Doc1 - University of Western Australia · Web viewHas there been a documented evaluation of the effectiveness of the hazard identification / risk assessment process and is there evidence

UWA INTERNAL SAFETY AUDIT PROGRAMMEAS/NZS4801:2001 AUDIT RECORD

Conducted for: Location: Date: Auditor name: Auditee representatives:

CONTENTS

4.1 GENERAL REQUIREMENTS4.2 WORK HEALTH AND SAFETY (WHS) POLICY4.3 PLANNING4.3.1 Planning identification of hazards, hazard/risk assessment and control of hazard/risks4.3.2 Legal and other requirements4.3.3 Objectives and targets4.3.4 WHS management plans4.4 IMPLEMENTATION4.4.1 Structure and responsibility4.4.1.1 Resources4.4.1.2 Responsibility and accountability4.4.2 Training and competency4.4.3 Consultation, communication and reporting4.4.3.1 Consultation4.4.3.2 Communication4.4.3.3 Reporting4.4.4 Documentation4.4.5 Document and data control4.4.6 Hazard identification, hazard/risk assessment and control of hazard risks4.4.6.1 General4.4.6.2 Hazard identification4.4.6.3 Hazard/risk assessment4.4.6.4 Control of hazards/risks4.4.6.5 Evaluation4.4.7 Emergency preparedness and response4.5 MEASUREMENT AND EVALUATION4.5.1 Monitoring and measurement4.5.1.1 General4.5.1.2 Health surveillance4.5.2 Incident investigation, corrective and preventive action4.5.3 Records and records management4.5.4 WHS Management System Audit4.6 MANAGEMENT REVIEW

BASIS OF INDIVIDUAL QUESTION MARKINGEvidence which confirms full compliance has been provided…..YESThere is evidence of limited compliance or positive progress….PARTIAL + notes specifying the reason for the markingThere is no evidence of compliance……………………………… NO + notes specifying the reason for the marking

Questions marked NO or PARTIAL should be cross-checked against the Traffic Light System markings for the workplace to identify differences of perspective and to assist in providing guidance towards achievement of future compliance.

BASIS OF SECTION ASSESSMENTAll responses for the section questions are YES........................ COMPLIANT + optional further RECOMMENDATIONResponses include some PARTIAL but otherwise YES……….. OBSERVATION + CORRECTIVE ACTION BY DATE + commentAny response in the section is NO.………………………………. NON-COMPLIANT + CORRECTIVE ACTION BY DATE + comment

The term ‘worker’ used in these audit questions refers to all staff, students, visitors and contractors unless a specific group is identified.Processes and procedures used for activities should be those prescribed for use by UWA Safety, Health and Wellbeing but in many cases fully compliant alternatives may be in use and should be modified accordingly upon review.

AS/NZS4801:2001 Audit Record Published: January 2014 Version 1.5Authorised by UWA Safety and Health Review: January 2019 Page 1 of 17This document is uncontrolled when printed - the current version is on the Safety and Health website

UPDATE AND VIEW AUDIT SUMMARY

4.1 GENERAL REQUIREMENTSThe organisation shall establish and maintain a WHSMS, in accordance with the requirements of this clause (4)

4.2 WORK HEALTH AND SAFETY (WHS) POLICYTo supplement the central UWA Work Health and Safety Policy it is important to have a health and safety manual which contains a statement of commitment to conform and use of systems which properly manage health and safety.

a) Does the manual appropriately address the tasks and activities carried out in the workplace? Sight appropriate specific local rules in the health and safety manual. TLS 6.1 - 2/3 / 6.5 - 3

b) Do local management arrangements address how improvements to minimise workplace injuries and illness will be achieved? Sight evidence of Health and Safety Committee meetings minutes, workplace inspection records and hazard reports which may lead to improvements. TLS 6.5 - 3 / 6.6 – 3

c) Do local management arrangements demonstrate commitment to comply with current WHS legislation and requirements of UWA Safety, Health and Wellbeing? Examine the health and safety manual and any other documentation for reinforcement that such commitment is demonstrated. TLS 6.1 - 3 / 6.5 - 3

d) Are worker inductions structured to ensure communication of the UWA Work Health and Safety Policy? Sight induction records which demonstrate communication of health and safety policy. TLS 6.3 - 3

e) Is there a health and safety manual which contains a statement of commitment to conform to the UWA Work Health and Safety Policy? Sight a readily available copy of the health and safety manual. TLS 6.1 - 3

f) Is the manual up-to-date and is someone charged with this task? Confirm that a document control panel shows the manual has not expired and that someone is charged with organising reviews. TLS 6.7 - 3

