basic Functionality The system shall be able to record the testing of Vent-a-Hood Systems. Mandatory Enter Text

Reporting The system shall allow for the creation of reports for all occupant current or non-current inspection cycles Mandatory Enter Text

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Table 38—Fire Hydrants Module

Fire Hydrants ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to access the Hydrants module from a mobile device (e.g. tablet, MDT, laptop). Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter/generate/update fire hydrant records from Mobile data/Field Based Reporting module for upload/merge into the Fire RMS application (i.e. Field Report)

MandatoryEnter Text

Basic Functionality

The system shall allow a test record to be viewed online without making any changes to record. Mandatory Enter Text

Basic Functionality

Information on hydrant status shall be accessible from the CAD application. Mandatory Enter Text

Basic Functionality

Information on hydrant status shall be accessible from the Mobile Data application. Mandatory Enter Text

Basic Functionality

Information on hydrant status shall update to map applications (hydrant layer). Mandatory Enter Text

Basic Functionality

The system shall provide the ability to see hydrant information from the Master Location Index (Building/Business file) for all hydrants within a radius that is agency definable.

MandatoryEnter Text

Basic Functionality

The information on hydrant status shall be accessible in mobile units/mobile application. Mandatory Enter Text

Basic Functionality

Updates to hydrant status shall update in CAD and mobile applications in real time. Mandatory Enter Text

Basic Functionality


Basic Functionality The system shall be able to capture and track hydrant data. Mandatory Enter Text

Basic Functionality

Hydrant data shall include, but shall not be limited to:

Mandatory

Enter Text

Hydrant ID/serial number Local water company

record number City hydrant ID number

(shall be unique/unable to be duplicated)

Hydrant manufacturer Plug color and/or type (i.e.

private or easement, red or silver)

Hydrant type Out of service (check box) Coupling type Thread type Location (by address) Main size

Static pressure Residual pressure Flow

pressure Gallons Per Minute (GPM)

(calculated by system) Tank type (e.g. metal, plastic) Tank size Test date Next scheduled test date ID of person performing test Indicator of test pass/fail Corrections required, if test

failed Comments GIS ID number GPS coordinates User defined fields

Basic Functionality The system shall be able to schedule hydrant maintenance activities. Mandatory Enter Text

Basic Functionality

The system shall schedule maintenance activities:Mandatory

Enter Text

By hydrant By flow test

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Basic Functionality

The system shall easily allow a user to add a hydrant to the maintenance schedule. Mandatory Enter Text

Basic Functionality

The system shall easily allow a user to remove a hydrant from the maintenance schedule. Mandatory Enter Text

Basic Functionality

The system shall be able to assign personnel to hydrant maintenance activities. Mandatory Enter Text

Basic Functionality

Personnel shall be assigned to hydrant maintenance activities:Mandatory

Enter Text

By station By shiftBasic

Functionality The system shall capture hydrant maintenance information. Mandatory Enter Text

Basic Functionality

Hydrant maintenance information includes, but shall not limited to:

Mandatory

Enter Text

Hydrant activities (user-defined) Hydrant activity start date Hydrant activity start time

Hydrant activity end date

Hydrant activity end time

Basic Functionality The system shall capture Hydrant Inspections information. Mandatory Enter Text

Basic Functionality

The system shall capture multiple Hydrant Inspections information per hydrant. Mandatory Enter Text

Basic Functionality

Hydrant Inspections data includes, but shall not be limited to:Mandatory

Enter Text

Date of Inspection Time of Inspection

Individual/Unit doing Inspection Total time of Inspection

Basic Functionality The system shall capture Hydrant Service data. Mandatory Enter Text

Basic Functionality

Hydrant service data includes, but shall not be limited to:

Mandatory

Enter Text Inspected (check box) Flushed (check box)

Serviced (check box) Other service with drop down list

(user definable)Basic

Functionality The system shall capture hydrant repair data. Mandatory Enter Text

Basic Functionality

Hydrant Repair data includes, but shall not be limited to:

Mandatory

Enter Text

Defect found with drop down list (user definable)

Defect reported (check box) Repair required (check box)

Local water company work order number (10 character alpha-numeric)

Notes/RemarksBasic

Functionality The system shall log hydrants struck by vehicles. Mandatory Enter Text

Basic Functionality

The information logged for hydrants struck by vehicles includes, but shall not be limited to:

Mandatory

Enter Text

Date of accident Date of repair Fee charged for repair

Reimbursement received (Y/N checkbox)

Notes/RemarksBasic

Functionality The system shall capture Hydrant Flow Tests. Mandatory Enter Text

Hydrant Flow Test (multiple) data includes, but shall not be limited to: Mandatory Enter Text

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Basic Functionality

Date of flow test Time of flow test Individual/Unit doing flow

test Total time of flow test Pitot tube results Diameter of outlet Discharge coefficient Correction factor

GPM flow, calculated Static pressure Residual pressure Calculated GPM flow: At 20 Pounds per Square

Inch (PSI) residual At 10 PSI residual At 0 PSI residual Notes/Remarks

Basic Functionality The system shall be able to print out complete hydrant test report. Mandatory Enter Text

Basic Functionality

The system shall generate automatic notification to water system providers for out of service hydrants Mandatory Enter Text

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Table 39—Fire Personnel and Training Module

Fire Personnel and Training ModuleFunctionality Description Importance Compliance

General Requirements

An authorized user shall be able to query training schedules based on a user-defined date range for an individual. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to query training schedules based on a user-defined date range for a group. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to view individual training records remotely. Mandatory Enter Text

Basic Functionality

Any authorized users shall be able to scan and attach images (e.g. certificates, photographs, other digital files) to individual's Personnel Record.

MandatoryEnter Text

Basic Functionality

The system shall send automatic alerts/reports on pending certification expirations via e-mail. Mandatory Enter Text

Basic Functionality

The system shall be able to record an unlimited number of certifications per person. Mandatory Enter Text

Basic Functionality

The system shall be able to record unlimited types of certifications per person. Mandatory Enter Text

Basic Functionality

The system shall be able to track unlimited number of courses taken per person. Mandatory Enter Text

Basic Functionality

The system shall be able to track unlimited types of courses taken per person. Mandatory Enter Text

Basic Functionality

The system shall be able to attach any PC-based file (i.e. JPEG, scanned document, PDF, etc.) to each course or certification being tracked within a person's training record.

MandatoryEnter Text

Basic Functionality

The system shall be able to record an unlimited number of skills per person. Mandatory Enter Text

Basic Functionality The system shall be able to record unlimited types of skills per person. Mandatory Enter Text

Basic Functionality

The system shall be able to record an unlimited number of licenses per person. Mandatory Enter Text

Basic Functionality The system shall record unlimited types of licenses per person. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to restrict the types of data available for display by security. Mandatory Enter Text

Basic Functionality

The types of data that shall be available for display by security includes, but shall not be limited to: Mandatory

Enter Text

Social Security Number Disciplinary records

Attached images and files Evaluation Records/Results

Basic Functionality

The system shall allow a user to update certain fields in their personnel file. Mandatory Enter Text

Basic Functionality

The system shall be capable of generating reports for individuals using the following certification related parameters:

Mandatory

Enter Text

Individuals who are certified. Individuals who are uncertified. Individuals who are due for certification.

Individuals who are overdue for certification.

Basic Functionality

An authorized user shall be able to input multiple employee activity records per screen to speed data entry. Mandatory Enter Text

Basic Functionality The system shall be able to display an individual's training history. Mandatory Enter Text

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Fire Personnel and Training ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be able to show only active employees from the list of personnel for any field that requires the entry of staff/personnel (i.e. reporting officer field, etc.).

MandatoryEnter Text

Basic Functionality The system shall be able to print complete employee history records. Mandatory Enter Text

Basic Functionality

The system shall be capable of generating reports for individuals that are members of multiple agencies including both career and volunteer staff. Mandatory Enter Text

Table 40—Fire Personnel Records Module

Fire Personnel Records ModuleFunctionality Description Importance Compliance

Personnel Demographic Information

The system shall log all personnel information for Agency Department staff. Mandatory Enter Text

Personnel demographic information shall be logged, and includes at a minimum:

MandatoryPersonnel Demographic Information

Name - Last Name - First Name - Middle Suffix (Sr, Jr, II, etc.) Former name Social Security Number for

benefits processing EIN Number Telestaff number Home address Home city Home state Home Zip code Home county Mailing address Mailing city Mailing state Mailing Zip code Phone numbers: Daytime telephone number

Night time telephone number Home telephone number Mobile phone number Pager phone number Other related contact

numbers E-mail address Secondary e-mail address Date of birth Date of death Gender Race Ethnicity Marital status Physical descriptors Clothing sizes (e.g., shoes,

pants, shirt, hat, etc.) Member occupation Member employer Member second employer

Enter Text

Personnel Assignment to

Agencies

The system shall have the ability for personnel to be members of multiple agencies. Mandatory Enter Text

Basic Functionality

The system shall have the ability to relate personnel records to multiple Fire Department ID (FDID) or agencies. Mandatory Enter Text

Basic Functionality

The system shall be capable of collecting, storing and maintaining, at a minimum, the following information related Personnel Assignment to Agency:

Mandatory

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Agency FDID Agency number Date hired Physical taken (yes/no) Date physical taken Medical examination

information (record of when, type, and expiration)(e.g., breathing apparatus medical, driver's license medical).

Rank/job title Current assignment -

location Current assignment - shift Temporary assignment date Temporary assignment

expiration date Personnel assignment status Seniority ranking Promotion/reclassification

date Probation end date Last evaluation date Next evaluation date Name, ID of supervisor Reporting supervisor position

(i.e. Rescue Chief, Fire Chief)

Performance evaluation results (should retain results for all reviews, with date and time stamps and name and ID of supervisor)

Education (including prior to beginning at Agency, plus updates from Training records)

Certifications (cross referenced from training records)

Certification(s) expiration date Licenses License(s) expiration date Continuing Education Units Special skills Issued equipment (unlimited) Career/promotion history Disciplinary records Qualifications for "acting"

status Incentive qualification field

(user defined field) Personnel separation date

from Agency Reason for personnel

separation (e.g. resigned, retired, terminated, quit)

Enter Text

Personnel Health and

Safety Information

The system shall have the ability to log health and safety records for personnel. Mandatory

Enter Text

Basic Functionality The system shall have the ability to attach PC based type files. Mandatory Enter Text

Basic Functionality

The system shall have the ability to attach multiple injury case numbers to an individual. Mandatory Enter Text

Basic Functionality The system shall provide a two way interface to Tele-Staff Mandatory Enter Text

Basic Functionality

The system shall be capable of collecting, storing and maintaining, at a minimum, the following information related Personnel Health and Safety information:


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Member ID Date Immunization Series

Completed Immunization Series

Records on File (Y/N) Injury Case Number Date of Injury Time of Injury Injury Type Injury Description

Injury Report submitted (Y/N) Injury Narrative Physical Results on File (Y/N) Date of Last Physical Result of Physical (Pass, Fail,

Interim) Type of Physical (NFPA, FF,

EMS, other) Emergency Contact

InformationPersonnel

Qualifications Information

The system shall have the ability to log personnel qualifications. MandatoryEnter Text

Personnel qualifications records shall include, at a minimum:

Mandatory

Enter Text

Personnel Qualifications Information

Member ID Qualification/Certification title Qualification/Certification date

Achieved Qualification/Certification date

expires

Qualification/Certification for job title (FF1, EMS, etc.)

