Doc. #17-49 - STLS · Staff present - Ella Chatlani, Administrative Assistant; Brian Hildreth, ... Public Relations Committee – Lynnette Decker Doc ... (Resume provided at

Doc. #17-49

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STLS BOARD MEETING Tuesday, May 16, 2017 - 2:00 pm Penn Yan Public Library, Penn Yan, NY 14527

AGENDA

1. Agenda Doc. #17- 49 2. Approval of Minutes – April 2017 *FOR APPROVAL Doc. #17- 50 3. Treasurer’s Report – April 2017 *FOR APPROVAL Doc. #17- 51 4. Financial Clerk’s Report – April 2017 *FOR APPROVAL Doc. #17- 52 • Subject to corrections, above items may be approved without motion. LTA Representative Philip Archer - Guest COMMITTEE REPORTS 5. Executive Committee – Richard Ahola 6. Personnel & Policies Committee – Maija DeRoche (Minutes) Doc. #17- 53 7. Finance & Facilities Committee – Betsy Gorman (Minutes) Doc. #17- 54 (State Comptroller’s Report) Doc. #17-55 8. Public Relations Committee – Lynnette Decker (Minutes) Doc. #17- 56 9. Foundation for Southern Tier Libraries – Dale Wexell (Minutes) Doc. #17- 57 BOARD ACTIONS 10. Expenditure Approvals -Monthly Unpaid Bills Detail * FOR APPROVAL Doc. #17- 58 Finance & Facilities Committee Recommendation: Approve expenditures of the Unpaid Bills Detail for the most recent month as authorized by the Financial Clerk, Internal Auditor and Treasurer per the Authority of Board Policy.

Move: Second: Aye Nay Abstain Absent Approved

Discussion: 11. Receipt Approvals – Monthly Deposit Summary * FOR APPROVAL Doc. #17- 59 Finance & Facilities Committee Recommendation: Approve receipts of the Deposit Summary for the most recent month as authorized by the Financial Clerk per the Finance Policy.


Discussion:

Doc. #17-49

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12. Approve the STLS Staff Guide * FOR APPROVAL Doc. #17- 60 Personnel & Policies Committee Recommendation: Approve the proposed Staff Guide that was presented at the April 18, 2017 board meeting.


Discussion:

BOARD INFORMATION 13. Old Business 14. New Business (2016 Library Annual Statistical Report to the State for Board Review) Doc. #17- 61 15. Library Networking 16. President’s Report 17. Monthly System Management Team & Divisional Reports Doc. #17 - 62 Public Expression (15 minutes) Adjournment Next meeting: Horseheads Free Library, Horseheads (Chemung County) – Tuesday, June 20 at 2 p.m.

Doc. #17-50

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STLS TRUSTEE MEETING

Tuesday, April 18, 2017 - 2:00 pm

Dorman Library - Bath, NY (Steuben County)

MINUTES

TRUSTEES PRESENT:

Delores Ackerman - 2021 Patricia Finnerty - 2017

Richard Ahola - 2017 Kathy Green - 2021

Lynnette Decker - 2021 Pat Selwood - 2019

Maija DeRoche - 2018 Dale Wexell - 2020

Cynthia Dutton - 2020

Excused:

Sisi Barr - 2018

Sarah Collins - 2019

Cindy Emmer - 2017

Betsy Gorman - 2020

Denise King - 2019

Staff present - Ella Chatlani, Administrative Assistant; Brian Hildreth, Executive Director

President Pat Selwood called the meeting to order at 2:03 pm.

AGENDA REVIEW Received and filed Doc. #17-30

No corrections or revisions.

3a. Trustee Appointment * FOR APPROVAL

Executive Committee Recommendation: Approve the appointment of Cynthia Dutton to serve

as STLS Trustee for the Term 2017 – 2020 as 1 of 3 representatives for Allegany County.

Executive Committee Recommendation: Approve the appointment of Kathy Green to serve as

STLS Trustee for the Term 2017 – 2021 as 1 of 4 representatives for Steuben County.

Move: M. DeRoche Second: P. Finnerty

Aye 9 Nay 0 Abstain 0 Absent 5

Approved

Discussion:

P. Selwood led the Trustee Oaths taken by both C. Dutton and K. Green at 2:07 pm.

Doc. #17-50

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APPROVAL OF MINUTES Doc. #17-31

Move: P. Finnerty Second: K. Green


Approved

Treasurer’s Report(s) for March 2017 – Received and filed Doc. #17-32

In B. Gorman’s absence, P. Finnerty shared the revised Treasurer’s report that was distributed

at the time of the meeting with no additional comments or questions.

Financial Clerk’s Report for March 2017 – Received and filed Doc. #17-33

B. Hildreth shared the report with no additional comments or questions.

Quarterly Profit – Loss Statement – March 2017 Received and filed Doc. #17-34

B. Hildreth shared that the report reflected current revenue and expenditures. He added that

STLS is expected to receive state aid in September 2017.

He also shared that:

- Invoices have been sent to all member libraries for Cost Share 2017. STLS will

experience a 4% decrease in Cost Share as a result of reducing Cost Share for

member libraries between 2017 – 2019.

- Salaries increased due to the vacant position being filled and some additional hours

spent in the ILS Team.

- Internet, aside from personnel, continues to be the largest expense due to member

libraries internet cost.

- Electronic Materials, aside from personnel, is the second largest expense which covers

eBooks and downloadable materials

Quarterly Claims Auditor Report – March 2017 Received and filed Doc. #17-35

D. Wexell reported that all is in order.

Standing Committee Reports

Executive Committee – Pat Selwood

The Committee met to discuss the agenda for the next Board meeting and review the minutes

from the March meeting. Ideas were discussed to revise the current Board evaluations and to

share with the Chemung libraries as indicated by D. King.

Note: The Trustee orientation will be held at a later date due to the vacant Trustee seat

representing Schuyler County.

Doc. #17-50

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Personnel & Policies Committee – Maija DeRoche Doc. #17-36

Guide for STLS Staff Doc. #17-37

The Committee met on April 11, 2017 and shared the “Guide” for STLS Staff (previously called

“Handbook”). M. DeRoche stated that there are several old polices dated prior to 2010 that will

be revised and up to date in the Trustee Manual.

B. Hildreth gave an update on his Executive Director’s Performance Objectives.

The fiber project connecting libraries should be complete around September 30, 2017.

Allegany county libraries are looking into fiber connections with ISPs’.

The STN Fiber project is currently being run in Steuben and Yates counties.

STLS Staff emergency preparedness class through the American Red Cross is

scheduled for May 25, 2017.

Executive Session

- M. DeRoche moved to go into Executive session at 2:23 pm, R. Ahola seconded to

discuss Personnel Matters for Board action items Doc. #17.42; Doc. #17-43; Doc. #17-

44; Doc. #17-45; Doc. #17-46; Doc. #17-47.

- R. Ahola moved to come out of Executive Session and M. DeRoche seconded at 2:35

pm.

Finance & Facilities Committee – Betsy Gorman Doc. #17-38

In B. Gorman’s absence, P. Finnerty indicated the committee meeting focused on the audit.

The Committee met with auditor from Mengel, Metzger, Barr, and Co. Auditor encouraged

STLS to look at procedures and controls highlighting the importance to good fiscal controls

over the monthly bank statements.

B. Hildreth added that the auditors are onsite at STLS and will help give STLS insight to the

internal control policy pertaining specially on finance, personnel, and other policies where

STLS may compare to other library systems.

In closing, P. Finnerty shared that the auditor confirmed that the 2015 fine on the 990 form has

been removed and documented that the form was turned in on time by Mengel, Metzger, Barr,

and Co.

Building Update

B. Hildreth shared that landscaping at STLS HQ will continue in this spring.

Public Relations Committee – Lynnette Decker Doc. #17-39

Doc. #17-50

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L. Decker stated the committee discussed the $625,000 for construction aid grants. Application

packets have been distributed to all libraries for submission. The presentation of these

applications will be held from 8 am – 4 pm (lunch provided) on July 12, 2017 at STLS HQ.

The STLS Annual meeting is set for October 3, 2017 with workshops starting at 2 pm along

with dinner and an award ceremony to follow.

Foundation for Southern Tier Libraries – Dale Wexell

D. Wexell reported that the review of grant applications is set for Wednesday, May 3 at STLS

HQ, and May 31st is the Annual Meeting and grant awards. B. Hildreth indicated some

applications have been received as of this date.

BOARD ACTIONS

14. Expenditure Approvals -Monthly Unpaid Bills Detail * FOR APPROVAL Doc. #17-40

Finance & Facilities Committee Recommendation: Approve expenditures of the Unpaid Bills

Detail for the most recent month as authorized by the Financial Clerk, Internal Auditor and

Treasurer per the Authority of Board Policy.

Move: Out of Committee Second:


Approved

Discussion:

None

15. Receipt Approvals – Monthly Deposit Summary * FOR APPROVAL Doc. #17-41

Finance & Facilities Committee Recommendation: Approve receipts of the Deposit Summary

for the most recent month as authorized by the Financial Clerk per the Finance Policy.

Move: Out of Committee Second:


Approved

Discussion:

None.

16. Approve the Proposed Revisions to the Trustee Development Job Title/Description

* FOR APPROVAL Doc. #17- 42

Executive Director Recommendation: The STLS Board of Trustees approves the proposed job

title/description revisions to the Trustee Development Consultant position as presented. The

new administrative job title, which includes the job description revision shall be Deputy Director

Doc. #17-50

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and include a salary adjustment as set by the Board of Trustees at $65,000.

Move: D. Ackerman Second: M. DeRoche


Approved

Discussion:

None.

17. Approve the Proposed Revisions to the Youth Services & ILL Consultant Job

Title/Description * FOR APPROVAL Doc. #17- 43


title/description revisions to the Youth Services & ILL Consultant Position as presented. The

new job title, which includes the job description revision shall be Professional Development

Manager and include a salary adjustment as set by the Board of Trustees at $65,000.

Move: R. Ahola Second: K. Green


Approved

Discussion:

None.

18. Approve the Proposed Revisions to the Program & Advocacy Consultant Job

Title/Description * FOR APPROVAL Doc. #17- 44


title/description revisions to the Program & Advocacy Consultant position as presented. The

new job title, which includes the job description revision, shall be Outreach Consultant.

Move: C. Dutton Second: D. Ackerman


Approved

Discussion:

None.

Doc. #17-50

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19. Create the Proposed Staff Position - Engagement Consultant Job Title/Description


Executive Director Recommendation: The STLS Board of Trustees approves the creation of

the proposed Engagement Consultant position as presented with a salary between $50,000 to

$55,000.

Move: P. Finnerty Second: M. DeRoche


Approved

Discussion:

None.

20. Approve the Appointment of Keturah Cappadonia to Outreach Consultant

*FOR APPROVAL (Resume provided at board meeting) Doc. #17- 46

Executive Director Recommendation: The STLS Board of Trustees approves the appointment

of Keturah Cappadonia to the position of Outreach Consultant as presented and include a

salary as set by the Board of Trustees at $51,000.

Move: L. Decker Second: M. DeRoche


Approved

Discussion:

None.

21. Approve the Proposed Revisions to the STLS Organizational Chart


Executive Director Recommendation: The STLS Board of Trustees approves the proposed

revisions to the STLS Organizational Chart, which incorporates the changes as presented at

the April 18, 2017 STLS Board Meeting.

Move: K. Green Second: D. Ackerman


Approved

Discussion:

None.

Doc. #17-50

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22. Approve the Recruitment and Advertising of the vacant Engagement Consultant

Position * FOR APPROVAL

Executive Director Recommendation: The STLS Board of Trustees approves the recruitment

and advertising of the vacant Engagement Consultant Position.

Move: C. Dutton Second: D. DeRoche


Approved

Discussion:

None.

BOARD INFORMATION

Old Business None.

New Business

P. Selwood asked if anyone would be interested in carpooling to the LTA trustee training in

Binghamton held on May 6, 2017 to contact her.

B. Hildreth added that some member libraries will also be attending.

Library Networking

- C. Dutton attended the Hancock County Library in Mississippi. She noted that they

arranged the new fiction section non-alphabetically which she hadn’t realized most of

the Southern Tier Libraries organizes in the same way. She pointed out that the library

was well staffed but they did not offer an annual report.

- M. DeRoche shared that the Montour Falls library has lots of room due to the removal of

the last “museum” items.

President’s Report

P. Selwood welcomed the new Trustees, C. Dutton and K. Green one more time.

Monthly System Management Team & Divisional Reports Doc. #17-48

B. Hildreth stated that STLS recently had some internal IT server issues which impacted STLS

HQ but the problem has been resolved in part. He also added that he has been working with K.

Behn on the ARC Federal grants via email communication with different agencies.

He also recapped the hiring process for Outreach Consultant and discussed the recruitment of

an Engagement Consultant.

Public Expression

None.

Doc. #17-50

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Adjournment

Move: R. Ahola Second: P. Finnerty


Adjourned at 3:10 pm

Next meeting: Penn Yan Public Library, NY (County)

Tuesday, May 16, 2017 at 2:00 pm.