Can senior management explain the objectives of the main University Work Health and Safety Policy and is there clear commitment to continuous improvement in health and safety performance. From general discussion with management, are current legislative requirements understood and is it clear that health and safety is given high priority in workplace activities? TLS 6.1 - 1

In accordance with University policy, are senior management involved in the development, resourcing, promotion and implementation of health and safety matters in the workplace including the provision of suitable supervision and training to promote competence when undertaking tasks? This is best achieved via discussion with senior managers, Health and Safety Representatives and Safety Officers. Sighting of Health and Safety Committee minutes and any other records showing participation in related matters can provide documentary evidence. TLS 6.1 - 2

If the workplace engages contractors, does it ensure that they have completed the UWA contractor induction (which introduces UWA Work Health and Safety Policy)?Sight contractor ID card as evidence of induction. Also check that contractors used by the workplace are on the Campus Management; Preferred Contractors List via http://www.fm.uwa.edu.au/consultants. TLS 6.4 - 3

UWA INTERNAL AS/NZS4801 AUDIT RECORD Published: January 2014 Version 1.5Authorised by UWA Safety and Health Review: January 2019 Page 2 of 17This document is uncontrolled when printed - the current version is on the Safety and Health website

http://www.fm.uwa.edu.au/consultants

4.3 PLANNING

4.3.1 Planning identification of hazards, hazard/risk assessment and control of hazard/risks

Does the organisation use a documented WHS risk assessment process to evaluate operations, processes, products and/or services which may have significant WHS hazards / risks? Sight use of documented planning process or instructions. Ideally using the UWA Safe System of Work for Task and Activity Planning. TLS 6.5 - 3

Have the key safety hazards/risks that may be encountered with workplace activities, products and/or services been identified. Sight evidence of use of the (1) UWA Safety, Health and Wellbeing Risk Register (2) Standard Operating Procedures (3) Past Workplace Risk Assessments. TLS 6.5 – 3

Are purchases made in accordance with UWA Purchasing Safety Procedures describing the safety requirements for purchase or supply of goods? Sight evidence of purchases, particularly hazardous goods or equipment. TLS 6.5 - 2

Is information on significant WHS safety hazards and risks kept up-to-date? Sight written evidence of monitoring of implemented control measures. TLS 6.5 - 3

4.3.2 Legal and other requirements

Is there a documented process for identifying legal and other requirements relating to WHS hazards / risks associated with the workplace? Sight written evidence that those who plan workplace activities follow a formal process to achieve this (e.g. the UWA Task and Activity Planner). TLS 6.5 – 2/3

When planning activities, do workers make reference to the UWA Safety, Health and Wellbeing Risk Register for guidance on industry codes of practice, customer/client requirements, health and safety procedures and guidance? If other means are used, encourage use of UWA Safe System of Work for Task and Activity Planning. Sight local Risk Register. TLS 6.5 – 2/3

Is there written and up-to-date evidence of actively compliant systems being used in the workplace? Sight Health and Safety Committee meetings minutes, workplace inspection records, newsletters, health and safety manual. TLS 6.1 - 3

4.3.3 Objectives and targets

Does the workplace have a process for establishing, implementing and maintaining documented safety and health objectives and targets? Sight records of business in progress in Health and Safety Committee meetings minutes or equivalent but encourage use of committees where representation of the workplace is absent. TLS 6.1 - 3

Are there currently defined WHS objectives for the workplace? Sight the defined objectives for the workplace – should be recorded in Health and Safety Committee meetings minutes. TLS 6.1 - 3

Is there written evidence of actively compliant systems being used in the workplace? Sight evidence such as meeting minutes, newsletters or local instructions – can be achieved via Health and Safety Committee minutes. TLS 6.1 - 3


4.3.4 WHS management plans

There should be an annually revised safety plan for the workplace focussing on health and safety improvements with processes and resources in place which will enable objectives to be realised:This could be developed and overseen by local workplace management but would be better monitored by integration into the planning and monitoring carried out by an overseeing health and safety committee.