Present station rank Highest station rank

Recorded

Personnel Gear

Inventory

The system shall have the ability to track gear inventory assigned to personnel. Mandatory

Enter Text

Personnel Gear Inventory records shall include, at a minimum:

Mandatory

Enter Text

Personnel Gear

Inventory

Item number Item serial number Item description Date purchased Date issued Issued to member

Date returned Date destroyed Date sold Date lost Expiration date

Personnel Leave of Absence

The system shall have the ability to log leave of absence from an Agency. MandatoryEnter Text

Personnel Leave of Absence

The system shall be able to log Leave of Absence information, including at a minimum:

Mandatory

Enter Text

Agency FDID Agency number Start of leave of absence

End of leave of absence Reason for leave of absence

Basic Functionality

The system shall have the ability to add multiple records for leave of absence information. Mandatory Enter Text

Reports An authorized user shall be able to view and print list of upcoming, completed, or past due performance reviews for a specified period. Mandatory Enter Text

Basic Functionality

The system shall display and print a summary report of individual instructor hours by class for a user-defined date range. Mandatory Enter Text

Basic Functionality

The system shall display and print a summary report of individual instructor hours by class type for a user-defined date range. Mandatory Enter Text

Basic Functionality

The system shall display and print the personnel that are currently scheduled for classes. Mandatory Enter Text

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Basic Functionality

The system shall display and print the personnel that have completed the selected training. Mandatory Enter Text

Basic Functionality The system shall have the ability to display and print class rosters. Mandatory Enter Text

Basic Functionality

The system shall have the ability to create station-specific reports on personnel to include:

Mandatory

Enter Text

Members by station Members by length of service Members by assigned agency

Members by class assignment

Members by rank Training history

Basic Functionality

The system shall have the ability to print individual personnel records to include:

Mandatory

Enter Text

Training history Training schedule All recorded Length of

Service Award Programs (LOSAP) activity

Individual LOSAP activity by category

Certifications held Recertification dates

Basic Functionality

The system shall have the ability to display and print class roster information, including, but shall not be limited to:

Mandatory

Enter Text

Date for each class/program List of all participants,

station/shift

Grade information Instructor name

Basic Functionality

The system shall have the ability to display and print rosters for, including but shall not be limited to:

Mandatory

Enter Text

Certified classes College unit classes for

credit EMT certification HAZMAT certification

State and/or national academy classes

Paramedic certification Any local or agency specific training

courseBasic

Functionality The system shall have the ability to print a summary of training. Mandatory Enter Text

Basic Functionality

The system shall have the ability to print a summary of training activity by:

Mandatory

Enter Text

Date (including date range) Individual Training type Station

Bureau Division Battalion Agency

Basic Functionality

The system shall have the ability to display and print an individual training summary report for a user-defined date range. Mandatory Enter Text

Basic Functionality

The system shall have the ability to display or print an individual training summary report for a user-defined date range shall include, but shall not be limited to: Mandatory

Enter Text

Employee information All drills completed, with hours

attended

All training classes completed, with hours attended

The system shall have the ability to display and print the following: Mandatory Enter Text

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Basic Functionality

Employees by certification Certification renewals by

date Instructor certifications All courses taken between

two dates All courses held by an

individual. All certifications held by an

individual. All qualifications held by an

individual. All courses held by a group.

All certifications held by a group.

All qualifications held by a group.

All courses by type held by an individual.

All training by type held by an individual.

All courses by type held by a group.

All training by type held by a group.

All certifications due to expire within a specified period of time

Basic Functionality

The system shall able to display and print training summary by battalion for a user-defined date range. Mandatory Enter Text

Basic Functionality

The system shall able to display and print training summary by division for a user-defined date range. Mandatory Enter Text

Basic Functionality

The system shall able to display and print training summary by Agency for a user-defined date range. Mandatory Enter Text

Basic Functionality The system shall allow the user to create ad-hoc reports. Mandatory Enter Text

Basic Functionality The system shall allow access to a drop down list of standard reports. Mandatory Enter Text

Basic Functionality

The training summary by battalion, division or Agency shall include the following: Mandatory

Enter Text

Classes/drills held Summary of hours

Classes/ Courses An authorized user shall be able to schedule participants for a class. Mandatory Enter Text

Classes/ Courses The system shall be able to track available training classes. Mandatory Enter Text

Basic Functionality

The system shall have the ability to submit training request via a web-based interface. Mandatory Enter Text

Basic Functionality

The system shall have the ability to issue an acceptance or rejection to any course registration submission. Mandatory Enter Text

Basic Functionality

The system shall integrate email messaging for notifications of acceptance or rejection. Mandatory Enter Text

Basic Functionality

Training class data tracked, includes, but shall not be limited to:

Mandatory

Enter Text

Name/course title Course code Description Location Instructor Number of hours of

training Certification

Certification duration Date/Time of course Course Roster Student Enrollment requests Course waiting list Station, county, state or federal

course

Instructor information includes, but shall not be limited to: Mandatory Enter Text

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Basic Functionality

Specialty Qualifications

Basic Functionality

The system shall provide keyword inquiry searches on training class identification numbers. Mandatory Enter Text

Basic Functionality

The system shall provide keyword inquiry searches on training class name. Mandatory Enter Text

Basic Functionality

The system shall provide partial keyword inquiry searches on training class identification numbers. Mandatory Enter Text

Basic Functionality

The system shall provide partial keyword inquiry searches on training class name. Mandatory Enter Text

Basic Functionality

The system shall allow an authorized user to add personnel to selected classes. Mandatory Enter Text

Basic Functionality

Those entered shall be reflected as scheduled in subsequent training inquiry programs. Mandatory Enter Text

Basic Functionality

The system shall be able to track the following information for each training course:

Mandatory

Enter Text

Accreditation agency Course number Instructor Start date/time End date/time Location Hours

Attendees Grades Duration (days and hours) Continuing Education Units, if

applicable Number of students registered Number of students attending

Individual Training Records

The system has the ability to automatically update individual training records based on recorded course results. Mandatory

Enter Text

Basic Functionality

The system shall alert supervisors of training deficiencies (e.g. failed or missed class). Mandatory Enter Text

Basic Functionality

An authorized user shall be able to manually add previously attended training courses. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to manually add previously attained certifications. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to manually add previously attained qualifications. Mandatory Enter Text

Basic Functionality

The system shall link the course/certification/program information and each individual personnel/training record. Mandatory Enter Text

Basic Functionality

The data displayed for the personnel’s completed training and training that is currently scheduled shall include, but shall not be limited to:

Mandatory

Enter Text

Training class identification number

Training class name

Date(s) of training Training class duration

Basic Functionality

Training class costs shall provide the following detail at a minimum:Mandatory

Enter Text

Class cost Expenses

Meals Travel

Basic Functionality The system shall capture personnel education history detail. Mandatory Enter Text

Education history detail shall include, but shall not be limited to: Mandatory Enter Text

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Basic Functionality

School Number of units/credits Years attended

Degree(s) attained Special skills/qualifications

Basic Functionality Above skills/qualifications shall be able to be queried from CAD Mandatory Enter Text

Basic Functionality The system shall capture personnel training certifications. Mandatory Enter Text

Basic Functionality

Training certifications detail includes, but shall not be limited to:

Mandatory

Enter Text

Certification/license type Date obtained Date of expiration

Endorsements Remarks

Basic Functionality

The system shall capture personnel courses and seminars attended (multiple). Mandatory Enter Text

Basic Functionality

Courses and seminars attended detail include, but shall not be limited to:

Mandatory

Enter Text

Dates Course/Seminar

name/title Course number Date training started (if

applicable) Date training ended Hours completed Location Instructor

Instructor/school Certification number Completion status State certifications OSHA required safety training Individual test scores, where

applicable Overall course score, where

applicable Pass/Fail, where applicable

Training Record

RetrievalThe system shall have the ability to retrieve training records. Mandatory

Enter Text

The system shall have the ability to retrieve training records by:

Mandatory

Enter Text

Training Record

Retrieval

Employee ID Training start date Training end date Training type Instructor Agency

Bureau Division Battalion Agency Rank Shift

Training Programs

The system shall create and maintain Agency personnel training programs. Mandatory Enter Text

Basic Functionality The system shall log all of the Agency personnel training programs. Mandatory Enter Text

Basic Functionality The system shall schedule all of the Agency personnel training programs. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to perform maintenance on training programs. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to inquire about an individual’s training schedule. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to update an individual’s training schedule. Mandatory Enter Text

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Basic Functionality An authorized user shall be able to schedule training. Mandatory Enter Text

Basic Functionality

The system shall associate specific training courses with an overall training program. Mandatory Enter Text

Basic Functionality An authorized user shall be able to add new training programs. Mandatory Enter Text

Basic Functionality An authorized user shall be able to modify existing training programs. Mandatory Enter Text

Basic Functionality An authorized user shall be able to delete a training program. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to add related staff attendance/participation information. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to delete related staff attendance/participation information. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to edit related staff attendance/participation information. Mandatory Enter Text

Basic Functionality

The system shall document and log training programs through the use of a training program form. Mandatory Enter Text

Basic Functionality

Components of the training program form includes, but shall not be limited to:

Mandatory

Enter Text

Program description Certification program

code Duration Requirements information Training type/code

Description Number of hours Staff ID Current exam score Expiration date

Basic Functionality

The system shall have a Requirement Summary report, which includes:

Mandatory

Enter Text

Type (training or activity) All associated course codes Training code Hours required

Current hours Balance Details for training code (text

entry)Course Vendors

The system documents training vendor information through the use of a vendor records form. Mandatory Enter Text

Training records

The system shall have the ability to import data from a Learning Management System (LMS) or other on line training programs (i.e. Target Solutions)

MandatoryEnter Text

Components of the vendor records shall include:

Mandatory

Enter Text

Basic Functionality

Vendor name Contact name Vendor ID Vendor State ID Vendor class Address City, State, Zip

Phone numbers Email address Internet address PO Number (multiple) Ability to attach images and files Free text/narrative

Table 41—Law Personnel and Training Module

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Law Personnel and Training ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall have the ability to display, store and print a photograph of an employee within the personnel record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to capture an image with a digital camera for the purpose of storage with an employee record. Mandatory Enter Text

Basic Functionality

The system shall have the ability upload an image from a camera, computer disk or any TWAIN32-compliant imaging device. Mandatory Enter Text

Basic Functionality

The system shall be capable of printing multiple types of ID cards using image files, and digital photos of the employee. Mandatory Enter Text

Basic Functionality

The system shall have the ability to link a personnel record with personnel record(s) associated with another ORI. Mandatory Enter Text

Basic Functionality

The system shall support Personnel and Training module access security at the user level. Mandatory Enter Text

Basic Functionality

The system shall support Personnel and Training module access security at the device level. Mandatory Enter Text

Basic Functionality

The system shall support Personnel and Training module access security at the function level. Mandatory Enter Text

Basic Functionality

The system shall support Personnel and Training module access security at the field level. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to view and print list of upcoming, completed, or past due performance reviews for a specified period. Mandatory Enter Text

Basic Functionality

The system shall have the ability, at a minimum, to enter and maintain the following general personnel information on every employee:

Mandatory

Enter Text

Basic Functionality

Employee Full Name Employee Address Employee Badge and/or

ID Number Jurisdiction Social Security Number Home Phone Number Cell Phone Number E-mail addresses Department Number and

Extension Date of Birth Place of Birth Citizenship Current Rank Rank History Hire Date Termination Date

Education, including Degrees, Certifications

Payroll information Special Skills Medical Information Department Injuries Blood Type Emergency Notification

Information Employee Status or Promotions Reprimands Commendations Spouse’s Name Driver’s License Number Employee Demographic

Information Disciplinary Actions Contact Information

Basic Functionality

The system shall have the ability to enter and maintain information about an employee's current assignment. Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter and maintain history of an employee's assignments. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to export data contained in the personnel file to one of the following supported formats: Mandatory

Enter Text

Excel XML

CSV Text

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Basic Functionality

The system shall have the ability to track information about the equipment issued to each employee, including the following:

Mandatory

Enter Text

Item Type Quantity Inventory Number Date Issued

Condition of Item Returned Date Condition Returned

Basic Functionality

The system shall have the ability to enter and maintain information about an employee's education and training, including, but not limited to, the following:

Mandatory

Enter Text

Courses (e.g., firearms training, hazmat technician training)

Programs Certifications

Automatically re-schedules re-certification classes

Basic academy training Military training College classes

Basic Functionality

The system shall maintain the following training related data elements:

Mandatory

Enter Text

Employee ID number Training course title Training location Re-certification date Length of the course

Course completion date Course comments Course expenses College credit hours

Basic Functionality

The system shall have the ability to enter and maintain information about any special skills an employee may have, including, but not limited to:

Mandatory

Enter Text

Foreign language Public relations training Bomb disposal training First aid training

SWAT training Breathalyzer training Other agency-defined

skillsBasic

FunctionalityThe system shall provide the ability to perform monthly scheduling of employees for a minimum of 6 months. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to perform weekly scheduling of employees for a minimum of 6 months. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to schedule training by individual or group Mandatory Enter Text

Basic Functionality

The system shall provide the ability to print a summary report detailing all employees and all training conducted within a specified date range. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to print a summary report of all training received by an employee during his/her course of employment. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to print a detailed employee report with all fields of data in the personnel record. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to print a summary department personnel listing sorted by Employee Name. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to print a detailed department personnel listing sorted by Employee Name. Mandatory Enter Text

Training The system shall have the ability to create and maintain records on all the training courses for which personnel can register. Mandatory Enter Text

Basic Functionality

The system shall display and print a summary report of individual instructor hours by class, for a user-defined date range. Mandatory Enter Text

Basic Functionality

The system shall display and print a summary report of individual instructor hours by class type, for a user-defined date range. Mandatory Enter Text

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Basic Functionality

The system shall display and print the personnel that are currently scheduled for classes. Mandatory Enter Text

Basic Functionality

The system shall display and print the personnel that have completed the selected training. Mandatory Enter Text

Basic Functionality The system shall have the ability to display and print class rosters. Mandatory Enter Text

Basic Functionality

The system shall have the ability to display and print class roster information including: Mandatory

Enter Text

Date for each class/program List of all participants, station/shift

Grade information Instructor name

Basic Functionality

The system shall have the ability to print and display rosters for:

Mandatory

Enter Text

Certified classes College unit classes for credit Gun certification SWAT certification

State or national academy classes

Seminars FBI certification

Basic Functionality The system shall have the ability to print a summary of training. Mandatory Enter Text

Basic Functionality

The system shall automatically update individual training records based on recorded course results. Mandatory Enter Text

Basic Functionality

The system shall alert supervisors of training deficiencies (e.g. failed or missed class). Mandatory Enter Text

Basic Functionality

An authorized user shall be able to manually add previously attended training courses. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to manually add previously attained certifications. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to manually add previously attained qualifications. Mandatory Enter Text

Basic Functionality

The system shall link the course/certification/program information and each individual personnel/training record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter and maintain the following basic information for each course:

Mandatory

Enter Text

Course title Category Keyword Description Active/Inactive Instructor

Certification achieved Recertification period Recertification units (e.g.

Mandatory in-service Retraining)

Equivalent courses

Basic Functionality

The system shall have the ability to enter and maintain course information regarding hours and default provider, including the following:

Mandatory

Enter Text

Duration Units Number of days

Credit hours Other

Basic Functionality

The system shall have the ability to enter and maintain course information regarding default costs, including the following detail: Mandatory

Enter Text

Expense type Amount

General ledger account Percentage

Basic Functionality

The system shall have the ability to view course history and the scheduling of a given course, including the following information:


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Course title Category Start date/time End date/time

Provider Address Location Phone number

Basic Functionality

The system shall have the ability to create and maintain course objectives. Mandatory Enter Text

Basic Functionality

The system shall have the ability to attach multiple supporting documents of various types to each course record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to search for existing course records based on the following user-defined search criteria:

Mandatory Enter Text State agency ID Course code Title Category

Keyword Active/Inactive/All Program

Basic Functionality

The system shall have the ability to create, maintain and track scheduled course records, i.e., schedules for individual courses. Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter and maintain the following basic information for each scheduled course record:

Mandatory

Start Date/Time End Date/Time Provider Course Required/Not

Required Course Course Location Address

Phone Number Activity Code Days of the Week Class Format Training Type Level of Training Remarks (free-form narrative)

Enter Text

Basic Functionality

The system shall have the ability to enter and maintain the following cost related information for each scheduled course record: Mandatory Enter Text Expense Type Amount

General Ledger Account Percentage

Basic Functionality

The system shall have the ability to indicate all subjects associated with the scheduled course, including instructor and attendees. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to select scheduled course attendees by entering any of the following:


Employee ID Individual personnel subjects Linking to master name files Entering names in free-form narrative Group, e.g., station, shift, unit, employment classification,

certification level. Individuals from group lists shall be selected for inclusion or

exclusion.Basic

FunctionalityThe system shall provide the ability to enter and maintain information about the registered attendees' course results (grade/score). Mandatory Enter Text

Basic Functionality

The system shall provide the ability to see at-a-glance all of the objectives associated with a current scheduled course. Mandatory Enter Text

Basic Functionality

The system provided the ability to log which objectives have been completed by which attendees. Mandatory Enter Text

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Basic Functionality

The system shall have the ability to attach multiple supporting documents of mixed types to each scheduled course record. Mandatory Enter Text

Basic Functionality

The system searches for existing scheduled course records based on the following user-defined search criteria:

Mandatory

Enter Text

Employee ID Course Code Course Number Provider

Location Instructor Program Course start date/time range

Basic Functionality

The system shall have the ability to create, maintain and log training program records. Mandatory Enter Text

Basic Functionality

The system shall associate multiple required courses with a training program or certification program. Mandatory Enter Text

Basic Functionality

The system shall perform a mass enrollment where multiple personnel shall be assigned to a single class. Mandatory Enter Text

Basic Functionality

The system shall perform a mass enrollment where a group shall be assigned to a single class. Mandatory Enter Text

Basic Functionality The system shall print class rosters in a format determined by the agency. Mandatory Enter Text

Basic Functionality

The system shall print a certification program status report in a format determined by the agency. Mandatory Enter Text

Basic Functionality

The system shall print personnel recertification status reports in a format determined by the agency. Mandatory Enter Text

Basic Functionality

The system shall send automatic alerts/reports on pending certification expirations via e-mail. Mandatory Enter Text

Basic Functionality The system shall print ad hoc reports as determined by the agency. Mandatory Enter Text

Basic Functionality

The system shall provide an automatic message to an applicant notifying acceptance or rejection into a class. Mandatory Enter Text

Basic Functionality

The system shall provide for an electronic web based class registration process for each employee, including sign off information by their supervisor.

MandatoryEnter Text

Basic Functionality

The system shall allow for training requests to be submitted via mobile and uploaded to personnel record upon approval of supervisor. Mandatory Enter Text

Basic Functionality

The system shall integrate with commonly available calendar applications (e.g. Microsoft Outlook). Mandatory Enter Text

Basic Functionality

The system shall provide the ability to export data contained in the training file to one of the following supported formats: Mandatory

Enter Text

Excel XML

CSV Text

Basic Functionality

The system shall be able to generate reports including, at a minimum, the following schedule-related data:

Mandatory Enter Text Days worked Hours worked Vacation requests

Swap days/hours Sub-hours/days

Table 42—Property Processing Module

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Property Processing ModuleFunctionality Description Importance Compliance

Basic Functionality

The Property Processing module shall be associated with all other modules of the system involving the reporting, custody and analysis of property.

MandatoryEnter Text

Basic Functionality

The system shall allow for property tag numbers to be an auto-incremented number generated by the system. Mandatory Enter Text

Basic Functionality

The ability to have the property tag number auto increment or be entered manually shall be agency-specific. Mandatory Enter Text

Basic Functionality

The system shall allow for agency defined tag number format (e.g. 123, 1A, 2A, case number-1, case number-2) Mandatory Enter Text

Basic Functionality

All transactions shall have audit records as outlined under the CAD main systems tab. Mandatory Enter Text


Basic Functionality

The system shall be able to enter and maintain the following property data:


Item number Piece number Serial number Associated case number Officer of initial custody Property code (e.g.,

stolen, pawned, evidence)

Property tag number Owner applied number Storage location Quantity Value – nearest dollar

Property owner Date property received Item category (guns, tools,

vehicles, bicycles) Lab report cross-reference Date of disposal/release Employee authorizing release Date scheduled for disposal Item class (UCR) Free-form descriptions Color Recovered for other jurisdiction

flag

Basic Functionality

The system shall be able to enter and maintain the following additional elements for firearms:


Gun type Action (automatic, bolt action, carbine,

pump) Caliber Shot capacity Barrel length

Finish Make/Model Type of firearm Condition Year made

The system shall be able to enter and maintain the following additional elements for boats:

MandatoryBasic Functionality

Boat name Hull shape Hull material

Propulsion Boat length Enter Text

Basic Functionality

The system shall be able to enter and maintain the following additional elements for vehicles:

Mandatory

Enter Text

Vehicle type Color (top, bottom, interior) Vehicle year Vehicle make

Model License plate/VIN License plate state Plate year

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Basic Functionality

The system shall be able to enter and maintain the following information for bicycles:

Mandatory

Enter Text

Bicycle make Model (boys, girls, tandem) Serial number

Wheel size Speed Color

Basic Functionality The system shall tie a property item to a case. Mandatory Enter Text

Basic Functionality

The system shall be able to enter and maintain the following information for bank cards:

Mandatory

Enter Text

Banking/Institution that issued the card

Account number Owner of the bank card

Expiration of the bank card Disposition of the bank card

(e.g. lost, stolen, etc.)

Property Room The Property Room module shall interface to bar coding. Mandatory Enter Text

Basic Functionality The system shall track items from reception to disposal. Mandatory Enter Text

Basic Functionality

The system shall maintain complete evidence tracking (chain of custody) audit trail of property until final disposition of the item. Mandatory Enter Text

Basic Functionality The system shall support creation of multiple property rooms. Mandatory Enter Text

Basic Functionality

The system property room capabilities shall allow an agency to define a minimum of four (4) levels of location definitions (i.e. Room 1, row 2, shelf 1, bin 5).

