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1
DNIT
for
Empanelment of Agencies
for
DESIGN, SUPPLY, INSTALLATION, TESTING AND COMMISSIONING INCLUDING
WARRANTY, SPARE PARTS AND COMREHENSIVE MAINTENANCE
OF
GRID CONNECTED ROOFTOP SOLAR POWER PLANTS
IN PRIVATE SECTOR
(TURNKEY PROJECTS/ WORKS)
E-tender notice no. HAREDA/2018/EOI GCRT SPV
for Grid Connected Rooftop Solar Power Plants
DEPARTMENT OF NEW & RENEWABLE ENERGY, HARYANA/
HARYANA RENEWABLE ENERGY DEVELOPMENT AGENCY (HAREDA)
Akshay Urja Bhawan, Institutional Plot No. 1, Sector-17, Panchkula
PHONE: 0172-2587233, 2587833, FAX: 0172-2534433
Email: [email protected] Website: www. hareda.gov.in
(Note this document contains 50 pages including this page)
2
CONTENTS
Sr. No. Parameters Page No.
1. Detailed Notice Inviting Tender. 7
2. Bid Schedule/Bid Information Sheet 8
3. Instructions to Bidder on Electronic Tendering System
9
4. Instructions to Bidders on Eligibility Criteria and
Submission of Bid
15
5. Detailed Technical Specifications 22
6. Performa-I -Turn Over Record form 38
7. Performa-II - Declaration By The Bidder 39
8. Annexure-A: Service Support Undertaking. 41
9. Annexure-B:- Performa of warranty certificate-cum-
Comprehensive maintenance contract with
purchaser/consumer by empanelled agencies after
successful commissioning of project.
44
10. Annexure-C: Certificate of acceptance from the bidder 45
11. Annexure-D: Performa of performance guarantee 46
12. Annexure-F- General Particulars 49
3
1. DISCLAIMER
(a) Though adequate care has been taken while preparing the Bid document, the Bidder shall
satisfy themselves that the document is complete in all respects.
(b) A provision shall be made in the software of the Procurement portal where all the bidders
/ firms shall be asked to accept that they agree to all Qualifying Requirements (QRs) –
Specifications / Eligibility Criteria/ Terms & Conditions of the said DNIT. In case the
bidder/ the firm do not accept the same, the software will not allow the bidder/ firm to
proceed further in the procurement process. However, following Grievance Redressal
Mechanism for participating bidders/ firms shall be available:
(c) After the final scrutiny of the Bids by the competent authority in Government
Department/ Organization , the final status of the bidders being As per NIT/ Not as per
NIT will be intimated to all the participating bidders/ firms within two days of the
approval of proceedings of the Technical Evaluation Committee Meeting for the said
tender. The decision will be conveyed to all the bidders / firms through electronically at
their registered E-mail ID/ Hard Copy.
(d) All the bidders/ firms who want to make any representation/ complaint against any issue
related to their technical scrutiny of the bids may do the same within 5 working days (up
to 5.00 PM of the Fifth Working day) of the date of issue of letter/ intimation regarding
their AS per NIT/Not as per NIT status. They have to ensure that their communication is
delivered / reached within 5 working days and delay in postal will not be counted as a
valid reason.
(e) The tendering Department/ Organization will examine the representation/ complaints so
received from the bidders/ firms and take a final decision on the same within 5 working
days. The five working days will be counted from 6th day to 10th working day of the
total Grievance allotted duration of 10 working days.
(f) Nodal Agency reserves the right to modify, amend or supplement Bid Documents
including all formats and annexure at any time. Interested and eligible Bidders are
advised to follow and keep track of Nodal Agency’s web-site for updated information.
No separate notifications will be issued for such notices/ amendments/ clarification etc.
in the print media or individually. Nodal Agency shall not be responsible and
accountable for any consequences to any party.
(g) While this Bid document has been prepared in good faith, neither Nodal Agency nor
their employees or advisors make any representation or warranty, expressed or implied,
4
or accept any responsibility or liability, whatsoever, in respect of any statement or
omissions herein, or the accuracy, completeness or reliability of information and shall
incur no liability under any law, statute, rules or regulations as to the accuracy, reliability
or completeness of this Bid Document , even if any loss or damage is caused by any act
or omission on their part.
(h) In the Pre-bid meeting, if convened, only the technical parameters of the indented
systems/ plants could be discussed. No representation / discussion will be entertained/
hold with respect to any term & condition and eligibility criteria.
2. DEFINITIONS & ABBREVIATIONS
In this “Bid Document” the following words and expression will have the meaning as herein defined
where the context so admits:
i) “Agreement” shall mean the terms and condition agreed and signed between Successful
Bidder and Nodal Agency through bidding document, rate contract , work order and/ or any
written document;
ii) “Awarded Capacity” shall means the total capacity awarded to the Successful Bidder for
implementation of Project under the contract;
iii) "B.I.S" shall mean specifications of Bureau of Indian Standards (BIS);
iv) “Bid” shall mean the Technical and Financial Bid submitted by the Bidder along with all
documents/credentials/attachments annexure etc., in response to the bidding document , in
accordance with the terms and conditions hereof;
v) “B.O.S” shall mean balance of system.
vi) “Bidder(s)”shall mean bidding company submitting the Bid and includes Financially
Evaluated Company. Any reference to the Bidder includes its successors, executors and
permitted assigns as the context may require;
vii) “Bid Dead line” shall mean the last date and time for submission of Bid in response to this
bid document as specified in Bid Information Sheet;
viii) “Bid Capacity” shall means the total capacity for which Bidder has submitted Bid under Bid
document ;
ix) “Chartered Accountant” shall mean a person practicing in India or a firm whereof all the
partners practicing in India as a Chartered Accountant(s) within the meaning of the Chartered
Accountants Act, 1949;
x) “Competent Authority” shall mean Director of Nodal Agency himself / herself and/or a
person or group of persons nominated by him for the mentioned purpose herein;
xi) "Comprehensive O&M" shall mean insurance, warranty, spare parts and operation
&maintenance of Project / installations for five years /or as defined in the bidding
document/ rate contract /work order from the date of Commissioning;
5
xii) “Commissioning” means demonstration of successful operation of the project/ system by the
Successful Bidder ;
xiii) “Company” shall mean a body incorporated in India under the Companies Act, 1956 or
Companies Act, 2013 including any amendment thereto;
xiv) “Eligibility Criteria” shall mean the Eligibility Criteria as set forth in this Bid Document ;
xv) "IEC" shall mean specifications of International Electro technical Commission;
xvi) "kWp" shall mean Kilo Watt Peak;
xvii) "kWh" shall mean Kilo Watt Hour;
xviii) "MNRE" shall mean Ministry of New and Renewable Energy, Government of India;
xix) “Nodal Agency/ Purchaser” shall mean the Haryana Renewable Energy Development
Agency (HAREDA), Panchkula (Haryana).
xx) “DNRE” shall mean Department of New & Renewable Energy, Department, Haryana.
xxi) “Performance Test” shall mean such tests which establish successful installation and
working of equipment at desired level as per the requirement of issuing authority before the
issuance of Commissioning certificate;
xxii) "Bid Document " shall mean Request for Proposal / Bid Document /Tender document and
shall include formats and annexure in it;
xxiii) “Bid Document Capacity” shall means ----- (quantity in numbers/ capacity in kWp) for
which bid has been invited by the Nodal Agency;
xxiv) “Inspecting Authority” shall mean the authority designated by the competent authority for
the said purpose;
xxv) “Statutory Auditor” shall mean the auditor of a Company appointed under the provisions of
the Companies Act, 1956 or Companies Act, 2013 or under the provisions of any other
applicable governing law;
xxvi) “Successful Bidder(s)” shall mean the Bidder(s) selected/ approved by the Competent Govt.
Authority /or High Powered Purchase Committee (HPPC) constituted by the Government of
Haryana pursuant to this bid document for implementation of Project as per the terms and
condition of the bid document , and to whom Letter of Award has been issued;
xxvii) “Qualified Bidder(s)” shall mean the Bidder who, after evaluation of their Bids stand
qualified;
xxviii) “Positive net worth” shall mean the amount by which a company's assets are greater than its
liabilities.
xxix) “Affiliate” shall mean a company that either directly or indirectly
-controls or
-is controlled by or
-is under common control with:
a Bidder and “control” means ownership by one company of at least twenty six
percent (26%) of the voting rights of the other company.
6
xxx) Indenting Department: Shall means the department/organisation placing the work orders for
supply and commissioning of the systems.
3. INTERPRETATIONS:
i. Words comprising the singular shall include the plural & vice versa
ii. An applicable law shall be construed as reference to such applicable law including its
amendments or re-enactments from time to time.
iii. A time of day shall save as otherwise provided in any agreement or document be construed
as a reference to Indian Standard Time.
iv. Different parts of this contract are to be taken as mutually explanatory and supplementary to
each other and if there is any differentiation between or among the parts of this contract,
they shall be interpreted in a harmonious manner so as to give effect to each part.
v. The table of contents and any headings or sub headings in the contract has been inserted for
case of reference only & shall not affect the interpretation of this agreement.
7
DEPARTMENT OF NEW & RENEWABLE ENERGY, HARYANA/
HARYANA RENEWABLE ENERGY DEVELOPMENT AGENCY (HAREDA)
Akshay Urja Bhawan, Sector-17, Panchkula
PHONE: 0172-2585733, 2585433 Fax No.0172-2564433
Email: [email protected] Website: www. hareda.gov.in
DETAILED NOTICE INVITING TENDER
E-tender notice no. HAREDA/2018/EOI/EMP GCRT SPV
The offers are invited by New & Renewable Energy Department, Haryana/HAREDA, the State
Nodal Agency for Empanelment of EPC companies, manufacturers, suppliers & system integrators of Solar
PV Power Projects for design, supply, installation and commissioning of Grid Connected Rooftop (GCRT)
Solar Photovoltaic Power Plants varying from 1 kWp to 500 kWp, in the State of Haryana for private sector,
including warrantee and comprehensive maintenance contract for five years through e-tendering to be
uploaded on the website https://haryanaeprocurement.gov.in of Haryana as per following details:-
S.
No.
Description EMD
Tender Fee+
Processing
Fee + e-
Service Fee
(Rs.)
Start Date &
Time of online Bid
Preparation & Bid
Submission
Expiry Date &
Time of online
Bid Preparation,
Uploading &
Submission
1 Empanelment of EPC companies,
manufacturers, suppliers & system
integrators of Solar PV Power
Projects for design, supply,
installation and commissioning of
Grid Connected Rooftop (GCRT)
Solar Photovoltaic Power Plants
varying from 1 kWp to 500 kWp, in
the State of Haryana for private
sector.
Rs.
50000/-
5000+20000
+1000
02.02.2018 at
02.00 PM
01.03.2018 at
2:00 PM
The Tender Document’s Fee, Processing Fee, E-Service Fee and EMD will be paid online. The
tender fee for the Haryana based MSEs (including KVI units) will be NIL subject to the condition that the
concerned Enterprise participate directly in the tender and not through any intermediaries i.e. their dealers/
agents and distributors etc.