Minutes written by Ella Chatlani

3:28 PM

Accrual Basis Southern Tier Library System

Treasurer's Report

April 2017

Apr 30, 17 Mar 31, 17 $ Change

ASSETS

Current Assets

Checking/Savings

1200 · Cash - Operating 4,075.41 7,769.40 -3,693.99

1201 · Cash - Payroll 2,639.16 4,449.18 -1,810.02

1202 · Cash - Money Market 969,736.00 1,009,353.01 -39,617.01

Total Checking/Savings 976,450.57 1,021,571.59 -45,121.02

Accounts Receivable

1380 · Accounts Receivable 111,697.83 147,329.43 -35,631.60

Total Accounts Receivable 111,697.83 147,329.43 -35,631.60

Other Current Assets

12000 · Undeposited Funds 311.92 7,174.54 -6,862.62

Total Other Current Assets 311.92 7,174.54 -6,862.62

Total Current Assets 1,088,460.32 1,176,075.56 -87,615.24

Fixed Assets

1100 · Fixed Assets

1102 · Building 1,022,363.06 1,022,363.06 0.00

1104 · Equipment 955,022.14 955,022.14 0.00

1112 · Accumulated Dep Building -477,343.77 -477,343.77 0.00

1114 · Accumulated Depreciation -640,556.58 -640,556.58 0.00

Total 1100 · Fixed Assets 859,484.85 859,484.85 0.00

Total Fixed Assets 859,484.85 859,484.85 0.00

Other Assets

1382 · Prepaid expenses 57,982.43 57,982.43 0.00

Total Other Assets 57,982.43 57,982.43 0.00

TOTAL ASSETS 2,005,927.60 2,093,542.84 -87,615.24

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Other Current Liabilities

2601 · Accrued P/R 18,800.32 18,800.32 0.00

2604 · Deferred Grant 3,597.89 3,597.89 0.00

2626 · Flex Spending Deduction Payable 266.47 49.47 217.00

2630 · Due to Member Libraries Pay Pal 0.00 6,615.37 -6,615.37

2640 · Accrued Compensated Absences 90,138.04 90,138.04 0.00

Total Other Current Liabilities 112,802.72 119,201.09 -6,398.37

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Doc. #17-51

3:28 PM

Accrual Basis Southern Tier Library System

Treasurer's Report

April 2017

Apr 30, 17 Mar 31, 17 $ Change

Total Current Liabilities 112,802.72 119,201.09 -6,398.37

Total Liabilities 112,802.72 119,201.09 -6,398.37

Equity

3200 · Fund Balance Unrestricted 1,739,372.96 1,739,372.96 0.00

3910 · Fund Balance Replacement Res 100,000.00 100,000.00 0.00

Net Income 53,751.92 134,968.79 -81,216.87

Total Equity 1,893,124.88 1,974,341.75 -81,216.87

TOTAL LIABILITIES & EQUITY 2,005,927.60 2,093,542.84 -87,615.24

Official Depository: Community Bank NA

Money Market Account: .10 Rate of Return

Checking Accounts: .05 Rate of Return

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3:27 PM

05/02/17

Accrual Basis

Southern Tier Library System

Financial Clerk's Report

April 2017

Apr 17 Mar 17 $ Change

Income

4719 · Interest 82.90 73.68 9.22

4721 · E-Rate Funding 52,720.93 69,984.51 -17,263.58

4724 · Member Library IT Contracts 251.41 250.95 0.46

4733 · Member Library Processing Fees 0.00 4,418.50 -4,418.50

4735 · Non State Aid Pass Through 867.80 1,454.62 -586.82

4782 · Donations 0.00 100.00 -100.00

4784 · General Reimbursements & Refund 0.00 1,489.80 -1,489.80

Total Income 53,923.04 77,772.06 -23,849.02

Expense

5100 · Salaries

5141 · Professional Salaries 29,187.37 38,829.71 -9,642.34

5142 · Non-Professional Salaries 31,544.59 46,639.14 -15,094.55

Total 5100 · Salaries 60,731.96 85,468.85 -24,736.89

5150 · Personnel Benefits

5153 · Social Security 4,420.79 6,285.41 -1,864.62

5157 · Health Insurance 15,842.82 15,942.82 -100.00

5158 · Payroll Expense - Other 366.29 504.42 -138.13

Total 5150 · Personnel Benefits 20,629.90 22,732.65 -2,102.75

5204 · STLS Software & Small Equipment 2,145.24 2,737.80 -592.56

5205 · Maintenance Contracts & Leases 1,499.47 1,364.52 134.95

5408 · Platform Fees & Licenses 250.00 3,000.00 -2,750.00

5409 · STLS Telephone/Internet 20,484.25 15,904.88 4,579.37

5417 · Library Materials 2,525.57 2,982.14 -456.57

5418 · Consultant Collection 0.00 31.26 -31.26

5419 · Electronic Materials 14,790.26 3,383.40 11,406.86

5420 · Staff Development Travel 899.71 3,552.61 -2,652.90

5422 · Trustee Mileage 413.23 519.37 -106.14

5424 · Conference Registration 80.00 230.00 -150.00

5425 · Staff & Member Library Mileage 291.04 1,007.94 -716.90

5427 · Programming & Annual Conference 13.72 1,310.68 -1,296.96

5428 · Meeting Supplies 559.97 460.67 99.30

5430 · Office Supplies 2,626.43 692.10 1,934.33

5435 · Member Library Pass through 883.67 4,131.65 -3,247.98

5442 · Professional Fees 0.00 401.50 -401.50

5444 · Accounting Support & Audit 75.00 75.00 0.00

5450 · Utilities 495.70 1,331.47 -835.77

5451 · Building Maintenance & Repairs 945.20 1,428.86 -483.66

5454 · Commercial Insurance 0.00 2,668.00 -2,668.00

5471 · Vehicle Maintenance & Repairs 201.80 1,180.07 -978.27

5473 · Vehicle Fuel 1,337.45 1,103.64 233.81

5474 · Vehicle Insurance 0.00 1,544.00 -1,544.00

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Doc. #17-52

3:27 PM

05/02/17

Accrual Basis

Southern Tier Library System

Financial Clerk's Report

April 2017

Apr 17 Mar 17 $ Change

5480 · Greenwood Reading Center Exp 143.85 289.38 -145.53

5490 · Grants 3,116.49 0.00 3,116.49

Total Expense 135,139.91 159,532.44 -24,392.53

Net Income -81,216.87 -81,760.38 543.51

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Personnel & Policies Committee

Minutes - May 9, 2017 – 12:00 pm

STLS Headquarters – Painted Post

In attendance: Maija DeRoche (chair), Delores Ackerman

Staff: Brian Hildreth

Personnel Recruiting Update

B. Hildreth provided an update pertaining to recent staff changes. He indicated these changes

appear to be well received by most organizational members. He did not hear of any concerns. It

seems STLS staff are supportive of colleague promotions. B. Hildreth also offered an update on

the hiring of an Engagement Consultant. An announcement went out in April and qualified

candidates are being called-in for an interview mid-May.

Review Trustee Manual for Policy Updates

Committee members reviewed the approval/revision dates of the STLS Trustee & Policy Manual

to determine what policies might need review. It was determined the Whistle Blowers Policy,

Library Bill of Rights, Freedom of Information and Records Retention could be reviewed. The

committee will begin work on these in 2017.

Review Whistle Blower’s Policy

The committee reviewed and discussed the Whistle Blower’s Policy. Certain elements needed

updating as a result of changes in legislation and language. The last update was 2009. The

committee will continue working on this policy in June with a possible presentation date of July

to the full board of trustees for their review.

ED Update on Performance Objectives

B. Hildreth provided an update on 2016-2017 performance objectives. No major updates since

April’s board meeting where the executive director discussed emergency preparedness training

for staff, fiber connections for member libraries and upcoming discussions with the

membership about IT support.

Meeting adjourned at 1:20 pm

Minutes respectfully submitted by Brian M. Hildreth, Executive Director

Doc. #17-53

Finance & Facilities Committee

Meeting Minutes5.8.2017 at 3:15 pmSTLS Headquarters, Painted Post, NY

Present: Betsy Gorman (Chair), Sisi Barr, Pat Finnerty, Dale Wexell and Brian Hildreth

Meeting was called to order at 3:20 pm

Review of Financial Statements

Brian reviewed the financial statements with committee members. 2016 E-Rate funding is continuing tocome in. The Accounts Receivable amount includes funds due from the larger libraries, which make payments on a quarterly basis. The vehicle purchase that was budgeted for 2017 was originally planned to replace a delivery van. However, as the vans are all still in good shape, but one of the consultants' sedans has required many repairs, the sedan may be replaced instead.

Audit

The annual audit was completed last month. M,M&B will be meeting with Brian and Barb to discuss the results, but informally advised that the operating and internal controls look very good. Kathy Stickler plans to meet with the finance committee in June, and with the Board in July.

2016 Annual Financial Report to the State Comptroller

This report has been already been submitted to the State, due to reporting deadlines. It will be reviewedat the May board meeting and the Board will be asked to approve it in June. The State requires that thisreport be completed using the cash accounting system, rather than the accrual system, so transferring the figures to create this report is a significant project for the accounting department.

Meeting adjourned at 4:10 pm.

Respectfully submitted:

Betsy Gorman, Treasurer

Next Meeting June 12, 2017 at 3:15pm

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Doc. #17-54

Doc. #17-55

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Public Relations Committee

April 18, 2017 – 12:30 pm

Dormann Library, Bath

Committee Members Present: Lynnette Decker (chair), Pat Selwood

Library System Staff: Brian Hildreth, Margo Gustina

Guest: Kathy Green, Cindy Dutton

Meeting called to order at 12:40 pm.

Construction Aid Update

M. Gustina provided a comprehensive program update about NYS Construction Aid. Grant information for 2017/2018 had been released to member libraries as a result of the state budget. $625,000 is available to all STLS chartered libraries. A notification of intent to apply and all supporting materials are due to the library system by July 4, 2017.

The committee agreed to review applications and listen to member proposals the week of July 12, 2017. M. Gustina will work with members to determine final construction needs and assist in the application process.

Annual Meeting Planning

The committee briefly discussed planning for the 2017 Annual Meeting and Conference. B. Hildreth said we are still waiting to confirm a location with the Watson Homestead. A confirmation would be provided at the May 16 committee meeting. Once a date and location are set, STLS consultants will begin program planning.

Personnel Changes

B. Hildreth provided committee members an update on staff changes within the organization as a result of recent resignations. Advertising for vacant positions would be up for approval at the April 18 board meeting.

Next meeting: Tuesday, May 16 at 12:30 pm at Penn Yan Public Library Respectfully submitted: Brian M. Hildreth, STLS Executive Director

Doc. #17-56

Agenda Foundation for Southern Tier Libraries

Wednesday, May 3, 2017 at 4 PM In Attendance: Peter Gamba, Brian Hildreth, Denise King, Paul Webster, Dale Wexell, Philip Archer

Call to Order/Quorum P. Gamba called the meeting to order at 4:03 pm.

Approve Agenda Board members reviewed the agenda as presented. No revisions or items were added.

Minutes Board members reviewed meeting minutes from the previous Foundation board meeting. P. Archer made

a motion to approve. Approved unanimously Financials P. Webster presented financials dated March 31, 2017. A balance of accounts reflected $10,015. No discussion.

Fundraising Board members discussed future fund raising ideas. Following the annual meeting, board members would

determine the next best date for an event. The community of Penn Yan was considered an ideal location. P. Gamba would provide more details at the next Foundation meeting.

2017 Foundation Grants

Board members reviewed grant applications as presented. P. Gamba prepared a matrix that assisted with

the process. All board members thought decision making was tough because all projects were worthy. 18 applications were received totaling $23,000 in requests. Board members allocated $9,483 in funding taking into account D. Wexell’s contribution of $2,000. Successful grantees were selected as follows:

Addison - $1,500 Almond - $1,359 Bolivar - $500 Corning - $424 Friendship - $1,000 Genesee - $1,000 Penn Yan - $1,350 Wayland - $600 Whitesville - $250 Wellsville - $1,500

Doc. #17-57

Grant Meeting Planning D. Wexell agreed to arrange for food to be delivered for the Wednesday, May 31st event. B. Hildreth said he would work with staff to arrange for drinks and any needed utensils. He also indicated he would work with staff to send correspondence regarding grant awards. D. King said board members should arrive at STLS at 3:00 to prepare conference rooms. Board members in attendance agreed to be there on time to assist.

Motion to Adjourn Meeting adjourned at 5:25 pm Minutes Respectfully Submitted: Brian Hildreth

Doc. #17-58

Doc. #17-59

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Guide for STLS Staff

Updated: April 4, 2017

Purpose of the Guide

The purpose of this guide is to help new and current STLS staff understand the culture of our organization and

how we can work well together.

STLS Purpose

Governed by a 15-member board of trustees, STLS is a cooperative library system focused on Connecting

Community Libraries within the region. We subscribe to a single mission of empowering public libraries to

provide meaningful services within our communities. We do it to make the Southern Tier a vibrant community

in which we are all proud to live.

Your Purpose

STLS believes in fostering a supportive, collaborative, innovative and dynamic work environment. We

acknowledge that public librarians are a unique group of individuals who are passionate about their cause. Our

organization provides staff with the resources needed to exceed member library expectations. In return, it is

our goal staff will succeed in their positions through the support of STLS administration.

Staff Organization Contract

Compensation is an important part of employment. The Staff Organization Contract is where all benefits are

afforded to STLS staff. Staff should contact the Accounting Office, the Executive Director or a Staff Organization

Representative with any questions.

Cassie Wright, Account Clerk / HR - Accounting Office: [email protected]

Brian Hildreth, Executive Director: [email protected]

Pat Beeman, Staff Organization President: [email protected]

Performance Evaluation

Each employee will have evaluations based on their job description and performance objectives. Evaluations

are completed after a staff’s probationary period and on an annual basis thereafter. A Staff Performance

Evaluation is filled out by the employee’s direct supervisor and is presented during a face-to-face discussion.

Staff have up to 15 workdays to respond to the evaluation and return a signed copy to the direct supervisor.

The evaluation will then be reviewed by Executive Director within five workdays. A copy will be retained in the

employee’s personnel file.

mailto:[email protected]



brian

Typewritten Text

Doc. #17-60

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Professional Expectations

STLS is a professional organization charged to lead public library services throughout the region. Employees are

expected to fulfill their role as professionals based on their job title and description. In addition to meeting

professional expectations, staff should acknowledge their work is viewed by hundreds if not thousands of

people working within the New York State library community.

Staff activities including but not limited to consultations, presentations, writings, meetings, committees, board

work and social media all represent the collective mission of STLS. Any type of action or communication

directly tied to an employee’s position should best represent the organization and the field of librarianship.

For this reason, STLS staff should subscribe to the Library Bill of Rights as adopted by the American Library

Association and the STLS Board of Trustees.

Ethical Behavior and Reporting

The Ethical Behavior and Whistleblower Policy requires STLS trustees, staff and volunteers to observe high

standards of business and personal ethics in the conduct of their duties and responsibilities. Below is an

excerpt from this policy which is available to everyone at STLS.

The STLS board embraces the organization’s values of integrity, honesty, ethical behavior, loyalty to the

organization, courtesy, civility, respect for and co-operation among team members, trustees, member

libraries, and vendors. Harassment, because of sex, race, age, color, creed, religion, sexual orientation,

disability or any other reason, whether conducted by, or affecting, an employee, vendor, client,

volunteer, board member, or other individual connected with STLS is strictly prohibited.

Each trustee, employee, and volunteer of STLS has an obligation to report in accordance with this

Whistleblower and Ethical Behavior Policy (a) harassment or bullying, (b) questionable or improper

accounting or auditing matters, (c) violations and suspected violations of this policy and (d) wrongful

conduct.