a) Does it appropriately address the tasks and activities carried out in the workplace?Check that plans which are documented actually related to the specific workplace being audited. Related Health and Safety Committee meetings minutes should address this for the workplaces they oversee otherwise seek alternatives. TLS 6.1 – 3

b) Have measurable targets been set for WHS improvement objectives?Sight written evidence of planning of WHS improvements and setting of objectives. Related Health and Safety Committee meetings minutes should address this for the workplaces they oversee. TLS 6.1 – 3

c) If any factors alter in a way that may undermine the achievement of planned objectives, are alternative arrangements in place? Sight evidence of contingency planning. TLS 6.1 – 3

d) Is there an annual safety plan for the workplace and are its objectives periodically reviewed for relevance and progress? Sight written evidence of planning, monitoring and review or related Health and Safety Committee meetings minutes. TLS 6.1 – 3


4.4 IMPLEMENTATION

4.4.1 Structure and responsibility

4.4.1.1 ResourcesWithin the workplace, is there an established organisational safety structure? Sight Health and Safety Committee meetings minutes or other regularly produced evidence of ongoing proactive safety management. TLS 6.2 – 2/3

Management are required to provide adequate resources to implement and control the Occupational Health and Safety Management System:

a. Are a sufficient number of safety personnel allocated for the workplace? Sight evidence of designated roles and responsibilities in the Health and Safety Manual or other published document and evaluate in relation to size of the workplace. TLS 6.2 - 2

b. Are required technical resources available or is there funding for any required specialised training?Sight records of allocated contingency funding for training and records of completed specialised training.This will be contained in Health and Safety Committee meetings minutes or via other documented management processes. TLS 6.2 - 3

c. Has sufficient funding been allocated to ensure continued and efficient management and control? Evidence of financial allocation in annual budget. This will be contained in Health and Safety Committee meetings minutes or via other documented management processes. TLS 6.2 - 3

d. Are sufficient funds made available to resource suitable manual handling equipment? Sight physical evidence that such resources are readily available. TLS 6.2 - 3

4.4.1.2 Responsibility and accountabilityHave roles, responsibilities and accountabilities been documented and communicated for personnel charged with facilitating WHS management? Sight written evidence of H&S related posts and defined responsibilities. This should be included in the Health and Safety Manual or other published document. TLS 6.1 – 3

Do roles, responsibilities and accountabilities include those relating to the use of contractors? Sight evidence that contractor activities are well managed and monitored closely (e.g. from the job planning process, sight contractor safety management plans and contractor Job Safety Analysis records or risk assessments presented by contractors during the task planning process) TLS 6.1 - 3

Are personnel (including contractors) familiar with their defined WHS management responsibilities and accountabilities?

a) Has senior management nominated a specific management representative with responsibility and authority for establishing, implementing and maintaining WHSMS requirements and for reporting back on the WHSMS performance? Confirm that such a post is current in the workplace. TLS 6.1 - 3 / 6.3 - 3

b) Is WHSMS performance regularly reported to senior workplace management to enable review and improvements? Sight evidence in the form of monitoring and reports or via distribution of Health and Safety Committee meetings minutes. TLS 6.1 - 3


4.4.2 Training and competency

The workplace must be able to demonstrate that there is a process of identifying training needs, in relation to WHS management, of employees, contractors and suppliers in relation to planned activities.Sight evidence of training plans and completed records of training / competency over the last 12 months by several individuals? TLS 6.4 - 3

a) Is the process effectively communicated to workers? Sight evidence that they are kept informed. TLS 6.3 - 3

b) Do all new employees, postgraduates and others required to undertake activities in the workplace, complete a relevant safety induction? Sight induction records including both on-line induction and local induction regarding specific workplace information. TLS 6.4 - 1

c) Are there individuals who fill specific WHS management roles and responsibilities including emergency response and first aid? Sight records of training or the list contained in the Emergencies, Incidents and injuries section of the Health and Safety Manual. TLS 6.3 – 1 / 6.4 - 3

d) If appropriate, does the process highlight specific hazards for which standard training is carried as a pre-requisite for working in the area such as manual handling hazards? Sight written notice of this need and records of training / competency produced in the last 2 years. TLS 6.4 - 3

e) Is training carried out via an approved UWA Safety, Health and Wellbeing training course or other qualified authority? Sight records of training / competency such as certificates or other information demonstrating where and how training was received. TLS 6.4 - 2/3

f) Are staff provided with ergonomic equipment for use of computers according to UWA policies and encouraged to take appropriate breaks? Sight correct setup of workstations, seating, related ergonomic equipment and obtain staff confirmation that regular breaks are encouraged and taken. TLS 6.4 - 1/3

g) Is there evidence that staff are made aware of the Employee Assistance Program (EAP)? Verbal confirmation that managers are aware and encourage staff to make use of EAP as appropriate. TLS 6.3 - 1/3