The period of empanelment will be one year from the date of empanelment, which may be
extended on yearly basis on payment of fee, if required.
The tender document can be downloaded/uploaded by the bidders from the website
https://haryanaeprocurement.gov.in. The tender document should be uploaded in the prescribed manner
by the prescribed time as mentioned in information sheet.
The copies of all the documents (except the Price Bid) as uploaded on the e-portal
shall also be submitted in the office of HAREDA by the last date of submission of the bid up to
5.00 PM. The extra document other than uploaded on e-portal will not be considered.” The word
“HARD COPY OF THE E-TENDER NO. HAREDA/2018/EOI/EMP GCRT SPV-
EMPANELMENT” should be written in bold letters on the envelop of the tender.
Director General, New & Renewable Energy Department, Haryana/HAREDA reserves all
rights to accept/reject any or all tenders in full/part without assigning any reasons.
Director General,
New & Renewable Energy
Department, Haryana/HAREDA
8
BID SCHEDULE / BID INFORMATION SHEET
The calendar of events for the tender is listed in the table below:-
Tender Enquiry No. HAREDA/ 2017-18/ EOI GCRT- SPV
Broad Scope of work Design, Supply, Erection, Testing & Commissioning Grid-Connected Rooftop SPV Power Plants with net metering facility along-with Comprehensive Maintenance contract for 5 years of different capacity varying from 1 kWp to 500 kWp in Haryana.
Document fees +Processing Fee+ e-
Service fees
(Non refundable)
Rs. 5000/- as Tender Document Fee
(as applicable)
+ (Plus)
Rs. 20000/- as Processing Fee
+ (Plus)
Rs. 1000/- as e-tender fee
Earnest Money Deposit (EMD)
(Refundable, interest free) Rs.50,000/- (Rs. Fifty Thousand Only), (as applicable)
Start Date & Time of online Bid
Preparation & Bid Submission
02.02.2018 from 14:00 Hrs
Expiry Date & Time for Bid
Preparation, Uploading &
Submission of tenders online
01.03.2018at 14.00 Hrs.
Bid Opening
01.03.2018 at 15.00 hours at HAREDA office, Akshay
Urja Bhawan, Sector-17, Panchkula (Haryana) in the
presence of the bidder who wish to be present.
9
A. INSTRUCTIONS TO BIDDER ON ELECTRONIC TENDERING SYSTEM
These conditions will over-rule the conditions stated in the tender documents, wherever
relevant and applicable.
1. Registration of bidders on e-Procurement Portal:-
All the bidders intending to participate in the tenders processed online are required to get
registered on the centralized e-Procurement Portal i.e. https://haryanaeprocurement.gov.in.
Please visit the website for more details.
2. Obtaining a Digital Certificate:
2.1 The Bids submitted online should be encrypted and signed electronically with a Digital
Certificate to establish the identity of the bidder bidding online. These Digital Certificates are
issued by an Approved Certifying Authority, by the Controller of Certifying Authorities,
Government of India.
2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card)
and Address proofs and verification form duly attested by the Bank Manager / Post Master /
Gazetted Officer. Only upon the receipt of the required documents, a digital certificate can be
issued. For more details please visit the website – https://haryanaeprocurement.gov.in.
2.3 The bidders may obtain Class-II or III digital signature certificate from any Certifying
Authority or Sub-certifying Authority authorized by the Controller of Certifying Authorities
or may obtain information and application format and documents required for the issue of
digital certificate from:
M/s Nextenders (India) Pvt. Ltd.
O/o. Department of Supplies & Disposals (DS&D), Haryana,
SCO – 09, IInd Floor,
Sector – 16,
Panchkula – 134108
E - mail: [email protected]
Help Desk: 1800-180-2097 (Toll Free Number)
2.4 Bid for a particular tender must be submitted online using the digital certificate (Encryption
& Signing), which is used to encrypt and sign the data during of bid preparation stage. In
case, during the process of a particular tender, the user loses his digital certificate (due to
virus attack, hardware problem, operating system or any other problem) he will not be able to
submit the bid online. Hence, the users are advised to keep certificate at safe place under
proper security (for its use in case of emergencies).
2.5 In case of online tendering, if the digital certificate issued to the authorized user of a firm is
used for signing and submitting a bid, it will be considered equivalent to a no-objection
certificate/power of attorney /lawful authorization to that User. The firm has to authorize a
specific individual through an authorization certificate signed by all partners to use the digital
certificate as per Indian Information Technology Act 2000. Unless the certificates are
revoked, it will be assumed to represent adequate authority of the user to bid on behalf of the
10
firm in the department tenders as per Information Technology Act 2000. The digital signature
of this authorized user will be binding on the firm.
2.6 In case of any change in the authorization, it shall be the responsibility of management /
partners of the firm to inform the certifying authority about the change and to obtain the
digital signatures of the new person / user on behalf of the firm / company. The procedure
for application of a digital certificate however will remain the same for the new user.
2.7 The same procedure holds true for the authorized users in a private/Public limited company.
In this case, the authorization certificate will have to be signed by the directors of the
company.
3 Opening of an Electronic Payment Account:
For purchasing the tender documents online, bidders are required to pay the tender documents
fees online using the electronic payments gateway service shall be integrated with the system.
For online payments guidelines, please refer to the Home page of the e-tendering Portal
https://haryanaeprocurement.gov.in.
4 Pre-requisites for online bidding:
In order to bid online on the portal https://haryanaeprocurement.gov.in , the user machine
must be updated with the latest Java & DC setup. The link for downloading latest java applet
& DC setup are available on the Home page of the e-tendering Portal.
5 Online Viewing of Detailed Notice Inviting Tenders:
The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders
floated through the single portal e-procurement system on the Home Page at
https://haryanaeprocurement.gov.in
6 Download of Tender Documents:
The tender documents can be downloaded free of cost from the e-Procurement portal
https://haryanaeprocurement.gov.in
7 Key Dates:
The bidders are strictly advised to follow dates and times as indicated in the online Notice
Inviting Tenders/Bid Schedule. The date and time shall be binding on all bidders. All online
activities are time tracked and the system enforces time locks that ensure that no activity or
transaction can take place outside the start and end dates and the time of the stage as defined
in the online Notice Inviting Tenders.
8 Bid Preparation Online Payment of Tender Document Fee, e-Service fee, EMD fees of
online Bids:
8.1 The online payment for Tender document fee, e-Service Fee & EMD can be done using the
secure electronic payment gateway. The Payment for Tender Document Fee and eService Fee
can be made by eligible bidders/ contractors online directly through Debit Card/ Credit Cards
& Internet Banking Accounts and the Payment for EMD can be made online directly through
RTGS / NEFT.
11
The secure electronic payments gateway is an online interface between contractors and
Debit Card/ Credit Card / online payment authorization networks.
8.2 The bidders shall upload their technical offer in the technical bid part, containing documents,
qualifying criteria, technical specification, schedule of deliveries, and all other terms and
conditions except the rates (price bid).
The bidders shall quote/upload only the price bid format in Financial Bid Part.
NOTE:-
a) If bidder fails to complete the Online Bid Preparation & Submission stage on the
stipulated date and time, his/hers bid will be considered as bid not submitted, and hence
not appear during tender opening stage.
b) Bidders participating in online tenders shall check the validity/Category of his/her
Digital Signature Certificate before participating in the online Tenders at the portal
https://haryanaeprocurement.gov.in.
c) For help manual please refer to the ‘Home Page’ of the e-Procurement portal at
https://haryanaeprocurement.gov.in, and click on the available link ‘How to ...?’ to
download the file.
9. Guideline for Online Payments in e-tendering
Post registration, bidder shall proceed for bidding by using both his digital certificates (one each for
encryption and signing). Bidder shall proceed to select the tender he is interested in. On the
respective Department’s page in the e-tendering portal, the Bidder would have following options to
make payment for tender document & EMD:
a. Debit Card/ Credit Card
b. Net Banking
c. RTGS/NEFT
10. Operative Procedures for Bidder Payments
a. Debit Card/ Credit Card
The procedure for paying through Debit Card/ Credit Card will be as follows.
(i) Bidder selects Debit Card/ Credit Card option in e-Procurement portal.
(ii) The e-Procurement portal displays the amount and the card charges to be paid by bidder. The
portal also displays the total amount to be paid by the bidder.
(iii) Bidder clicks on “Continue” button
(iv) The e-Procurement portal takes the bidder to Debit Card/ Credit Card payment gateway
screen.
(v) Bidder enters card credentials and confirms payment.
(vi) The gateway verifies the credentials and confirms with “successful” or “failure” message,
which is confirmed back to e-Procurement portal.
(vii) The page is automatically routed back to e-Procurement portal.
12
(viii)The status of the payment is displayed as “successful” in e-Procurement portal. The e-
Procurement portal also generates a receipt for all successful transactions. The bidder can
take a print out of the same.
(ix) The e-Procurement portal allows Bidder to process another payment attempt in case payments
are not successful for previous attempt.
b) Net Banking
The procedure for paying through Net Banking will be as follows.
(i) Bidder selects Net Banking option in e-Procurement portal.
(ii) The e-Procurement portal displays the amount to be paid by bidder.
(iii) Bidder clicks on “Continue” button.
(iv) The e-Procurement portal takes the bidder to Net Banking payment gateway screen
displaying list of Banks.
(v) Bidder chooses his / her Bank.
(vi) The Net Banking gateway redirects Bidder to the Net Banking page of the selected Bank
(vii) Bidder enters his account credentials and confirms payment.
(viii) The Bank verifies the credentials and confirms with “successful” or “failure” message to the
Net Banking gateway which is confirmed back to e-Procurement portal.
(ix) The page is automatically routed back to e-Procurement portal.
(x) The status of the payment is displayed as “successful” in e-Procurement portal. The e-
Procurement portal also generates a receipt for all successful transactions. The bidder can
take a print out of the same.
(xi) The e-Procurement portal allows Bidder to process another payment attempt in case
payments are not successful for previous attempt.
c) RTGS/ NEFT
The bidder shall have the option to make the EMD payment via RTGS/ NEFT. Using this
module, bidder would be able to pay from their existing Bank account through RTGS/NEFT.
This would offer a wide reach for more than 90,000 bank branches and would enable
the bidder to make the payment from almost any bank branch across India.
i. Bidder shall log into the client e-procurement portal using user id and password as per
existing process and selects the RTGS/NEFT payment option.
ii. Upon doing so, the e-procurement portal shall generate a pre-filled challan. The challan will
have all the details that is required by the bidder to make RTGS-NEFT payment.
iii. Each challan shall therefore include the following details that will be pre-populated:
• Beneficiary account no: (unique alphanumeric code for e-tendering)
• Beneficiary IFSC Code:
• Amount:
• Beneficiary bank branch:
• Beneficiary name:
13
iv. The Bidder shall be required to take a print of this challan and make the RTGS/ NEFT on the
basis of the details printed on the challan.
v. The bidder would remit the funds at least T + 1 day (Transaction + One day) in advance to
the last day and make the payment via RTGS / NEFT to the beneficiary account number as
mentioned in the challan.
vi. Post making the payment, the bidder would login to the e-Tendering portal and go to the
payment page. On clicking the RTGS / NEFT mode of payment, there would be a link for
real time validation. On clicking the same, system would do auto validation of the payment
made.
