DIVISION OF PROCUREMENT SERVICES SOUTH CAROLINA BUDGET AND CONTROL BOARD PROCUREMENT SERVICES DIVISION STATE PROCUREMENT OFFICE

DIVISION OF PROCUREMENT SERVICES

www.state.sc.us/mmo

SOUTH CAROLINA BUDGET AND CONTROL BOARD

PROCUREMENT SERVICES DIVISION

STATE PROCUREMENT OFFICE


www.state.sc.us/mmo

Statewide Term Contracts

• From Section 11-35-310 (35)– "Term contract" means contracts

established by the chief procurement officer for specific supplies, services, or information technology for a specified time and for which it is mandatory that all governmental bodies procure their requirements during its term.


www.state.sc.us/mmo

Statewide Term ContractsWho may use them?

• State Legislature• Any governmental entity created by an act of the

State Legislature• Political Subdivisions• Any governmental entity created by an act of a

political subdivision's legislative body (examples: ordinances passed by city or county councils)

• School Districts


www.state.sc.us/mmo

Statewide Term ContractsWho must use them?

• State Agencies and State Institutions of Higher Learning– Includes Colleges & Universities and Technical

Colleges

• Exceptions: – Product or service doesn’t meet agency need.– Competitor offers at a price 10% or more below state

contract vendor.


www.state.sc.us/mmo

Statewide Term ContractsHow do you use them?

• Visit the MMO website and state term contract listings.

• Open the contract of interest as a Microsoft Word document, look for the item, contractor, and contract number. Then issue your purchase order referencing the contract number.


www.state.sc.us/mmo

Statewide Term Contracts

• What do they mean to you?– A long track record of term contracts providing

pricing to state and local governments 25% or more below market!

– Your agency doesn’t have to solicit, evaluate and award every time there is a need.

• How do you use them?

…the subject of our presentation today…


www.state.sc.us/mmo

Vehicles

• Cab/chassis will not be bid on a mid-year cycle due to lack of anticipated customer orders. They will be bid in the fall with the balance of the vehicle solicitations.

• http://www.mmo.sc.gov/MMO/webfiles/MMO_spo/Contracts/VehicleMn.doc


www.state.sc.us/mmo

Aquatic Herbicide Chemicals & Treatment

• Contract for purchase of herbicides to include liquid & granular application by:– Boat, – ATV, – or helicopter.

• Contract effective April 2010


www.state.sc.us/mmo

ADA Buses

• Contract for purchase of E-350 and E-450 Chassis Buses. Bodies are available from:– Starcraft,– Goshen, and – Elkhart

• Contract effective November 2009


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Building Inspection and Testing Services

• Perform inspection and testing services of state facilities during construction.

• Contract effective November 1, 2009

• Examples of services are building and electrical inspectors, lab tests: concrete and soils testing, pre-stressed concrete and structural welding inspector.

• Instructions and a list of firms are listed on the OSE website.

http://www.mmo.sc.gov/MMO/ose/MMO-ose-index.phtm

• Pricing is available on the MMO website.


www.state.sc.us/mmo

Bulk Fuel & Fuel Card• Contracts include ULSD, B5, B10, B15, and

B20 – Transport & Tankwagon• Conventional Clear Unleaded Transport &

Tankwagon contracts active• New Fuel Card contract effective

July 2009Contract must be accessed through

State Fleet Management. SFM Point-of-contact is Donald Woodward. See website for details.


www.state.sc.us/mmo

Ice Machines• The contractor is Empire Equipment.• Product pricing is based on discounts off the

Scotsman list price for delivery or delivery and installation

• Go Green! “Energy Star” rated machines are available. Go to www.energystar.gov for details.

• Please note that there is a “recall” notice for Prodigy Cubers at this time. Details are on the website.

• http://www.mmo.sc.gov/MMO/webfiles/MMO_spo/Contracts/ice-i1.doc


www.state.sc.us/mmo

Medical Supplies• Contract effective February 2010• One contractor (Grove Medical) at this time. The second

award remains under protest. • This is a cost plus mark-up contract. There are 94 of the

highest volume products used by State agencies listed in a market basket located on MMO’s website. These products are available at a “net” price.

• Products not listed in the market basket are available on the contractor’s website at cost plus mark-up.

• Online ordering is available to you.– http://www.mmo.sc.gov/MMO/webfiles/MMO_spo/Contracts/med-m60.doc – www.grovemedical.com


www.state.sc.us/mmo

Procurement Card / Travel Card

• Policy & Procedures – New procedures will be released today via SCAGPO Listserv!

• MCC Code Changes – many blocked codes were opened during calendar year 2009.

• http://www.mmo.sc.gov/webfiles/MMO_spo/Contracts/pcards15.doc


www.state.sc.us/mmo

Temporary Personnel• Contract effective January 2010• Establishes maximum markup rates of 36% for

white collar and 41% for blue collar • Establishes minimum hourly rates for specified

positions • Contract now covers the entire state (previous

contract was only in certain areas). Contractors are listed on the contract sheets by county.

• http://www.mmo.sc.gov/MMO/webfiles/MMO_spo/Contracts/temp10.doc


www.state.sc.us/mmo

Drug & Alcohol Testing• Contract effective late February 2010• Specs comply with Federal DOT Regulations• Contract now covers other services such as:

– Background Checks – Specialized Drug Screens– Alcohol Screening

• See instructions for how to establish accounts on website at http://www.mmo.sc.gov/MMO/webfiles/MMO_spo/Contracts/drug-d1.doc


www.state.sc.us/mmo

Tires• Contract effective December 2009 • Manufacturers on contract include:

– Goodyear, – Michelin, – Firestone/Bridgestone and – Continental

• Contract sheets include lists of distributors by manufacturer.

• Certain products are not included. See “No Bid” items on contract sheets for details.

• http://www.mmo.sc.gov/MMO/webfiles/MMO_spo/Contracts/tire-t20.doc


www.state.sc.us/mmo

Mail Service / Pre-sort / Barcode• Service for qualified first class mail to include sorting, bar-

coding, handling and delivery to the US Postal Service.• Contract effective March 2010• Two contract service locations (old contract had only one):

– Greenville/Spartanburg, and– Columbia

• Contractors:– Pre-Sort Plus (Greenville/Spartanburg) and – G&H Mail Service (Columbia)

• http://www.mmo.sc.gov/MMO/webfiles/MMO_spo/Contracts/mail-s2.doc


www.state.sc.us/mmo

Master Agreement

• Package Delivery

• Discounted package rates are available now from UPS.

• Details coming soon.


www.state.sc.us/mmo

Future• Test & Balancing Service

– TAB services are used in conjunction with and are a part of the building commissioning process used to verify building performance of sustainable renovation and new construction. In the past, individual Agencies have contracted for these services, some on a project basis and some on an IDC basis.

– Are you interested???


www.state.sc.us/mmo

WHO SHOULD YOU CONTACT?

• Voight Shealy, Materials Management Officer– 803-737-0635 or [email protected]

• John Stevens, State Procurement Officer– (803)-737-0612 or [email protected]


www.state.sc.us/mmo

WE ARE HERE TO HELP!

• Call us @ (803)-737-0600

• Internet web site– www.mmo.sc.gov

Documents

DIVISION OF PROCUREMENT SERVICES SOUTH CAROLINA BUDGET AND CONTROL BOARD PROCUREMENT SERVICES DIVISION STATE PROCUREMENT OFFICE