4.4.3 Consultation, communication and reporting

4.4.3.1 ConsultationAre there processes in place to ensure employer/employee involvement and consultation take place on WHS issues and are they readily available to interested parties? Sight evidence that workers are informed. This is best achieved via an active committee, adequate Health and Safety Representatives of the workplace and regular distribution of Health and Safety Committee meetings minutes. TLS 6.3 - 3

Does the system ensure that workers:

a) Are involved in the development and implementation of procedures to manage risk?Sight written evidence of collaboration between managers and workers. TLS 6.3 - 2/3


b) Are consulted on matters which affect workplace WHS? Sight Health and Safety Committee meetings minutes or equivalent circulars. TLS 6.3 – 2

c) Select staff to represent them on WHS matters? Confirm that there are an appropriate number of Health and Safety Representatives / Safety Officers to ensure proper consultation and communication in the workplace. The posts should be listed in the Health and Safety Manual. TLS 6.3 - 3

d) Are informed of their Health and Safety Representative(s) and their workplace safety officers? Confirm that worker can identify their Safety and Health Representative and Safety Officer? TLS 6.2 -1/2/3

e) Are Health and safety representatives involved in regular workplace inspections? Sight workplace inspection records. TLS 6.6 - 2

4.4.3.2 CommunicationIs there a workplace health and safety committee where both senior managers and Health and Safety Representatives are members? Sight written evidence of regular meetings (at least twice a year, ideally quarterly) via Health and Safety Committee meetings minutes. TLS 6.3 - 3

Are there processes or procedures for communicating issues related to WHS aspects and the WHSMS? Sight evidence that they exist and that they are actively used. Distribution of Health and Safety Committee meetings minutes is ideal. TLS 6.3 - 3

Are internal business communications retained when they may affect health and safety between this and other work areas? Sight written evidence of retention. TLS 6.7 - 3

4.4.3.3 ReportingAre there processes for reporting of information to ensure that WHSMS is monitored and improved? Ideally, this will be via published Health and Safety Committee meetings minutes. Alternative means are acceptable if they meet the same standards. TLS 6.1 - 3 / 6.3 - 3

Do these reporting processes address the following:

a) WHS performance reporting (including WHS audits and reviews)?b) Reporting incidents and system failures?c) Reporting on hazard identifications?d) Reporting on risk assessment?e) Reporting on preventive and corrective action?f) Reporting on statutory requirements?

Sight written evidence that the procedures include the entire list above. Properly prepared Health and Safety Committee annual reports will address all of the above. TLS 6.3 - 3

Is there proactive identification of health and safety issues and are they addressed in a timely manner to reduce risk of injury? Sight evidence that issues are effectively managed (e.g. hazard reports, remedial work order requests).Health and Safety Committee meetings minutes should also provide the required evidence. TLS 6.5 - 3


Are outcomes from workplace inspections discussed between managers/Safety Officers and Health and safety representatives? Sight Health and Safety Committee meetings minutes or other records showing Health and Safety Representative involvement. TLS 6.3 - 3

4.4.4 Documentation

Does the local documentation which is used in the workplace, describe the core elements of the Work Health and Safety management system and their interaction? A Health and Safety manual based on the UWA pro-forma will address these elements. Sight the documents and check they address core elements such as H&S manual, Local H&S policy, evidence of use of the UWA Task and Activity Planner. TLS 6.5 - 3 / 6.7 - 1

Is there a formal process for storage of safety related documents including a responsible person? Confirm that this process exists. TLS 6.7 - 3

4.4.5 Document and data control

Are there established procedure(s) for controlling documents and data required by this Standard?

a) Documents can be readily located?b) Documents are reviewed periodically and revised as necessary and approved for adequacy by competent

and responsible personnel?c) Current versions of relevant documents and data are available at all locations to ensure the effective

functioning of the Work Health and Safety Management System?d) Obsolete documents are removed promptly from points of use, or otherwise assured against unintended use?e) Archival of documents and data for legal or knowledge preservation purposes or both are suitably identified?