As part of this policy, STLS provides procedures for reporting, corrective action, acting in good faith,

confidentiality and no retaliation. This policy is intended to hold STLS to the highest standard for personal and

business behavior.

Workplace Environment

STLS seeks to provide a safe working environment. As a result we have a policy prohibiting behaviors of

concern. Smoking, alcohol, illegal substances, violence and fire arms are not permitted on STLS property.

Health, Safety and Emergency Preparedness

We strive to offer a safe space that promotes mental, emotional and physical wellness of all staff. Several

practices have been put in place to ensure our culture and environment is healthy. Employees are provided

health, safety and emergency preparedness training annually. This training is intended to encourage personal

and professional health lifestyles and aid all organizational members in handling emergency situations.

Building design, resources and programs will also aid in this initiative.

Page 3 of 4

Building access

Upon hire, each employee will receive a key fob and personalized security code for building access. This fob

and code will be provided by the Director of Information Technology, Ken Behn, [email protected]. He is also

able to answer any questions about how the security system works.

Security alarms are active on weekdays from 9:00 pm until 5:00 am. They are also activated all weekend from

9:00 pm on Friday until 5:00 am Monday morning. Staff will need to use their key fob and security code to

enter the building during these activated times. A key fob is the only device needed to enter the building

during regular business hours. Staff should only be in the building during business hours unless their duties

require them to have access at other times.

Parking

Parking is provided on site for staff. There are two reserved parking spaces at the side entrance. These spots

are made available for staff on a rotating monthly basis. When there are STLS-sponsored meetings and

trainings, staff should park at the far end of the parking lot, leaving closer spaces for guests. Both ADA

compliant and visitor spaces are available near the Front Entrance. Employees are encouraged to keep vehicles

locked while unattended. STLS is not responsible for loss or damage to vehicles.

Dress Code

Dress code for STLS is considered business casual Monday through Thursday. Staff are expected to use their

professional discretion when dressing for work. Friday is considered a “dress down” day. Dressing down should

still be mindful of the professional space in which we work. Employees conducting site visits on Friday or

working with member libraries should exercise Monday – Thursday’s dress code. Staff are expected to dress

professionally while traveling for business or attending STLS-sponsored events.

Meal Space

The Kitchenette is located on the west side of the building near the Wash Rooms. Staff may store personal

food items and kitchen supplies in designated areas of the Kitchenette. The refrigerator and freezer are also

available for storing personal food items. Staff are encouraged to mark their items to identify their belongings.

STLS is not responsible for missing personal items. As a shared space, all staff should do their very best to keep

the Kitchenette organized and sanitary.

Cell Phone Usage

Staff are expected to use reasonable and professional practice when it comes to personal cell phone usage.

Break times such as coffee and lunch are best for texting, social media, gaming or phone calls.

Phone System

The phone system at STLS is standard. Most employees will receive a phone for their personal work space.

Instructions for using the phone will be provided during time of hire. The phone is for library system purposes

and emergencies only. Assistant Director – Head of IT Ken Behn ([email protected]) maintains the phone system,

and will provide training to all team members.



Page 4 of 4

Company Vehicles & Property

Vehicles are provided to staff for the purpose of serving member libraries throughout the five-county region.

STLS has two vehicles for consultants to use in visiting libraries to consult, meet, or carryout IT support and

three delivery vehicles exist to coordinate system-wide delivery of library materials. Vehicles are to be used in

accordance with all traffic laws and treated as STLS property. Employees found in violation of laws are

responsible for all legal liabilities and will receive appropriate action.

Staff should use the SharePoint Calendar to sign-out consultant vehicles based on assigned library visits.

Vehicles are on a first come first served basis unless more than two consultants are traveling at the same time.

In this case, the consultant traveling the farthest distance is guaranteed an STLS vehicle, while the consultant

traveling the shortest distance should submit for mileage reimbursement. Consultants are responsible for

recording mileage and refueling vehicles with a designated STLS credit card.

Delivery drivers are to use delivery vehicles for the sole purpose of delivery.

Employee Reimbursement for Expenses

STLS has comprehensive finance and purchasing policies. Employees are not permitted to use personal funds

to conduct STLS business. Proper procedures and practices have been put in place to ensure employees are

not expending their own financial resources for business purposes. STLS purchase orders, credit cards and

mileage reimbursement forms should be used to cover business-related expenses in all cases.

Inclement Weather Alerts

Our member services run Monday through Saturday. On days of dangerous weather conditions such as heavy

snow, STLS will close its offices to prevent unnecessary travel for staff. Staff will be notified via text message

from the Executive Director by 5:40 am if the offices are closed due to Inclement Weather. Staff who cannot

be contacted by text message will be notified by phone from their immediate supervisor by 5:45 am.

As an employee, I acknowledge the information provided in this guide and will strive to fulfill the mission of

STLS by working with my colleagues and respecting the culture of our organization.

________________________________________ ___________________________________ ___ _________

Print First & Last Name Signature Date

ADOPTED by the STLS Board of Trustees on May 16, 2017.

Southern Tier Library SystemAnnual Report for Library Systems - 2016 (Public Library Systems 2016)

1. General System Information 5710007000061.1 SEDCODE Southern Tier Library System1.2 System Name 1/1/20161.3 Beginning Reporting Year 12/31/20161.4 Ending Reporting Year

9424 Scott Road1.5 Street Address Painted Post1.6 City 148701.7 Zip Code

1.8 Four-Digit Zip Code 9598Extension (enter N/A if unknown)

9424 Scott Road1.9 Mailing Address Painted Post1.10 City 148701.11 Zip Code

1.12 Four-Digit Zip Code 9598Extension (enter N/A if unknown)

1.13 Library System Telephone (607) 962-3141Number (enter 10 digits only and hit the Tab key)

1.14 Fax Number (enter 10 digits (607) 962-5356only)

www.stls.org1.15 System Home Page URL

1.16 URL of the system's complete http://stls.org/wp-content/uploads/2014/12/Plan-of-Service-2012-2016-.pdfPlan of Service

1.17 Population Chartered to Serve 280,457(2010 Census)

1.18 Area Chartered to Serve 3494(square miles)

1.19 Federal Employer 160836935Identification Number

Steuben1.20 County Allegany, Chemung, Schuyler, Steuben, Yates1.21 County (Counties) Served Corning - Painted Post School District1.22 School District

1.23 Title of System Director: Mr.(drop-down): Mr., Mrs., Ms., Miss, Dr.

1.24 First Name of System BrianDirector

1.25 Last Name of System HildrethDirector

1.26 NYS Public Librarian Certification Number of the Director of Public Library 22533System, and Reference and Research Library Resources System.

Doc. #17-61

1.31 Telephone Number of the System Director, including area code and extension (enter (607) 962-3141 Ext.207digits only, field will automatically format with extension)

1.32 E-Mail Address of the System [email protected]

1.33 Fax Number of the System (607) 962-5356Director (enter 10 digits only and hit the Tab key)

1.34 Name of Outreach Alfonso OliverasCoordinator

1.47 Is the library system a member of the New York YState and Local Retirement System?

1.48 Does the reporting system have a contractual agreement with a municipality or district to provide library services to residents of an area not servedby a chartered library? Enter YY for Yes, N for No. If yes, please complete one repeatinggroup for each contract. If no,enter N/A on questions 1 through 5 of one repeating group.

1. Name of Contracting Greenwood Reading CenterMunicipality or District

2. Is this a written contract? N(Enter Y for Yes, N for No)

3. Population of the geographic 1,316area served by this contract

$4,6124. Dollar amount of contract

5. Indicate "Full" or "Partial" PARTIALrange of services provided by this contract (Select one)

1.49 For the reporting year, has thesystem experienced any unusual circumstance(s) that affected the statistics and/or information reported (e.g.

Nnatural disaster, fire, closed for renovations, massive weeding of collection, etc.)? Indicate Y for Yes, N for No. If Yes, please annotate using the State note.

THESE QUESTIONS ARE FOR NYC PUBLIC LIBRARY SYSTEMS ONLY. PLEASE PROCEED TO THE NEXT QUESTION.

1.50 President/CEO Name. If there is no President/CEO please enter "N/A"

1.51 President/CEO Phone Number

1.52 President/CEO Email

2. Personnel Information2.1 FTE (Full-Time Equivalent

Calculation)The number of hours per 37.5work week used to compute FTE for all budgeted positions.

BUDGETED POSITIONS IN FULL-TIME EQUIVALENTS(enter to two decimal places; enter decimal point)

2.4 Public Library System 1Director per CR 90.3(f) - Filled Position FTE

2.5 Public Library System 0Director per CR 90.3(f) - Vacant Position FTE

2.10 Librarians - Filled Position(s) 3.25FTE

2.11 Librarians - Vacant 0Position(s) FTE

2.12 Outreach Coordinator (certified) per CR 90.3 1(1)(2)(iii) - Filled Position FTE

2.13 Outreach Coordinator (certified) per CR 90.3 0(1)(2)(iii) - Vacant Position FTE

2.14 Total Certified Librarians - Filled Position(s) FTE (total 5.25questions 2.4 + 2.6 + 2.8 + 2.10 + 2.12)

2.15 Total Certified Librarians - Vacant Position(s) FTE (total 0.00questions 2.5 + 2.7 + 2.9 + 2.11 + 2.13)

2.16 Total Other Professional Staff 1- Filled Position(s) FTE

2.17 Total Other Professional Staff 0- Vacant Position(s) FTE

2.18 Total Other Staff - Filled 12.35Position(s) FTE

2.19 Total Other Staff - Vacant 0Position(s) FTE

2.20 Total Paid Staff - Filled 18.60Position(s) FTE (total questions 2.14 + 2.16 + 2.18)

2.21 Total Paid Staff - Vacant 0.00Position(s) FTE (total questions 2.15 + 2.17 + 2.19)

SALARY INFORMATION

2.22 Entry-Level Librarian 1(certified) FTE

2.23 Entry-Level Librarian $42,000(certified) Current Annual Salary

12.24 System Director FTE

2.25 System Director Current $104,000Annual Salary

3. System Membership, Outlets and GovernancePUBLIC SERVICE OUTLETS

393.9 Number of member libraries

3.15 Main Library/System 1Headquarters

03.16 Branches 03.17 Bookmobiles 53.18 Reading Centers 03.19 Other Outlets

3.20 Total Public Service Outlets 6(total questions 3.15 through 3.19)

3.21 Name of Central Chemung County Library DistrictLibrary/Co-Central Libraries

BOARD/COUNCIL MEETINGS

3.22 Total number of public library system/3Rs board

10meetings or school library system council meetings held during reporting year

3.24 Current number of voting 15positions on system board/council

3.25 Term length for system 5board/council members

Note: For questions which include a choice of "Other" in a drop-down menu, please add a State Note of explanation when "Other" is chosen. Also please see individual instructionsfor these questions for any further requirements.

3.26 Board/Council Selection - Enter Board/Council Selection Code (select one;

Edrop-down). If O is selected, please use the State note to explain how members were named to the Board/Council.

SYSTEM BOARD/COUNCIL

Public Library Systems - enter information for the period January 1, 2017, through December 31, 2017.

School Library Systems and 3Rs Systems - enter information for the period July 1, 2017, through June 30, 2018

President/Council Chair

3.27 Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The

Mrs.Honorable, The Reverend, Other (specify using the State note), Vacant

Patricia3.28 First Name Selwood3.29 Last Name Yates County3.30 Institutional Affiliation President3.31 Professional Title 3632 Central Ave3.32 Mailing Address Penn Yan3.33 City

3.34 Zip Code (enter five digits 14527only)

3.35 Telephone for the Board (315) 521-6092President (enter 10 digits onlyand hit the Tab key)

[email protected] E-mail Address January3.37 Term Begins - Month 20153.38 Term Begins - Year (yyyy) December3.39 Term Expires - Month or N/A

3.40 Term Expires - Year (YYYY) 2019or N/A

3.41 Is this trustee serving a full term? If No, add a State Note if this trustee's term is not a full term (for example, this Yestrustee was appointed to complete the remainder of a term of a trustee who resigned their position).

3.42 The date the board president 1/20/2015took the Oath of Office (mm/dd/yyyy)

3.43 The date the Oath of Office 1/23/2015was filed with town or countyclerk (mm/dd/yyyy)

N3.44 Is this a brand new trustee?Board/Council Member - complete one record for each Board/Council Member. For each vacant position, select "Vacant" in question 1, and enter N/A in questions 2-16 of the repeating group. The number of Council members must be 5 to 11 (no less than five and no more than 11).

1. Title (drop-down): Mr., Mrs., Ms., Miss, Dr., The

Dr.Honorable, The Reverend, Other (specify using the State note), Vacant

Dale2. First Name Wexell3. Last Name Steuben County - SSCL Service Area4. Institutional Affiliation Trustee5. Professional Title 372 W. Second Street6. Mailing Address Corning7. City

8. Zip Code (enter five digits 14830only)

January9. Term Begins - Month 201610. Term Begins - Year (yyyy) December11. Term Expires - Month or N/A

12. Term Expires - Year (YYYY) 2020or N/A

13. Is this trustee serving a full term? If No, add a State Note (for example, this trustee was

Yesappointed to complete the remainder of a term of a trustee who resigned their position).

14. The date the trustee took the 01/19/2016Oath of Office (mm/dd/yyyy)

15. The date the Oath of Office 01/22/2016was filed with town or countyclerk (mm/dd/yyyy)

N16. Is this a brand new trustee?


Mr.Honorable, The Reverend, Other (specify using the State note), Vacant

Richard2. First Name Ahola3. Last Name Yates County4. Institutional Affiliation Vice President5. Professional Title 4568 Lakeview Road6. Mailing Address Dundee7. City





Noappointed to complete the remainder of a term of a trustee who resigned their position).






Sarah2. First Name Collins3. Last Name Steuben County - SSCL Service Area4. Institutional Affiliation Trustee5. Professional Title 5 Woodland Way6. Mailing Address Painted Post7. City











Maija2. First Name DeRoche3. Last Name Schuyler County4. Institutional Affiliation Trustee5. Professional Title 233 South Genesee Street6. Mailing Address Montour Falls7. City











SiSi2. First Name Barr3. Last Name Chemung County4. Institutional Affiliation Trustee5. Professional Title 270 Fisher Hill Road6. Mailing Address Corning7. City





Noappointed to complete the remainder of a term of a trustee who resigned their position).