11. List of Net banking banks
1. Allahabad Bank
2. Axis Bank
3. Bank of Bahrain and Kuwait
4. Bank of Baroda
5. Bank of India
6. Bank of Maharashtra
7. Canara Bank
8. City Union Bank
9. Central Bank of India
10. Catholic Syrian Bank
11. Corporation Bank
12. Deutsche Bank
13. Development Credit Bank
14. Dhanlaxmi Bank
15. Federal Bank
16. HDFC Bank
17. ICICI Bank
18. IDBI Bank
19. Indian Bank
20. Indian Overseas Bank
21. Indusind Bank
22. ING Vysya Bank
23. J and K Bank
24. Karnataka Bank
25. Kotak Mahindra Bank
26. Karur Vysys Bank
27. Punjab National Bank
14
28. Oriental Bank of Commerce
29. South Indian Bank
30. Standard Chartered Bank
31. State Bank of Bikaner and Jaipur
32. State Bank of Hyderabad
33. State Bank of India
34. State Bank of Mysore
35. State Bank of Travencore
36. State Bank of Patiala
37. Tamilnad Mercantile Bank
38. Union Bank of India
39. United Bank of India
40. Vijaya Bank
41. Yes Bank.
15
B. INSTRUCTIONS TO BIDDERS ON ELIGIBILITY CRITERIA AND SUBMISSION
OF BID.
1. INTRODUCTION :
i. In order to facilitate the public, New & Renewable Energy Department, Haryana/HAREDA,
the State Nodal Agency is going to empanel the EPC companies, manufacturers, suppliers &
system integrators of Solar PV Power Projects for installation of Grid Connected Rooftop
(GCRT) Solar Photovoltaic Power Plants anywhere in the State and in the process of
compiling information of rates of different capacity rooftop solar power projects which are to
be displayed on the website of HAREDA for the information of the users.
It is for the information to the prospective bidders that for the year 2019-20, the residents of
Haryana desirous to install SPV power plant and want to avail subsidy from MNRE through
New & Renewable Energy Department, Haryana/HAREDA for the same shall have to install
the SPV Power Plant from any empanelled agency of New & Renewable Energy
Department, Haryana/HAREDA. However, this condition may be imposed at an early date.
ii. Bid for Empanelment of EPC companies, manufacturers, suppliers & system integrators of
Solar PV Power Projects for rate standardization for design, supply, installation and
commissioning of Grid Connected Rooftop (GCRT) Solar Photovoltaic Power Plants
varying from 1 kWp to 500 kWp in Haryana. The detailed bid document can be viewed at
https://haryanaeprocurement.gov.in and can be downloaded.
iii. The Bidder is advised to read carefully all instructions and conditions appearing in Bid
document and understand the scope of work fully. All information and documents required
as per the Bid document must be furnished with bid. Failure to provide the information
and/or documents as required shall render the bid unacceptable for evaluation of technical
bid. All bidders qualifying technical stage shall be treated at par.
iv. Bidder shall be deemed to have examined the Bid document, to have obtained information in
all matters whatsoever that might affect the carrying out of the works in line with the scope
of work specified in the Bid document at the bid price and to have satisfied himself of the
sufficiency of his bid. The Bidder shall be deemed to know the scope, nature and magnitude
of the works and requirement of materials, equipment, tools and labour involved, wage
structures and as to what all works Successful Bidder shall have to complete in accordance
with the Bid Document irrespective of any defects, omissions or errors that may be found in
Bid document.
16
v. Bidders having been blacklisted/debarred by HAREDA or by any State Govt. / PSU/Cenral
Govt., for whatever reasons, shall not be eligible/ allowed to participate in this Bid.
vi. Bidder shall not be placed under the Negative List of MNRE/any SNA as on the tender
closing date.
2. BID DETAILS:
i. The bidding process is for Empanelment of EPC companies, manufacturers, suppliers &
system integrators of Solar PV Power Projects for rate standardization for design, supply,
installation and commissioning of Grid Connected Rooftop (GCRT) Solar Photovoltaic
Power Plants varying from 1 kWp to 500 kWp, in the State of Haryana, including warrantee
and comprehensive maintenance contract for five years through e-tendering.
3. INSTRUCTIONS TO THE BIDDER:
i. Bidder must meet the eligibility criteria independently as a company. Consortium of
Companies is not allowed in any form. Bidder will be declared as a Qualified Bidder based
on meeting the eligibility criteria and as demonstrated based on documentary evidence
submitted by the Bidder in the Bid.
ii. Bid Document can also be viewed from Nodal Agency’s (HAREDA) website
www.hareda.gov.in.
iii. The Bidders shall have to submit their bid and other required relevant documents/
certificates, if any; online as per time schedule (Key dates). Bid other than online will not
be accepted by the Nodal Agency.
iv. The copy of all the documents as uploaded on the e-portal shall also be submitted in the
office of HAREDA by the last date of submission of the bid up to 5.00 PM.
4. ELIGIBILITY CRITERIA AND OTHER TERMS & CONDITIONS.
i. The Bidder should be System Integrator, Manufacturer of either module or inverter, Project
Developer, RESCO Company or a body incorporated in India under the Companies Act,
1956 or 2013 including any amendment thereto or proprietary/partnership firm. A copy of
certificate of incorporation shall be furnished along with the bid in support of above.
ii. Test Certificate(s) should be valid at the time of supply & commissioning of system.
iii. Bidder should have not been debarred/blacklisted by any Govt. Deptt’s / organization/
PSU’s / institutions/ agencies/ autonomous Organizations. If any bidder provides false
information regarding debarred / blacklisted or conceals the facts in this regard, Nodal
agency reserves the right to forfeit both EMD & Performance Bank Guarantee of the bidder.
17
iv. Bidder who is manufacturer of Solar PV Module or Inverter and having valid test report of
Solar PV Module or inverter to be installed in the Grid Connected Solar Power Plant, tested
as per MNRE, GOI latest guidelines/BIS for minimal technical specifications of the tender
document in its own name (the bidder) issued by MNRE/NABL/IEC accredited testing
center shall be treated as manufacturer.
However, if any bidder submits the Acknowledgement of submitting its component in the
Lab for testing then technical bid will be opened for evaluation subject to the condition that
the required test certificate shall be submitted before opening of financial bid. If bidders
fails to submit the required test report(s) before opening of the financial bid, then the bidder
will be declared technically ineligible and its financial bid will not be opened.
(Documents to be uploaded: Test certificate/Acknowledgement for testing of the component
manufactured in the name of bidder)"
v. The make of parts of systems should be strictly as per the make mentioned in the technical
bid and test reports submitted along with the offer. However, for solar modules, the bidders
have to supply the Solar Module tested as per latest MNRE requirement with test certificate
as per latest MNRE requirement applicable at the time of supply. So no need to submit test
report for solar module initially with the bid.
vi. The Bidder should have valid GST registration certificate. A copy of which should be
enclosed.
vii. The bidder should have installed, commissioned the solar power plant as per detailed in
the table below with minimum financial turnover otherwise the bid offer will not be
eligible:-
Sr.
No.
Category of systems Minimum
financial average
turn over during
last three years
Minimum Capacity of single
GCRT Solar Power Plant or
cumulative capacity of GCRT Solar
Power Plant installed till the last
date of submission of bid
(1) (2) (3) (4)
i Up to 100 kWp Rs. 10.00 Lac. 10 kWp or 50 kWp Cumulative
iv Up to 500 kWp Rs. 50.00 Lac. 100 kWp or 1000 kWp Cumulative
viii. Experience and Past Performance of having successfully completed similar projects
completed during the period from 01.01.2013 till the date of start of the tender for verified
by SNA or any Government Agency. The bidder is also required to upload the documentary
proof like copy of completion reports (JCRs). The turnover certificate shall be certified by
CA.
ix. Material shall be strictly as per laid down specifications of this document and if there is
any left out specification, in the Information Document, the same shall be considered as per
the latest MNRE specifications and guidelines.
18
x. The SPV modules shall be warranted for 25 years and only indigenous module shall be
allowed. The complete SPV systems would be warranted by the manufacturer for five
years, from the date of commissioning of the Project.
xi. The empanelled companies shall establish their service network in Haryana within a month
of empanelment by HAREDA.
xii. All disputes relating to this work shall be subject to the jurisdiction of Panchkula only.
xiii. The tenderer shall not quote the rate.
xiv. The bidder should also submit an undertaking on its letter head that all the terms&
conditions of the DNIT are acceptable to the bidder.
xv. The validity of empanelment is only for 1 year from the date of issue of list of
empanelment which may be renewed. However, the renewal fee will be 1.00 lacs for the
next year.
xvi. The empanelled agency shall not claim any subsidy / incentive from MNRE / any other
organization for the projects sanctioned by New & Renewable Energy Department,
Haryana/HAREDA. An undertaking to this effect has to be submitted with each completion
report/ subsidy claim. New & Renewable Energy Department, Haryana/HAREDA shall
submit the all subsidy claim details to MNRE, GOI.
xvii. Empanelment of agencies will be made for the categories as mentioned.
5. EARNEST MONEY DEPOSIT (EMD)/ PERFORMANCE SECURITY DEPOSIT:
The EMD of the successful bidder will be kept as performance security deposit for six years
from the date of empanelment and will be returned after the completion of six years
from the date of empanelment subject to the satisfaction of New & Renewable Energy
Department, Haryana/HAREDA.
If the Empanelled Company does not install any plant during empanelment period than
performance BG will be returned after the completion of Empanelment period.
6. Benefits/concessions to the Haryana based Micro, Small & Medium Industrial
Enterprises:
Following benefits/concessions to the Haryana based Micro, Small & Medium Industrial
Enterprises, if participating directly not through intermediaries, shall be given as per GO
No. 2/2/2010-4IB-II dated 20.10.2016 of Department of Industries and Commerce, Haryana:
A. Concessions/benefits to Micro & Small Enterprises (MSEs):-
Sr.
No.
Area as part of
Qualifying
requirements
Concessions/benefits allowed
to MSEs
Eligibility
i. Tender Fee
Exemption on the payment of
Tender Fee subject to
fulfillment of conditions as
per eligibility
Manufacturing Micro & Small
Enterprises (MSEs) (including
Khadi & Village
Industries/Units) who have
filed Entrepreneurs
Memorandum/ UDYAG
AADHAR in Haryana in
respect of the quoted items,
participate directly in tender
ii. Earnest Money
Deposit (EMD)
Exemption on the payment of
Earnest Money deposit
(EMD) subject to fulfillment
of conditions as per
eligibility.