Sight written evidence that the procedures include the entire list above. TLS 6.7 - 3

Do local WHS documents incorporate document control information? Verify that this includes who is responsible for the creation, version or revision numbers, publication and expiry dates? TLS 6.7 - 2

For current risk assessments which describe hazardous tasks, are they within their expiry date and upon expiry is there a plan to review them? Sight workplace risk assessments and verify that they are within their expiry date. Discuss of sight evidence that processes exist to review them if still required following their expiry TLS 6.7 - 2

4.4.6 Hazard identification, hazard/risk assessment and control of hazard risks

4.4.6.1 General

Has the WHSMS established, implemented and maintained procedures to ensure:

a) Hazards are identified?b) Risks from identified hazards are assessed?c) Appropriate risk control measures are implemented?d) That the above three steps are re-evaluated for further hazards?

This is best achieved by using the UWA Safe System of Work although alternative equivalents can be accepted pending future revisions which will move towards standard UWA practices. TLS 6.5 - 3


Are there ongoing arrangements for indentifying hazards such as regular workplace inspections? Sight workplace inspection records. TLS 6.6 - 3

4.4.6.2 Hazard identificationDoes local hazard identification processes take into consideration situations or events or combination of circumstances that could give rise to injury or illness? Seek hazard identification, risk assessments or implementation of standard industry controls. Properly prepared workplace risk assessments provide suitable evidence. TLS 6.5 - 3

Are potential risks of violence or aggression reviewed proactively and is there appropriate monitoring and management? Seek management confirmation of capability in managing such occurrences including training in management of customer aggression. TLS 6.4 - 3 / 6.5 - 3

Is the environment well designed to reduce manual handling risks? Confirm that there are aids to manual handling obviously available in the area. TLS 6.5 - 3

Have any obvious hazards been effectively controlled? If obvious hazards are not controlled it is likely that other less obvious hazards are not identified. TLS 6.5 – 2

Does the local hazard identification process consider:

a) The way work is organised, managed and changes that may occur?b) The design of workplaces, work processes, materials, plant and equipment?c) The fabrication, installation, commissioning, using, handling and disposal (of materials, plant and

equipment)?d) The purchasing of goods and services?e) The contracting and sub-contracting of plant, equipment and services and labour including contract

specification and responsibilities to and by contractors?f) The inspection, maintenance, testing, repair and replacement (of plant and equipment)?

Sight written evidence that the procedures include the entire list above. TLS 6.5 - 3

4.4.6.3 Hazard/risk assessment

Are all risks associated with each identified hazard adequately assessed and controlled? Seek hazard identification, risk assessments or implementation of standard industry controls. Properly prepared Safe System of Work workplace risk assessments will provide suitable evidence. TLS 6.5 – 3

4.4.6.4 Control of hazards/risks

Have hazards and assessed risks been controlled through a hierarchy of control as far as is reasonably practicable?Examine whether hierarchy of control is applied when hazard controls are implemented. Properly prepared Safe System of Work workplace risk assessments will provide suitable evidence. TLS 6.5 – 3


4.4.6.5 Evaluation

Has there been a documented evaluation of the effectiveness of the hazard identification / risk assessment process and is there evidence of review and modifications as necessary?Check the frequency of monitoring of controls and that there is written evidence available. TLS 6.5 - 3

4.4.7 Emergency preparedness and response

Have all potential emergency situations in this workplace been addressed and have area specific emergency procedures been put in place to minimise illness or injuries. Sight evidence of local procedures for managing accidents and emergencies whilst also accounting for particular, unusual workplace specific hazardous activities. A properly prepare Health and Safety Manual will contain both emergency information and local rules with information relating to the specific workplace. TLS 6.9 - 3

Are emergency evacuation procedures displayed and communicated to all staff, students, contractors and visitors?Verify by questioning that workers understand local emergency evacuation procedures including the availability of a Health and Safety Manual for their reference. Check that workers can access the UWA Emergency Procedures booklet and that emergency information posters are displayed. TLS 6.3 - 3

