http://datamediumexchange.blogspot.in/DME Process:Salary Payments by Bank Transfer with Payment Advice PrintingPurposeThe system uses this process to provide all the information your house bank needs to transfer the wage and salary payments to your employees. The system creates a DME file and the DME accompanying sheet, and creates a payment advice for every employee, on which the remuneration statement is printed. You can also print a payment summary that lists the individual payments. You can use the payment summary to, amongst other things, post the wage and salary payments manually toFinancial Accounting.Process Flow1. Thepreliminary program DMEevaluates the entries in thePayment Informationtable (BT) in the payroll results for the employees, and creates: a payment run which contains the payment data remuneration statementsThe preliminary program DME prints the remuneration statements or transfers them to the payment medium program. This is dependent on thePayslip onPayment Advice Noteindicator on the program's selection screen.For employees who, in addition to the bank transfer, also receive one or several payments by check, the preliminary program DME transfers the remuneration statement to theInternational Payment Medium - Check (with check management)program (Report RFFOUS_C). This is independent of thePayslip on Payment Advice Noteindicator on the selection screen for the program.2. Thepayment medium programfor transfers, or thePayment Medium Workbench (PMW)evaluates the payment data. The system creates the DME file, the DME accompanying sheet, and the payment summary. The DME file contains all bank transactions and has the same format as the file used by the bank for your country. It also prints the remuneration statements, if these were transferred by the preliminary program DME.3. You provide your house bank with the DME file created, so that the bank transfer can be made.The following graphic shows the process flow of wage and salary payments by bank transfer with payment advice printing.Outbound DME Payment ProcessPreliminary Program DMEUseTo start the preliminary program DME, from theSAP Easy Accessmenu chooseHuman ResourcesPayrollPayrollBank TransferPre.DMEProgram.You use the preliminary program DME to evaluate the payroll results to create payment data. The creation of payment data is the first step in the wage and salary payments process.You can also use the preliminary program DME if you want to make several partial payments on different dates within a payroll period (Qualified Advance Payment).The preliminary program DME can evaluate payments using differentpayment methodsin a payment run. The payment medium programs, which further process the data created by the preliminary program DME, select the relevant data records using the payment method.The preliminary program DME processes bothinformation from the master dataandinformation from the payroll resultsfor an employee.IntegrationThe payment data created by the preliminary program DME is processed by the country-specific payment medium programs inAccountingto create payment mediums (for example, DME files for the bank, checks). You must start these subsequent programs after the preliminary program DME has evaluated the payroll results for the employee and has created the payment data.PrerequisitesYou have exited payroll for the payroll periods for which you want to make wage and salary payments. (Exception: You make aQualified Advance Paymentbefore exiting payroll.)You have checked or made the following settings in agreement withAccounting.Setting up the payment methods(in Customizing forPersonnel ManagementunderPersonnel AdministrationPersonal DataBank DetailsDefine Payment Method)Setting up the house banks and house bank accounts(in Customizing for Payroll underData Medium ExchangePreliminary Programs for Data Medium ExchangeSet Up House Banks)Defining the Sending Banks(using theSender Account Number for Data Medium Exchangefeature (DTAKT) in Customizing for Payroll underData Medium ExchangePreliminary Programs for Data Medium ExchangeDefine Sending Banks)Defining the paying company codeif you do not want to use the company code stored in theOrganizational Assignment(0001) infotype (using theSender Account Number for Data Medium Exchangefeature (DTAKT) in Customizing for Payroll underData Medium ExchangePreliminary Programs for Data Medium ExchangeDefine Sending Banks).Assigning the text key for the payment transaction to transfer wage types(in Customizing for Payroll underData Medium ExchangePreliminary Programs for Data Medium ExchangeCheck Text Keys for Payment Transactions)This assignment is not necessary in all country versions.FeaturesFor every current original result for employees processed in a payment run, the preliminary program DME reads thePayment Informationtable (BT) in the payroll results.In the process, the system performs the following steps for every entry in this table:The system determines the information on the payment recipientfrom the entry in thePayment Informationtable (BT)from thePayee Keystable (T521B), if the entry in thePayment Informationtable (BT) contains a recipient keyfrom thePersonal Data(0002) andAddresses(0006) infotypes, if the entry in thePayment Informationtable (BT) does not contain a recipient key and does not contain any recipient dataThe system evaluates theSender Account Number for Data Medium Exchangefeature (DTAKT) to determine the following information:The paying company codeThe house bankThe house bank accountThe system reads thePurposefield in thePayment Informationtable (BT):If thePurposefield is filled, the contents of the field are transferred to the payment data.If thePurposefield is not filled, the following text is used: "Wage/Salary", , or "Pension", , .The system determines the payment currency:If theCurrencyfield in thePayment Informationtable (BT) contains a currency, this currency is used for the payment.If theCurrencyfield in thePayment Informationtable (BT) does not contain a currency, the currency from theCurrencyfield in thePayroll Status Informationtable (VERSC) is used for the payment.The system reads the bank codes of the house bank and the recipient bank from theBank Master Recordtable (BNKA).The system checks the payment data for consistency. If a payment with inconsistent data exists for an employee, the system does not perform a payment for this employee.For every entry in thePayment Informationtable (BT) the system creates an entry in the payment data.SelectionThe selection screen for the preliminary program DME is country-specific. The following describes only the most important international parameters.Set Flag for TransfersWe recommend that you mark this indicator. It causes the system to mark every processed entry in thePayment Informationtable (BT) with date and time, to indicate to payment runs carried out later that they are "processed". This prevents entries in thePayment Informationtable (BT) being accidentally processed more than once. If the payroll run is repeated after you have executed the preliminary program DME, the system does not overwrite the entries marked with date and time but performs a difference calculation. That is why you must mark theSet Flag for Transfersindicator if you want to perform a qualified advance payment.Wage TypeYou can use these input fields to restrict a payment run to certain wage types, for example, to pay the wage types created forExternal bank Transfers(Infotype 0011) separately from the employee's salary.TestIf you mark this indicator, the system only displays the payments to be made as the result of a payment run. It does not create any payment data and does not change any data in the payroll results.OutputThe preliminary program DME creates a payment run that contains payment data. You can clearly identify every payment run using a combination of theProgram Run DateandIdentification Feature. TheIdentification Featureoriginates from the six-digit system time, when you started the preliminary program DME. The system replaces the last digit of the six-digit system time in theIdentification Featurewith aP.