Lynnette2. First Name Decker3. Last Name Allegany County4. Institutional Affiliation Trustee5. Professional Title

9314 County Road 76. Mailing Address Cuba7. City











Betsy2. First Name Gorman3. Last Name Chemung County4. Institutional Affiliation Treasurer5. Professional Title 2445 State Rte 3526. Mailing Address Elmira7. City











Denise2. First Name King3. Last Name Chemung County4. Institutional Affiliation Trustee5. Professional Title 117 Larchmont Road6. Mailing Address Elmira7. City











Cindy2. First Name Emmer3. Last Name Chemung County4. Institutional Affiliation Secretary5. Professional Title 858 Davis Street6. Mailing Address Elmira7. City











Delores2. First Name Ackerman3. Last Name Allegany County4. Institutional Affiliation Trustee5. Professional Title 1314 State Rt. 196. Mailing Address Wellsville7. City








Y16. Is this a brand new trustee?


VacantHonorable, The Reverend, Other (specify using the State note), Vacant

2. First Name 3. Last Name Schuyler County4. Institutional Affiliation Trustee5. Professional Title

6. Mailing Address 7. City

8. Zip Code (enter five digits only)




appointed to complete the remainder of a term of a trustee who resigned their position).

14. The date the trustee took the Oath of Office (mm/dd/yyyy)

15. The date the Oath of Office was filed with town or countyclerk (mm/dd/yyyy)




2. First Name 3. Last Name Allegany County4. Institutional Affiliation Trustee5. Professional Title 6. Mailing Address 7. City











Pat2. First Name Finnerty3. Last Name Steuben County4. Institutional Affiliation Trustee5. Professional Title 7389 Wildflower Way6. Mailing Address Bath7. City











2. First Name 3. Last Name Steuben County4. Institutional Affiliation Trustee5. Professional Title 6. Mailing Address 7. City








16. Is this a brand new trustee?COORDINATED OUTREACH COUNCIL

3.45 Has the Coordinated OutreachCouncil met at least two

Ytimes during the calendar yearper CR 90.3 (j)(2)(iv)? (Enter Y for Yes, N for No).

Coordinated Outreach Council Members - complete one record for each Council Member for the period January 1, 2017, through December 31, 2017. For each vacant position, select "Vacant" in question 1 and enter N/A in questions 2-5 of the repeating group. The number of council members must be 5 to 11 (no less than five and no more than 11).


1. Title (drop down): Mr., Mrs., Ms., Miss, Dr., The


Wendy2. First Name Harrison3. Last Name Pro Action of Steuben & Yates Counties4. Institutional Affiliation Program Coordinator5. Professional Title


Mr.Honorable, The Reverend, Other (specify using the State note), Vacant

Timothy2. First Name Tompkins3. Last Name Chemung ARC/Finger Lakes DDSO4. Institutional Affiliation Advocate5. Professional Title



Debbie2. First Name Taylor3. Last Name N/A4. Institutional Affiliation Advocate5. Professional Title



Darlene2. First Name Hawxhurst3. Last Name AIM Systems Advocate4. Institutional Affiliation Advocate5. Professional Title



Marleah2. First Name Denkenberger3. Last Name Southern Tier Alzheimer's Association4. Institutional Affiliation Program Coordinator5. Professional Title



Angela2. First Name Gonzalez3. Last Name Penn Yan Public Library4. Institutional Affiliation Library Director5. Professional Title



Shirley2. First Name Callahan3. Last Name Montour Falls Library4. Institutional Affiliation N/A5. Professional Title

4. Public Library System Transactions and Collections

4.1 Number of registered system 27borrowers

8254.2 System VisitsCIRCULATION

4.3 Total Cataloged Book 31Circulation

4.4 Total Circulation of Other 14Materials

4.5 Physical Item Circulation 45(Total questions 4.3 & 4.4)

8084.6 Use of Electronic Material

4.7 Successful Retrieval of 0Electronic Information

4.8 Electronic Content Use (Total 808Questions 4.6 & 4.7)

4.9 Total Circulation of Materials 853(Total Questions 4.5 & 4.6)

4.10 Total Collection Use (Total 853Questions 4.7 & 4.9)

GENERAL SYSTEM HOLDINGS

4.11 Total Cataloged Book 4,786Holdings

04.12 Uncataloged Book Holdings 834.13 Total Print Serial Holdings

4.14 All Other Print Materials 0Holdings

4.15 Total Number of NOVELNY 10Databases

5,7284.16 Total Electronic Holdings

4.17 Other Non-Electronic 872Materials

4.18 Grand Total Holdings (total 11,479questions 4.11 through 4.17)

ROTATING COLLECTIONS/BOOK LOANS

4.19 Does the system have rotating Ycollections/bulk loans? (Enter Y for Yes, N for No)

1434.20 Number of collections

4.21 Average number of items per 45collection

5. System ServicesTECHNOLOGY AND RESOURCE SHARING

INTEGRATED LIBRARY SYSTEM (ILS)

5.1 Does the system provide an integrated library automation

Ysystem (ILS) for its member libraries? (Enter Y for Yes, N for No)

5.2 Indicate which modules of the system's ILS have been implemented (check all that apply):

Yesa. Circulation Yesb. Public Access Catalog Yesc. Cataloging Nod. Acquisitions Noe. Inventory Nof. Serials Control Nog. Media Booking Yesh. Community Information

i. Electronic Resource NoManagement

j. Digital Collections NoManagement

SirsiDynix5.3 Identify ILS system vendor

5.4 How many member libraries 38fully participate in the ILS?

5.5 % of member libraries 97.44%participating (calculated field)

5.6 How many member libraries 39participate in some ILS modules?

5.7 Indicate features of the system's ILS (check all that apply):

a. ILS shared with other library Nosystems

b. ILS software permits Yespatron-initiated ILL

c. ILL feature implemented and Yesused

5.8 Number of titles in the ILS 712,087bibliographic database

5.9 Number of new titles added 800by the system in the reporting year

5.10 Number of Central Library 583Aid titles added in the reporting year

5.11 Number of new titles added 23,427by the members in the reporting year

5.12 Total new titles (total 24,810questions 5.9 through 5.11)

UNION CATALOG OF RESOURCES

For this report, a union catalog is defined as a vehicle that can access member and / or non-member catalogs. It can be either print, disc, or online (virtual) format.

5.13 In what format(s) is the union catalog available? (Check all that apply):

Noa. Print Nob. Disc Yesc. Online (virtual catalog)

5.14 How many libraries participate in (or submit 39records for) the union catalog?

5.15 Is the system's union catalog shared with any other library Nsystem(s)? (Enter Y for Yes, N for No)

5.16 Number of titles in the 712,087system's union catalog

5.17 Number of holdings in the 1,396,760system's union catalog

5.18 Number of new titles added in 23,422the last year

5.19 Number of holdings added in 44,650the last year

5.20 If the union catalog is online (virtual catalog) Indicate the features of the system's virtual catalog (check all that apply):

a. Non-member catalogs are included (if checked, please Noname non-member catalogs using the State note)

b. Non-library catalogs are included (if checked, please Noname non-library catalogs using the State note)

c. Patron-initiated ILL available Noand used through this catalog

UNION LIST OF SERIALS

5.21 Does the system have a union list of serials? (Enter Y for YYes, N for No. If No, enter zero (0) on question 5.22.)

5.22 How many libraries participate in (or submit 23records for) the union list of serials?

COMBINED SYSTEM UNION CATALOG AND UNION LIST OF SER IALS

5.23 Does the system's union catalog contain both books Yand serials? (Enter Y for Yes,N for No, or N/A)

VISITS TO THE SYSTEM'S WEB SITE

5.24 Annual number of visits to 80,700the system's web site

SYSTEM INTERLIBRARY LOAN ACTIVITY 05.25 Total items provided (loaned)

5.26 Total items received 1,161(borrowed)

5.27 Total requests provided 0(loaned) unfilled

5.28 Total requests received 0(borrowed) unfilled

5.29 Total interlibrary loan activity 1,161(total questions 5.25 through 5.28)

DELIVERY

5.30 Indicate delivery methods used by the system (check all that apply):

Note: For questions which include a choice of "Other", please add a State Note of explanation when "Other" is chosen. Also please see individual instructions for these questions for any further requirements.

a. System courier (on the YesSystem's payroll)

Nob. Other system's courier

d. Contracted service (paid by NoSystem - not on payroll)

Noe. U.S. Mail

f. Commercial carrier (e.g., NoUPS, DHL, etc.)

g. Other (specify using the State Nonote)

5.31 Number of stops (pick-up and 161delivery sites per week)

CONTINUING EDUCATION/STAFF DEVELOPMENTWorkshops/Meetings/Training Sessions

Resource sharing (ILL, collection development, etc.) 315.32 Number of sessions 1595.33 Number of participants

Technology 715.34 Number of sessions 4125.35 Number of participants

Digitization 15.36 Number of sessions 35.37 Number of participants

Leadership 315.38 Number of sessions 2535.39 Number of participants

Management & Supervisory 585.40 Number of sessions 2735.41 Number of participants

Planning and Evaluation 325.42 Number of sessions 1435.43 Number of participants

Awareness and Advocacy 135.44 Number of sessions 1005.45 Number of participants

Trustee/Council Training 485.46 Number of sessions 3365.47 Number of participants

Special Client Populations 75.48 Number of sessions 125.49 Number of participants

Children's Services/Birth to Kindergarten 225.50 Number of sessions 1965.51 Number of participants

Children's Services/Elementary Grade Levels 225.52 Number of sessions 1965.53 Number of participants

Young Adult Services/Middle and High School Grade Levels 215.54 Number of sessions 2825.55 Number of participants

General Adult Services 235.56 Number of sessions 2705.57 Number of participants

Other:

5.58 Does the system provide other Workshops/Meetings/TrainingSessions not listed above?

NEnter Y for Yes, N for No. If Yes, complete one record for each topic; if No, enter N/A for questions 1, 2 and 3 of one repeating group.

N/A1. Topic N/A2. Number of sessions N/A3. Number of participants

Grand Total Sessions5.59 (total questions 5.32, 5.34, 5.36, 5.38, 5.40, 5.42, 5.44, 5.46, 3805.48, 5.50, 5.52, 5.54, 5.56 and total of question #2 of Repeating Group #5)Grand Total Participants5.60(total questions 5.33, 5.35, 5.37, 5.39, 5.41, 5.43, 5.45, 2,6355.47, 5.49, 5.51, 5.53, 5.55, 5.57 and total of question #3 of Repeating Group #5)

5.61 Do library system staff and/ortrustees reach outside of the library system building to promote system programs andservices through group Ypresentations, information tables and/or other similar educational activities sponsored by the Library System?

COORDINATED SERVICES

5.62 Indicate which services the system provides (check all that apply):

Note: For questions which include a choice of "Other", please add a State Note of explanation when "Other" is chosen. Also please see individual instructions for these questions for any further requirements.

a. Coordinated purchase of print Nomaterials

b. Coordinated purchase of Nonon-print materials

c. Negotiated pricing for Yeslicensed electronic collection purchases (not purchasing)

Yesd. Cataloging Yese. Materials processing

f. Coordinated purchase of Nooffice supplies

g. Coordinated computer Yesservices/purchases

Yesh. Virtual reference

i. Other (describe using the NoState note)

Noj. N/ACONSULTING AND TECHNICAL ASSISTANCE SERVICES

5.63 Number of contacts - Consulting with member 1,209libraries on grants, and state and federal funding

5.64 Number of contacts - Consulting with member 239libraries on funding and governance

5.65 Number of contacts - Consulting with member 3libraries on charter and registration work

5.66 Number of contacts - Consulting with member 17,699libraries on automation and technology

5.67 Number of contacts - 4,931Consulting with member libraries on youth services

5.68 Number of contacts - 1,655Consulting with member libraries on adult services

5.69 Number of contacts - Consulting with member 134libraries on physical plant needs

5.70 Number of contacts - Consulting with member 1,813libraries on personnel and management issues

5.71 Number of contacts - 22Consulting with state and county correctional facilities

5.72 Number of contacts - Providing information to 42local, county, and state legislators and their staffs

5.73 Number of contacts - Providing system and member 22library information to the media

5.74 Number of contacts - Providing website 309development and maintenancefor member libraries

5.75 Does the system provide otherConsulting and Technical Assistance Services not listed above? Enter Y for Yes, N for NNo. If Yes, complete one record for each topic. If No, enter N/A for questions 1 and2 of one repeating group.

N/A1. Topic N/A2. Number of contacts (all types)

Total other contacts5.76 (total of 0question #2 of Repeating Group #6)Total number of contacts5.77

28,078(total of questions 5.63 through 5.74 and 5.76)

REFERENCE SERVICES 485.78 Total Reference Transactions

SERVICES TO SPECIAL CLIENTS(Direct and Contractual)

5.79 Indicate services the system provides to special clients (check all that apply):

a. Services for patrons with Yesdisabilities

b. Services for patrons who are Yeseducationally disadvantaged

c. Services for patrons who are Yesaged

d. Services for patrons who are Yesgeographically isolated

e. Services for patrons who are members of ethnic or Yesminority groups in need of special library services

f. Services to patrons who are in Yesinstitutions

g. Services for unemployed and Yesunderemployed individuals

Noi. N/A

5.80 Number of BOOKS BY 0MAIL loans

5.81 Number of member libraries with Job/Education 3Information Centers or collections

5.82 Number of State Correctional 2Facilities libraries served

5.83 Number of County Jails 5libraries served

5.84 Number of institutions served 18other than jails or correctionalfacilities

5.85 Does the system provide otherspecial client services not listed above? If yes, complete

None record for each service provided. If no, enter N/A in questions 1 and 2 of one repeating group.

N/A1. Service provided

2. Number of N/Afacilities/institutions served

5.86 Does the system charge fees for any program or service? Enter Y for Yes; N for No. If Yyes, briefly describe using the text box below; if no, enter N/A in Question 5.87.

STLS charges vendor fees for processing member library materials.5.87 Description of fees

6. Operating Funds ReceiptsLOCAL PUBLIC FUNDS

6.1 Does the system receive county funding? Enter Y for Yes, N for No. If yes, please

Ycomplete one record for each county. If No, enter N/A on questions 1 through 4 of one repeating group.