Have responsibilities been allocated for control of emergency situations and have they been communicated such that personnel know who are local First Aiders and Building Wardens? Verify that this is documented and prominently displayed. It should also be shown in the Emergencies section of the Health and Safety Manual. TLS 6.9 - 1

Are emergency response procedures periodically tested and reviewed? The procedures should be tested where practical. Testing should include desk-top analyses where physical testing is not practical. Emergency response procedures should also be reviewed after occurrence of emergencies or accidents. TLS 6.9 - 3

Are all emergency exit routes regularly checked to ensure that they are clearly marked, suitably lit and not obstructed? Verify verbally, by workplace inspection records, conversations with wardens and visual checking. TLS 6.9 - 3

Have the first aid needs of the workplace been assessed and suitable provisions been made? Verify that there are enough trained First Aiders for the workplace. First aid boxes must be clearly marked with a white cross on a green background. TLS 6.9 - 2

Are there arrangements to enable prompt attendance of first aid personnel? Check that trained first aiders work in the area and not routinely working away and that provision is made for when they are away. TLS 6.9 - 2/3

If after hours working is normal, is provision made for managing emergencies at these times? Check that written instructions exist for this specific occurrence and that affected staff have been suitably instructed. TLS 6.9 - 2

Where applicable, are there any specific workplace arrangements to cater for hearing, mobility or visually-impaired persons? If such personnel are routinely in the workplace, confirm the existence of emergency arrangements which are specific to their needs. TLS 6.9 - 3



4.5 MEASUREMENT AND EVALUATION

4.5.1 Monitoring and measurement

4.5.1.1 General

Are there processes to monitor and measure on a regular basis, the key activities of operational aspects that could cause injury or illness? This could be best verified through Health and Safety Committee meetings minutes but other equivalent processes would also be acceptable provided that there are documented outcomes. TLS 6.6 - 3

Where applicable, is equipment used for monitoring and measurement of WHS risks identified, calibrated, maintained and stored as necessary? Sight calibration and maintenance records. TLS 6.6 - 2

Do the processes incorporated in the WHSMS address the monitoring of:

a) Health and Safety performance relevant to the local operations and in compliance with the UWA Safe System of Work?

b) Compliance with relevant WHS legislation?

If equivalent processes are employed and conform fully with (a) and (b) above then this is acceptable provided that it is understood that the use the UWA Safe System of Work should be implemented in future revisions. TLS 6.6 – 2/3

4.5.1.2 Health surveillanceWhere applicable, has there been a process of identification of situations where worker health surveillance is required (in accordance with relevant legislation) and have appropriate systems been implemented? Sight health surveillance records and confirm their availability to those being monitored. TLS 6.6 - 3

4.5.2 Incident investigation, corrective and preventive action

Is there an established procedure for investigating and responding to minimise harm caused from incidents?Check that the Confidential Incident, Injury, Near Miss Report Form is properly used? TLS 6.8 – 2

Is there a procedure for investigating and responding to system failures? Check that where system failures have occurred, investigation and corrective, preventative action has been implemented. TLS 6.8 - 3

Are staff and other workers aware of the resolution of issues process as set out by UWA Safety, Health and Wellbeing? Seek evidence that staff and H&S personnel are aware of this process and how it operates. TLS 6.4 - 2

Are cases of abuse, aggression, violence in the workplace and mental health issues properly managed? Seek evidence that supervisors and managers are aware of how to manage such situations. TLS 6.1 - 3


4.5.3 Records and records management

Does the workplace have arrangements for identifying and maintaining WHS records including:

a) Risk assessmentsb) Outcomes of area inspectionsc) Auditsd) Hazard reportse) Accident / incident reportsf) Training records demonstrating competencyg) Standard Operating Procedures for hazardous equipment

Sight multiple examples of each of the above record types to ensure that appropriate records are maintained to demonstrate conformance to this Standard. TLS 6.7 - 2/3

Are WHS records stored and maintained in such a way as to protect against damage, deterioration or loss? Verify by examination of the storage system. TLS 6.7 - 3

Are the retention times established and recorded? Sight a process by which they verify that records are current and those which are out of date. TLS 6.7 - 3

4.5.4 WHS Management System Audit

Are there procedures for conducting periodic WHSMS audits by a competent person? This is already addressed by the UWA Safety, Health and Wellbeing Audit Programme. The execution of this audit program is direct evidence of these arrangements which are fully compliant with the AS/NZS 4801 Standard.