MandatoryEnter Text

Basic Functionality

The system property room capabilities shall allow an agency to define up to ten (10) levels of location definitions (i.e. Room 1, row 2, shelf 1, bin 5) to accommodate future growth and expansion.

MandatoryEnter Text

Basic Functionality

Defined property locations shall become table driven (or drop down) values that are co-dependent of each other (i.e. When Room 1 is selected, second choice is only those rows that are defined for Room 1).

MandatoryEnter Text

Basic Functionality

The system shall support the creation of multiple property rooms for multiple jurisdictions. Mandatory Enter Text

Basic Functionality

Property room/storage related information shall be kept separate from case property data (i.e. property-related UCR or IBR data). Mandatory Enter Text

Basic Functionality

Additional chain of custody information shall be maintained for each property item each time the item is moved or changes custody:

Mandatory

Enter Text

Current officer responsible for custody

Property location

Date/time of custody record update

Officer turning over custodyBasic

FunctionalityThe system shall maintain details of all evidence retained in the property room for an indefinite amount of time. Mandatory Enter Text

Basic Functionality

The system shall maintain a disposition status for all evidence items after each item has been released. Mandatory Enter Text

Basic Functionality The system shall maintain lab reports on fingerprint tests. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to enter and maintain information about the individual or organization to which the property was released. Mandatory Enter Text

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Basic Functionality

An authorized user shall be able to print an evidence inventory report by case number. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to print a property disposition report for all disposed items. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to generate a report of property scheduled to be disposed. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to print a property purge reminder list of items to be released within a user-selected date range. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to print a separate report of all pawned item transactions within a specified date range. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to print a report displaying all items of property/evidence pertaining to a single report. Mandatory Enter Text

Basic Functionality

The system shall restrict inquiry access to property/evidence records based on passwords and policy-based rules. Mandatory Enter Text

Basic Functionality

At the time of entry, the system shall compare property records with previously entered property records (i.e., pawned, impounded, stolen, etc.).

MandatoryEnter Text

Basic Functionality

The system shall allow users to search for property based on the following search criteria:

Mandatory

Enter Text

Serial number Owner’s name Property tag number Case number Owner applied number

Make/Brand name Property type/kind UCR/IBR property class Vehicle Identification

Number (VIN)

Basic Functionality

An authorized user shall be able to print barcodes for the following:

Mandatory

Enter Text

ORI Officer Disposition

Receiving and release status Locations

Basic Functionality

An authorized user shall be able to print location labels by specific location or range. Mandatory Enter Text

Basic Functionality

An authorized user shall be able to set agency-defined label height, width and font size. Mandatory Enter Text

Basic Functionality The system shall print labels individually. Mandatory Enter Text

Basic Functionality The system shall automatically generate property tag numbers. Mandatory Enter Text

Basic Functionality The system shall automatically enter a transaction when a tag is scanned. Mandatory Enter Text

Evidence Lockers

The system shall have the ability for authorized users to enter property items into the system when they deliver those items to evidence lockers at various locations/substations.

MandatoryEnter Text

Basic Functionality

The system shall have the ability to generate receipts for property entered at evidence locker locations. Mandatory Enter Text

Basic Functionality

The system shall allow property room personnel to query what lockers/stations have property logged in for pick up from main RMS application (to allow property personnel to know what stations they need to go to for property/evidence pick up).

Mandatory

Enter Text

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Basic Functionality

The system shall provide the ability to apply bar codes to the property being placed in the evidence locker. Mandatory Enter Text

Lab Tracking

The system shall have the ability to track lab information on evidence submitted to labs, to include:

Mandatory

Enter Text

Chain of custody Lab name Lab Number (City assigned number) Date sent

Date returned Results Status Status date

Table 43—Tickets and Citations Module

Tickets and Citations ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be capable of creating an upload file of citations to be loaded to the Courts. Mandatory Enter Text

Basic Functionality

All information pertaining to traffic tickets and citations shall be entered and maintained, including:

Mandatory Ticket book distribution, by ticket number range

Statistical information by department

Statistical information by officer

Ticket deletions Status changes

Enter Text

Basic Functionality

A history on each traffic ticket and citation shall be available, including (but not limited to) the following information:


Violator name Violator address Violator DOB Violator DL number Violator telephone number Violation code, shall be

multiple violations Statute/Ticket type for each

violation Violation location Vehicle license plate

number

Vehicle owner name Owner personal information Vehicle make and model VIN Vehicle color Date/Time stamped Ticket number Weather and traffic conditions Court and disposition data Fines and fees Fines and fees payment

trackingBasic

Functionality Authorized personnel shall have the ability to void/delete tickets. Mandatory Enter Text

Basic Functionality

The system shall support storing multiple violations under a single ticket number. Mandatory Enter Text

Basic Functionality

The system shall have the ability to search and report ticket/citation information. Mandatory Enter Text

Basic Functionality

The system shall have the ability to search and report ticket/citation information using the following:

Mandatory

Enter Text

Violator name Location Geographic area Jurisdiction/department

officer ID officer name ticket type ticket book distribution

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Tickets and Citations ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be able to generate failure to pay notices in a time frame determined by the agency. Mandatory Enter Text

Basic Functionality

The system shall be able to generate failure to pay notices in a format determined by the agency. Mandatory Enter Text

Basic Functionality

The system shall be able to interface with an e-ticketing mobile ticketing product with the mobile device. Mandatory Enter Text

Basic Functionality

The system shall be able to interface with a license barcode reader with the mobile device. Mandatory Enter Text

Basic Functionality

The system shall be able to interface with a license mag-stripe reader with the mobile device. Mandatory Enter Text

Basic Functionality

The system shall be able to interface with an electronic signature capture module with the mobile device. Mandatory Enter Text

Basic Functionality

The system shall be able to interface with mobile printing with the mobile device. Mandatory Enter Text

Table 44—National Fire Incident Reporting System (NFIRS) Module

National Fire Incident Reporting System (NFIRS) ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall export user-selected portions of the Fire RMS database to a separate file, in a variety of standard file formats Mandatory Enter Text

Basic Functionality

The system shall capture all data elements necessary to generate complete fire incident reports compliant with NFIRS current standards. Mandatory Enter Text

Basic Functionality

The system shall capture all data elements necessary to generate complete fire incident reports compliant with State Fire Reporting System standards.

MandatoryEnter Text

Basic Functionality

The system shall have the ability for multiple users to make entries and/or edit information on any individual NFIRS report. Mandatory Enter Text

Basic Functionality The system shall have the ability to flag auto-completed reports. Mandatory Enter Text

Basic Functionality

The system shall have the ability to capture incident data elements available in CAD system. Mandatory Enter Text

Basic Functionality

The system shall have the ability to auto complete canceled enroute NFIRS Incident Reports. Mandatory Enter Text

Basic Functionality

The CAD interface shall have a near real-time live connection (not a close call download). Mandatory Enter Text

Basic Functionality

The system shall have the ability to associate incident reports written by different agencies with the same incident. Mandatory Enter Text

Basic Functionality The system shall provide an area for user definable fields and labels. Mandatory Enter Text

Basic Functionality The system shall have the ability to accommodate “plus-one” codes. Mandatory Enter Text

Basic Functionality

The system shall have the ability to print the complete NFIRS report in NFIRS form format. Mandatory Enter Text

Basic Functionality

The system shall have the ability to print user-selected individual NFIRS modules. Mandatory Enter Text

Basic Functionality


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Basic Functionality

The system shall have a browser-based front end user interface (data entry staff). Mandatory Enter Text

Basic Functionality

The system shall support all National Fire Incident Reporting System (NFIRS) required and supplemental forms, and the associated data elements and reporting requirements, as outlined below and as mandated by the State and the Federal Emergency Management Agency (FEMA):

Mandatory

NFIRS-1 Basic NFIRS-2 Fire NFIRS-3 Structure Fire NFIRS-4 Civilian Fire

Casualty NFIRS-5 Fire Service

Casualty NFIRS-6 EMS

NFIRS-7 HazMat NFIRS-8 Wild land Fire NFIRS-9 Apparatus or

Resources NFIRS-10 Personnel NFIRS-11 Arson NFIRS-1S Supplemental

Enter Text

Basic Functionality

The system shall have the ability to capture the following information for each apparatus dispatched on an incident, including, but shall not be limited to: Mandatory

Enter Text

Agency ID Alarm level Dispatch time

First apparatus on scene (yes/no) Location of apparatus at dispatch

Basic Functionality

The system shall have the ability to prompt user for additional information or reports required based on the type of incident or incident code. Mandatory Enter Text

Basic Functionality

The system shall have the ability to capture dispatch and unit status time stamps from CAD, including:

Mandatory Enter Text Additional units added to call Apparatus clear time(s) Arrival at hospital time Arrival time Call cancelled en route

Call dispatched Call received En route time Geo-verification Incident clear time

Basic Functionality

The system shall have the ability to capture action taken by a mutual aid apparatus. Mandatory Enter Text

Basic Functionality

The system shall have the ability to flag and log unusual incidents (i.e. special studies). Mandatory Enter Text

Basic Functionality

The system shall have the ability to provide audit trail of changes to incident reports (e.g. timestamp, user ID, record-ID, location entered, etc.) Vendor to describe process and capabilities proposed.

MandatoryEnter Text

Basic Functionality The system shall have the ability to flag incomplete reports. Mandatory Enter Text

Basic Functionality

The system shall have the ability of an individual to complete an NFIRS edit check. Mandatory Enter Text

Basic Functionality

The system shall have the ability to restrict edits to reports after approval process. Mandatory Enter Text

Basic Functionality

The system shall have the ability of the system to identify missing data elements based on individual edit checks. Mandatory Enter Text

Basic Functionality

The system shall have the ability to validate address against the CAD Centerline/Geo database. Mandatory Enter Text

Basic Functionality All standard reporting shall be the latest incident report version. Mandatory Enter Text

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Basic Functionality

NFIRS updates, as required by the state and FEMA shall be provided at no additional charge. Mandatory Enter Text

Basic Functionality The system shall support manual entry of incident information. Mandatory Enter Text

Basic Functionality

NFIRS required narrative fields shall equal the length defined as acceptable by NFIRS standards. Mandatory Enter Text

Basic Functionality

The system shall have the ability to add unlimited narrative (not NFIRS required.) Mandatory Enter Text

Basic Functionality The system shall support word wrap in narrative fields. Mandatory Enter Text

Basic Functionality The system shall support spell check in narrative fields. Mandatory Enter Text

Basic Functionality The system shall support cut, copy and paste ability in narrative fields. Mandatory Enter Text

Basic Functionality

The system shall support the ability to generate narratives based upon incident type. Mandatory Enter Text

Basic Functionality

The system shall have the ability for incident reports to accommodate various forms of media (e.g. digital photos, video, etc.) as attachments. Mandatory Enter Text

Basic Functionality

The system shall have the ability to provide individual security to any attached document referenced in item above. Mandatory Enter Text

Basic Functionality

The system shall have the ability to automatically flag records with long response times. Mandatory Enter Text

Basic Functionality

The system shall have the ability to add supplements to reports (e.g. investigative follow-ups). Mandatory Enter Text

Basic Functionality

The system shall have the ability to record multiple exposures as supplements to original incident. Mandatory Enter Text