You started the preliminary program DME at 09.25.12 on 04.14.2000. You can clearly identify the payment run created using a combination of theProgram Run Date(04.14.2000) andIdentification Feature(09251P).The payment data contained in a payment run is saved in the following tables:Control Records for the Payment Program(REGUV)Settlement Data from Payment Program(REGUH)Processed Items from Payment Program(REGUP)The data in these tables is further processed by the payment medium programs inAccounting. For more information, seePayments (FI-BL).

DME Tables Used for MappingThe standardtable structuresbelow are used for mapping in the DMEE.

Note: In order to use other SAP tables User Exits are required.

DME Tables Used for Mapping:

FPAYH - Payment medium: Payment data

FPAYHX - Payment Medium: Prepared Data for Payment

FPAYP - Payment medium: Data on paid items

DMEE_PAYD - DMEE: Structure for Note to Payee Data

Manual Outbound DME Payment Process:1.)Payment run is executed in SAP via transaction F110..2.)File is generated in bank specific format and stored in SAP DME Administrator.3.)File is manually saved to local directory.4.)User Connects using bank software or at secure website.5.)Payment File is uploaded to bank.6.)Payment is processed and distributed to payee.

Automatic Outbound DME Payment Process:1.)Payment run is executed in SAP via transaction F110..2.)File is generated in bank specific format and stored in Unix Directory.3.)File is encryped and ftped to secure location specified by bank.4.)Payment is processed and distributed to payee.