Steuben County1. County Name $99,5002. Amount

3. Subject to Public Vote (Enter NY for Yes, N for No, or N/A)

4. Written Contract (Enter Y for YYes, N for No, or N/A)

$99,5006.2 Total County Funding $06.3 All Other Local Public FundsTotal Local Public Funds6.4 $99,500(total questions 6.2 and 6.3)

STATE AID RECEIPTS - arranged in alphabetical order

6.5 Adult Literacy Library $8,695Services Grants

6.6 Central Library Development $99,087Aid

$66,0586.7 Central Book Aid

6.8 Conservation/Preservation $0Grants

6.9 Construction for Public $32,997Libraries Aid

6.10 Coordinated Outreach $75,049Services Aid

6.11 Correctional Facilities Library $26,285Aid

$4,1136.12 County Jails Library Aid

$15,6516.14 Family Literacy Grants

6.18 Local Library Services Aid - $0Kept at System

6.19 Local Library Services Aid - $112,642Distributed to Members

6.20 Total LLSA (total questions $112,6426.18 and 6.19)

$94,3546.21 Local Services Support Aid

6.22 Local Consolidated Systems $0Aid

6.26 Public Library System Basic $858,045Aid

6.27 Public Library System $129,375Supplementary Operational Aid

6.36 Special Legislative Grants and $294,500Member Items

6.37 The New York Public Library $0- The Research Libraries

6.38 The New York Public Library,Andrew Heiskell Library for $0the Blind and Physically Handicapped Aid

6.39 The New York Public Library, $0City University of New York

6.40 The New York Public Library,Schomburg Center for $0Research in Black Culture Library Aid

6.41 The New York Public Library, $0Science, Industry and Business Library

6.42 Does the system receive state funding from other sources? Enter Y for Yes, N for No. N(Report Special Legislative Grants and Member Items on Q 6.36).

Complete one record for each grant. If the system does not receive other state aid, enter N/A on questions 1 and 2 of one repeating group.

N/A1. Funding Source N/A2. Amount

6.43 Total Other State Aid (total $0question #2 of Repeating Group #9 above)Total State Aid Receipts6.44(total questions 6.5 through 6.14, questions 6.20 through $1,816,8516.22, questions 6.26 through 6.27, questions 6.36 through 6.41, and question 6.43)

FEDERAL AID

6.45 Library Services and $0Technology Act (LSTA)

6.46 Does the system receive any other Federal Aid (specify

NAct and Title) e.g., NEH, NEA, etc.? Enter Y for Yes, N for No.

Complete one record for each grant. If the system does not receive other federal aid, enter N/A on questions 1 and 2 of one repeating group

N/A1. Funding Source N/A2. Amount

6.47 Total Other Federal Aid (total $0questions #2 of Repeating Group #10 above)Total Federal Aid6.48 (total $0questions 6.45 and 6.47)

CONTRACTS WITH LIBRARIES and/or LIBRARY SYSTEMS IN NEW YORK STATE

6.49 Does the system contract withlibraries and/or library Ysystems in New York State? Enter Y for Yes, N for No.

Complete one record for each contract. If the system does not contract, enter N/A on questions 1, 2 and 3 of one repeating group.

Member Libraries1. Contracting Agency Processing2. Contracted Service $17,4603. Total Contract Amount Member Libraries1. Contracting Agency Pass Through2. Contracted Service $52,2143. Total Contract Amount Corning Inc1. Contracting Agency Foundation2. Contracted Service $10,0003. Total Contract Amount Greenwood1. Contracting Agency Tax Support2. Contracted Service $4,6123. Total Contract Amount Member Libraries1. Contracting Agency IT Contracts2. Contracted Service $38,9943. Total Contract Amount Member Libraries1. Contracting Agency Cost Share2. Contracted Service $428,6663. Total Contract Amount Hector1. Contracting Agency Town Support2. Contracted Service $2,2093. Total Contract Amount

Total Contracts6.50 (total $554,155question #3 of Repeating Group #11 above)

MISCELLANEOUS RECEIPTS

6.51 Gifts, Endowments, Fundraising, Foundations (include Gates Grants here; $1,013specify project number(s) anddollar amount using the state note)

$1,218

6.53 Income from InvestmentsProceeds from Sale of Property

$06.54 Real Property $06.55 Equipment

6.56 Does the system have other miscellaneous receipts in

Ycategories not listed in questions 6.51 through 6.55? Enter Y for Yes, N for No.

Complete one record for each income category. If the system does not have other miscellaneous receipts, enter N/A on questions 1 and 2 of one repeating group.

E-Rate1. Receipt category $103,4492. Amount Prof Development & Conf Fees1. Receipt category $1952. Amount Retiree Health Ins Payments1. Receipt category $1,5502. Amount General Reimbursement and Refund1. Receipt category $8,8692. Amount

6.57 Total Other Miscellaneous $114,063Receipts (total question #2 of Repeating Group #12 above)

6.58 Total Miscellaneous Receipts (total questions 6.51 $116,294through 6.55 and question 6.57)

6.59 TOTAL OPERATING FUND RECEIPTS - Total Local Public Funds, Total State Aid, Total Federal $2,586,800Aid, Total Contracts, and Total Miscellaneous Receipts (total questions 6.4, 6.44, 6.48, 6.50, and 6.58)

$06.60 BUDGET LOANSTRANSFERS

6.61 Transfers from Capital Fund $0(Same as question 9.6)

$06.62 Transfers from Other FundsTotal Transfers6.63 (total $0questions 6.61 and 6.62)

6.64 CASH BALANCE - Beginning of Current Fiscal Reporting Year:Public Library Systems - January 1, 2016; 3Rs - July 1,

$1,106,7022016. (Same as closing cash balance at the end of previousfiscal reporting year: Public Library Systems - December 31, 2015; 3Rs - June 30, 2016.)

6.67 GRAND TOTAL RECEIPTS,BUDGET LOANS, TRANSFERS, AND BALANCE/ROLLOVER (Public Library Systems and 3Rs - total questions 6.59, $3,693,5026.60, 6.63 and 6.64 - must agree with question 7.83) (School Library Systems - total questions 6.59, 6.65 and 6.66 - must agree with question 7.83.)

7. Operating Fund DisbursementsSTAFF EXPENDITURESSalaries

7.1 System Director and $301,747Librarians

$398,9417.2 Other Staff

7.3 Total Salary and Wages $700,688Expenditures (total questions 7.1 and 7.2)

7.4 Employee Benefits $314,203ExpendituresTotal Staff Expenditures7.5 $1,014,891(total questions 7.3 and 7.4)

COLLECTION EXPENDITURES $18,4587.6 Print Materials Expenditures

7.7 Electronic Materials $90,036Expenditures

$07.8 Other Materials Expenditures

7.9 Total Collection Expenditures $108,494 (total questions7.6 through 7.8)

GRANTS TO MEMBER LIBRARIESCash Grants Paid From

7.10 Local Library Services Aid $112,642(LLSA)

7.11 Central Library Aid $165,145(CLDA/CBA)

7.15 Other State Aid/Grants (e.g., Construction, Special $294,500Legislative or Member Grants)

$07.16 Federal Aid

7.17 Other cash grants paid from $125,115system funds

7.18 Total Cash Grants (total $697,402questions 7.10 through 7.17)

7.19 Book/Library Materials $0Grants

$07.20 Other Non-Cash Grants

7.21 Total Grants to Member Libraries $697,402 (total questions 7.18 through 7.20)

CAPITAL EXPENDITURES FROM OPERATING FUNDS $07.22 Bookmobile $26,4887.23 Other Vehicles $292,2857.24 Computer Equipment $8,6887.25 Furniture/Furnishings $151,2637.26 Other Capital Expenditures

7.27 Total Capital Expenditures from Operating Fund $478,724 (total questions 7.22 through 7.26)

TOTAL CAPITAL EXPENDITURES BY SOURCE OF FUNDS

7.28 From Local Public Funds $0(71PF)

$478,7247.29 From Other Funds (71OF)

7.30 Total Capital Expenditures by Source (total questions $478,7247.28 and 7.29; same as question 7.27)

OPERATION AND MAINTENANCE OF BUILDINGS

Repairs To Buildings and Building Equipment by Source of Funds


$55,9747.32 From Other Funds (72OF)

7.33 Total Repairs to Buildings and Building Equipment $55,974(total questions 7.31 and 7.32)

7.34 Other Building & $30,329Maintenance Expenses

7.35 Total Operation and Maintenance of Buildings $86,303(total questions 7.33 and 7.34)

MISCELLANEOUS EXPENSES

7.36 Total Operation & $20,702Maintenance of Bookmobiles and Other Vehicles

$21,4477.37 Office and Library Supplies $127,2087.38 Telecommunications $07.39 Binding Expenses $4,0577.40 Postage and Freight $14,3827.41 Publicity and Printing $38,0007.42 Travel

7.43 Fees for Consultants and Professionals - Please include a State Note with the $12,066consultants' or vendors' namesand a brief description of the service(s) provided.

7.44 Membership Dues - Please include a State Note listing

$8,834Professional Organization Memberships for which dues are being paid.

7.46 Does the system have other miscellaneous expenses in

Ncategories not listed in questions 7.36 through 7.45? Enter Y for Yes, N for No.

Complete one record for each expense category. If the system does not have other miscellaneous expenses, enter N/A on questions 1 and 2 of one repeating group.

N/A1. Expense category N/A2. Amount

7.47 Total Other Miscellaneous $0Expenses (total question #2 ofRepeating Group #13)

7.48 Total Miscellaneous Expenses $246,696 (total questions 7.36 through 7.45 and 7.47)

CONTRACTS WITH LIBRARIES and/or LIBRARY SYSTEMS IN NEW YORK STATE

7.49 Does the system contract withlibraries and/or library Nsystems in New York State? Enter Y for Yes, N for No.

Complete one record for each contract. If the system does not contract, enter N/A on questions 1, 2, and 3 of one repeating group.

1. Contracting Agency (specify N/Ausing the State note)

2. Contracted Service (specify N/Ausing the State note)

N/A3. Total Contract Amount

Total Contracts7.50 (total $0question #3 of Repeating Group #14 above)

DEBT SERVICE

Capital Purposes Loans (Principal and Interest)


$07.52 From Other Funds (73OF)

7.53 Total Capital Purposes Loans $0 (total questions 7.51 and 7.52)

$07.54 Other LoansTotal Debt Service7.55 (total $0questions 7.53 and 7.54)

7.56 TOTAL TOTAL DISBURSEMENTS - Total Staff Expenditures, Total Collection Expenditures, Total Grants to Member Libraries, Total Capital Expenditures, Total $2,632,510Operation and Maintenanceof Buildings, Total Miscellaneous Expenses, Total Contracts, and Total Debt Service (total questions7.5, 7.9, 7.21, 7.27, 7.35, 7.48, 7.50, and 7.55)

TRANSFERS

Transfers to the Capital Fund


$07.58 From Other Funds (76OF)

7.59 Total Transfers to Capital Fund (total questions 7.57 $0and 7.58; same as question 8.2)

7.60 Total Transfers to Other $0FundsTotal Transfers7.61 (total $0questions 7.59 and 7.60)

7.62 TOTAL DISBURSEMENTS AND $2,632,510TRANSFERS (total questions 7.56 and 7.61)

7.63 CLOSING CASH BALANCE at the End of the Current Fiscal

$1,060,992Reporting Year (For Public Library Systems- December 31, 2016)(For 3Rs - June 30, 2017)

7.83 GRAND TOTAL DISBURSEMENTS,

$3,693,502TRANSFERS, & ENDING BALANCE (total questions 7.62 and 7.63)

FISCAL AUDIT


7.84 Last audit performed 04/17/2016(mm/dd/yyyy)

7.85 Time period covered by this 01/01/2015-12/31/2015audit (mm/dd/yyyy - mm/dd/yyyy)

7.86 Indicate type of audit (select Private Accounting Firmone from drop-down):

ACCOUNT INFORMATIONComplete one record for each financial account

1. Name of bank or financial Community Bank NAinstitution

$1,060,9922. Amount of funds on deposit

Total Bank Balance7.87 (total $1,060,992question #2 of Repeating Group #15)

7.88 Does the system have a Capital Fund? Enter Y for

NYes, N for No. If yes, please complete the Capital Fund Report. If no, stop here.

8. Capital Fund Receipts8.1 Total Revenue From Local $0

Sources

8.2 Transfer From Operating $0Fund(same as question 7.59)

STATE AID FOR CAPITAL PROJECTS

8.3 State Aid Received for $32,997Construction

ALL OTHER AID AND/OR GRANTS FOR CAPITAL PROJECTS

8.4 Does the system receive any other aid and/or grants for capital projects. Enter Y for Yes, N for No. If yes, Ncomplete one record for each award. If no, enter N/A on questions 1 and 2 of one repeating group.