Basic Functionality

The system shall have the ability for the supervisor to review and approve reports. Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter mutual aid reports and record outside jurisdictional unit(s) ID and involvement. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to enter reports via:Mandatory RMS Application Mobile Data Terminal(MDT)

Basic Functionality

The system shall provide a means to enter reports for non-verified locations (trails, waterways, etc.). Mandatory Enter Text

Basic Functionality

The system shall provide the ability to start a report, save it and then return to it at a later time to complete it. Mandatory Enter Text

Basic Functionality

The system shall have the ability to enter an unlimited number of:Mandatory

Enter Text

Persons Property

Vehicles Buildings

Report Review Process

The system shall provide a means for a user to submit reports electronically to a supervisor for review. Mandatory Enter Text

Basic Functionality

The system shall be configured with the ability to submit reports to a group of Supervisors versus a single Supervisor. Mandatory Enter Text

Basic Functionality

System shall provide a means to do a data validation process to ensure only valid codes have been entered before the report is transmitted. Mandatory Enter Text

Basic Functionality

System provides the user with warnings and shall not transmit the report if mandatory fields are not completed. Mandatory Enter Text

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Basic Functionality

The system shall allow the Supervisor(s) to edit a report during the review process. Mandatory Enter Text

Basic Functionality

The system shall allow the Supervisor to either edit the report or send it back to the personnel for correction. Mandatory Enter Text

Basic Functionality

The system shall allow for the Supervisor to attach electronic text to the report outlining the problem areas for the personnel. Mandatory Enter Text

Basic Functionality

The system shall have the ability to delete the needed corrective actions when the report is approved. Mandatory Enter Text

Basic Functionality

The system shall allow reports to be automatically routed to defined users (e.g. Fire Marshals) based on user-defined criteria (e.g. call types, building type, hazmat, etc.).

MandatoryEnter Text

Basic Functionality

The system shall allow reports to be automatically routed to defined groups of users (e.g. Chiefs) based on user-defined criteria (e.g. call types, building type, hazmat, etc.).

MandatoryEnter Text

Basic Functionality

The system shall be capable of running a report that identifies all reports that have been submitted but have not been approved. Mandatory Enter Text

Basic Functionality

The system shall provide a means for any authorized user to see the current status of any reports. Mandatory Enter Text

Basic Functionality

The system shall have the ability to ensure that reports are compliant with NFIRS reporting requirements prior to submission. Mandatory Enter Text

Basic Functionality

The system shall support the search of report status, at a minimum, by:

Mandatory

Enter Text

Author Incident number Reviewer/Supervisor

Date Station

Table 45—Fire Master Vehicle Index Module

Fire Master Vehicle Index ModuleFunctionality Description Importance Compliance

Basic Functionality A Master Vehicle Index (MVI) shall be provided. Mandatory Enter Text

Basic Functionality

Where multiple MVI specifications are described in this RFP (e.g., EMS, Fire, Law Enforcement), the system shall provide a single Master Vehicle file, which encompasses the MVI specifications from each discipline.

MandatoryEnter Text

Basic Functionality MVI shall be initiated for any vehicle entry requirements. Mandatory Enter Text

Basic Functionality

Any query of vehicle information shall return MVI data from all system modules. Mandatory Enter Text

Basic Functionality

At a minimum, the system shall provide the following data as a part of the MVI:


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Fire Master Vehicle Index ModuleFunctionality Description Importance Compliance

VIN Make Model Year Type Color Tag License number Tag License state

State permit number Registration Tag number Registration Tag expiration Ability to attach standard PC files to

any record (e.g., PDF, JPG) Owner Insurance company Insurance policy number

Basic Functionality

A mechanism shall exist to allow a chronology of changes to be tracked for a vehicle. Mandatory Enter Text

Basic Functionality The system shall have the ability to search documents that are attached. Mandatory Enter Text

Basic Functionality The system shall have the ability to search MVI based on any data field. Mandatory Enter Text

Basic Functionality

The system shall have the ability to search MVI on the combination of any data fields. Mandatory Enter Text

Table 46—Fire Fleet Maintenance Module

Fire Fleet Maintenance ModuleFunctionality Description Importance Compliance

Basic Functionality The system shall be able to group equipment by Class. Mandatory Enter Text

Basic Functionality The system shall be able to group equipment by Sub-Class. Mandatory Enter Text

Basic Functionality

The system shall have the ability to attach files (e.g., PC based documents, JPEGs, PDFs) to apparatus records. Mandatory Enter Text

Basic Functionality

The system shall have the ability to access records attached to apparatus information from CAD, e.g., PC based documents with equipment listing. Mandatory Enter Text

Basic Functionality

The system shall allow the tracking of any vehicles assignment information and history of assignments. Mandatory Enter Text

Basic Functionality The system shall capture and tracks vehicle maintenance information. Mandatory Enter Text

Basic Functionality

At a minimum, the following vehicle maintenance information shall be captured and tracked:

Mandatory

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Fire Fleet Maintenance ModuleFunctionality Description Importance Compliance

Type of vehicle Agency applied vehicle

number Asset tag number Certified Gross Vehicular

Weight (GVW) Classification Company Date acquired/put in service Date of next inspection and/or

scheduled maintenance Disposal information (date, to,

method, mileage, amount) General description Initial cost Make

Manufacturer Model Vehicle Identification Number

(VIN) National Incident Management

System (NIMS) resource type Agency-assigned vehicle

number (asset number) Date entered Date repaired/resolved Description of maintenance

item or symptom Station ID Unit (e.g. TL619, E610) Status (e.g., part ordered,

replaced)

Enter Text

Basic Functionality

The Apparatus Management System shall allow for setting up inspection schedules based on mileage, hours, dates, or number of calls. Mandatory Enter Text

Basic Functionality

The system shall track inspection history for each apparatus, including time spent and costs. Mandatory Enter Text

Basic Functionality

The system shall allow users to capture fleet inspection and test information. Data elements to be captured shall include:

Mandatory

Enter Text

VIN Company number Make Date of inspection

Next lube and service Pump operation-gauges/controls Total miles recorded Total hours recorded

Basic Functionality

The system shall be capable of preparing apparatus inspection cost totals by: Mandatory

Enter Text

Time spent on inspection Inspection type

Time period Specific apparatus

Basic Functionality

The system shall allow users to capture maintenance and repair information for fleet vehicles. Mandatory Enter Text

Basic Functionality

Maintenance data to be captured shall include:

Mandatory

VIN Bar code number Battalion assigned Vehicle type Date preventive maintenance is due Vehicle item to be repaired Discrepancy or problem Corrective action

Mileage Date out of service Date to shop Date returned Cost of repairs Part(s) used Narrative

Enter Text

Basic Functionality

The system shall set up service/maintenance schedules based on:Mandatory

Enter Text

Mileage Hours

Dates Number of calls

Basic Functionality

The system shall produce a Fleet Cost Report that shows the cost per Unit, over a defined period of time, including itemized maintenance, repair, and service costs


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Table 47—Fire Equipment Repair, Maintenance and Testing Module

Fire Equipment Repair, Maintenance and Testing ModuleFunctionality Description Importance Compliance

Basic Functionality The system shall manage equipment maintenance and repair functions. Mandatory Enter Text

Basic Functionality

The system shall collect data to manage equipment maintenance and repair functions which includes, but is not limited to:

Mandatory

Enter Text

Type Agency General description Work order number Inspected/tested by (e.g., Officer

ID, Name) Type of inspection/test (multiple

occurrences)

Date of inspection/test Status (e.g., pass/fail) Next action/inspection to

be made Date of next

action/inspection Unlimited remarks (Free

text)Basic

Functionality The system shall manage and track pump testing and inspection. Mandatory Enter Text

Basic Functionality The system shall manage and track aerial testing and inspections. Mandatory Enter Text

Basic Functionality The system shall manage and track hand tools testing and inspections. Mandatory Enter Text

Facility and Repair Order

TrackingAny authorized user shall be able to submit work requests. Mandatory

Enter Text

Basic Functionality The system shall be able to report and track requests for repair at facilities. Mandatory Enter Text

Basic Functionality

The repair at facilities data tracked includes, but shall not be limited to:

Mandatory

Repair type Repair location Free-form text field for notes Requesting facility General description Work order number Requesting person Requesting shift Reported date Date work order assigned

Date of action Action type Date of completion Assigned to (table based) Inspected/verified by (i.e.

Personnel ID, Name) Date of inspection/verification Ability to associate/link work

orders Unlimited remarks (Free text)

Enter Text

Hose Inspection

and Testing

The system shall be able to capture and maintain hose inspection and test information. Mandatory

Enter Text

Basic Functionality

The hose inspection and test information logged includes, but shall not be limited to:


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Hose number/ID Station ID Apparatus/Location Diameter size Type of hose Length Manufacturer Date purchased Contract number Date placed in service

Date tested Pressure tested at (400/300/250

psi) Employee ID of Tester/Inspector Test results Visual/physical check (pass,

fail) Pressure test (pass, fail) Remarks User defined fields

Basic Functionality The system shall maintain the history of hose testing dates and results. Mandatory Enter Text

Ladder Inspection

and Testing

The system shall be able to capture and maintain ladder inspection and test information. Mandatory

Enter Text

Basic Functionality

The ladder inspection and test information tracked includes, but shall not be limited to:

Mandatory

Ladder number/ID Station ID Apparatus/Location Type of ladder Length Manufacturer Date purchased Contract number Date placed in service Date tested

Vendor name Vendor ID Inspector name Employee ID of Tester/Inspector Test results Visual/physical check (pass,

fail) Load test (pass, fail) Remarks User defined fields

Enter Text

Basic Functionality

The system shall have the ability to maintain the history of ladder testing dates and results. Mandatory Enter Text

Breathing Apparatus The system shall capture and log breathing apparatus data. Mandatory Enter Text

The breathing apparatus data logged includes, but shall not be limited to:

Mandatory

Enter Text

Basic Functionality

Location by station Location by apparatus Location by authorized user Serial number Purchase date Cylinder check Regulator function Diaphragm function Face piece and tube status Back plate and harness status Name and ID of individual

performing test Date and time of test Next scheduled test date Air cylinder hydro-test date Air cylinder hydro-test test results

Face piece fit testing of personnel

Hydro-Testing of additional equipment (e.g., fire extinguishers, O2 bottles)

Face piece Repair and Training Certifications

Cascade testing Porta-Count testing Posi-Check testing Respirator testing Compressor testing

(quarterly) NFPA compliant date Expiration date User defined fields

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HazMat Monitoring Equipment

The system shall capture and tracks Hazmat monitoring equipment. MandatoryEnter Text

Basic Functionality

The system shall have the ability to add user-defined fields that are unique to each type or category. Mandatory Enter Text

Basic Functionality

Hazmat monitoring equipment data includes, but shall not be limited to:

Mandatory

Enter Text

Serial number Type of monitor Date entered into service Date of last calibration Date of last maintenance

Maintenance action taken Name and ID of individual

performing action Next scheduled maintenance

dateHazMat Suits The system shall capture and logs data associated with Hazmat suits. Mandatory Enter Text

Hazmat suits data includes, but shall not be limited to:

Mandatory

Enter Text

Basic Functionality

ID number Type of suit Date entered into service Date of last test Test results

Maintenance action taken Name and ID of individual

performing test Next scheduled test date Expiration date

Other Issued Equipment The system shall capture and track other issued equipment data. Mandatory Enter Text