Have WHSMS audits with time schedules been documented and implemented? This is already addressed by the UWA Safety, Health and Wellbeing Audit Programme. If past audits have been completed, sight records of the outcomes.

Are audit programs and schedules based on WHS risks and significant aspects of business operations and processes? This is already addressed by the UWA Safety, Health and Wellbeing Audit Programme. Application of the AS/NZS 4801 Standard based audit process in this area is evidence of its application to significant business operations.

Do suitably qualified and independent auditors conduct WHSMS audits? This is already addressed. UWA Safety, Health and Wellbeing Audit Programme employs internal auditors who have completed training as “Lead auditors” to ensure proper application and professional approach to the conduct of internal audits.

Do WHSMS audits assess conformance to all requirements of selected WHSMS Standards and Specifications? UWA Safety, Health and Wellbeing audits against the AS/NZS 4801 Standard which in turn implies compliance with the requirements of relevant health and safety legislation.

Do the audits cover implementation of WHS procedures and related processes developed for relevant business functions? UWA Safety, Health and Wellbeing identifies specific workplaces according to an audit schedule where the importance of the activities carried out is a key selection factors in the overall context of the University’s activities.

Are audit results recorded and communicated to relevant personnel and functional levels? This is already addressed by the UWA Safety, Health and Wellbeing Audit Programme. All audit results are reported to stakeholders in the workplace and their completion is reported to the University Safety Committee.



4.6 MANAGEMENT REVIEW

Is there evidence that review of the WHSMS is carried out by appropriate levels of management to ensure suitability, adequacy, effectiveness and involvement of external stakeholders? Sight written evidence of local reviews of WHSMS. TLS 6.1 - 3

Is responsibility for review of the WHSMS and commitment to continual improvement defined to account for organisational changes and implementation of corrective actions arising from audits? Sight management structure documents and evidence that health and safety responsibilities are appropriately defined. TLS 6.1 - 3

Does senior management review the WHSMS at defined intervals? Sight written confirmation that local senior management engages in high level reviews at regular intervals to ensure adequate provision of resources needed to ensure high quality H&S standards. TLS 6.1 - 3


AS/ZNS4801 AUDIT SUMMARYAUDITORS NOTES:

Audit conducted for: Auditee area: Date of audit: Auditor name: Auditee representatives:

4.2 WORK HEALTH AND SAFETY (WHS) POLICY Error: Reference source not found - 4.3 PLANNING4.3.1 Planning identification of hazards, hazard/risk assessment and control of hazard/risksError: Reference source not found 4.3.2 Legal and other requirementsError: Reference source not found 4.3.3 Objectives and targets Error: Reference source not found 4.3.4 WHS management plans Error: Reference source not found 4.4 IMPLEMENTATION4.4.1 Structure and responsibility 4.4.1.1 Resources Error: Reference source not found Error: Reference source not foundError: Reference source not found 4.4.1.2 Responsibility and accountabilityError: Reference source not found 4.4.2 Training and competency Error: Reference source not found 4.4.3 Consultation, communication and reporting 4.4.3.1 ConsultationError: Reference source not found 4.4.3.2 CommunicationError: Reference source not found 4.4.3.3 ReportingError: Reference source not found 4.4.4 DocumentationError: Reference source not found 4.4.5 Document and data control Error: Reference source not found 4.4.6 Hazard identification, hazard/risk assessment and control of hazard risks 4.4.6.1 GeneralError: Reference source not found


GOTO TOP OF REPORTPRINT SUMMARY

4.4.6.2 Hazard IdentificationError: Reference source not found 4.4.6.3 Hazard/risk assessmentError: Reference source not found 4.4.6.4 Control of hazards/risksError: Reference source not found 4.4.6.5 EvaluationError: Reference source not found 4.4.7 Emergency preparedness and response Error: Reference source not found 4.5 MEASURENT AND EVALUATION4.5.1 Monitoring and measurement 4.5.1.1 GeneralError: Reference source not found 4.5.1.2 Health surveillanceError: Reference source not found 4.5.2 Incident investigation, corrective and preventive action Error: Reference source not found 4.5.3 Records and records management Error: Reference source not found 4.5.4 WHS Management System AuditError: Reference source not found

4.6 MANAGEMENT REVIEW Error: Reference source not found
