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DMB, Acquisition Services
Doing Business with Michigan
ServicesSean L. Carlson, Director of Acquisition Services
Kristi Thompson, Services Division Director
Doing Business with Michigan
ServicesSean L. Carlson, Director of Acquisition Services
Kristi Thompson, Services Division Director
DMB, Acquisition Services
Great time to work with state government
Reforming the way we do business is exciting
Innovative purchasing programs make doing business with Michigan advantageous for vendors
New Approach to Contracting allows for greater access through regionalization
MiDEAL – Michigan Delivering Extended Agreements Locally – allows local units of government to purchase off of state contracts. Instead of one client, vendors have access to thousands.
Acquisition Services
DMB, Acquisition Services
Headlines reflect the strengthsDetroit News – March 9, 2005 Editorial “Ending No Bid Contracts Will Save Taxpayer Dollars”Governing Magazine – February, 2005 Grading the States Issue cited Michigan’s contracting and purchasing as a strength for the state. The study, by the Government Performance Project, states “A distinctive feature of Michigan’s procurement and contracting procedures is its emphasis on ethics…”
Acquisition Services
DMB, Acquisition Services
Acquisition Services
Handle Solicitations for Goods and Services on Behalf of State Agencies
General RuleContracts valued at $25,000 or more are handled through Acquisition Services
Contracts valued at less than $25,000 are handled by agency buyers
www.michigan.gov/doingbusiness
DMB, Acquisition Services
Manage and Oversee a Portfolio of $11.6 Billion Each YearSolicitations in a Diverse Range of OpportunitiesEthics and IntegrityCompetition – Executive Directive 2005-3Inclusion and OpennessAccess for Michigan-based BusinessesBrand New Fuel Contract Awards
Acquisition Services
DMB, Acquisition Services
MRO Services At-A-Glance
977 Total Number of Contracts
Total Contract Value - $212.5 Million
45% of Total Acquisition Services Contracts
5% of Total Dollars/Acquisition Services
DMB, Acquisition Services
MRO Service Contracts
Building Property MaintenanceLawn Care/Grounds* Janitorial Services*Snow Removal*Rubbish Removal*Security Guard Services*Alarms & Surveillance SystemsElevator MaintenancePest ControlHVAC ServicesUtility ServicesEnergy PerformanceWindow Cleaning
Highway Rest Areas*Armored Car ServicesWater & Waste Water TreatmentSoil Prep/PlantingTree & Stump RemovalTimber Sales PreparationRecords ManagementRoad Side SprayingStreet SweepingCatch Basin CleaningEquipment RentalWarehousing
* MRO Regional Project
DMB, Acquisition Services
Top 10MRO Service Contracts
Janitoria l Security G uard
Energy Perform ance W ater T reatm ent
Rubbish Oil & W ell Plugging
Snow Rem oval Records M anagem ent
G rounds Security Services
T OP 10M RO SERVICES
DMB, Acquisition Services
Top 10 MRO Contracts by Category
DMB, Acquisition Services
Top 10 MRO Service Contracts
Top 10
Top 10 Product/Service # Of Contracts % Of Contracts
1 Janitorial Services 373 38.2%2 Rubbish Removal 95 9.7%3 Alarm and Security 67 6.9%4 Snow Removal 66 6.8%5 Grounds Maintenance 45 4.6%6 Security Guard Service 40 4.1%7 Lawn/Mowing Services 37 3.8%8 Elevator Maintenance 26 2.7%9 Timber Sales Preparation 22 2.3%10 Water Treatment 18 1.8%
789 80.8%188 19.2%977 100.0%
Total of All OthersContract Grand Total (#)
Total of Top 10
DMB, Acquisition Services
Top 10 MRO Contracts by Agency
DMB, Acquisition Services
Top 10 MRO Contracts by Agency
Top 10
Agency # Of Contracts % Of Contracts
1 Human Services 212 21.7%2 Secretary of State 160 16.4%3 Transportation 156 16.0%4 Military & Veterans Affairs 91 9.3%5 Corrections 89 9.1%6 Management & Budget 75 7.7%7 Natural Resources 68 7.0%8 Community Health 32 3.3%9 State Police 27 2.8%10 Labor & Economic Growth 14 1.4%
924 94.6%53 5.4%977 100.0%
Total of Top 10Total of All OthersContract Grand Total (#)
DMB, Acquisition Services
Reasons for Regionalizing
Implement a Proactive Approach to ITB Process
Reduce Number of ITB’s (not Contracts) for Multiple Locations in Close Proximity to Each Other for Similar Service(s)
Develop and Implement Specification Standardization for Similar Services regardless of Agency
Provide Growth Opportunities for all Economies of Scale
Reduce Expenses and Create Internal Efficiencies
DMB, Acquisition Services
MRO Contracts by Category
DMB, Acquisition Services
Community Rehabilitation Organizations
50 Contracts606 Contracts
DMB, Acquisition Services
Minority (MBE) / Women (WBE) / Disabled (DBE)
98 Contracts
73 Contracts
437 Contracts 48 Contracts
Q & A
DMB, Acquisition Services
TERRITORY 2 Southwest Lower Peninsula(112 Contracts / 9 Regions)
Laura Hischke, Buyer
TERRITORY 3 Southeast Lower Peninsula(119 Contracts / 12 Regions)
Andre’ Morrow, Buyer
TERRITORY 1 Upper & Northern Lower Peninsulas (110 Contracts / 8 Regions)
Jim Wilson, Buyer
DMB, Acquisition Services
Bid Schedule Example
12 contracts17 contracts11 contracts
4/1/066/1/068/1/06
12/1/052/1/064/1/06
REGION 6REGION 5REGION 4
11 contracts14 contracts8 Contracts
2/1/06 Contract10/1/06 12/1/06 Contract
10/1/06 ITB6/1/06 ITB8/1/06 ITB
REGION 3REGION 2REGION 1
DMB, Acquisition Services
Upper & Northern Lower Peninsulas (109 Contracts / 7 Regions)
Laura Hischke, Buyer (Bay, Grand, Southwest & University Regions)
Jim Wilson, Buyer (North, Metro & Superior Regions)
DMB, Acquisition Services
Upper & Northern Lower Peninsulas (31 Contracts / 7 Regions)
Lymon Hunter, Buyer (Regions 1-6)
Andre’ Morrow, Buyer (Regions 1-6)
DMB, Acquisition Services
Upper & Northern Lower Peninsulas (44 Contracts / 6 Regions)
Lymon Hunter, Buyer (Regions 1-6)
Andre’ Morrow, Buyer (Regions 1-6)
DMB, Acquisition Services
Upper & Northern Lower Peninsulas (22 Contracts / Regions 1-6)
Lymon Hunter, Buyer (Regions 1- 7)
Andre’ Morrow, Buyer (Regions 1- 7)
DMB, Acquisition Services
Upper & Northern Lower Peninsulas (5 Contracts / Region 7)
Lymon Hunter, Buyer (Region 7)
Andre’ Morrow, Buyer (Region 7)
DMB, Acquisition Services
Getting Started
Become a Registered State of Michigan Vendor
www.michigan.gov/doingbusinessSelect “Becoming a Business Partner”
Check Bid Website regularlywww.michigan.gov/doingbusiness
Contact Acquisition Services with [email protected]
Additional ResourceProcurement Technical Assistance Centers (PTACs) www.michigantac.org
DMB, Acquisition Services
Visit the DMB table for a general flowchart that shows the steps from registration to awardVisit www.michigan.gov/doingbusiness
To download a copy of today’s presentationTo link to vendor registrationTo review current Invitations to Bid
Final Notes