Basic Functionality

The other issued equipment data includes, but shall not be limited to:

Mandatory

Enter Text Testing of electrical gloves Testing of hot sticks System ID number Item description Equipment ID number Agency ID number User-defined category User-defined sub-category Date of purchase Expiration date Supplying vendor Purchase cost Funding source (e.g. grant

monies) Manufacturer Model number Serial number Last

maintenance/inspection due

Personnel ID (Issued to)

Unit number/Apparatus number (Issued to)

Free-form text field for notes Repair records (including

shipped/returned dates, shipped to, cost)

Maintenance records Maintenance schedule Occupational Health and Safety

Agency (OSHA) testing requirement ID

OSHA testing requirement due date

OSHA testing requirement completion date

NFPA testing requirement ID NFPA testing requirement due

date NFPA testing requirement

completion date User defined fields

Enter Text

Fixed Asset Tracking The system shall be able to capture and track fixed-asset data. Mandatory Enter Text

The system shall have the ability to access the system via a mobile device: Mandatory Enter Text

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Basic Functionality

Laptop Computer Tablet

Smartphone Other type of mobile device

Basic Functionality

The fixed-asset related data includes, but shall not be limited to:

Mandatory

Item description System ID number Agency ID number User-defined category User-defined sub-category Date of purchase Supplying vendor Purchase cost Manufacturer Model number Serial number Last maintenance/inspection

due Current location of item Free-form text field for notes

Repair records (including shipped/returned dates, shipped to, cost)

Maintenance records Maintenance schedule OSHA testing requirement ID OSHA testing requirement

due date OSHA testing requirement

completion date NFPA testing requirement ID NFPA testing requirement

due date NFPA testing requirement

completion date

Enter Text

Basic Functionality

The system shall track, at a minimum, the following fixed-asset distribution data:

Mandatory

Enter Text

System ID number Recipient Issuer Date distributed Date returned

Date of loss or theft Police report number for

theft or loss Police report date from

theft or lossInventory Tracking

Inventory tracking system shall track all equipment sub-groups (e.g., vehicles, hoses, issued equipment, fixed assets) Mandatory Enter Text

Basic Functionality

Inventory tracking shall be compatible with, and shall interface to, a bar-coding system. Mandatory Enter Text

Basic Functionality

The system shall have the ability to manage and log inventory using a bar code system including, but shall not be limited to, the following functions:

Mandatory

Enter Text

Perform a mass update Locate item by bar code Generate bar code

Read bar code using remote, hand-held device

Track specific item information (e.g., description, quantity, status, etc.)

Basic Functionality

The system shall have the ability to automatically update (e.g., download) inventory information into system. Mandatory Enter Text

Basic Functionality The system shall have the ability to print bar code labels. Mandatory Enter Text

Basic Functionality

The system shall have the ability to provide inventory management using a bar code system. Mandatory Enter Text

Basic Functionality

The system shall have the ability to add adjustments to inventory when counts are taken and inventory is out of balance. Mandatory Enter Text

Basic Functionality

The system shall have the ability to record inventory of an item, including but shall not be limited to:


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Quantity in stock Cost history Minimum reorder points Vendor information: Name

Address Phone Contact Funding source (e.g. grant

monies)Basic

FunctionalityThe system shall have the ability to use a hand-held mobile inventory-tracking scanner. Mandatory Enter Text

Basic Functionality

The system shall log, at a minimum, the following inventory-related data:

Mandatory Enter Text Quantity in stock Re-order point Vendor contact/ordering

information Order history

Pricing history Last order information Outstanding/pending order

information

Basic Functionality The system shall generate and log internal purchase requests. Mandatory Enter Text

Basic Functionality The system shall generate and log purchase orders. Mandatory Enter Text

Basic Functionality

The system shall log, at a minimum, the following inventory distribution data:

Mandatory Enter Text Quantity distributed Recipient Issuer Condition at issue

Condition at return Date of issue Return required (yes/no) Date of return

Supplies and Equipment Acquisition

The system shall provide sufficient fields to record the receipt of an inventoried item, including, but shall not be limited to, the following:

Mandatory

Item type (bar code)

System ID number Agency ID Station ID Item Category Item sub-category Item name Item description

Inventory or asset number (e.g. bar code)

Manufacturer Model number Serial number Purchase cost Date of purchase Vendor information Current location of equipment

Enter Text

Basic Functionality The system shall allow for user-defined categories. Mandatory Enter Text

Basic Functionality The system shall allow for user-defined sub-categories. Mandatory Enter Text

Personal Equipment

The system shall provide the ability to develop a list of types of equipment that are issued to personnel. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to define types of equipment (e.g., badges, IT equipment, cell phones, protective gear, etc.) included in personal equipment table.

MandatoryEnter Text

Basic Functionality

The system shall provide the ability to track equipment that has been assigned to personnel, including, but shall not be limited to, the following:


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Equipment category Equipment type Personnel ID Personnel name Manufacturer Serial number Model Description Condition Cost Date of issuance Date of purchase

Date of return Disposal date Inventory ID number (e.g.,

barcode) Replacement date(s) Service date Calibration date Size Status (lost, decommissioned,

etc.) Comments

Basic Functionality

The system shall have the ability to assign multiple pieces of the same type of equipment to an individual. Mandatory Enter Text

Station Equipment

The system shall provide the ability to develop a list of types of equipment that are issued to stations. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to define the types of equipment that are issued to the stations. Mandatory Enter Text

The system shall provide the ability to provide fields to track each piece of equipment assigned to a station including, but shall not be limited to, the following:

Mandatory

Enter Text

Basic Functionality

Apparatus assigned to (e.g., Vehicle ID)

Asset tag number Bar code number Brand Classification Cost Date issued/acquired Description Equipment type Location in station

Location on the vehicle (e.g. compartments)

Manufacturer Model Part number Serial number Station/company assigned to Warranty information Individual receiving equipment Size Color

Basic Functionality

The system shall have the ability to assign multiple pieces of the same type of equipment to an apparatus. Mandatory Enter Text

Basic Functionality

The system shall have the ability to easily transfer equipment to a different vehicle/location without re-keying descriptive data (e.g. drag and drop or a quick transfer function).

MandatoryEnter Text

Basic Functionality The system shall have the ability to track loaned equipment. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate alerts to individuals that loaned equipment is due back for return. Mandatory Enter Text

Basic Functionality

The system shall have the ability to access a list of assigned equipment (including where/who assigned to) from the MDT Mandatory Enter Text

Basic Functionality

The system shall provide the ability when equipment is involved in an incident, the incident report and actions related to that incident are automatically linked to the equipment in the asset module.

MandatoryEnter Text

EMS Supplies The system shall provide the ability to develop a list of types of EMS supplies that are issued to stations. Mandatory Enter Text

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Basic Functionality

The system shall provide the ability to define the types of EMS supplies that are included in the EMS supplies lists. Mandatory Enter Text

Basic Functionality

The system shall have the ability to provide a code table of types of EMS supplies issued to stations and apparatus. Mandatory Enter Text

Basic Functionality

The system shall have the ability for agency to define types of supplies included in EMS inventory code table. Mandatory Enter Text

Basic Functionality

The system shall have the ability to provide fields to track EMS inventory, including:

Mandatory

Enter Text

Item description Inventory number (e.g., bar

code) Unit cost Unit of measure Quantity in inventory

Minimum stock level (reorder point)

Reorder quantity Quantity on order Ordered by Disposal date

Enter Text

Basic Functionality

The system shall have the ability to track issuance of EMS inventory:Mandatory

Enter Text

Station Apparatus at station

Amount

Basic Functionality

The system shall have the ability to provide agency-defined lists of EMS inventory that should be on an apparatus. Mandatory Enter Text

Basic Functionality

The system shall have the ability for users to verify inventory on an apparatus using the EMS inventory list. Mandatory Enter Text

Basic Functionality

The system shall have the ability for the system to send notifications when inventory falls below minimum stock level. Mandatory Enter Text

Basic Functionality The system shall have the ability to electronically inventory drug bags. Mandatory Enter Text

Basic Functionality

System shall provide a means to track the location of specific drug bags (e.g. Unit ID). Mandatory Enter Text

Equipment Return

The system shall have the ability to return or check equipment back into inventory. Mandatory Enter Text

Basic Functionality

The system shall have the ability to unlink equipment from personnel upon check-in. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track replaced equipment:Mandatory

Enter Text

Date replaced Reason replaced (drop-down list)

Disposition of equipment

Equipment Maintenance

and Replacement

The system shall have the ability to create maintenance schedules for equipment requiring regular maintenance. Mandatory

Enter Text

Basic Functionality

The system shall have the ability to generate reports listing equipment due for maintenance during a user-defined time period (e.g. generate a report on the first of every month for equipment that needs to be replaced by the end of the month).

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to document maintenance for a piece of equipment. Mandatory Enter Text

Basic Functionality

The system shall have the ability to document service test records for a piece of equipment. Mandatory Enter Text

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Basic Functionality

The system shall have the ability to create replacement schedules for equipment requiring replacement after a period of time. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate reports listing equipment due for replacement during a user-defined time period (e.g., generate a report on the first of every month for equipment that needs to be replaced by the end of the month).

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to automatically generate and print, at a user-defined interval, reports listing equipment overdue for replacement (e.g. generate a report on the first of every month for equipment for which replacement is overdue).

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to generate alerts to individuals that their equipment is due for maintenance or replacement. Mandatory Enter Text

Asset Management

Reports

The system shall have the ability to generate a physical inventory report based on: Asset category Asset age Asset location

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to generate a physical inventory exception report. Mandatory Enter Text

Basic Functionality

The system shall generate a check-in/checkout log for temporarily assigned assets. Mandatory Enter Text

Basic Functionality

The system shall generate a report of items that require re-ordering (e.g., out of stock or below minimum threshold). Mandatory Enter Text

Basic Functionality

The system shall generate a report showing the complete history of an asset. Mandatory Enter Text

Basic Functionality The system shall generate a report on all manual inventory adjustments. Mandatory Enter Text

Table 48—Asset Management Module

Asset Management ModuleFunctionality Description Importance Compliance

Basic Functionality

The system shall be capable of expansion to accommodate potential for future additional scanners, printers, property intake locations, etc. Mandatory Enter Text

Basic Functionality The system shall manage equipment maintenance and repair functions. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to create maintenance schedules for equipment that requires regular maintenance. Mandatory Enter Text

Basic Functionality

The system shall be able to attach multiple supporting documents/files of various types (e.g., Word, Excel, JPG, MPG, WAV) to an Asset record. Mandatory Enter Text


Basic Functionality

The system shall collect data to manage equipment maintenance and repair functions which includes, but is not limited to:


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Type Department Division Station Platoon General description Work order number Inspected/tested by (e.g.,

Officer ID, Name) Type of inspection/test

(multiple occurrences)

Date of inspection/test Status (e.g., pass/fail) Next action/inspection to be made Date of next action/inspection Unlimited Remarks (Free text) Date of repair Type of repair Cost of the repair Who made the repair Expected date to return to service

Enter Text

Facility Repair/Work

Order Tracking

Any authorized user shall be able to submit work requests. Mandatory

Enter Text

Basic Functionality The system shall be able to report and track requests for repair at facilities. Mandatory Enter Text

Basic Functionality

The repair at facilities data tracked shall include, but is not limited to:

Mandatory

Enter Text

Repair type Repair location Free-form text field for notes Requesting facility General description Work order number Requesting person Requesting shift Reported date Date work order assigned

Date of action Action type Date of completion Assigned to (table based) Inspected/verified by (i.e.