19
iii. Performance
Security
90% concession on
Performance Security as
applicable to other Haryana
based firms subject to
fulfillment of conditions as
per eligibility.
and not through any
intermediaries (their
dealers/agents/distributors),
will not subcontract to any
other firm and to carry the
entire manufacturing at their
enterprise.
Concerned MSE will be
required to submit the copy of
Entrepreneurs Memorandum/
UDYAG AADHAR in respect
of its category of Micro/Small
issued to the firm by the
Industries Department Haryana
as part of Technical Bid.
iv. Turnover a. Micro Enterprises:
Concession of 80% on
Turnover condition imposed
as qualifying criteria.
b. Small Enterprises:
Concession of 70% on
Turnover condition imposed
as qualifying criteria.
v. Past Performance
& Experience
Exempted in respect of Past
Performance & Experience
as part of Qualifying
Requirements of the tender
subject to fulfillment of
conditions as per eligibility
Manufacturing Micro & Small
Enterprises (MSEs) (including
Khadi & Village
Industries/Units) who have
filed Entrepreneurs
Memorandum/ UDYAG
AADHAR in Haryana and
further:
(a) Those MSEs have Quality
Certification of
ISI/ISO/AgMark/Quality
mark issued form
competent authority in
State or Central Govt. in
respect of the items/goods
mentioned in the tender
OR/AND
(b) Those who are registered
with DGS&D/NSIC/GOI
Department/State Govt.
Department/GOI
PSUs/State Govt. PSUs in
respect of the items/goods
mentioned in the tender.
The firm will be required to
submit the detailed information
in respect of above through an
affidavit as per the format
enclosed as Annexure-I.
B. Concessions/benefits to Medium Enterprises:-
Sr.
No.
Area as part of
Qualifying
requirements
Concessions/benefits allowed
to Medium Enterprises
Eligibility
i. Past Performance Exemption on Qualifying Manufacturing Medium
20
& Experience Requirement of Past
Performance & Experience as
part of Qualifying
Requirements of the tender
subject to fulfillment of
conditions as per eligibility.
Enterprises of State that have
filed Entrepreneurs
Memorandum/ UDYAG
AADHAR for quoted items in
Haryana, participate directly in
tender and not through any
intermediaries (their
dealers/agents/distributors), and
will not subcontract to any other
firm and to carry the entire
manufacturing at their enterprise.
This concession will be
applicable only for one year to
newly registered Medium
Enterprises or Medium
Enterprises of State who are not
eligible in State Public
Procurement due to eligibility
criteria of past performance &
experience. The firm will be
required to submit the detailed
information in respect of above
through an affidavit as per the
format of Annexure-II enclosed
with the GO No. 2/2/2016-
4IBII(1) dated 20.10.2016 of
Department of Industries and
Commerce Haryana.
(Document to be uploaded: Relevant document supporting the claim.)
7. SCOPE OF SUPPLY.
The SPV power plants should be supplied, installed & commissioned by the companies as
per specifications given in technical specifications which comply with the MNRE, GOI
Guidelines. Following parts for each SPV projects are mainly required to be supplied.
(i) SPV Module of capacity of Minimum 250Wp (with 60 cells) for plant capacity upto 10
kWp and Minimum 300 Wp (with 72 cells) for plant capacity above 10 kWp.
(ii) Inverter equivalent to the plant capacity.
(iii) PVC insulated Copper cables as per BIS Codes for AC & DC inter connections.
(iv) Junction Boxes with SPD.
(v) Structure for solar PV project (i) Aluminum / MS Hot Dipped Galvanized
(vi) ACDB with SPD and MCB/MCCB, Uni-directional solar meter and necessary
protection as per CEI rules and safety regulations.
(vii) Lightening arrestor.
(viii) Danger board.
(ix) Earthing as per BIS/ISI standards required for the SPV Power Plant.
(x) Earthing as per BIS/ISI standards required for inverter/PCU
(xi) Remote monitoring system from 10 kWp and above.
21
(xii) O&M manual and warranty card in English/Hindi Language.
(xiii) Solar Generation Meter (Unidirectional).
(xiv) Any other part as per site requirement.
(xv) The Supplier will help the user in all respect such as apply of application online,
electrical inspection etc. till installation of Solar Generation meter and Bi-Directional
Meter. 8. WARRANTY
i. The Solar power projects shall be warranted for five years after the date of
commissioning of the project for replacement in case of any manufacturing, operation
failure, non performance as per design standards.
ii. The PV module(s) shall be warranted for a minimum period of 25 years from the date
of commissioning of the project. The PV modules must be warranted for their output
peak watt capacity, which should not be less than 90% at the end of Ten (10) years and
80% at the end of Twenty five (25) years.
iii. The Warranty Card to be supplied with the system must contain the details of the
system. The bidder will have to furnish a warranty certificate of the system.
(all these documents shall be uploaded with the bid)
9. COMPREHENSIVE MAINTENANCE CONTRACT DURING WARRANTY PERIOD
OF FIVE YEARS.
a) Visit to the site on call basis to provide maintenance services within three days of
lodging of complaint.
b) Corrective & remedial maintenance services to set right the malfunction of the
SPV-projects include supply and replacement of all damaged parts/
components including electronics/ charge controller, Inter connected cables/
parts and fuse etc. with new parts.
10. OPERATION & MAINTENANCE MANUAL
An Operation, Instruction and Maintenance Manual in English/Hindi languages
should be provided with the Solar PV projects. The following minimum details must be
provided in the Manual:-
(a) Basic principles of Photovoltaic.
A small write-up (with a block diagram) on the Solar PV project - its
components, PV module, inverter, junction boxes and expected performance shall be
provided.
Type, Model number, Voltage & capacity of inverter, used in the system.
The make, model number, country of origin and technical characteristics of all the
component are required to be provided.
Clear instructions on regular maintenance and trouble shooting of the
Solar PV Projects.
DO's and DONT's.
22
Name, address and Mobile No. of the contact person for repair and
maintenance, in case of non-functionality of the SPV Projects.
11. PRICE
The bidder shall not quote the price, as this office will not approve the price of the
bidder through this tender. However, the benchmark cost fixed by MNRE or by
HAREDA will be considered as reference for the purpose of calculating the subsidy.
The benchmark cost fixed by MNRE is given as below:
Sr. No. GCRT Solar Plant Capacity Benchmark Cost
(Rs.per watt)
1 1-10 kWp 70/-
2 11-100 kWp 65/-
3 101-500 kWp 60/-
(May be revised without any notice)
12. PAYMENT TERM:
The payment to the supplier is to be made by the user on the mutual agreed terms and
conditions between user and the supplier. HAREDA will not be responsible for any
dispute between user & supplier. However, the subsidy, if sanctioned by HAREDA
prior to installation, shall be released to the user only after the commissioning of the
project in all respect as per guidelines.
23
Annexure-I
DETAILED TECHNICAL SPECIFICATIONS
(Grid Connected Solar Rooftop Photo Voltaic (SPV) power plant-without battery bank)
The projects shall be installed and commissioned as per the technical specifications given
below.
1. DEFINITION
A Grid Connected Solar Rooftop Photo Voltaic (SPV) power plant consists of SPV array,
Module Mounting Structure, Inverter/Power Conditioning Unit (PCU) consisting of Maximum
Power Point Tracker (MPPT), and Controls & Protections, interconnect cables and switches.
PV Array is mounted on a suitable structure. Grid connected SPV power plant is without
battery and should be designed with necessary features to supplement the grid power during
day time. Components and parts used in the SPV power plants including the PV modules,
metallic structures, cables, junction box, switches, inverters/PCUs etc., should conform to the
BIS or IEC or international specifications, wherever such specifications are available and
applicable.
• Solar PV system shall consist of following equipments/components.
• Solar PV modules consisting of required number of Crystalline PV cells.
• Grid interactive Inverter with Remote Monitoring System
• Mounting structures
• Junction Boxes.
• Earthing and lightening protections.
• IR/UV protected PVC Cables, pipes and accessories
2. SOLAR PHOTOVOLTAIC MODULES:
(i) The PV modules shall be of indigenous make.
(ii) The efficiency of the PV modules should be minimum 15% and fill factor should be
more than 70%.
(iii) Modules of mono/poly crystalline type can be used.
(iv) The PV modules used must qualify to the latest edition of IEC PV module qualification
test or equivalent BIS standards Crystalline Silicon Solar Cell Modules and shall be as
per latest specifications/guidelines of MNRE. In addition, the modules must conform to
IEC 61730 Part-1 - requirements for construction & Part 2 – requirements for testing, for
safety qualification or equivalent IS. a) For the PV modules to be used in a highly
corrosive atmosphere throughout their lifetime, they must qualify to IEC 61701.
Certificate for module qualification from IEC or equivalent to be submitted as part of the
bid offer. Self undertaking from manufacturer / supplier that the modules being supplied
are as per above. The Potential Induced Degradation (PID) test for solar modules will be
mandatory. It should be valid during the operational period.
(v) Module shall consists of Solar Cell of minimum 4 Bus Bar technology. At the time of
supply the supplier shall submit the certificate from the manufacturer of the module
certifying that he has supplied the modules to …………………. (name of supplier)
strictly manufactured as per BOM of IEC certificate mentioning the technology of the
solar cell (as per Performa- VI).
(vi) The modules of the manufacturers who are having OEM and co-certification will not be
considered as qualified modules.
(vii) The total solar PV array capacity should not be less than allocated capacity (kWp) and
should comprise of solar crystalline modules of minimum 300 Wp (with 72 cells) and
24
above wattage for the project above 5 kWp and of minimum 250 Wp (with 60 cells) and
above wattage for the project upto 5kWp. Module capacity less than minimum of these
wattage shall not be accepted.
(viii) Protective devices against surges at the PV module shall be provided. Low voltage drop
bypass diodes shall be provided.
(ix) PV modules must be tested and approved by one of the IEC authorized test centres
(x) The module frame shall be made of corrosion resistant materials, preferably having
anodized aluminum.
(xi) The bidder shall carefully design & accommodate requisite numbers of the modules to
achieve the rated power in his bid.
(xii) Other general requirement for the PV modules and subsystems shall be the Following:
a) The rated output power of any supplied module shall have tolerance of plus 3% or
above.
b) The peak-power point voltage and the peak-power point current of any supplied
module and/or any module string (series connected modules) shall not vary by more
than 2 (two) per cent from the respective arithmetic means for all modules and/or for
all module strings, as the case may be.
c) The module shall be provided with a junction box with weather proof lid of sealed
type and IP-65 rated.
d) I-V curves at STC shall be provided with the module.
(xiii) The module should have the following minimum information laminated inside the module.