N/A1. Contracting Agency N/A2. Amount

Total Aid and/or Grants8.5 $0(total question #2 of Repeating Group #16 above)

8.6 TOTAL RECEIPTS - Revenues from Local Sources, Interfund Revenue,

$32,997State Aid for Capital Projects, and Total Federal Aid (total questions 8.1, 8.2, 8.3, and 8.5)

8.7 NONREVENUE $0RECEIPTS

8.8 TOTAL RECEIPTS - Total Receipts and Nonrevenue $32,997Receipts (total questions 8.6 and 8.7)

8.9 CASH BALANCE - Beginning of Current Fiscal Reporting Year: Public Library Systems - January 1, 2016; 3Rs - July 1, 2016. $0(Same as closing cash balanceat the end of previous fiscal reporting year: Public Library Systems - December 31, 2015; 3Rs - June 30, 2016)

8.10 TOTAL RECEIPTS AND CASH BALANCE $32,997 (total questions 8.8 and 8.9)

9. Capital Fund DisbursementsPROJECT EXPENDITURES

$32,9979.1 Total Construction $09.2 Incidental Construction $09.3 Books and Library Materials $09.4 Total Other DisbursementsTotal Project Expenditures9.5

$32,997(total questions 9.1 through 9.4)

9.6 TRANSFER TO $0OPERATING FUND(Same as question 6.61)

9.7 TOTAL NONPROJECT $0EXPENDITURES

9.8 TOTAL DISBURSEMENTS - Total Project Expenditures,

$32,997Transfer to Operating Fund, and Total NonprojectExpenditures (total questions9.5 through 9.7)

9.9 CLOSING CASH BALANCE IN CAPITAL FUND at the End of the

$0Current Fiscal Year (December 31, 2016, for Public Library Systems; June 30, 2017, for 3Rs)

9.10 TOTAL DISBURSEMENTS AND $32,997CASH BALANCE (total questions 9.8 and 9.9)

12. Projected Annual Budget For Library SystemsPublic Library Systems Budget for January 1, 2017 - December 31, 2017

PROJECTED OPERATING FUND - RECEIPTS

12.1 Total Operating Fund Receipts (include Local Aid,

$1,858,137State Aid, Federal Aid, Contracts and Miscellaneous Receipts)

$012.2 Budget Loans $012.3 Total Transfers

12.4 Cash Balance/Ending Balancein Operating Fund at the end of the previous fiscal year (For Public Library Systems,

$1,060,992opening balance on January 1,2017, must be the same as theDecember 31, 2016, closing balance reported on Q7.63 of the 2016 annual report)

12.5 Grand Total Operating Fund Receipts, Budget Loans,

$2,919,129Transfers and Ending Balance(total questions 12.1 through 12.4)

PROJECTED OPERATING FUND - DISBURSEMENTS

12.6 Total Operating Fund Disbursements (include Staff Expenditures, Collection Expenditures, Grants to Member Libraries, Capital Expenditures from Operating $1,858,137Funds, Operation and Maintenance of Buildings, Miscellaneous Expenses, Contracts with Libraries and Library Systems in New YorkState and Debt Service)

$012.7 Total Transfers

12.8 Cash Balance/Ending Balancein Operating Fund at the end of the fiscal year $1,060,992(For Public Library Systems, balance as of December 31, 2017)

12.9 Grand Total Operating Fund Disbursements, Transfers and $2,919,129Ending Balance (total questions 12.6 through 12.8)

PROJECTED CAPITAL FUND - RECEIPTS

12.10 Capital Fund Receipts (include Revenues from LocalSources, Transfer from $0Operating Fund, State Aid forCapital Projects and All OtherAid for Capital Projects)

$012.11 Nonrevenue Receipts

12.12 Cash Balance in Capital Fundat the end of the previous fiscal year(For Public Library Systems,

$0opening balance on January 1,2017, must be the same as theDecember 31, 2016, closing balance reported on Q9.9 of the 2016 annual report)

12.13 Grand Total Capital Fund Receipts and Balance (total $0questions 12.10 through 12.12)

PROJECTED CAPITAL FUND - DISBURSEMENTS

12.14 Capital Fund Disbursements (include Project Expenditures, $0Transfer to Operating Fund and Nonproject Expenditures

12.15 Cash Balance in Capital Fundat the end of the current fiscal

$0year (For Public Library Systems, December 31, 2017)

12.16 Grand Total Capital Fund Disbursement, Transfers, and $0Balance (Sum of questions 12.14 and 12.15)

13. State Formula Aid DisbursementsPublic Library Systems Basic Aid

PUBLIC LIBRARY SYSTEMS BASIC AID, SUPPLEMENTAL AID and either LOCAL LIBRARY SERVICES AID and LOCAL SER VICES SUPPORT AID or LOCAL CONSOLIDATED SERVICES AID (Brooklyn, New York Public and Queens Borough only)

Education Law § 272, 273(1)(a, Statutory c, d, e, n)Reference Commissioners Regulations 90.3(Basic Aid):

Education Law § 272, 273(5)Statutory Commissioners Regulations 90.3 Reference and 90.9(LLSA):The formula is $0.31 per capita of a member library's chartered services area with a minimum of $1,500 per library with formula equity to 1991 LLIA.

Education Law § 272, Statutory 273(1)(f)(6)Reference Commissioners Regulations 90.3 (LSSA):and 90.10The formula is $0.31 per capita for system population living outside the chartered service areas of member libraries plus 2/3 members LLSA.

Education Law § 272, Statutory 273(1)(f)(7)Reference Commissioners Regulations (LCSA):90.3The formula is $0.31 per capita plus 2/3 of per capita total with formula equity to 1991 LLIA.

Education Law § 273(12)(a)Statutory The formula is a base grant Reference of $39,000 and an amount (Supplemental):equal to 10.94% of the amount of Basic Aid provided under Education Law § 273(1)(a, c, d, e, and n).

Education Law § 273(1)(l)BECPL Special Annual sum of $50,000 for Aid:a continuity of service project. (Included in Basic Aid Payment)

Education Law § 273(1)(k)Brooklyn Annual sum of $350,000 for Special Aid:business library. (Included in Basic Aid Payment)

Nassau Education Law § 273(1)(m)Special

Aid:

Professional Salaries:13.1.1-13.1.2 Indicate total FTE and salaries for all professional system employees.

13.1.1 Total Full-Time Equivalents 5.1(FTE)

13.1.2 Total Expenditure for $301,747Professional Salaries

Other Staff Salaries:13.1.3-13.1.4 Indicate total FTE and salaries for all other system employees.


13.1.4 Total Expenditure for Other $398,941Staff Salaries

Employees Benefits:13.1.5 Indicatethe total expenditures for all $309,528system employee fringe benefits.Purchased Services:13.1.6 Did the system expend funds for Ypurchased services? Enter Y for Yes, N for No.

Note: For questions which include a choice of "Other" in a drop-down menu, please add a State Note of explanation when "Other" is chosen. Also please see individual instructions

for these questions for any further requirements.

If yes, complete one record for each applicable category; if no, enter N/A for questions 1, 2 and 3 of one repeating group.

Library systems vendor contract for automation (e.g, integrated library system, virtual union catalog)1. Expenditure Category Sirsi Dynix2. Provider of Services $79,6963. Expenditure

Building and maintenance expenses1. Expenditure Category Isaac Plumbing & Heating2. Provider of Services $4,9853. Expenditure

Commercial electronic content vendor contracts1. Expenditure Category Overdrive2. Provider of Services $91,6293. Expenditure

Telecommunications1. Expenditure Category Time Warner Cable2. Provider of Services $72,3923. Expenditure

Consultant fees/professional fees1. Expenditure Category Mengal Metzgar & Barr, Sayles Evans2. Provider of Services $11,1663. Expenditure

13.1.7 Total Expenditure - $259,868Purchased Services

Supplies and Materials:13.1.8 Did the system expend funds for supply items, postage, library

Ymaterials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.


If yes, complete one record for each applicable category; if no, enter N/A for questions 1 and 2 of one repeating group.

Office/library supplies and postage1. Expenditure Category $25,5042. Expenditure

Books and other print materials1. Expenditure Category $17,7682. Expenditure

Non-print resources (electronic content)1. Expenditure Category $90,0362. Expenditure

13.1.9 Total Expenditure - $133,308Supplies and MaterialsTravel Expenditures:

13.1.10 Did the system expend funds for Ytravel? Enter Y for Yes, N forNo.

If yes, complete one record for each applicable category; if no enter N/A for questions 1 and 2 of one repeating group.

System Staff Travel1. Type of Travel $38,0002. Expenditure

$38,00013.1.11 Total Expenditures - Travel13.1.12 Equipment and

Furnishings: Did the system expend funds for equipment and furnishings with a unit Ncost of $5,000 or more and having a useful life of more than one year. Enter Y for Yes, N for No.

If yes, complete one record for each applicable category; if no enter N/A for questions 1, 2, 3, and 4 of one repeating group.

N/A1. Type of Item N/A2. Quantity N/A3. Unit Cost N/A4. Expenditure

13.1.13 Total Expenditure - $0Equipment and Furnishings

13.1.14 Local Library Services Aid Expenditures: Indicate the

$107,984total expenditures to member libraries for Local Library Services Aid.

13.1.15 Grants to Member Libraries: Did the system

Yexpend funds for grants to member libraries? Enter Y forYes, N for no.

If yes, complete one record for each grant; if no, enter N/A for questions 1, 2, and 3 of one repeating group.

N/A1. Recipient N/A2. Allocation

3. Project Description (no more than 300 words)

13.1.16 Total Expenditures - Grants $0for Member Libraries

13.1.17 Total Expenditure (total 13.1.2, 13.1.4, 13.1.5, 13.1.7, $1,549,37613.1.9, 13.1.11, 13.1.13, 13.1.14, and 13.1.16)

13.1.18 Cash Balance at the Opening of the Fiscal YearNOTE: The opening balance $1,106,702must be the same as the closing balance of the previous year.

13.1.19 Total Allocation from 2016 - $1,194,4292017 State Aid:

13.1.20 Cash Balance at the End of $1,062,058the Current Fiscal YearFinal Narrative:13.1.21 Provide a brief narrative, no more than fifteen hundred (1500) words, describing the major activitiescarried out with these State Aid Funds.

Central Book Aid

CENTRAL BOOK AID (CBA)

Education Law § 272, 273(1)(b)(2)Statutory Reference:Commissioners Regulations 90.4

Central Book Aid is a flat sum of $71,500 to each public library system. Please see the CentralLibrary Program Guidelines at http://www.nysl.nysed.gov/libdev/clda/index.htmlfor more information.Include in this category library expenditures for CBA library materials. CBA funds may only be expended for adult non-fiction and foreign language library materials, including electronic content.

Yes must be answered at least once in Questions 13.2.1 - 13.2.5

Purchased Services:13.2.1 Did the library system expend CBA

Nfunds for purchased services for CBA library materials? Enter Y for Yes, N for No.


List services purchased with CBA funds in separate repeating groups, itemizing by vendor contract. If yes, complete one record for each allowable expenditure; if no, enter N/A for questions 1, 2, and 3 of one repeating group.

N/A1. Expenditure Category N/A2. Provider of Services N/A3. Expenditure

13.2.2 Total Expenditure - Purchased $0ServicesSupplies and Materials13.2.3 : Did the library system expend CBA funds for adult non-fiction and foreign Nlanguage library materials with a unit cost less than $5,000? Enter Y for Yes, N for No.



If yes, complete one record for each applicable category; if no, enter N/A for questions 1, 2, 3, and 4 of one repeating group.

N/A1. Expenditure Category N/A2. Quantity N/A3. Unit Cost N/A4. Expenditure

13.2.4 Total Expenditure - Supplies $0and Materials

13.2.5 Grants to Central/Co-Central Libraries : Did the system Yexpend funds for grants to central/co-central libraries? Enter Y for Yes, N for No.

If yes, complete one record for each grant; if no, enter N/A for questions 1,2, and 3 of one repeating group.

Chemung County Library District1. Recipient $66,0582. Allocation

Chemung County Library District uses CBA funds to purchase print reference material, electronic reference materials, downloadable 3. Project Description (no more audio/e-books and non-fiction materials.than 300 words)

13.2.6 Total Expenditure - Grants to $66,058Central/Co-Central Libraries

13.2.7 Total Expenditure (total $66,05813.2.2, 13.2.4, and 13.2.6)

13.2.8 Cash Balance at the Opening of the Current Fiscal Year

NOTE: The opening balance must be the same as the closing balance of the previous year.

13.2.9 Total Allocation from 2016 - $66,9002017 State Aid

13.2.10 Cash Balance at the End of the Current Fiscal YearFinal Narrative13.2.11 : Provide a brief narrative, no more than

Central Library Aid provided to libraries by offering online reference services, site to site training, and hosting CE programs for five hundred (500) words, professional development to libraries.describing the major activitiescarried out with these State Aid Funds.

Central Library Development Aid

CENTRAL LIBRARY DEVELOPMENT AID (CLDA)

Education Law § 272, 273(1)(b)(1)Statutory Reference:Commissioners Regulations 90.4

The formula is $0.32 per capita or $105,000 whichever is greater. Please see the Central Library Program Guidelines at http://www.nysl.nysed.gov/libdev/clda/index.htmlfor more information.Note: CLDA funds which are expended for library materials must be used for adult non-fiction and foreign language, including electronic content.

Professional Salaries:13.3.1-13.3.2 Indicate total FTE and salaries for all professional system employees (paid from CLDA funds).

13.3.1 Total Full-Time Equivalents N/A(FTE)

13.3.2 Total Expenditure for N/AProfessional Salaries

Other Staff Salaries:13.3.3-13.3.4 Indicate total FTE and salaries for all other system employees (paid from CLDA funds).

13.3.3 Total Full-Time Equivalents N/A(FTE)

13.3.4 Total Expenditures for Other N/AStaff Salaries

Employee Benefits:13.3.5 Indicate the total expenditures for all N/Asystem employee benefits (paid from CLDA funds).Purchased Services13.3.6 : Did the system expend funds for Npurchased services? Enter Y for Yes, N for No.


If yes, complete one record for each applicable category; if no, enter N/A for questions 1, 2, and 3 of one repeating group.


13.3.7 Total Expenditure - Purchased $0ServicesSupplies and Materials13.3.8 : Did the system expend funds for supply items, postage, adult nonfiction and foreign

Nlanguage library materials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.




N/A1. Expenditure Category N/A2. Expenditure

13.3.9 Total Expenditure - $0Supplies and MaterialsTravel Expenditures:13.3.10 Did the system expend funds for travel? Enter Y for Yes, N forNo.

If yes, complete one record for each type of travel; if no, enter N/A for questions 1 and 2 of one repeating group.

N/A1. Type of travel N/A2. Expenditure

$013.3.11 Total Expenditures - Travel13.3.12 Equipment and


If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1, 2, 3 and 4 of one repeating group.

N/A1. Type of item N/A2. Quantity N/A3. Unit cost N/A4. Expenditure


13.3.14 Grants to Central/Co-Central Libraries : Did the system Yexpend funds for grants to central/co-central libraries? Enter Y for Yes, N for No.


Chemung County Library District1. Recipient $99,0872. Allocation

Chemung County Library District uses Central Library Development Aid to provide training to member libraries, staff additional weekend3. Project Description (no more hours at it's Central Library branch, and offer Online Reference services.than 300 words)

13.3.15 Total Expenditure - Grants to $99,087Central/Co-Central Libraries

13.3.16 Total Expenditure (total 13.3.2, 13.3.4, 13.3.5, 13.3.7, $99,08713.3.9, 13.3.11, 13.3.13, and 13.3.15)

13.3.17 Cash Balance at the Opening of the Fiscal YearNOTE: The opening balance must be the same as the closing balance of the previous year.

13.3.18 Total Allocation from 2016 - $98,2452017 State Aid:

13.3.19 Cash Balance at the end of the Current Fiscal YearFinal Narrative:13.3.20 Provide a brief narrative, no more than

Chemung County Library District uses Central Library Development Aid to provide training to member libraries, staff additional weekendfive hundred (500) words, hours at it's branch, and offer Online Reference services.describing the major activitiescarried out with these State Aid Funds.