Data Medium Exchange (DME) - Configuration

Relevant Acronyms:PMW Payment Medium WorkbenchDME Data Medium ExchangeDMEE Date Medium Exchange Engine

Summary of Key Points: Transaction to create DME tree: DMEE Each DME tree must contain a Root level. A DME tree must be activated before it can be used. All DME Format trees for payments are driven bySAPstandard program SAPFPAYM. Each field in a DME tree is named an Element. An Elements subfield is called an Atoms.These atoms can be used to add additional flexibility to a field. There are 5 main types of attributes which can be assigned to an Element or Atom. Constant Structure Field Reference Tree Node Aggregation Exit Module Each node of the DME tree can contain IF statements in the form of conditions.

Data Medium Exchange: ConfigurationIn many instances banks inEuropeand Asia Pac do not have standard file formats and EDI interfaces are not utilized. This was the chosen method since each of these banks requires payments to be sent in their own unique file formats, which have not been standardized.Using the DMEE we are able to easily create, generate, and maintain files for each of these banks specific requirements.Below are the required steps to successfully configure the DME in theSAPsystem in order to generate a payment file using the F110 transaction.

Create Payment Medium Format: SPROFinancial Accounting NewAccounts Receivable and Accounts PayableBusiness TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment MediaMake Settings for Payment Medium Formats from Payment Medium WorkbenchCreate Payment Medium Formats

In this step of the configuration the Payment medium formats need to be created for each DMEE tree configured.The new format must contain thesame nameas the DMEE format tree. We then choose the format outputPayment medium Without Docs to designate only the payment file will be generated and the type File to signal a flat file will be generated rather than an IDoc or XML file type.Next, underProgram Control, set theMapping using DME engineindicator, which links the format to the custom DMEE object.Last, the Company Code check box is selected which instructs the program to createa file for each company code involved in the payment run.

Assign Payment Medium Format to Payment Method at Country Level: Transaction FBZPFinancial Accounting NewAccounts Receivable and Accounts PayableBusiness TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment MediaMake Settings for Payment Medium Formats from Payment Medium WorkbenchAssign Payment Medium Format and Note to Payee to Payment Method

For each country and each payment method the Payment Medium Workbench must be assigned.This is done by selecting the country and the corresponding payment method which will be using the Data Medium Exchange (DME).The option button Use Payment Medium Workbench is then selected and the Payment Medium Format, which was created in the previous step and which also possesses the same name as the DME file structure is assigned in the format field.

Create Variant: Transaction SA38SystemServicesReporting (Enter Program)GotoVariants

For payment medium programs using the payment medium workbench or for the DMEE in particular, variants must be created here rather than directly in the payment program via transaction F110.Follow the menu path or enter the transaction code and enter the program name SAPFPAYM.This is the standard payment program which is being used in combination with our custom file structures to generate a file in the banks specified format.Once the program name is entered select GotoVariants which will then display a screen where the new variant can be named or where an existing variant can be altered.A user defined name can then be entered and created.Next, the standard selection screen for the program SAPFPAYM will appear where the parameters for the file format can be entered and saved.This is where the standard program is instructed to use a designated Payment Medium and also where to store the file generated from the payment run. Files can be stored on the server, to a location on the users desktop or if left blank they will be saved internally within a TemSe for the F110 transaction.Also, if required dynamic selections can be entered for each variant, in which the user can select house banks, account ids and payment methods applicable to the program.

Assign Variant: Transaction OBPM4Financial Accounting NewAccounts Receivable and Accounts PayableBusiness TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment MediaMake Settings for Payment Medium Formats from Payment Medium WorkbenchCreate/Assign Selection Variants

Last, the variant created previously must be assigned to the relevant company codes.The Payment Medium Format is selected and the company codes will appear in the window to the right.All of the company codes will appear for the given country, because earlier we assigned this format to a specified country and payment method.When we select the file format it brings up all the corresponding company codes for that country and payment method combinations.The variant that was previously created should now be assigned to the company code which will be using the DME to generate payments.

**Documentation fromhttp://help.sap.com/was usedtosource portions of the aboveinformation

Data Medium Exchange (DME) - Mapping

Transaction: DMEETree Type: PAYM

The purpose of mapping is to reconstruct a file from the SAP system, which then bank can then use to process payments.

The process of mapping begins with the bank first providing a file format. The format documents and file examples are then used to map the fields in SAP.