• Made in India (to be subscribed in words )
• Company name /logo
• Model number (it should indicate the voltage and rated wattage of the module )
• Serial number
• Year of make
3. Warranties:
a) Material Warranty:
(i) Material Warranty is defined as: The manufacturer should warrant the Solar
Module(s) to be free from the defects and/or failures specified below for a period
not less than twenty five (25) years from the date of commissioning of the system
(ii) Defects and/or failures due to manufacturing
(iii) Defects and/or failures due to quality of materials
(iv) Non conformity to specifications due to faulty manufacturing and/or inspection
processes. If the solar Module(s) fails to conform to this warranty, the
manufacturer will repair or replace the solar module(s), at the Owners sole option.
b) Performance Warranty:
(i) The predicted electrical degradation of power generated not exceeding 20% of the
minimum rated power over the 25 year period and not more than 10% after ten
years period of the full rated original output.
4. ARRAY STRUCTURE (MODULE MOUNTING STRUCTURE):
MMS should be installed along with the hot dipped galvanized (minimum 80 microns)/
anodised aluminium array support structure for mounting of SPV modules at site. The panel
25
frame structure should be capable of withstanding a minimum wind load of 150 KM per hour,
after grouting and installation. MMS should be sturdy & designed to assist SPV Modules to
render maximum output. The hardware (fasteners) used for installation of SPV Modules &
MMS should be of suitable Stainless Steel (SS 304). Each MMS should be with four legs
grouted on pedestals of minimum 300X300X250 mm. Foundation bolts of stainless /GI steel
should be at least 300 mm long.
Its size should be with reference to the specifications of the selected make SPV modules. Anti
Theft Nut Bolts of SS (with washers) should be used for better theft proofing.
Foundation:
The CC foundation shall have to be designed on the basis of the weight of the structure with
module and minimum wind speed of the site, i.e. 150 Km/hour. Normally, each MMS should
be with minimum four legs grouted on pedestals of proper size. However, for sheds CC work
will not be required. The structure shall be grouted with fasteners with chemical sealing to
withstand the required wind velocity.
5. Specifications For Inverter:
As SPV array produce direct current electricity, it is necessary to convert this direct current
into alternating current and adjust the voltage levels to match the grid voltage. Conversion
shall be achieved using an electronic Inverter and the associated control and protection
devices. All these components of the system are termed the “Inverter”. In addition, the inverter
shall also house MPPT (Maximum Power Point Tracker), an interface between Solar PV array
& the Inverter, to the power conditioning unit/inverter should also be DG set interactive, if
necessary. Inverter output should be compatible with the grid frequency. Typical technical
features of the inverter shall be as follows:
Specifications of Inverter
Parameters Detailed Specifications
Switching devices IGBT
Capacity The Rated Capacity of the Inverter shall not be less than
the solar PV array capacity subject to variation of 5%.
Control Microprocessor /DSP
Nominal Voltage 230V / 415V as the case may be
Voltage range Single Phase: Shall work from 180 Volts to 270 Volts;
Three Phase: Shall work from 180 Volts to 270 Volts
per phase
Operating
frequency/ range
50 Hz (47 to 52 Hz)
Grid Frequency
Synchronization range
± 3 Hz or more (shall also compatible for Synchronization with
DG Set)
Waveform Sine Wave
Harmonics AC side total harmonic current distortion < 5%
Ripple DC voltage ripple content shall not be more than 1%.
26
Efficiency 1. The inverters should be tested as per IEC standards. The
following criteria should be followed :
1. The benchmarking efficiency criteria for the Grid tied (
string inverters ) inverter
• At nominal voltage and full load is >95%
• For load >25% is >92% .
2. No load losses should not be more than 5%.
Losses Maximum losses in sleep mode: 2W per 5kW
Maximum losses in stand-by mode: 10W
Casing protection
levels
Degree of protection: Minimum IP-21 and 22 for indoor
use and IP 65 certification for outdoor use
Temperature Should withstand from -10 to +50 deg Celsius
Humidity Should withstand up to 95% (relative humidity)
Operation Completely automatic including wake up,
synchronization
(phase-locking) and shut down MPPT Maximum power point tracker shall be integrated in
the inverter to maximize energy drawn from the array.
MPPT range must be suitable to individual array
voltages in power packs
Protections
Mains Under / Over Voltage
Over current
Over/Under grid frequency
Over temperature
Short circuit
Lightening
Surge voltage induced at output due to external
source
Anti Islanding (for grid synch. mode)
System Monitoring
Parameters
Inverter voltage & current
Mains Voltage, Current & Frequency
PV Voltage, Amps & KWH
System Mimic & Faults
Recommended LCD
Display on Front
Panel
Accurate displays on the front panel:
DC input voltage
DC current
AC Voltage ( all 3 phases, in case of 3 phase)
AC current ( all 3 phases in case of 3 phase)
Ambient temperature
Instantaneous & cumulative output power
Daily DC energy produced
Battery Voltage (in case of Hybrid PCU)
27
Communication
interface
RS 485 / RS 232
PCU shall also house MPPT (Maximum Power
Point Tracker), an interface between Solar PV
array to the power conditioning unit/inverter
should also be DG set interactive.
Power Factor > 0.9
THD <3%
Test Certificates The inverter should be tested from the MNRE
approved test centres / NABL /BIS /IEC
accredited/authorised testing- calibration laboratories.
In case of imported power conditioning units, these
should be approved by international test houses.
a) Three phase inverter shall be used with each power plant system (10kW and/or
above) but in case of less than 10kW single phase inverter can be used as per site
requirement. The inverter of single phase shall be installed if grid supply is of single
phase and that of three phase shall be installed if grid supply is of three phase.
b) Inverter shall be capable of complete automatic operation including wake-up,
synchronization & shutdown.
c) The output of power factor of inverter is suitable for all voltage ranges or sink of
reactive power, inverter should have internal protection arrangement against any
sustainable fault in feeder line and against the lightning on feeder.
d) Built-in meter and data logger to monitor plant performance through external
computer shall be provided (Providing Computer is not part of DNIT & is in the
scope of user).
e) Anti-islanding (Protection against Islanding of grid): The inverter shall have anti
islanding protection in conformity to IEEE 1547/UL 1741/ IEC 62116/IS16169 or
equivalent BIS standard.
f) Successful Bidders shall be responsible for galvanic isolation of solar roof top power
plant (>100kWp) with electrical grid or LT panel.
g) In Inverter, there shall be a direct current isolation provided at the output by means of
a suitable isolating transformer. If Isolation Transformer is not incorporated with
Inverter, there shall be a separate Isolation Transformer of suitable rating provided at
the output side of inverter units for capacity more than 100 kW.
h) The inverter generated harmonics, flicker, DC injection limits, Voltage Range,
Frequency Range and Anti-Islanding measures at the point of connection to the utility
services should follow the latest CEA (Technical Standards for Connectivity
Distribution Generation Resources) Guidelines.
i) The inverter should comply with applicable IEC/ equivalent BIS standard for
efficiency measurements and environmental tests as per standard codes IS/IEC 61683
and IEC 60068-2 (1,2,14,30)/ Equivalent BIS Std./EN50530,IEC 61727 (all clauses
except clause 5.2.2). in case of clause 5.2.2, it should withstand the over/under
28
frequency in the range 47 to 52 Hz.
j) The MPPT units environmental testing should qualify IEC 60068-2 (1, 2, 14, 30)/
Equivalent BIS std. The junction boxes/ enclosures should be IP 65 (for outdoor)/ IP
54 (indoor) and as per IEC 529 specifications.
6. INTEGRATION OF PV POWER WITH GRID:
(i) The output power from SPV would be fed to the inverters which converts DC produced
by SPV array to AC and feeds it into the main electricity grid after synchronization. In
case of grid failure, or low or high voltage, solar PV system shall be out of
synchronization and shall be disconnected from the grid. 4 pole isolation of inverter
output with respect to the grid connection need to be provided. A bidirectional energy
meter, as per HERC Net Metering Regulations should also be installed in the
campus/building of beneficiary.
(ii) The solar generation meter and Bi-directional meter along with CT/PT (if required) with
Surge Protection Device (SPD) should be of 0.2S accuracy class is in the scope of bidder.
For LT connection the accuracy shall be as per requirement of DISCOMs.
(iii) CEA guideline 2013 for interconnecting solar power with Grid shall be followed.
(iv) Certification of Islanding protection in the inverter from the manufacturer of the
equipment shall be mandatory. This shall be arranged by the supplier from the
manufacturer.
(v) Technical Standards for Interconnection:
S.
No.
Parameters Requirements Reference
1. Overall
Conditions of
Service
Reference to
regulations
Conditions for
Supply of Electricity
of Distribution
Licensees
2. Overall Grid
Standards
Reference to
regulations
Central Electricity
Authority (Grid
Standards)
Regulations
2010
3. Equipment Applicable industry
standards
IEC standards/IS
4. Safety and
Supply
Reference to
regulations, Chapter
III (General Safety
Requirements)
Central Electricity
Authority
(Measures of Safety
and Electricity
Supply) Regulations,
2010 and subsequent
amendments
5. Meters Reference to
regulations and
additional conditions
issued by the
Central Electricity
Authority
(Installation &
Operation of Meters)
29
Commission. regulations 2006 and
subsequent
amendments
6. Harmonic
Current
Harmonic current
injections from a
generating station shall
not exceed the limits
specified in IEEE 519
IEEE 519 relevant
CEA (Technical
Standards for
Connectivity of the
distributed generation
resource) regulations
2013 and subsequent
amendments
7. Synchronization Photovoltaic system
must be equipped
with a grid frequency
synchronization
device, if the system is
using synchronizer
inherently built into
the inverter than no
separate synchronizer
is required.
Relevant CEA
(Technical Standards
for Connectivity of
the distributed
generation resources)
regulations 2013 and
subsequent
amendments.
8. Voltage The voltage-
operating window
should minimize
nuisance tripping and
should be under
operating range of
80% to 110% of the
nominal connected
voltage. beyond a
clearing time of 2
seconds, the
Photovoltaic system
must isolate itself from
the grid.
9. Flicker Operation of
Photovoltaic system
shouldn’t cause
voltage flicker in
excess of the limits
stated in IEC 61000
or other equivalent
Indian standards, if
any
Relevant CEA
regulations
2013 and subsequent
if any, (Technical
Standards for
Connectivity of the
distributed generation
resource)
10. Frequency When the Distribution
system frequency
deviates outside the
specified conditions
(52 Hz on upper side
and 47 Hz on lower
side up to 0.2 sec),
the Photovoltaic
30
system shouldn’t
energize the grid and
should shift to island
mode.
11. DC Injection Photovoltaic system
should not inject DC
power more than 0.5%
of full rated output at
the interconnection
point. or 1% of
rated inverter output
current into
distribution system
under any operating
conditions
12. Power Factor While the output of
the inverter is greater
than 50%, a lagging
power factor of
greater than 0.9 shall
be maintained
13. Islanding and
Disconnection
The Photovoltaic
system in the event
of voltage or
frequency variations
must island/
disconnect itself
within IEC standard
on stipulated period
14. Overload and
Overheat
The inverter should
have the facility to
automatically switch
off in case of overload
or overheating and
should restart when
normal conditions are
restored
15 Cable For interconnecting
Modules, Connecting
modules and junction
Boxes and junction
boxes to inverter, DC
copper cable of proper
sizes shall be used. To
connect inverter with
AC panel aluminium
cable of proper size
shall be used. All the
internal cables to be
used in the systems
shall be included in the
cost while 100 mtr. AC
Relevant CEA
regulations 2013 and
subsequent if any,
(Technical Standards
for Connectivity of the
distributed generation
resource)
31
aluminium cable of
proper size to be used
to connect
inverter/PCU to AC
panel shall be included
in the cost of the
system.
a) All switches and the circuit breakers, connectors should conform to IEC 60947, part I, II and
III/ IS60947 part I, II and III.
b) The change-over switches, cabling work should be undertaken by the bidder as part of the
project.