Coordinated Outreach Library Services Aid

COORDINATED OUTREACH LIBRARY SERVICES AID

Education Law § 273(1)(h)Statutory Commissioners RegulationsReference:90.3

Professional Salaries:13.4.1-13.4.2 Indicate total FTE and salaries for all professional system employees.



Other Staff Salaries: 13.4.3-13.4.4 Indicate total FTE and salaries for all other system employees.

13.4.3 Total Full-Time Equivalents 1(FTE)


Employee Benefits:13.4.5 Indicate $22,921the total expenditures for all system employee benefits.Purchased Services:13.4.6 Did the system expend funds for Npurchased services? Enter Y for Yes, N for No.


If yes, complete one record for each allowable expenditure; if no, enter N/A for questions 1, 2, and 3 of one repeating group.


13.4.7 Total Expenditure - $0Purchased ServicesSupplies and Materials:

13.4.8 Did the system expend funds for supply items, postage, library

Ymaterials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.



Office/library supplies and postage1. Expenditure Category $4152. Expenditure


13.4.9 Total Expenditure - Supplies $18,903and MaterialsTravel Expenditures:13.4.10 Did the system expend funds for travel? Enter Y for Yes, N for

YNo. Indicate the total expenditures for system employee travel only in this category.

If yes, complete one record for each type of travel; if no, enter N/A for questions 1 and 2.

System staff1. Type of Travel $1,3732. Expenditure

$1,37313.4.11 Total Expenditure - Travel13.4.12 Equipment and


If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1, 2, 3, and 4 of one repeating group.

N/A1. Type of item N/A2. Quantity N/A3. Unit Cost N/A4. Expenditure


13.4.14 Did the system expend funds on grants to member Ylibraries? Enter Y for Yes, N for No.


Southeast Steuben County Library1. Recipient $7652. Allocation STEAM Activities for the Geographically Isolated3. Description of Project

Alfred Library1. Recipient $7002. Allocation Programs and Materials to Serve the LGBT Community3. Description of Project

Dundee Library1. Recipient $2002. Allocation Book Discussion Group for Seniors3. Description of Project

Hammondsport Library1. Recipient $1,0002. Allocation Wellness Program for Seniors3. Description of Project

Little Genesee Library1. Recipient $6402. Allocation Technology Classes for Seniors3. Description of Project

Penn Yan Library1. Recipient $6002. Allocation Providing Assistive Technology for People with Developmental or Learning Disabilities3. Description of Project

Pultney Library1. Recipient $4202. Allocation Upgrade Oral History Kit3. Description of Project

Richburg Library1. Recipient $1,0002. Allocation 3. Description of Project

Savona Library1. Recipient $1,0002. Allocation 3. Description of Project

Chemung County Library District1. Recipient $9002. Allocation 3. Description of Project

Wayland Library1. Recipient $7752. Allocation 3. Description of Project

Whitesville Library1. Recipient $1,0002. Allocation 3. Description of Project

13.4.15 Total Expenditure - Grants to $9,000Member Libraries

13.4.16 Total Expenditure (total 13.4.2, 13.4.4, 13.4.5, 13.4.7, $117,41613.4.9, 13.4.11, 13.4.13, and 13.4.15)

13.4.17 Cash Balance at the Opening of the Fiscal YearNOTE: The opening balance $0must be the same as the closing balance of the previous year.


13.4.19 Cash Balance at the End of $0the Current Fiscal YearFinal Narrative:13.4.20 Provide a brief narrative, no more than

STLS Outreach services provided rotating collections and grants to member libraries for the purpose of enhanced library services five hundred (500) words, underserved populations in the Southern Tier.describing the major activitiescarried out with these State Aid Funds.

Services to County Jails Aid

SERVICE TO COUNTY JAILS (INTERINSTITUTIONAL) AID

Education Law § 285(2)Statutory Reference:

The intent of the Services to County Jails Program is to provide basic reading materials for those individuals who are incarcerated short term in county jails across the State. Examples of appropriate spending include books and magazine / newspaper subscriptions which are acceptable to the institution (Supplies & Materials), as well as programs such as Job Information and other topics directly relevant to the county jail inmate's needs (Purchased Services).

Purchased Services:13.5.1 Did the system expend funds for Npurchased services? Enter Y for Yes, N for No.


If yes, complete one record for each allowable expenditure; if no, enter N/A for questions 1, 2, and 3 of one repeating group.


13.5.2 Total Expenditure - $0Purchased Services

Supplies and Materials:13.5.3 Did the system expend funds for supply items, postage, library

Nmaterials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.



If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1 and 2 of one repeating group.


13.5.4 Total Expenditure - $4,113Supplies and Materials

13.5.5 Total Expenditure (total $4,11313.5.2, and 13.5.4)

13.5.6 Cash Balance at the Opening of the Fiscal Year:NOTE: The opening balance must be the same as the closing balance from the previous year.

13.5.7 Total Allocation from 2016 - $4,1132017 State Aid

13.5.8 Cash Balance at the End of the Current Fiscal YearFinal Narrative:13.5.9 Provide a brief narrative, no more than five hundred (500) words, STLS provided outreach material services to Jails by purchasing libraries and materials and providing materials through STLS deliveries.describing the major activitiescarried out with these State Aid Funds.

State Correctional Aid

THE FOLLOWING QUESTIONS ARE FOR SYSTEMS WITH STATE CORRECTIONAL FACILITIES ONLY

STATE CORRECTIONAL FACILITIES AID

Education Law § 285 (1)Statutory Commissioners Regulations 90.14Reference:The amount provided in Education Law is $9.25 per inmate. Please see the State Corrections Program Guidelines at www.nysl.nysed.gov/libdev/outreach/corrgdln.htmfor more information.

Professional Salaries: 13.6.1-13.6.2 Indicate total FTE and salaries for all system professional employees.



Other Staff Salaries:13.6.3-13.6.4 Indicate total FTE and salaries for all other system employees.

13.6.3 Total Full-Time Equivalents 1(FTE)


Employee Benefits:

13.6.5 Indicate $22,921the total expenditures for all system employee benefits.Purchased Services:13.6.6 Does the system expend funds for Npurchased services? Enter Y for Yes, N for No.


If yes, complete one record for each applicable category; if no, enter N/A for questions 1, 2 and 3 of one repeating group.


13.6.7 Total Expenditure - $0Purchased ServicesSupplies and Materials:13.6.8 Did the system expend funds for supply items, postage, library

Nmaterials, or equipment and furnishings with a unit cost less than $5,000? Enter Y for Yes, N for No.



N/A1. Expenditure Category N/A2. Expenditure

13.6.9 Total Expenditure - $0Supplies and MaterialsTravel Expenditures:13.6.10 Did the system expend funds for travel? Enter Y for Yes, N forNo.


N/A1. Type of Travel N/A2. Expenditure

$013.6.11 Total Expenditure - Travel13.6.12 Equipment and


If yes, complete one record for each type of item purchased; if no, enter N/A for questions 1, 2, 3, and 4 of one repeating group.

N/A1. Type of item N/A2. Quantity

N/A3. Unit Cost N/A4. Expenditure


13.6.14 Total Expenditure (total $88,14013.6.2, 13.6.4, 13.6.5, 13.6.7, 13.6.9, 13.6.11, and 13.6.13)

13.6.15 Cash Balance at the Opening of the Fiscal Year:NOTE: The opening balance must be the same as the closing balance of the previous year.


13.6.17 Cash Balance at the End of the Fiscal Year:Final Narrative:13.6.18 Provide a brief narrative, no more than five hundred (500) words, describing the major activitiescarried out with these State Aid Funds

14. Summary of Library System AccomplishmentsBRIEFLYUsing the goals from Section 4 in the approved 2012-2016 System Plan of Service, describe the final results of each element

Enabled members to work together and with STLS to develop diverse collections. Coordinated member library purchases of 2,500 plus 14.1 Element 1: Resource Sharing items in digital materials for regional digital library through OverDrive. Negotiated system-wide vendor discounts, sales, and cooperative - Resultscollection development programs. Coordinated purchase of Freegal Music Services System-wide.Provided more than 150 rotating collections of materials. Result: access to more diverse collections Purchased over 500 central library reference and non-fiction titles enabling residents to have access to a wider range of titles. Purchased over 2,000 downloadable audio books and eBooks, music and videos. While the majority of downloadable titles were purchased by the Central Library and Southeast Steuben County Library, all libraries supported the digital collection in 2016. Provided libraries with frequent, reliable, timely delivery service: Offered over 150

deliveries per week to 56 members,correctional and other facilities. Delivered over 300,000 books and other items borrowed and returned by residents. Strengthened member library interlibrary loan services: Provided interlibrary loan service through STLS including a request wizard in SirsiDynix to allow libraries to submit requests to STLS online. Offered one-on-one training, phone consultation, and assistance online. Maintained regional catalog through centralized cataloging. Added bibliographic records for over 2000 downloadable Overdrive materials to the STARCat, the regional catalog. Updated authority control. Added over 25,000 new items to regional catalog. Cataloged and included records from International Motor Racing Research Library. Result: more items can be found electronically. Cleaned up database by working with members to delete discarded items.

Provided an integrated library system and information technology support to update the regional catalog, STARCat. Collected feedback 14.2 Element 2: Special Client from users via the online survey, used responses to help decide how features were implemented. Created basic help information for Groups - Resultspatrons and member library staff. Maintained ILS SirsiDynix. Incorporated Buy It Now option to enhance customer service for patrons. Maintained the operating system, virtual machine server licenses, backbone hardware and security software needed to support the ILS, and CIPA-compliant content filter for member libraries. Continue to provide on-call, off-hours service to STLS and member libraries via

use of Smartphone/PDAs to use with mobile virtual private network service. Worked with members to purchase and install Microsoft Multipoint Servers which enables libraries to upgrade staff and public access computers by using thin client devices to connect additional monitors and keyboards over their existing cabling at a greatly reduced cost. Assisted member libraries to create websites using WordPresssoftware. Provided access to online information through Central Library and NOVEL databases: Answered Central Library e-desk reference questions posed by member libraries on behalf of their patrons.Provided remote "virtual reference desk" service through the Central Library web form.

Outreach: Partnered with member libraries to provide library services to coordinated outreach populations. Results: provided outreach

14.3 Element 3: Professional collections of large print books to libraries to expand selection for persons with visual disabilities and to adult care facilities to provide Development and Continuing browsing collections of materials. Provided captioned videos/DVDs and audio books for persons with hearing disabilities; descriptive Education - Resultsvideos/DVDs, sign language materials, foreign language DVDs and Spanish language books. Provided mini-grants to assist seven librariesin projects such as - to work with English as a Second language students, teen parents, publicize mobile library service, facilitate GED students, partially fund a library ramp restoration, purchase descriptive videos, and take computer classes to a senior dining site. Provided state correctional facilities with services and programs provided to public libraries, as possible: Provided interlibrary loan, rotating collections, and purchase of long-term loan materials to be housed in the facilities. Ordered materials on behalf of facility librarians.

Cataloged many titles and added to online regional catalog. Public library users received access to Spanish language, Hispanic, and African American books and videos via ILL from Southport Correctional general collection. Coordinated meeting with NYS DOCCS personnel, correctional facility librarians and administration and STLS staff resulting in increased cooperation among agencies. Supported member libraries in providing service to children, families and young adults: provided libraries with rotating collections of youth materialsand researched answers to questions. Professional Development: Increased training opportunities for members. Co-hosted Spring CE eventwith central library to offer day-long learning. Introduced Trustee Training event, which includes a full evening of learning. Also offered our Annual Meeting & Conference that features speakers and vendors for continued learning. Increased overall training opportunities by 71% in 2016 through experimentation and realized a 15% gain in number of participants. Formalized trustee training through the appointment of a Trustee Development Consultant and offering the HATS program.

Strengthen and support members through consultant assistance with maintaining computers and local area Development networks; 14.5 Element 5: Consulting and retrospective conversion; installing security appliances; Results collection evaluation, weeding, and organization; filling of patron-placed Development Services - holds; information for trustees on budget votes, complying with the tax cap, free direct access, programs, and advice on charters and Resultslibrary management. Conducted 2 annual report workshops. Used online Help Desk software resulting in increased responsiveness to and

tracking of member library Information Technology assistance requests. STLS Board Committee met with libraries applying for construction aid to advise them on their applications. Results: 8 applications were approved for funding. Conducted six IT meeting/training sessions, attended by member staffers, to discuss procedures and explain new services. Worked with multiple libraries on 259 school district funding referendums, strategic planning and policy development.

Provided member libraries with processed library materials: Made over 25,000 items shelf-ready for System and member libraries 14.6 Element 6: Coordinated resulting in faster access to books and other items. Residents were able to find timely materials at their libraries because "Rush" materials Services - Results(best sellers,memorials, reference) were cataloged, processed, and ready for delivery to members within 24 hours of receipt, gifts and other

materials were processed and ready for circulation within one week. Reduced turnaround times for processing and cataloging materials. Continued investigating and purchasing less expensive processing supplies. System charges member libraries for physical processing to cover true cost of processing.

Promoted awareness of library services and advocated for public support: Met twice with Steuben Library directors to plan 14.7 Element 7: Awareness and communication with county legislators. Arranged for Steuben County legislator to speak to Steuben library directors and trustees about theAdvocacy - Resultsstate of county finances and how to be effective advocates. Results: More informed library staff and trustees. Met twice with Steuben County legislature and committees to advocate for funding for libraries. Result: 2017 county funding was maintained at 2016 levels.

Encouraged members to seek additional financial support through public votes. Thirty libraries submitted propositions to voters; voters supported 100% of the propositions. Met with four state Assembly members and two Senators in their local offices. Twelve residents of the STLS region attended Library Day and met with 6 legislators in Albany. Result: better informed state legislators. Informed members of System activities through weekly email updates, web page, and 25 distribution lists. Continued use of system-wide online event calendar software to publicize library programs.

Supported communication and cooperation among member libraries. Provided e-mail distribution lists to provide and enable sharing of 14.8 Element 8: Communication program among Member plans, web links, joint booking of performers and book character Libraries and/or costumes, information on among Member Libraries

purchasing library materials and more. Branch Libraries - Supported and attended meetings of Allegany, Steuben, Schuyler Directors and/or Branch Libraries - Associations. Held workshops and meetings where libraries exchanged ideas, including Spring Continuing Education program attended byResults92 librarians, trustees & volunteers. Hosted 25 distribution lists for use by member libraries.

