Slide 1
Church Treasury 21Division of Duties and Delegated Authority
Strong 21st Century internet and software toolsStrong internal
control practices from days gone byStrengths:Division of
DutiesDelegated AuthorityElectronic Paid Bill File
Church Treasury 21
The CT21 Environment
LoginLOCK #1PasswordLOCK #2BANKThe CT21 Environment
LoginLOCK #1PasswordLOCK #2BANKThe CT21 Environment
LoginLOCK #1PasswordLOCK #2BANKThe CT21 Environment
ADMINISTRATORHas full rightsAbility to do/change everything,
Including Bank Login Vault
LoginLOCK #1PasswordLOCK #2BANKThe CT21 Environment
ADMINISTRATORHas full rightsAbility to do/change everything,
Including Bank Login VaultBANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)
ADMINISTRATORHas full rightsAbility to do/change everything,
Including Bank Login Vault
LoginLOCK #1PasswordLOCK #2BANK
ADMINISTRATORHas full rightsAbility to do/change everything,
Including Bank Login VaultBANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)
ADMINISTRATORHas full rightsAbility to do/change everything,
Including Bank Login VaultWEAK USER-BOOKKEEPERCAN create electronic
checksCANNOT sign checksCANNOT invoke Bank LoginDOES NOT know bank
passwordThe CT21 Environment
The CT21 Environment
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #1
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #1
ABC CompanyOne Hundred & 00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #2
ABC CompanyOne Hundred & 00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #2
SignatureABC CompanyOne Hundred & 00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #3
SignatureABC CompanyOne Hundred & 00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #3
SignatureCommandto loginABC CompanyOne Hundred &
00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANK15Step #3
SignatureCommandto loginABC CompanyOne Hundred &
00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANK16Step #4
SignatureABC CompanyOne Hundred & 00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #4
SignaturePASSWORDABC CompanyOne Hundred & 00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #5
SignatureABC CompanyOne Hundred & 00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #5
SignatureChecks to be paidABC CompanyOne Hundred &
00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKStep #5
SignatureOther Bank Transactions for AccountingChecks to be
paidBank TransactionsABC CompanyOne Hundred & 00/100100.00
BANK LOGIN VAULTAccessible only to QB
Administrator(Treasurer)ADMINISTRATORPOWERFUL USERWEAK
USER-BOOKKEEPERLoginLOCK #1PasswordLOCK #2Has full rightsAbility to
do/change everything, Including Bank Login VaultCAN sign checksCAN
invoke Bank Login from BLVCANNOT see or change BLV loginDOES know
bank passwordCAN create electronic checksCANNOT sign checksCANNOT
invoke Bank LoginDOES NOT know bank passwordBANKQuickBooks
sophisticated software allows for accountability within your
organization.
Church Treasury 21
For a complimentary consultation, please visit us
at:www.WisdomOverWealth.com
William OConnell, CPAManaging MemberWisdom Over WealthA CPA
Ministry and Trusted Church AdvisorOffice: 877-823-3101Mobile:
617-921-9321Fax: 309-296-5494