7. JUNCTION BOXES FOR CABLES FROM SOLAR ARRAY:
The junction boxes shall be made up of FRP (Hensel or equivalent make)/PP/ABS with dust,
water and vermin proof. It should be provided with proper locking arrangements.
Series / Array Junction Box (SJB/AJB) (whichever is required): All the arrays of the modules
shall be connected to DCCB. AJB shall have terminals of bus-bar arrangement of appropriate
size Junction boxes shall have suitable cable entry with suitable glanding arrangement for both
input and output cables. Suitable markings on the bus bars shall have to be provided to
identify the bus bars etc. Suitable ferrules shall also have to be provided to identify
interconnections. Every AJB should have suitable arrangement Reverse Blocking diode
of suitable rating. Suitable SPD, suitable Isolation switches to isolate the DC input to
Inverter has to be installed in AJB for protection purpose. Thus AJB should have DC
isolator for disconnecting the arrays from inverter input. If in any case diodes, HRC Fuses,
SPDs and isolators are installed in the string inverters, then there is need to install these
again in AJB. If some of these safety gadgets are not installed in String Inverter it should
be installed in AJB. Cable interconnection arrangement shall be within conduit pipe on
saddles installed properly. Cable connection should be done in such a manner that fault
findings if any, can be identified easily. The cables should be connected in such a manner
that clamp meter can be comfortably inserted around the individual cables to measure
the data like current, voltage etc. AJB should also be marked as A1, A2, & so on. Wherever
conduits are laid on wall/roof or ground, then it should be suitably laid in cable tray or
appropriate civil structure which should be at least four inches above roof/ground level.
8. PROTECTION & SAFETY:
Both AC & DC lines have suitable MCB/MCCB, Contractors, SPD, HRC Fuse etc to allow
safe start up and shut down before & after string inverter installed in the system. String
inverters should have protections for overload, surge current, high Temperature, over/ under
voltage and over/ under frequency & reverse polarity. The complete operation process &
safety instructions should printed on the sticker & suitably pasted on the near inverters.
Inverter should have safety measures to protect inverter from reverse short circuit current due
to lightening or line faults of distribution network.
Inverter should be suitably placed in covered area on a suitable platform or wall
mounted or concrete platform (on rubber mat) with complete safety measure as per
norms.
32
9. INVERTER/ARRAY SIZE RATIO:
• The combined wattage of all inverters should not be less than rated capacity of power plant
under STC in KW.
• Maximum power point tracker shall be integrated in the inverter to maximize energy drawn
from the array
10. AC COMBINER BOX BOARD (ACCB):
This shall consist of box of at least cum grid interphase panel or good quality FRP/ suitable
powder coated metal casing. One Electronic Energy Meter (0.2S Class), ISI make, Three
Phase duly tested by DISCOMs (Meter testing Division) with appropriate CT (if required), of
good quality shall have to be installed in ACCB suitable placed to measure the power daily
generated from SPV Power Plant, as per HERC Net Metering Regulations. Proper rating
MCCB & HRC fuse and AC SPDs shall be installed to protect feeders from the short circuit
current and surges as per the requirement of the site. Operation AC Isolator Switch of Grid
Connectivity should be such that it can be switched ON or OFF without opening the
ACCB.
11. CABLES/WIRE:
All cables should be of copper as per IS and should be of 650V/1.1 KV grade as per
requirement. All connections should be properly made through suitable lug/terminal crimped
with use of suitable proper cable glands. The size of cables/wires should be designed
considering the line loses, maximum load on line, keeping voltage drop within permissible
limit and other related factors. The cable/wire should be of ISI/ISO mark for overhead
distribution. For normal configuration the minimum suggested sizes of cables are:
Module to module/SJB/AJB : 4 sq mm (single core) DC Cable
AJBs to MJB/DCCB • Up to capacity of 10 kWp Solar Plant, minimum 6 sq
mm (Single/Double core) DC Cable, with respect to
current ratings of designing
• For capacity more than 10 kWp & up to 20 kWp
Solar Plant, minimum 10 sq mm (Single/Double
core) DC Cable, with respect to current ratings of
designing
• For capacity more than 20 kWp Solar Plant,
minimum 16 sq mm (Single/Double core) DC Cable,
with respect to current ratings of designing
MJB/DCCB to Inverter • Up to capacity of 10 kWp Solar Plant, minimum 6 sq.
mm (single core) DC Cable, with respect to current
ratings of designing
• For capacity more than 10 kWp & upto 20 kWp Solar
Plant, minimum 10 sq. mm (single core) DC Cable,
with respect to current ratings of designing.
• For capacity more than 20 kWp Solar Plant,
minimum 16 sq. mm (single core) DC Cable, with
33
respect to current ratings of designing
Inverter to ACCB AC Cable as per design & rating
The size & rating of the cables may vary depending on the design & capacity of SPV Power
Plant.
12. CABLE TRAY:
All the cables should be laid in appropriate GI cable tray as per the requirement of the site, No
cable should be laid directly on ground or wall cable tray should be laid such that there is gap
of at least two inches above ground/roof/wall.
13. DISPLAY BOARD:
The bidder has to display a board at the project site mentioning the following:
• Plant Name, Capacity, Location, Type of Renewable Energy plant (solar), Date of
commissioning, details of tie-up with transmission and distribution companies, Power
generation and Export FY wise.
• Financial Assistance details from HAREDA/MNRE/Any other financial institution apart
from loan. This information shall not be limited to project site but also be displayed at site
offices/head quarter offices of the successful bidder
• The size and type of board and display shall be approved by Engineer-in-charge before site
inspection.
• DANGER BOARDS: Danger boards should be provided as and where necessary as per IE
Act. /IE rules as amended up to date.
14. MANUAL DISCONNECTION SWITCH:
It should be provided to isolate the system from Grid which should be outside of ACCB.
15. DC COMBINER BOARD:
a) DC combiner Board to receive the DC output from the array field.
b) DCCB shall have sheet from enclosure of dust & vermin proof conform to IP 65
protection. The bus bars are made of copper of desired size. Suitable capacity
MCBs/MCCB shall be provided for controlling the DC power output to the PCU along
with necessary surge arrestors.
16. AC DISTRIBUTION PANEL BOARD:
a) AC Distribution Panel Board (DPB) shall control the AC power from PCU/ inverter,
and should have necessary surge arrestors. Interconnection from ACDB to mains at
LT Bus bar while in grid tied mode.
b) All switches and the circuit breakers, connectors should conform to IEC 60947, part
I, II and III/ IS60947 part I, II and III.
c) The changeover switches, cabling work should be undertaken by the bidder as part of
the project.
d) All the Panel’s shall be metal clad, totally enclosed, rigid, floor mounted, air -
insulated, cubical type suitable for operation on three phase / single phase, 415 or 230
volts, 50 Hz
34
e) The panels shall be designed for minimum expected ambient temperature of 45
degree Celsius, 80 percent humidity and dusty weather.
f) All indoor panels will have protection of IP54 or better. All outdoor panels will have
protection of IP65 or better.
g) Should conform to Indian Electricity Act and rules (till last amendment).
h) All the 415 AC or 230 volts devices / equipment like bus support insulators, circuit
breakers, SPDs, VTs etc., mounted inside the switchgear shall be suitable for
continuous operation and satisfactory performance under the following supply
conditions.
Variation in supply voltage +/- 10 %
Variation in supply frequency +/- 3 Hz
17. DATA ACQUISITION SYSTEM / PLANT MONITORING (for 10 kWp and above).
(i) For systems of capacity 10 kWp and above, web based remote monitoring which shall also
be linked with HAREDA software monitoring system with latest software/hardware
configuration. If needed access to MNRE shall also be provided.
(ii) PV array energy production: Digital Energy Meters to log the actual value of AC/ DC
voltage, Current & Energy generated by the PV system provided. Energy meter along with
CT/PT should be of 0.2 accuracy class.
(iii) String and array DC Voltage, Current and Power, Inverter AC output voltage and current
(All 3 phases and lines), AC power (Active, Reactive and Apparent), Power Factor and AC
energy (All 3 phases and cumulative) and frequency shall be monitored.
(iv) Computerized AC energy monitoring shall be in addition to the digital AC energy meter.
(v) The data shall be recorded in a common work sheet chronologically date wise. The data file
shall be MS Excel compatible. The data shall be represented in both tabular and graphical
form.
(vi) All instantaneous data shall be shown on the computer screen.
(vii) Software shall be provided for USB download and analysis of DC and AC parametric data
for individual plant.
(viii) Provision for instantaneous Internet monitoring and download of historical data shall be
also incorporated.
(ix) Computerized DC String/Array monitoring and AC output monitoring shall be provided as
part of the inverter and/or string/array combiner box or separately.
(x) Remote Server and Software for centralized Internet monitoring system shall be also
provided for download and analysis of cumulative data of all the plants and the data of the
solar radiation and temperature monitoring system.
(xi) Simultaneous monitoring of DC and AC electrical voltage, current, power, energy and
other data of the plant for correlation with solar and environment data shall be
provided.
(xii) Remote Monitoring and data acquisition through Remote Monitoring System software at
35
the owner / HAREDA location with latest software/hardware configuration and service
connectivity for online / real time data monitoring / control complete to be supplied and
operation and maintenance / control to be ensured by the bidder
(xiii) The user have to take approval/NOC from the Concerned DISCOM for the connectivity,
technical feasibility, and synchronization of SPV plant with distribution network and
submit the same to HAREDA before commissioning of SPV plant, however the supplier
have to extend all technical help to the user for getting the above clearance from DISCOMs.
(xiv) The bidders shall be obligated to push real-time plant monitoring data on a specified
intervals (say 15 minute) through open protocol at receiver location (cloud server) in
XML/JSON format, preferably. Suitable provision in this regard will be intimated to the
bidders.
(xv) Reverse power relay shall be provided by bidder (if necessary), as per the local DISCOM
requirement.
18. PRIORITY FOR POWER CONSUMPTION:
Regarding the generated power consumption, in case of string inverter, priority need to given
for internal consumption first and thereafter any excess power can be exported to grid.