Personnel ID, Name) Date of inspection/verification Ability to associate/link work

orders Unlimited remarks (Free text)

Issued Supplies and Equipment

The system shall capture and track issued supplies and equipment data. MandatoryEnter Text

Basic Functionality

The system shall have the ability to capture the proper authorization for the equipment, if necessary. Mandatory Enter Text

Basic Functionality

Equipment shall be assigned to, but is not limited to:

Mandatory

Enter Text

Agency Division District Platoon

Unit Group Physical location Individual

The other issued equipment data shall include, but is not limited to: Mandatory Enter Text

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Basic Functionality

System ID number Item description Equipment ID number Agency ID number User-defined category User-defined sub-category Date of purchase Expiration date Supplying vendor Purchase cost Manufacturer Model number Serial number Last maintenance/inspection

due

Personnel ID (Issued to) Unit number/Apparatus

number (Issued to) Free-form text field for notes Repair records (including


Maintenance records Maintenance schedule OSHA testing requirement ID OSHA testing requirement


completion date

Fixed Asset Tracking The system shall be able to capture and track fixed-asset data. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track equipment that is checked-in and checked-out basis (e.g. daily basis, for patrol) Mandatory Enter Text

Basic Functionality The system shall have the ability to track equipment checked-out. Mandatory Enter Text

Basic Functionality The system shall have the ability to track equipment checked-in. Mandatory Enter Text

Basic Functionality The system shall provide a check-in and checkout log. Mandatory Enter Text

Basic Functionality The system shall have the ability to print receipts. Mandatory Enter Text

Basic Functionality

The check-in and check-out log shall include:

Mandatory

Enter Text

Date and time checked-out. Date and time checked-in. Unit

Individual Equipment condition

Basic Functionality The system shall provide a log of all activity. Mandatory Enter Text

Basic Functionality

The system shall have the ability to access the system via a mobile device:Mandatory

Enter Text

Laptop Computer Tablet

Smartphone Other type of mobile device

The fixed-asset related data shall include, but is not limited to: Mandatory Enter Text

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Basic Functionality

Item description System ID number Agency ID number User-defined category User-defined sub-category Date of purchase Supplying vendor Purchase cost Manufacturer Model number Serial number Last maintenance/inspection

due

Current location of item Free-form text field for notes Repair records (including


Maintenance records Maintenance schedule OSHA testing requirement

ID OSHA testing requirement


completion date

Enter Text

Basic Functionality

The system shall log, at a minimum, the following fixed-asset distribution data:

Mandatory Enter Text System ID number Recipient Issuer Date distributed Date returned

Date of loss or theft Police report number for theft or

loss Police report date for theft or

lossInventory Tracking

Inventory tracking system shall track all equipment sub-groups (e.g., vehicles, issued equipment, fixed assets) Mandatory Enter Text

Basic Functionality

Inventory tracking shall be compatible with, and shall interface to, a bar-coding system. Mandatory Enter Text

Basic Functionality

The system shall have the ability to make inventory adjustments when doing annual inventory. Mandatory Enter Text

Basic Functionality

The system shall have the ability to manage and track inventory using a bar code system including, but not limited to, the following functions: Perform a mass update Locate item by bar code Generate bar code Read bar code using remote, hand-held device Track specific item information (e.g., description, quantity, status,

etc.)

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to automatically update (e.g., download) inventory information into system. Mandatory Enter Text

Basic Functionality The system shall have the ability to print bar code labels. Mandatory Enter Text

Basic Functionality

The system shall have the ability to provide inventory management using a bar code system. Mandatory Enter Text

Basic Functionality

Ability to record inventory of an item, including but not limited to:Mandatory Enter Text Quantity in stock

Cost history Minimum reorder points

Basic Functionality

The system shall include vendor information:Mandatory

Enter Text

Name Address

Phone Contact

Basic Functionality

The system shall have the ability to use a hand-held mobile inventory-tracking scanner. Mandatory Enter Text

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Basic Functionality

The system shall track, at a minimum, the following inventory-related data:

Mandatory

Enter Text

Quantity in stock Re-order point Vendor contact/ordering

information Order history

Pricing history Last order information Outstanding/pending order

information

Basic Functionality The system shall generate and track internal purchase requests. Mandatory Enter Text

Basic Functionality The system shall generate and track purchase orders. Mandatory Enter Text

Basic Functionality

The system shall track, at a minimum, the following inventory distribution data:

Mandatory

Enter Text

Quantity distributed Recipient Issuer Condition at issue

Condition at return Date of issue Date of return

Supplies and Equipment Acquisition

The system shall have the ability to generate automatic alerts to designated staff when inventory levels fall below a user defined level. Mandatory

Enter Text

Basic Functionality

The system shall provide sufficient fields to record the receipt of an inventoried item, including, but not limited to, the following:

Mandatory

Item type (bar code) System ID number Agency ID Station ID Item category Item sub-category Item name Item description

Inventory or asset number (e.g. bar code)

Manufacturer Model number Serial number Purchase cost Date of purchase Vendor information Current location of equipment

Enter Text

Basic Functionality The system shall allow for user-defined categories. Mandatory Enter Text

Basic Functionality The system shall allow for user-defined sub-categories. Mandatory Enter Text

Basic Functionality

The system shall allow for the tracking of equipment acquired via grant monies and attach any special notes/narrative specific to the grant. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track vendor information:

Mandatory Enter Text Company name Point of contact name Address Telephone number

Email Web site Order history Notes/Narrative

Personal Equipment

The system shall provide the ability to develop a list of types of equipment that are issued to personnel. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to define types of equipment (e.g., badges, IT equipment, cell phones, uniforms, etc.) included in personal equipment table.

MandatoryEnter Text

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Basic Functionality

The system shall provide the ability to track piece of equipment that has been assigned to personnel, including, but not limited to, the following:

Mandatory

Enter Text

Equipment category Equipment type Personnel ID Personnel name Manufacturer Serial number Model Description Condition Cost Date of issuance

Date of purchase Date of return Disposal date Inventory ID number (e.g., barcode) Replacement date(s) Service date Calibration date Size Status (lost, decommissioned, etc.) Comments

Basic Functionality

The system shall have the ability to assign multiple pieces of the same type of equipment to an individual. Mandatory Enter Text

Basic Functionality

The system shall have the ability to capture and track history of all equipment assigned to an individual. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track the daily assignment of items (e.g. weapons, vehicles, etc.). Mandatory Enter Text

Firearms and Ammunition

The system shall have the ability to capture, maintain and track firearms and ammunition assigned to personnel, including, but not limited to:

Mandatory

Enter Text

Agency Division Platoon Agency assigned ID

number Date issued Employee ID Employee name

Inspected by Inspected date Issue by (name) Maintenance requirements Maintenance performed Quantity issued Received by

Basic Functionality

The system shall have the ability to assign NCIC code identifiers:

Mandatory Enter Text Make Model Serial number

Caliber Color/Finish

Station/Location of Equipment

The system shall provide the ability to develop a list of types of equipment that are issued to stations. Mandatory

Enter Text

Basic Functionality

The system shall provide the ability to define the types of equipment that are issued to the stations. Mandatory Enter Text

Basic Functionality

The system shall provide the ability to provide fields to track each piece of equipment assigned to a station including, but not limited to, the following: Mandatory

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Vehicles assigned to (e.g., Vehicle ID)

Asset tag number Bar code number Brand Classification Cost Date issued Date acquired Description Equipment type Location in station

Location on the vehicle (e.g. compartments)

Manufacturer Model Part number Serial number Agency/division/platoon assigned

to Warranty information Individual receiving equipment Size Color

Enter Text

Basic Functionality

The system shall have the ability to assign multiple pieces of the same type of equipment to a vehicle. Mandatory Enter Text

Basic Functionality

The system shall have the ability to easily transfer equipment to a different vehicle/location without re-keying descriptive data (e.g. drag and drop or a quick transfer function).

MandatoryEnter Text

Basic Functionality

The system shall be capable of logging and storing equipment location changes. Mandatory Enter Text

Basic Functionality The system shall have the ability to track loaned equipment. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate alerts to individuals that loaned equipment is due back for return. Mandatory Enter Text

Basic Functionality

The system shall have the ability to access a list of assigned equipment (including where/who assigned to) from the Mobile Data environment. Mandatory Enter Text

Basic Functionality

The system shall provide the ability when equipment is involved in an incident, the incident report and actions related to that incident are automatically linked to the equipment in the asset module.

MandatoryEnter Text

Equipment Return

The system shall have the ability to return or check equipment back into inventory. Mandatory Enter Text

Basic Functionality

The system shall have the ability to unlink equipment from personnel upon check-in. Mandatory Enter Text

Basic Functionality

The system shall have the ability to track replaced equipment:

Mandatory

Enter Text

Date replaced Reason replaced (drop-

down list)

Disposition of replaced equipment Personnel ID replacing the

equipmentEquipment

Maintenance and

Replacement

The system shall have the ability to create maintenance schedules for equipment requiring regular maintenance. Mandatory

Enter Text

Basic Functionality

The system shall have the ability to create maintenance schedules for equipment requiring regular inspection. Mandatory Enter Text

Basic Functionality

The system shall have the ability to document maintenance for a piece of equipment. Mandatory Enter Text

Basic Functionality

The system shall have the ability to document service test records for a piece of equipment. Mandatory Enter Text

Basic Functionality

The system shall have the ability to create replacement schedules for equipment requiring replacement after a user-defined period of time. Mandatory Enter Text

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Basic Functionality

The system shall have the ability to generate alerts to individuals that their equipment is due for: Mandatory

Enter Text

Maintenance Inspection

Replacement

Equipment Disposal The system shall be able to track equipment that is disposed of. Mandatory Enter Text

Basic Functionality

When equipment is disposed of, the system shall change the equipment status but will not remove the historical records associated with that item. Mandatory Enter Text

Basic Functionality The system shall track the date the equipment was taken out of service. Mandatory Enter Text

Basic Functionality The system shall track the person disposing the equipment. Mandatory Enter Text

Basic Functionality The system shall track the means of disposal. Mandatory Enter Text

Asset Management

Reports

The system shall have the ability to generate a physical inventory report based on: Asset category Asset age Asset location Specific type of equipment

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to generate a physical inventory exception report. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate a check-in/checkout log for temporarily assigned assets. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate a report of items that require re-ordering (e.g., out of stock or below minimum threshold) Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate reports listing equipment due for maintenance during a user-defined time period (e.g. generate a report on the first of every month for equipment that needs to be replaced by the end of the month).

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to generate reports listing equipment due for replacement during a user-defined time period (e.g., generate a report on the first of every month for equipment that needs to be replaced by the end of the month).

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to generate a report for equipment that needs replaced at the end of user-defined period of time (e.g. quarterly, yearly, multi-year, etc.).

MandatoryEnter Text

Basic Functionality

The system shall have the ability to schedule an automated report for equipment that needs to be replaced by a user-defined period of time (e.g. 30 days prior, end of the month, etc.)

