DIVISION OF SPONSORED RESEARCH (DSR) CHAPTER 1004.22 Florida Statutes Presented by Julie Wammack CReATE 5/13

DIVISION OF SPONSORED RESEARCH (DSR)

CHAPTER 1004.22 Florida Statutes

Presented by Julie Wammack

CReATE 5/13

DSR HISTORY

1963 By special legislative action (Chapter 63-534, Laws of Florida, 1963), State

of Florida institutions of higher learning were permitted to create DSR

1964 FSU’s approval to establish a DSR was effective January 1, 1964

Florida’s Divisions Of Sponsored Research

All eleven Florida public universities have a DSR: Florida A&M University, Tallahassee Florida Atlantic University, Boca Raton Florida Gulf Coast University, Fort Myers Florida International University, Miami Florida State University, Tallahassee University of Central Florida, Orlando University of Florida, Gainesville University of North Florida, Jacksonville University of South Florida, Tampa University of West Florida, Pensacola New College of Florida

PROVISIONS OF DSR STATUTE

CHAPTER 1004.22 Florida Statutes

Creation and Purpose of DSR

Administer and promote programs of research, including sponsored training programs under supervision of University president

Sets policies to promote efficiency and effectiveness of the research programs while producing the maximum benefit for the educational programs and maximum service to the state


Negotiate and Execute Agreements

President (or his or her designee) authorized to: negotiate, enter into, and execute research contracts solicit and accept research grants and donations fix and collect fees, other payments, and donations negotiate, enter into, and execute cost

reimbursement contracts provide temporary financing of cost reimbursement

contracts prior to reimbursement, from moneys on deposit in the Sponsored Research and Development Trust Fund (SRDF), unless prohibited elsewhere by law


Negotiate and Execute Agreements

President Barron has given power of attorney to execute contracts and accept grants and donations to Dr. Gary K. Ostrander, Vice President for Research. Dr. Ostrander has delegated authority for these actions to Dr. Ross Ellington, Associate Vice President for Research, Olivia Pope, Assistant Vice President for Research, Betty Southard, Research Legal Counsel and various staff in Sponsored Research Services.


Provide Working Capital

DSR’s are financed from moneys on deposit or received for use in research or related programs

Funds shall be deposited in a Sponsored Research and Development Trust Fund (SRDTF)


Disbursement of moneys in SRDTF

Must be made in accordance with terms of contract, grant, or donation

F&A and other moneys not required for payment of direct costs shall be applied to the cost of operating DSR

Surplus moneys shall be used to support other research or sponsored training programs in any area of the university


Reporting Requirements

Each university must submit an annual report to the FL Board of Governors regarding activities and estimated budget for next year

The BOG will submit an annual compiled report regarding the University DSRs to the Legislature 90 days before each regular session

Exemptions allowed – general

Operation of DSR and conduct of sponsored research program are expressly exempted from the provisions of any other laws or portions of laws in conflict with provisions of Chapter 1004.22

Exempted from provisions of chapters 215 (Financial Matters: General Provisions), 216 (Planning and Budgeting) and 283 (Public Printing), subject to requirements of subsection (7)


Exemptions allowed - public records

Confidentiality - materials that relate to methods of manufacture or production, potential trade secrets, potentially patentable material, actual trade secrets, business transactions, or proprietary information received, generated, ascertained, or discovered during course of research conducted within the state universities shall be confidential

Exempt from provisions of s. 119.07(1) (Public Records), except that DSR shall make available upon request title and description of research project, name of researcher and amount and source of funding provided for project

ALL REQUESTS FOR INFORMATION FROM OUTSIDE OF UNIVERSITY SHOULD BE REFERRED TO/CLEARED WITH RESEARCH LEGAL COUNSEL


Exemptions allowed - travel

Transportation and per diem expense allowances will be the same as those provided in s. 112.061, F.S.

Personnel performing travel under a sponsored research subcontract may be reimbursed for travel expenses in accordance with provisions of applicable prime contract or grant and travel allowances established by subcontractor, subject to requirements certain sections of F.S. 112


Exemptions allowed - purchases

Must be made in accordance with University policies and procedures

The president or designee may exempt the purchase of material, supplies, equipment, or services for research purposes from the general purchasing requirement of the Florida Statutes if the PI provides a certification that it is necessary for the efficient or expeditious prosecution of a research project


STEP A

The principal investigator (PI) must complete a SRE request form1. Specify the item(s) to be purchased,

vendor and amount

2. Indicate exemption(s) being requested

3. Provide cost or pricing analysis

4. Sign and date

Sponsored Research Exemption


STEP B

Forward SRE request and accompanying documentation (copy of vendor’s quote, cost/price analysis and other relevant documents to support the request) to the Subcontracts Coordinator at SRS



Authorize construction, alteration, or remodeling of buildings with funds derived entirely from SRDTF or partially from SRDTF and partially from non state sources provided use is exclusively in the area of research

Authorizes acquisition of real property when cost is entirely from SRDTF funds.


Buildings & real property

IFAS, HSC & EIES

Sponsored research programs of Institute of Food and Agricultural Sciences (IFAS), the University of Florida Health Science Center (HSC) and the Engineering and Industrial Experiment Station (EIES) will continue to be centered at University of Florida.

Indirect cost reimbursements of all grants deposited in Division of Sponsored Research will be distributed directly to above units in direct proportion to amounts earned by each unit.


Other Legislative Changes

Florida Statutes were amended in the 2009 legislative session to prohibit any indirect costs on grants from the division of public schools within the Florida Department of Education

Questions

Documents

DIVISION OF SPONSORED RESEARCH (DSR) CHAPTER 1004.22 Florida Statutes Presented by Julie Wammack CReATE 5/13