19. PROTECTIONS
The system should be provided with all necessary protections like earthing, Lightning, and grid
anti- islanding as follows:
(i) Lightning And Over Voltage Protection:
The SPV Power Plant shall be provided with lightening and over voltage protection. The
principal aim in this protection is to reduce the over voltage to a tolerable value before it
reaches the PV or other sub-systems components. The source of over voltage can be lightening
or any other atmospheric disturbance. The Lighting Arrestor (LA) is to be made of 1¼"
diameter (minimum) and 12 feet long GI spike on the basis of the necessary meteorological
data of the location of the projects. Necessary foundation for holding the LA is to be arranged
keeping in view the wind speed of the site and flexibility in maintenance in future. Each LA
shall have to be earthed through suitable size earth bus with earth pits. The earthing pit shall
have to be made as per IS 3043. LA shall be installed to protect the array field, all machines
and control panels installed in the control rooms. Number of LA shall vary with the capacity
of SPV Power Plant & location. Number of LA should be in such a manner that total layout of
solar modules should the effective coverage of LA’s.
For systems up to 10 kWp the lightening arrester shall of conventional type and for above 10
kWp systems it should be of Early Streamer Emission (ESE) type.
(ii) Earthing Protection:
Each array structure of the PV yard shall be grounded properly. In each array every module
should be connected to each other with copper wires, lug teethed washers addition the
lightening arrestor/masts shall also be provided inside the array field. Provision shall be kept
for shorting and grounding of the PV array at the time of maintenance work. All metal
casing/shielding of the plant shall be thoroughly grounded in accordance with Indian
Electricity Act/IE rules as amended up to date. The earthing pit shall be made as per IS: 3043.
36
All the array structures, equipments & control systems shall be compulsorily connected to the
earth. Number of earthling shall vary with the capacity of SPV Power Plant & location. G.I.
/Copper strips should be used for earthling instead of G.I. wires. LA should be installed to
protect the array field & machines installed in the control rooms. Number of LA shall vary
with the capacity of SPV Power Plant & location. Earth resistance shall not be more than
5 ohms. It shall be ensured that all the earthing points are bonded together to make them at the
same potential.
(iii) Surge Protection:
Internal surge protection shall consist of three MOV type surge-arrestors connected from +ve
and –ve terminals to earth (via Y arrangement)
(iv) Grid Islanding:
a) In the event of a power failure on the electric grid, it is required that any independent
power-producing inverters attached to the grid turn off in a short period of time. This
prevents the DC-to-AC inverters from continuing to feed power into small sections of
the grid, known as “islands.”
Powered islands present a risk to workers who may expect the area to be unpowered,
and they may also damage grid-tied equipment. The Rooftop PV system shall be
equipped with islanding protection. In addition to disconnection from the grid (due to
islanding protection) disconnection due to under and over voltage conditions shall also
be provided.
b) A manual disconnect pole isolation switch beside automatic disconnection to grid would
have to be provided at utility end to isolate the grid connection by the utility personnel
to carry out any maintenance. This switch shall be locked, if required, by the utility
personnel
20. CONNECTIVITY:
The maximum capacity for interconnection with the grid at a specific voltage level shall be as
specified in the Distribution Code/Supply Code and amended from time to time. Following
criteria have been suggested for selection of voltage level in the distribution system for ready
reference of the solar suppliers.
Plant Capacity Connecting voltage
Up to 10 kWp 240V-single phase or 415V-three phase as per
requirement of electric connection of the consumer
Above 10kWp and up to 100 kWp 415V – three phase
Above 100kWp 415V – three phase or as per site requirement
based on the availability of grid level and as per
DISCOM rules
Utilities may have voltage levels other than above, DISCOMS may be consulted before
finalization of the voltage level and system shall be designed accordingly.
21. DRAWINGS & MANUALS:
(i) Two sets of Engineering, electrical drawings and Installation and O&M manuals are
to be supplied. Bidders shall provide complete technical data sheets for each
equipment giving details of the specifications along with make/makes in their bid
37
along with basic design of the power plant and power evacuation, synchronization
along with protection equipment.
(ii) Approved ISI and reputed makes for equipment be used.
(iii) For complete electro-mechanical works, bidders shall supply complete design, details
and drawings for approval to HAREDA/owners before progressing with the
installation work
22. DRAWINGS TO BE FURNISHED BY BIDDER AFTER AWARD OF CONTRACT
i. The Contractor shall furnish the following drawings Award/Intent and obtain
approval
ii. General arrangement and dimensioned layout
iii. Schematic drawing showing the requirement of SV panel, Power conditioning
Unit(s)/ inverter, Junction Boxes, AC and DC Distribution Boards, meters etc.
iv. Structural drawing along with foundation details for the structure.
v. Itemized bill of material for complete SV plant covering all the components and
associated accessories.
vi. Layout of solar Power Array
vii. Shadow analysis of the roof
23. SAFETY MEASURES:
The bidder shall take entire responsibility for electrical safety of the installation(s) including
connectivity with the grid and follow all the safety rules & regulations applicable as per
Electricity Act, 2003 and CEA guidelines etc. All work shall be carried out in accordance with
the latest edition of the Indian Electricity Act and rules formed there under and as amended
from time to time.
24. CODES AND STANDARDS
The quality of equipment supplied shall be controlled to meet the guidelines for engineering
design included in the standards and codes listed in the relevant ISI and other standards, such
as :
i. IEEE 928 Recommended Criteria for Terrestrial PV Power Systems.
ii. IEEE 929 Recommended Practice for Utility Interface of Residential and
Intermediate PV Systems.
iii. IEEE 519 Guide for Harmonic Control and Reactive Compensation of Static
Power Controllers.
iv. National Electrical NEPA 70-(USA) or equivalent national standard.
v. National Electrical Safety Code ANSI C2- (USA) or equivalent national standard.
vi. JRC Specification 503 (Version 2.2 March 1991) or JPL Block V standard for PV
modules.
vii. The inverter manufacturer should attach efficiency certificate from Independent
Third party Testing laboratory i.e. IEC, TUV, SNL/ERTL & STQC. PCU should
confirm to IEC 61683 for efficiency measurements and IEC 60068 2 for
environmental testing. MPPT unit should confirm to design qualification IEC
62093.
viii. IEC 62116 for Anti Islanding
ix. IEC 62109-1, IEC 62109-2 for safety
x. IEC 61727 FOR UTILITY INTERFACE.
38
PERFORMA-I
INFORMATION IN SUPPORT OF MEETING ESSENTIAL ELIGIBILITY CONDITIONS REGARDING AVERAGE ANNUAL TURNOVER OF THE BIDDER IN LAST THREE FINANCIAL YEAR ENDING 31.3.2017
Annual turnover of the bidder in last three financial year:
Name of Bidder:
Annual turnover data for last three years ending on 31st March 2017
S.No. Year Turnover
(Rs. in Lacs)
1. 2014-15
2. 2015-16
3. 2016-17
4. Average turnover in last three years ending on
31st March 2017
=(1+2+3)/3
Signature with seal of bidder Dated:
Signature of Charted Accountant with seal
Name ____________________________
M.No. ______________________________
Note: 1. Bidder must complete the information in this form.
2. The information provided shall be certified by Chartered Accountant.
39
PERFORMA-II (A)
DECLARATION BY THE BIDDER
(To be submitted on letter head of Bidder)
Reference No: Date:
To
The Director, Haryana Renewable Energy Development Agency,
Panchkula (Haryana),
Subject: Design, Supply, Erection, Testing & Commissioning of Grid Connected Rooftop
Solar Power Plants, including comprehensive maintenance for a period of 5 years
including supply of Solar Generation in private sector in the Haryana.
Madam/ Sir,
1. We have read and examined the tender documents relating to the subject cited works
(hereinafter referred to as “Works”) as issued by you:
2. Having examined the Tender Documents and being duly authorized we, hereby, bid for the
execution, and completion of the Works referred to in the Tender Documents upon the terms
and conditions contained or referred to therein and in accordance to all respects with the
specifications and other details given therein.
3. ‘PURCHASER’ and its authorized representatives are hereby authorized to conduct any
inquiries or investigations to verify the statements, documents, and information submitted in
connection with this Bid, and to seek clarifications from our bankers and employers
regarding any financial and technical aspects. This Bid shall also serve as authorization to
any individual or authorized representative of any institution referred to in the supporting
information to provide such information deemed necessary and as requested by you to
verify statements and information provided in this application, such as the resources,
experience, and competence of the Bidder.
4. We agree to keep this Bid open for acceptance for 180 days from the date of opening of
Financial Bid, or such other extended period as may be required by you and also agree not
to make any modifications in its terms and conditions of our own accord.
5. We agree if we fail to keep the validity of Bid open, as aforesaid, or we make any
modification in the terms and conditions of our Bid of our own accord or after the
acceptance of our Bid if we fail to execute an Agreement as prescribed in the Tender
Documents or commence the execution of the works as provided in the Tender Documents,
we shall become liable for forfeiture of the Earnest Money Deposit. In such an event you
shall, without prejudice to any other right or remedy, be at liberty to forfeit the Earnest
40
Money Deposit absolutely and take other actions as per terms & conditions of the contract.
6. We certify that the Bid submitted by us is strictly in accordance with the terms, conditions,
specifications etc. as contained in the Tender Documents, and it is further certified that it
does not contain any deviations to the aforesaid documents.
7. The bid is made with the full understanding that:-
a) Bids by qualified bidders will be subject to verification of all information submitted for
qualification at the time of bidding
b) PURCHASER reserves the right to:
(i) Amend the scope and value of any work bid under this tender.
(ii) Reject or accept any application, cancel the tender process and reject all bidders by
giving a written notice.
8. PURCHASER shall not be liable for any actions taken under (b) i and ii above.
9. We undertake, if our bid is accepted, and on receipt of the work order to commence the works
and to complete and deliver the whole of works comprised in the contract within the period
stated and in compliance with the tender documents.
10. If our bid is accepted, we will furnish Performance Security Deposit as per terms & conditions
mentioned in DNIT.
11. We understand that you are not bound to accept the lowest or any bid you may receive.
12. All the major items like module, battery, charge controller, LED bulbs/ tube lights, fan etc.
should be indigenously made.
13. We are capable of executing and completing the work as required in the tender.
14. We accept all risks and responsibilities directly or indirectly connected with the
performance of the tender.
15. We have no collusion with other Bidder, any employee of HAREDA or with any other
person or firm in the preparation of the bid.
16. We have not been influenced by any statement or promises of HAREDA or any of its
employees, but only by the tender document.
17. We are financially solvent and sound to execute the work.
18. We have sufficient experience and competent to perform the contract to the satisfaction of
HAREDA.
19. We are familiar with all general and special laws, acts, ordinances, rules and regulations of
the Municipal, District, State and Central Government that may affect the work, its
performance or personnel employed therein.
20. Our company has never been debarred from similar type of work by HAREDA and
or any of the Government undertaking/ Department.
41
21. We assure to execute the tendered work as per specifications, terms and conditions of the
contract. If awarded to us.
22. The undersigned declare that the statements made and the information provided in the Bid
including the completed applications and formats are complete, true, and correct in all aspects.
We have gone through carefully all the Bid conditions and solemnly declare that we will abide by
any penal action such as disqualification or black listing or termination of contract or any other
action deemed fit, taken by, the Department against us, if it is found that the statements, documents,
certificates produced by us are false / fabricated.