Provided other library systems with access to MARC records in STLS database; used MARC records from other library systems. Worked 14.9 Element 9: Cooperative with Four County Library System to provide bus transportation to Albany for library supporters. Participated in PULISDO and New York Efforts with Other Library

Association of Library Systems meetings and discussion list. Participated in statewide distribution lists for PULISDO staff. Invited staff ofSystems - Resultsneighboring systems to attend STLS workshops; attended workshops organized by neighboring systems. Participated in library system retreat with CCLS and Pioneer to discuss best practices and support consultant work.

Improved library service through increased and improved library building space and capacity: Approved state construction grant 14.10 Element 10: Construction - applications for 6 library buildings for exterior and interior restorations, enabled improved energy efficiencies, security, safety, Results

accessibility and library usability.

In 2016 Chemung County Library District/Steele Memorial Library Library improved its function as a central library and major

14.11 Element 11: Central Library - information and major resource-sharing location by purchasing over 700 items for the non-fiction collection and 14 items for the print Resultsreference collection. The library also purchased two electronic databases - JobNow and Zinio downloadable magazine subscriptions - as well as an estimated 975 downloadable audio books and eBooks. The Central Library provided training opportunities to member library

staff through a workshop on planning, creating, and publishing local digital collections, and two workshops on providing genealogy support. The Central Library also provide remote professional reference services via email answering last resort email reference question in 2016. 38% of those questions were submitted by member library staff and/or patrons. Central Library partnered with STLS to host an all day Spring CE. Eight programs were offered to address current trends in libraries.

In consultation with member libraries STLS continues to subscribe to its Free Direct Access plan. Met with directors and library boards to14.12 Element 12: Direct Access - review the plan.Results

STLS signed contracts with Southern Tier Network to connect 11 member to open access fiber to exceed New York State Broadband 14.13 Element 13: Other Goal(s) - Standards.Results

15. Current system URL's www.stls.org15.1 System Home Page URL

15.2 URL of Current List of http://www.stls.org/for-the-public/member-libraries/Members

15.3 URL of Current Governing http://www.stls.org/wp-content/uploads/2014/12/Bylaws-10.6.2015.pdfBylaws

N/A15.4 URL of Evaluation Form N/A15.5 URL of Evaluation Results http://www.stls.org/wp-content/uploads/2014/12/Approved-Central-Library-Plan-2017-2021-Southern-Tier-Library-System-10.17.2016.pdf15.6 URL of Central Library Plan http://www.stls.org/wp-content/uploads/2014/12/Approved-Direct-Access-Plan-2017-2021-Southern-Tier-Library-System-10.18.2016.pdf15.7 URL of Direct Access Plan

16. Assurance and Contact InformationCONTACT INFORMATION

16.1 Contact name (person Brian M. Hildrethcompleting report)

16.2 Contact telephone number (607) 962-3141(enter 10 digits only and hit the Tab key)

[email protected] Contact e-mail addressASSURANCE

16.4 The Library System operated under its approved Plan of Service in accordance with the provisions of Education Law and the Regulations of the Commissioner, and 03/21/2016assures that this "Annual Report" and "Projected Annual Budget" were reviewed and accepted by the System Board/Council on (date - mm/dd/yyyy).

APPROVAL (for New York State Library use only/not a required field)

16.5 The Library System's Annual Report and Projected Annual Budget were reviewed and approved by the New York State Library on (date - mm/dd/yyyy).

Suggested Improvements Southern Tier Library SystemLibrary System

Name of Person Completing Brian HildrethForm

Phone Number and Extension (607) 962-3141(enter area code, telephone number and extension only):

Please share with us your suggestions for improving the

Annual Report. Thank You!

Page 1 of 5

Monthly System Management Team & Divisional Reports

May 16, 2017

Office of the Executive Director by Brian Hildreth, Executive Director Division of Library Sustainability and System Resources

The Executive Director’s office spent the months of March and April 2017 participating in the following activities:

Week of April 17, various meetings with Accounting Department and Auditors, Mengal, Metzger & Barr as the organization was conducting its annual external audit.

April 21, attended board meeting in Branchport to discuss fiber connections through Southern Tier Network.

April 24, met with various system staff to discuss plan of service and recent staff changes. Attended

board meeting at Avoca Library to discuss 259 funding referendum.

Participated in PULSIDO Adhoc Committee conference call to discuss New York State library system’s

financial impacts and return on investment. Ongoing committee work with PULISDO.

May 3, visited Hougton Library at CCC to plan for upcoming Spring CE with Keturah Cappadonia, Lorie

Brown and Chris Corter of CCLD. Met with Tom Becker of USDA Rural Development to review grant

application material for Appalachian Regional Commission funding. Attended board meeting at

Prattsburg Library to discuss 259 funding referendum.

May 4, Attended LIU Advanced Certificate in Public Library Administration training with training cohorts

led by Jerry Nichols at Pioneer Library System in Canandaigua.

May 6, participated in Library Trustee Association mini-conference at Broome County Public Library in

Binghamton. Attended with STLS trustees and deputy director.

May 10, participated in STLS Consultant Team meeting to discuss Spring CE conference and training

approaches.

Week of May 9, Participated in monthly STLS Board of Trustees committee meetings and conference

calls with NYS library system directors and the State Library Division of Library Development.

May 12, interviewed candidates for the Engagement Consultant position.

Doc. #17-62

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Member Services by Margo Gustina, Deputy Director - Trustee Development

Division of Library Sustainability and System Resources

My work in April was really presentation heavy and very externally focused.

Presentations

Hooray for Freedom! at the Orange County Director’s Association (Warwick, NY) – We’ve done this

workshop on intellectual freedom and confidentiality in STLS for the Spring CE.

Hooray for Social Justice! at the Urban Librarians United conference (Brooklyn, NY) – This workshop

garnered a mention in a Library Journal editorial called Powering Advocacy with Passion: Fire in the

Belly. Here’s a small portion of the write up: “It calls for services designed to foster a more equitable

society, not just deliver equivalent services across the board. This struck me as inherently kind and

mission aligned.”

Retail Your Space: Making the library lovely at the Youth Services Section conference (Ithaca, NY) – I

developed this workshop originally for STLS’s Summer Learning Open House in 2016, after which I was

asked to do it for the YSS people in Ithaca. It was pretty dramatically different but with the same

learning goals: get rid of the hidden sshh!er in your library through user experience considerations.

Turning Outward: Community feedback for Planning & Evaluating (Cuba, NY) – This workshop had two

practice elements – the Ask Exercise and Focus Group implementation. During the Ask Exercise where

participants ventured into the Cuba Circulating library to ask patrons what they wanted from their

community, one patron requested to join our workshop. That was a first! My favorite compliment from

this was a very hesitant library director who said she now has become a believer in, and has the

confidence to do, community engagement work.

NYLA Sustainability Initiative Community Change Agents program information session (webinar) – This

project is one that I have worked on in some capacity since September 2015. It has now taken full shape,

applications for participants have open, and kick off is this fall. I’ll give a more complete description in a

future report.

Other consultations & trainings

Construction Aid season is here. I consulted with the STLS PR Committee on this year’s process, as well

as four libraries interested in projects for this upcoming year.

Referendum season is coming to a close. I did gobs and gobs of printing, some editing, and only one face

to face meeting on upcoming votes.

Website training is still in my bucket and I did two this month.

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Ooh! I also received overview training from Brian on Accounts Payable which was pretty stinking

interesting. I look forward to learning all of the details of how our system is administered over the

coming months as part of my Deputy Director position. Thank you for the opportunity!

Professional Development, Youth Services & Interlibrary Loan

by Lorie Brown, Professional Development Manager

Division of Professional Development and Library Outreach

April has been a bittersweet month. Welcomed Keturah Cappadonia to the STLS team. She is a grand addition to our staff and I’m looking forward to working with her! Also, said Good-Bye to Al Oliveras. His commitment to providing the very best service to library patrons is unsurpassed. He will be missed here but, I know, he will be super-terrific as the Digital Services and Technology Librarian at the Onondaga Free Library.

Margo Gustina, Mandy Fleming and I continue to assist the Little Genesee Library with the small, but vitally important steps, to reach their goal of becoming a fully automated library—all holdings in the catalog and local patrons with cards to check out both physical and electronic materials.

Hosted a workshop, presented by Lisa Kropp, on Programming Ideas for ‘Tweens.

Reviewed and shadowed Al Oliveras to facilitate the transition of tasks—Digital Library, assigning Minecraft licenses, connecting with presenters at the Spring CE.

Attended the Allegany County Director’s Association meeting with Al Oliveras and Brian Hildreth. The Division of Professional Development promoted the database, JobNow and other workshops, trainings and events.

Met with Sue McConnell, Southeast Steuben County Library’s Children’s Librarian, to explore alternative shelving options, creating ‘spaces’ dedicated to the youngest patrons and their parents as well as space for ‘Tweens. Also confirmed a date and time in which we could partner to weed the juvenile non-fiction collection.

Collaborating with Youth Services Consultants from other systems to plan and to organize a ‘Retreat/Meet-Up’ for all system consultants. The ‘Retreat/Meet-Up’ will be held in Utica in May.

Completing details for presenting a workshop in early May, Transforming Preschool Storytimes. This workshop is supported by the NYS Family Literacy Library Services project grant. Presenter is Betsy Diamant-Cohen.

With Al Oliveras and Keturah Cappadonia, hosted an informational workshop to assist libraries to provide information on the path the citizenship and naturalization. This workshop was presented by USCIS, US Citizenship and Immigration Services (the only customer service arm of the Dept. of Homeland Security.)

Attended the NYLS/YSS Spring Conference that was held in Ithaca. I was also a presenter/facilitator of a workshop session: Guerilla Storytime.

Page 4 of 5

Outreach by Keturah Cappadonia, Outreach Consultant

Division of Professional Development and Library Outreach

Much of my first month at STLS has been spent learning specifics about how the system works, developing

working relationships with my new co-workers, and settling into my new position. I am very excited about some

of the initial steps I have taken in the areas of outreach and programming and I feel positive about the building

blocks I am laying with the help of the STLS staff, member librarians, and community contacts.

On April 26, attended the Corrections Annual Negotiation Meeting with Al Oliveras, Brian Hildreth, and

librarians from Southport and Elmira Correctional Facilities. Corrine Leone, Supervising Librarian from

the NY State Department of Corrections and Community Supervision attended part of the meeting via

phone.

On April 27, attended an STLS sponsored workshop on “Equipping Libraries to Help Immigrants Prepare

for U.S. Citizenship” at Fred & Harriett Taylor Memorial Library in Hammondsport. Attended with Al

Oliveras and Lorrie Brown. Workshop was led by Jan Owen, Community Relations Officer for the Buffalo

office of US Citizenship and Immigration Services.

On April 27, I made my first library visit when I visited the Alfred Box of Books Library if Alfred, Allegany

County. I had a wonderful visit with Library Director Melanie Miller who gave me a tour and talked

about the programs and outreach activities she has been developing.

On April 28, attended COSAC meeting with Al Oliveras. COSAC group evaluated 11 applications for the

2017 Outreach Mini-Grants and made determinations on the awards.

On May2, met with Deacon Thomas Jack of the Catholic Diocese of Rochester to discuss prison outreach

in the Southern Tier. Deacon Jack is specifically interested in assisting people re-entering our local

communities after serving time in prison. We are coordinating on ideas to help this population. We are

also in touch with Britt Hopkins of the Episcopal Diocese of Rochester, who is in a group which is also

working on prison outreach. We are scheduled to further discuss this issue in June.

Also on May 2, visited the Penn Yan Library in Penn Yan, Yates County. I met with Executive Director

Angela Gonzalez, Adult Services Librarian Alex Andrasnik, and Youth Services Librarian Sarah Crevelling. I

enjoyed a tour of their library and a discussion of their many services and programs.

On May 2, went to Southeast Steuben County Library in Corning, with Lorie Brown. We met with

librarians Michelle Wells and Linda Reimer to discuss an upcoming STLS workshop to be held at the

Southeast Steuben County Library on May 19, “Hissing Cousins and Other Nonfiction,” which will feature

two authors and also STLS librarians discussing nonfiction trends.

On May3, visited Corning Community College with Brian Hildreth and Lorie Brown to see the Arthur A.

Houghton Jr. Library, sight of the upcoming STLS CCLD Spring CE workshop on June 9.

Page 5 of 5

Coordinated the publicity materials for the Spring CE workshop and distributed them to the STLS

membership through email and STLS delivery.

On May 5, attended an all-day course in Canisteo on Youth Mental Health First Aid sponsored by Pro

Action of Steuben and Yates, Inc. Completed the course and received a three-year certification in Youth

Mental Health First Aid.

Information Technology

by Ken Behn, Assistant Director – Head of IT Division of Information Technology & Digital Resources

Sharepoint and Email servers were secured with the purchase, installation and configuration of SSL certificates so that all Internet traffic is encrypted going to and from those services.

Erate eligible telecommunications services were filed for, evaluated and continue to be processed.

Virtualization servers were updated, additional backup services were put in place and a test server platform was installed with no services outage and to provide better redundancy and stability for ILS services.

Staff attended the SirsiDynix conference to network and learn about upcoming software changes.

Security appliances received software updates at all libraries with no service interruptions. Help Desk requests averaged 1800 per month in the first quarter of 2017 an increase of 12% over last year.

Information Technology

by Mandy Fleming, ILS & Technical Services Manager Division of Information Technology & Digital Resources

Alex, Ken and I attended COSUGI – the annual conference for users of SirsiDynix software. I was a co-presenter at a session for Consortia where the group learned that the enhancement we requested for Consortia last year may be implemented sooner than expected per Matthew Phillips, the Symphony Product Manager. This enhancement is would allow for system notification – the ability to broadcast a message to everyone logged in to WorkFlows – and will benefit many users of the software, not just consortia members. At the conference we also learned about new features and applications of the various ILS-related SirsiDynix products.

I worked with Ken to file E-Rate form 470s and 471s for the 2017-2018 funding year.

Alex, Kylie, Ann, Pam and Don have worked very hard since October to clear the cataloging/processing backlog. At one point we had over 2 weeks’ worth of unpacked boxes and all the carts were full which meant that some items had a turnaround time measured in months rather than weeks. We are now very close to a 2 week turnaround time for books and working hard to get caught up on AV as well.

Documents

Doc. #17-49 - STLS · Staff present - Ella Chatlani, Administrative Assistant; Brian Hildreth, ... Public Relations Committee – Lynnette Decker Doc ... (Resume provided at