Once complete the mapping is attached to the SAP Accounts Payable configuration so an output file can be generated during a payment run.

File Structure:The first two levels are mandatory, and the levels beneath the dotted line differ depending on the structure of the bank file format.This ability to define the various subnodes within the payment file allows the user to define the structure of the file according to the banks specifications.DMEE Tree: PropertiesRoot:-------------------------------------------Header Record:Payment Record:Trailer Record:Sorting:

Node Types:

Segment GroupSegment groups are used for arranging segments. Segment groups can be followed by these nodes: segment groups or segments. In most cases, a new level in a DMEE tree begins with a segment group.

SegmentA segment represents a record in the target file. In an active format tree, each segment must have at least one compositeor one element as a subnode. If you created a segment that contains only segments and segment groups as subnodes, you can convert the node to a segment group.

CompositeYou create a composite for the purpose of grouping elements. Such a grouping is logical if, for example, one condition applies to several consecutive elements.

ElementAn element represents a field in the target file. For each element, youspecify with which value or from which source field this file field isto be filled.If more than one mapping rule applies to an element - if the rules aredependent on conditions or if different parts of the element are to befilled from different sources - then you should define several atoms assubnodes of the element.

Technical NodeA technical node is an element that is not output to the target file. It stores values that are used in other tree nodes (elements, atoms) byreference to the technical node. For this reason, a technical node generally contains a reference ID. If you wish to output the contents of the technical node to the target file, then you can convert the node to an element.

AtomYou need to create an atom when you define more than one mapping rule for an element.

Selected Node for Detail ViewThis node was selected by double-clicking it. The details displayed on the top right belong to this node.All toolbar operations (delete, copy, and so on) apply to this node. In contrast, all operations that you can select from the context-sensitive menu with a right mouse click refer to the node which is currently selected by a single click.

Reference ID of NodeA node that contains a reference ID can be referenced from other nodes in the format tree. You can specify such a reference when you define mapping rules, conditions, or aggregation. You must assign unique reference IDs (within the tree). When you delete a node that contains a reference ID, be sure that no references to this node exist.

Reference to another node existsThis node contains a reference to another node. Moving the node could result in inconsistencies since certain references are not permitted in parts of the tree.

**Documentation fromhttp://help.sap.com/was usedtosource portions of the aboveinformation.

Data Element:Atom:Data Element:Tabs:1. Attributesa. Attribute TypesConstant Example:

Structure Field Example:

Reference to Tree Node Example:

Aggregation Example:

Exit Module Example:

Conditions Example:

**Documentation fromhttp://help.sap.com/was usedtosource portions of the aboveinformation.

Data Medium Exchange (DME) - Execution ExampleDependency: Create Invoice using payment method linked to DME.

EXECUTE PAYMENT RUN and DOWNLOAD FILE:Transaction F110:Run Date: Enter Todays DateIdentification: Enter a user defined value.Hit enter.

Click on the Parameters Tab:Enter Company CodeEnter Payment Methodlinked toDME.Next P/date: Enter any date in the future.Entr VendorClick Save:

Click on Status tab, and then click the Status Button.Click the Proposal Button:

Click Enter:

The "Create Payment Medium" check box tells the program to generate the file.In this case we are generating the file from the payment proposal. This is usually left unchecked until the payment portion of the run.

Proposal has been scheduled

Click Status again and buttons next to the status button will appear.

Click Pmt Run:Payment has been scheduled.

Click Status Again and the buttons will re-appear.

Click Printout and a popup message will appear.

Click enter:The Printjob is scheduled, and then press status again.

Now Navigate to Path: EnvironmentPayment MediumDME Administration

Click on line with Proposal Check box (3rdColumn)*Note* If you generated the file from the payment instead of the proposal, then choose the line without the proposal checkbox.

Save to Local Directory and click enter.

The file generated from the program will now be in the local directory you have specified.

This method is mostly used to test the file formats before "go-live."

In most cases, in a "live" environment,the file will be generated to a secure location such as a unix directory. Then encryped and ftped to the bank.

The required directory locationcan bedetermined when setting up the variant for SAP program "SAPFPAYM."