MandatoryEnter Text

Basic Functionality

The system shall have the ability to automatically generate and print, at a user-defined interval, reports listing equipment overdue for replacement (e.g. generate a report on the first of every month for equipment for which replacement is overdue).

Mandatory

Enter Text

Basic Functionality

The system shall have the ability to generate a report that documents all maintenance completed on a specific piece of equipment. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate automated email messages to staff responsible for replacing overdue equipment. Mandatory Enter Text

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Basic Functionality

The system shall have the ability to generate automated email messages to staff responsible for replacing expired supplies. Mandatory Enter Text

Basic Functionality

The system shall be capable of generating a report, including current status of various requests, including, but not limited to: Mandatory

Enter Text

Facility repair requests Equipment repair requests

Purchase orders Work requests

Basic Functionality

The system shall have the ability to generate a report for all inspections that are coming due within a user defined time frame (e.g. end of month, next 30 days, etc.).

MandatoryEnter Text

Basic Functionality

The system shall have the ability to generate a report for all equipment that has been disposed of. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate a report for all equipment including age of that equipment. Mandatory Enter Text

Basic Functionality

The ability to generate reports for equipment checked-in and checked-out logs. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate a report showing the complete history of an asset. Mandatory Enter Text

Basic Functionality

The system shall have the ability to generate a report showing active property assigned to an officer. Mandatory Enter Text

Table 49—EMS Reporting/ePCR Requirements Module

EMS Reporting/ePCR Requirements ModuleFunctionality Description Importance Compliance

Basic Functionality

The EMS Records Management System (ERMS) shall comply with the latest version of National EMS Information System (NEMSIS) data and reporting standards used by the State.


Basic Functionality

The EMS Records Management System (ERMS) shall comply with latest version of HL7 data and reporting standards used by the State. Mandatory Enter Text

Basic Functionality

The ERMS shall be able to capture incident data elements available in CAD system. Mandatory Enter Text

Basic Functionality

The system shall comply with State rules and regulations for EMS data collection and reporting. Mandatory Enter Text

Basic Functionality

CAD interface to ERMS shall have a near real-time live connection (not a closed call download). Mandatory Enter Text

Basic Functionality

The system shall allow creating an NFIRS report from within the Patient Care Record (PCR). Mandatory Enter Text

Basic Functionality Data quality control measures shall be built into ERMS PCR module. Mandatory Enter Text

Basic Functionality

The system shall allow authorized users to define smart rules to validate data entry for quality assurance. Mandatory Enter Text

Basic Functionality The system shall be NEMSIS certified. Mandatory Enter Text

Basic Functionality The system shall be HIPAA compliant. Mandatory Enter Text

Basic Functionality

The system shall be capable of exporting required billing related information to a third party billing agency by secure means (i.e. encryption or similar security).

MandatoryEnter Text

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Basic Functionality The system shall be able to attach defibrillator event files. Mandatory Enter Text

Basic Functionality

The system shall accept electronic signatures under many roles attached to a single PCR. Mandatory Enter Text

Basic Functionality

The system shall allow an active ERMS workstation to print to any printer available on the network authorized to print ERMS related material. Mandatory Enter Text

Basic Functionality

The system shall be able to calculate age when date of birth is entered. Age shall be in appropriate units of time, e.g. for infants less than 30 days, the units shall be days, infants greater than 1 month but less than 1 year, the units shall be months.

Mandatory

Enter Text

Basic Functionality

Previous patient medical history shall be available for repeat patients without having to provide any special designation. The data contains basic information such as DNR orders, allergy information, medical history, medications, etc.

Mandatory

Enter Text

Basic Functionality

The system shall provide an “auto-narrative” to capture essential data points and begin building the incident narrative based in system administrator templates.

MandatoryEnter Text

Basic Functionality The system shall allow for an edit/modify of the "auto-narrative". Mandatory Enter Text

Basic Functionality

The system shall be able to turn off "auto-narrative" feature at the discretion of an authorized user. Mandatory Enter Text

Basic Functionality The system shall capture the name of receiving RN or MD at hospital. Mandatory Enter Text

Basic Functionality The system shall provide areas for user definable fields. Mandatory Enter Text

Basic Functionality The system shall provide areas for user definable drop-down pick lists. Mandatory Enter Text

Basic Functionality The system shall track accidents involving agency apparatus. Mandatory Enter Text

Basic Functionality The system shall track accidents involving agency personnel. Mandatory Enter Text

Basic Functionality

The data collected in accident reports shall include, at a minimum:

Mandatory

Enter Text

Vehicle type Damage Protection used Type of collision

Speed Posted speed(s) Location (e.g., highway, parking

lot, city street)

Dispatch and Unit Time Stamps

The system shall capture dispatch and unit status time stamps from CAD, which include:

Mandatory

Enter Text

Call received time Dispatch notified time Unit dispatched time En route time First responder arrived time First medic arrived time Unit arrived time At patient time

Transferred care time Left scene time Arrived destination (Hospital)

time Left destination time Call cancelled time In service time Complete - back in quarters time

Basic Functionality

The system shall be able to note time delays (e.g., traffic, trains, vehicle failures) Mandatory Enter Text

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Basic Functionality

The system shall flag and track the following:

Mandatory

Enter Text

Staging time Standby time Alcohol and drug

related incidents

Incidents involving vehicle crashes Any unusual incidents (e.g. odor

investigation) Incidents involving persons using

personal protective equipment.

Basic Functionality

The system shall flag and track Nature of Call Information, which includes:

Mandatory

Enter Text

Response mode to scene Medical determinant code EMD performed

EMD card Nature of call on

scene

Basic Functionality

The system shall flag and track Patient Information, which includes:

Mandatory

Enter Text

Name Allow for unknown patient

names Allow for Hospital patient

numbers for unidentified patients

Address Phone Social Security Number Date of Birth (DOB) Allow for estimated age

value if DOB unknown Height Weight Provider and patient

signatures, where applicable.

Acknowledgment of Health Insurance Portability and Accountability Act (HIPAA) notice delivered

Acknowledgment of HIPAA notice signed

Reason for lack of patient signature for HIPAA notice delivery.

Acknowledgment of billing consent signed

Reason for lack of billing consent signature.

Family relative information Physician information Guarantor information Insurance information

Enter Text

Basic Functionality

The system shall flag and track Billing Information, which includes:

Mandatory Enter Text Mileages Fee code Mileage rates

Loaded miles fee Total charges

The system shall flag and track Patient Assessment, which includes: Mandatory

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Basic Functionality

Chief complaint Onset date and time Secondary complaint PTA (prior to arrival) vital signs. Vitals signs (multiple) Performing medic Date and time PCO2 device PCO2 reading PO2 Pain index Stroke scale Level of response using AVPU

scale Pulse Respiration rate

Blood pressure Temperature ECG Reason field if ECG not

done/collected 12 lead EKG Reason field if EKG not

done/collected Broselow scale Thrombolytic checklist. Glasgow comma scale,

multiple instances (i.e. initial score, secondary scores for critical patients or change of status)

Trauma Score

Enter Text

Basic Functionality The system shall track Physician Assessment for multiple patients Mandatory Enter Text

Basic Functionality

Physician Assessment record shall include, but is not limited to:

Mandatory

Enter Text Head Face Eyes Mental status Neurological status Neck Back Chest Lungs Abdomen Skin GU (Pelvis/Groin) Circulation Extremities Sign & symptoms (multiple

instances, from drop-down/table driven field)

Free-text field for "other" type entries related to signs and symptoms

Medical history (multiple instances, from drop-down/table driven field)

Free text field for "other" type entries related to medical history

Allergies (multiple instances from drop-down/table driven field)

Free text field for "other" type entries related to Allergies

Current medications (multiple instances, from drop-down/table driven field)

Free text field for "other" type entries related to current medications

Trauma Mechanism of Injury Interventions (multiple)

Enter Text

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Basic Functionality

Intervention data shall include: Procedures (multiple) Sub-procedures (multiple) to address manner of procedure

performed Medications (multiple), with the following fields for each Medications

entry: Dose Route given unit of measure Cardiac arrest Information Cardiac occurrence screening Cardiac monitoring AED equipment


Basic Functionality

The system shall be able to attach the complete cardiac monitoring record (from power on to end of event) to call record Mandatory Enter Text

Basic Functionality

The system shall be able to attach the complete AED monitoring record (from power on to end of event) to call record Mandatory Enter Text

Basic Functionality An authorized user shall be able to customize Q/C Rules. Mandatory Enter Text

Basic Functionality The system shall capture up to 12 additional fields per specific procedure. Mandatory Enter Text

Basic Functionality

The additional specific procedure fields shall be customizable by an authorized user. Mandatory Enter Text

Basic Functionality

The system shall be able to capture up to 12 additional fields per medication. Mandatory Enter Text

Basic Functionality

The additional medication related fields shall be customizable by an authorized user. Mandatory Enter Text

Basic Functionality

The system shall meet the requirements for a stand-alone Basic Life Support department. Mandatory Enter Text

Basic Functionality

The system shall meet the requirements for a stand-alone Advanced Life Support department. Mandatory Enter Text

Table 50—Animal Control Module

Animal Control ModuleFunctionality Description Importance Compliance

Basic Functionality The system shall create full master name records for animals. Mandatory Enter Text

Basic Functionality

The system shall display the photo of the subject within the animal control record. Mandatory Enter Text

Basic Functionality

The system shall have the ability to upload a photo image and stored via direct connect with a digital camera. Mandatory Enter Text

Basic Functionality

The system shall have the ability to upload a photo image from:

Mandatory

Enter Text Digital camera Computer disk TWAIN32-compliant imaging

device

USB drive Embedded email Embedded text message

Basic Functionality

The system shall accept and maintain the following animal subject information: Mandatory Enter Text

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Animal Control ModuleFunctionality Description Importance Compliance

Name (Last, First, Middle, Suffix)

Address (City, State, Zip Code)

Date of birth Age Range Indicate whether animal is

Deceased ID Number/License number Species Breed

Sex Indicate whether animal has

been altered Mixed breed Height range Weight range Primary color Owner (master name record) Veterinarian (master name

record)

Basic Functionality

The system shall have the ability to track associated identification numbers, e.g., license number and microchip implant number. Mandatory Enter Text

Basic Functionality

The system shall have the ability to accept and maintain vaccination information, including:

Mandatory Vaccination type Vaccination date Expiration date

Veterinarian (master name record) Comments (free-form text

narrative)Enter Text

Basic Functionality

The system shall have the ability to accept and maintain quarantine information, including the following data elements: Mandatory

Enter Text

Start date End date

Reason for quarantine Comments (free-form text narrative)

Basic Functionality

The system shall be able to attach miscellaneous documents to an animal record. Mandatory Enter Text

Basic Functionality

The system shall allow search for existing animal records based on any data field in the record. Mandatory Enter Text

Basic Functionality The system shall have the ability to create animal license records. Mandatory Enter Text

Basic Functionality

The system shall have the ability to accept and maintain information about the license and associated fees. Mandatory Enter Text

Basic Functionality

The system shall allow search for existing animal license records based on any data field in the record. Mandatory Enter Text

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Documents

Report Template - Monterey County, CA · Web viewThis report has been last updated January 27, 2011