Date of Submission: (Signature of the Bidder)
(Seal)
Place:
42
PERFORMA-II(B)
DECLARATION BY THE BIDDER REGARDING QUALIFICATIONS
In relation to my/our Bid submitted to Haryana Renewable Energy Development Agency in
response to their Notice Inviting Bids No. HAREDA/2017-18/GCRT SPV POWER PLANT,
I/we hereby declare that:
1. I/we possess the necessary professional, technical, financial and managerial resources and
competence required by the Bidding Document issued by the Procuring Entity;
2. I/we have fulfilled my/our obligation to pay such of the taxes payable to the Union and the
State Government or any local authority as specified in the Bidding Document;
3. I/we are not insolvent, in receivership, bankrupt or being wound up, not have my/our affairs
administered by a court or a judicial officer, not have my/our business activities suspended
and not the subject of legal proceedings for any of the foregoing reasons;
4. I/we do not have, and our directors and officers not have, been convicted of any criminal
offence related to my/our professional conduct or the making of false statements or
misrepresentations as to my/our qualifications to enter into a procurement contract within a
period of three years preceding the commencement of this procurement process, or not have
been otherwise disqualified pursuant to debarment proceedings;
5. I/we do not have a conflict of interest as specified in the Act, Rules and the Bidding
Document, which materially affects fair competition;
SIGNATURE OF AUTHORISED
SIGNATORY OF THE BIDDER
WITH SEAL
Date:
Name:
Designation:
Address:
43
Annexure – A
UNDER TAKING FOR SERVICE CENTER SUPPORT DETAILS It is certified that we have service centers of the company with following details:
NEAREST SERVICE CENTRE
Pack
No.
Destination Location
Phone
no.
Telex/
Fax no.
Status
of office
working
days and
hours
No. of software engineers
No. of hard ware engineers
No. of
hardwar
e staff
Value
of Min.
stock
available at
all times
OR (if service center not exists)
We undertake that the firm will set up atleast one service center in Haryana, if the firm is empanelled with HAREDA, within one month of of date of empanelment.
Signature and Seal of the
Manufacturer/Bidder
44
Annexure – B
PERFORMA OF WARRANTY CERTIFICATE-CUM-COMPREHENSIVE
MAINTENANCE CONTRACT WITH PURCHASER/CONSUMER BY
EMPANELLED AGENCIES AFTER SUCCESSFUL COMMISSIONING OF SPV
POWER PLANT
(On a required stamp paper) Order No. Date:
We (Name of empanelled agency with registered address) do hereby certify that the (make of modules)_
SPV Modules as used for
(Name of the project) shall have warranty of 25 years with degradation of
power generated not exceeding 20% of the minimum rated power over the 25 years period and
not more than 10% after 10 years period.(Detail lists of Solar PV Modules enclosed)
Further, We (Name of empanelled agency with registered address)_ do hereby
certify that the whole system of the (Name of the project) shall have warranty and
comprehensive maintenance contract for the period of 5 years from the date of commissioning of
the project.
Further, if, we ___________________ (Name of empanelled agency with registered
address) _______________________________________________ fails to provide the 5 years
warranty and comprehensive maintenance contract of whole system and 25 years warranty of
SPV Modules as mentioned above, then we are liable for legal action including blacklisting of
the firm by NEW & RENEWABLE ENERGY DEPARTMENT, HARYANA/HAREDA/
Consumer/ Purchaser.
Signature
Name
Designation with stamp
45
Annexure-C
(On the letter head of the bidder)
CERTIFICATE OF ACCEPTANCE FROM THE BIDDER.
I, the bidder agrees / accepts
to the terms and conditions of DNIT.
Name & Seal of the Authorized
Person of the Company
46
Annexure – D
PERFORMA OF PERFORMANCE GUARANTE
BG No. ------------------------- Date of Issue----------------- Date of Expiry----------------
In consideration of the Haryana Energy Development Agency having offered to accept the
terms and conditions of the proposed agreement between
M/s…...........................…....................(hereinafter called “the said contractor(s)” and Haryana
Energy Development Agency (hereinafter called “NEW & RENEWABLE ENERGY
DEPARTMENT, HARYANA/HAREDA”) for the acceptance of empanelment issued vide letter
No. (hereinafter called “the said agreement”) having agreed to production of an irrevocable
Bank Guarantee for Rs. ……...............................(Rupees …….................................only) as a
security/guarantee from the contractor(s) for compliance of his obligations in accordance
with the terms and conditions in the said agreement.
1. We…...............................................................(hereinafter referred to as the “Bank”) hereby
undertake to pay to the Haryana Energy Development Agency (NEW & RENEWABLE
ENERGY DEPARTMENT, HARYANA/HAREDA) an amount not exceeding
Rs.……........................ .(Rupees ……..........................only) on demand by the NEW &
RENEWABLE ENERGY DEPARTMENT, HARYANA/HAREDA.
2. We…...........................................do hereby undertake to pay the amounts due and payable under
this Guarantee without any demur, merely on a demand from the NEW & RENEWABLE
ENERGY DEPARTMENT, HARYANA/HAREDA stating that the amount claimed is required
to meet the recoveries due or likely to be due from the said contractor(s). Any such
demand made on the Bank shall be conclusive as regards the amount due and payable by
the Bank under this Guarantee. However, our liability under this Guarantee shall be
restricted to an amount not exceeding Rs.……........................
(Rupees….................................only).
3. We, the said Bank, further undertake to pay to the NEW & RENEWABLE ENERGY
DEPARTMENT, HARYANA/HAREDA any money so demanded notwithstanding any dispute
or disputes raised by the contractor(s) in any suit or proceeding pending before any court or
Tribunal relating thereto, our liability under this present being absolute and unequivocal. The
payment so made by us under this bond shall be a valid discharge of our liability for payment
there under, and the contractor(s) shall have no claim against us for making such payment.
4. We…....................................further agree that the Guarantee herein contained shall remain in full
force and effect during the period that would be taken for the performance of the said
agreement, and it shall continue to be enforceable till all the dues of the NEW &
RENEWABLE ENERGY DEPARTMENT, HARYANA/HAREDA under or by virtue of the
said agreement have been fully paid, and its claims satisfied or discharged, or till the
Director , NEW & RENEWABLE ENERGY DEPARTMENT, HARYANA/HAREDA on behalf
of the NEW & RENEWABLE ENERGY DEPARTMENT, HARYANA/HAREDA, certifies
that the terms and conditions of the said agreement have been fully and properly carried out by
the said contractor(s), and accordingly discharges his guarantee.
47
5. We…...........................................further agree with the NEW & RENEWABLE ENERGY
DEPARTMENT, HARYANA/HAREDA that the NEW & RENEWABLE ENERGY
DEPARTMENT, HARYANA/HAREDA shall have the fullest liberty without our consent, and
without effecting in any manner our obligations hereunder, to vary any of the terms and
conditions of the said agreement or to extend time of performance by the said contractor(s) from
time to time or to postpone for any time or from time to time any of the powers exercisable by
the NEW & RENEWABLE ENERGY DEPARTMENT, HARYANA/HAREDA against the said
contractor(s), and to forbear or enforce any of the terms and conditions relating to the said
agreement, and we shall not be relieved from our liability by reason of any such variation or
extension being granted to the said contractor(s) or for any forbearance, act of omission on the
part of the NEW & RENEWABLE ENERGY DEPARTMENT, HARYANA/HAREDA or any
indulgence by the NEW & RENEWABLE ENERGY DEPARTMENT, HARYANA/HAREDAto
the said contractor(s) or by any such matter or thing whatsoever which under the law relating to
sureties would, bur for this provision, have effect of so relieving us.
6. This Guarantee will not be discharged due to the change in the constitution of the bank or the
contractor(s).
7. We….................................................lastly undertake not to revoke this (indicate the name of
the bank) Guarantee except with the previous consent of the NEW & RENEWABLE
ENERGY DEPARTMENT, HARYANA/HAREDA in writing.
8. This Guarantee shall be valid up to…............................unless extended on demand.
9. by the NEW & RENEWABLE ENERGY DEPARTMENT, HARYANA/HAREDA.
Notwithstanding anything mentioned above, our liability against this Guarantee is
restricted to Rs.……...............................(Rupees …….................................only),
and unless a claim in writing is lodged with us on or before ………………….. on the
date of expiry or extended date of expiry of this Guarantee all liabilities under this
Guarantee shall stand discharged.
Dated the…............................. day of…...................For….................................
48
ANNEXURE-E
CERTIFICATE
(from Manufacturer)
It is certified that we have supplied ……………….. no. of modules of ……. Watt
each (list of Sr. No. attached) to ………..…………………. (name of supplier) strictly
manufactured as per BOM of IEC certificate. Modules are manufactured with solar cells of
………………… bus bar technology.
Dated:
Authorized Signatory
(with Seal)
49
Annexure-F
GENERAL PARTICULARS OF BIDDER
Sr. No. Particulars Observations
1 Name of firm
2 Postal Address
3 Telephone, Telex, Fax No
4 E-mail
5 Web site
6 Category of Bidder/Type of Organisation
System Integrator/Project Developer/ RESCO
Company/ body incorporated in India under the
Companies Act, 1956 or 2013
A copy of certificate of incorporation shall be
furnished along with the bid in support of
above.
7 Name of Directors of Company (at least
Two directors with email IDs & contact
Numbers)
8 Name & designation of the authorized
signatory to whom reference shall be made
(i) ..........................
(ii) ..........................
9 Module Manufacturer (Yes/No)
10 Inverter manufacturer (Yes/No)
11 System Integrator (Yes/No)
12 Type of organization Please mention Yes/No
a. Private Ltd. Company
b. Public Ltd. Company
c. Other category
13 Registration number
14 GST No.
15 PAN
16 TAN
17 Place & State of billing
18 Have the contractor/firm ever been debarred
by any Govt. Deptt. /Public Sector
Undertakings for undertaking any work?
19 Bid offered for Capacity
(Please mention the quantity/Category for
which bid is offered)
Please Fill NA if not applicable
a. Category 1 ( upto 100 kWp)
b. Category 2 (up to 500 kWp)
20 Average annual turnover of the bidder for
the last three years
21 Service Center Address
50
22 Experience of the bidder in terms of capacity
installed in kWp (verified by any Govt.
department/organisation)
23 Makes of Inverters offered for the system:
a. ……, b. ………, c. ………, d.
……. etc.
(Test Certificates shall be uploaded)
24 Name of the any close/near relative working
in New & Renewable Energy Department,
Haryana or HAREDA
Please fill up each
a. Name
b. Designation
c. Place of Posting
d. Relationship
25 Any Other Information
We solemnly declare that we will abide by any penal action such as disqualification or black
listing or termination of contract or any other action deemed fit, taken by, the Nodal agency
against us, if it is found that the information, statements, documents, certificates produced by us
are false / fabricated or any information is concealed therein.
Date (Signature of Bidder)
with SEAL