District Test Coordinator Duties and Responsibilities Spring 2010 SBAs (reading, writing, mathematics, & science) Grade 10 SBA-HSGQE & HSGQE Retest

District Test Coordinator Duties and Responsibilities

Spring 2010

SBAs (reading, writing, mathematics, & science) Grade 10 SBA-HSGQE & HSGQE Retest

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Topics

• Key Dates• Receipt of Materials• Types of Materials• Labeling of

Materials• Return of Materials• Reporting• HSGQE Rescores

Test Administration • Associate Test Coordinators• Proctors• Testing Administrators

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Standards Based Assessments (SBAs) Reading, Writing, Mathematics Grades 3-9

Science Grades 4, 8, & 10

• Reading, writing, and mathematics administered to students in grades 3-9.

• Science administered to students in grades 4, 8, and 10.

• Determine how well students meet academic standards for each grade level.

• Show how schools and districts are performing.

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NEW THIS YEAR:Science Accommodations Page

•The inside cover (page 2) of the science test books must be completed for any student who actually uses an accommodation during testing. •The inside cover should be completed by the test administrator or paraprofessional (NOT by the student) AFTER the student has completed the assessment.•Multiple accommodations may be marked.•Please select “Other” indicating other accommodations were used but not listed.

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Grade 10 Standards Based Assessment – High School Graduation Qualifying Examination

(SBA-HSGQE)

• All students in grade 10 are required to take the Grade 10 SBA-HSGQE, even if they have previously taken the HSGQE.

• The SBA determines how well students meet academic standards for that grade level.

• The HSGQE determines if students have mastered the essential skills that all high school graduates should have.

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Grade 10 Standards Based Assessment – High School Graduation Qualifying Examination

(SBA-HSGQE)

• Some questions will be scored only for the HSGQE and other questions will be scored only for the SBA. The remaining questions will count for both tests.

• Students will receive two reports, one for the HSGQE and one for the SBA.

• Only the scores on the HSGQE will determine whether students are eligible for a diploma.

• Only Grade 10 SBA scores will be used to determine AYP.

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High School Graduation Qualifying Examination (HSGQE) Retest

• A student who is enrolled in 11th grade or higher (as determined by the district) on the first day of testing, who has not passed all three content areas of the HSGQE, may participate in the spring administration of the HSGQE Retest.

• A returning adult with a Certificate of Achievement may participate in administration of the HSGQE Retest.

• Grade 10 students should NOT take the HSGQE Retest.

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SBA Key Dates

• By March 8, 2010• Receipt of materials

• March 2010• Schedule meetings with test administrators to review the

testing procedures

• April 5 – April 19, 2010 Testing Window• Administer reading, writing, & mathematics SBAs (grades

3-9)

• Administer science SBA (grades 4, 8, and 10)

• April 22, 2010• Return reading, writing, mathematics, and science SBA

materials to DRC

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Grade 10 SBA-HSGQE & HSGQE Retest Key Dates

• By March 8, 2010• Receipt of materials

• March 2010• Schedule meetings with test proctors to review the testing

procedures

• April 6-8, 2010• Administer Grade 10 SBA-HSGQE & HSGQE Retest

• April 6 – Reading

• April 7 – Writing

• April 8 - Mathematics

• April 13, 2010• Return Grade 10 SBA-HSGQE & HSGQE Retest materials to DRC

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Spring 2010 SBA & HSGQE District Receipt of Materials

• Confirm the total number of district and school boxes received as identified on the School Box Range Sheet.

• Contact the Alaska Project Team if any boxes are missing or if you receive boxes that should have been delivered to another district.

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• Review packing lists

• Inventory materials

• Verify security ranges of materials against packing lists and security checklists

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• Retain original shipping boxes.

• Complete the Delivery Verification Forms located in the DTC Manuals and fax to the Alaska Project Team.

• After all schools have inventoried their materials, notify the Alaska Project Team and copy EED on the communication if any materials are missing or if you have received materials not listed on the packing list.

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Delivery Verification Form

Complete the Delivery Verification Forms from all 3 District Test Coordinator’s Manuals and Fax to DRC at: 763-268-2979

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SBA Scheduling Parameters

• Each district MUST designate district-wide test days.

• Districts must communicate to their schools which days they will be administering the SBAs by grade and content area.

• Districts must follow the designated test order: reading (first), writing (second), mathematics (last).

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SBA Test Window Scheduling Parameters

• Districts are NOT required to set the testing schedule on consecutive days during the test window.

• Students who are not able to take the SBAs on the district’s designated test days may take the SBAs on any of the days that follow within the test window.

• No SBA may be administered prior to April 5 or after April 19, 2010 including any accommodated testing for students with disabilities.

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Grades 3-9 SBA Materials

• Grades 3 & 4 • Reading Form B Test Book• Writing/Mathematics Form B

Test Book

• Grades 5-9• Reading/Writing/Mathematics

Form B Test Book• Reading/Writing/Mathematics

Form B Answer Booklet• The number and letter in the

upper right corner of the test book and the answer booklet MUST match. The number MUST correlate to student grade level.

Test Book

Answer Book

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Science (Grades 4, 8, & 10) SBA Materials

•Grade 4 — Form A Test Book (4SA)•Grade 8 — Form A Test Book (8SA)•Grade 10 — Form A Test Book (10SA)

Make sure students are given correct forms in accordance with their grade level.

• Precode labels should have correct information.

• Double check bubbled information for students without precode labels.

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Grade 10 SBA-HSGQE & HSGQE Retest Materials

• Grade 10 SBA-HSGQE — seven forms

• Reading Form DR Test Book

• Writing/Mathematics Form DWM Test Book

• HSGQE Retest — one form

• Reading/Writing/Mathematics Form D15 Test Book

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Grades 3-9 SBA Accommodated Materials

• Large Print Test Books (separate by subject)

• Braille Test Books (separate by subject)

{Transcribers will be required to transcribe student’s responses into a provided Form B standard test book/answer booklet.}

NEW THIS YEAR: Accommodated rulers & protractors will be included within the shrink-wrapped packages of the Large Print and Braille mathematics books.

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Grades 4, 8, & 10 Science SBA Accommodated Materials

• Large Print Test Books• Braille Test Books

{Transcribers will be required to transcribe student’s responses into a provided Form A standard test book.}

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SBA Accommodated MaterialsTest Administration

• Instructions for the large print and Braille sample questions are not included in the Test Administration Directions.• The sample items are the same as in the regular test

books/answer booklets; however, page numbers may differ.• Students are encouraged to follow along with the provided

standard test book/answer booklet when using a large print or Braille book.

• Math items may be adjusted to accommodate the large print and Braille rulers.

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Grade 10 SBA-HSGQE & HSGQE Retest Accommodated Materials

• Large Print Test Books (separate by subject)

• Braille Test Books (separate by subject)

• Audiotapes• Writing and Mathematics for Grade 10 SBA-HSGQE

• Reading (EED approved Modified HSGQE ONLY), Writing, and Mathematics for HSGQE Retest

• Sign Language DVDs• Writing and Mathematics for Grade 10 SBA-HSGQE

• Reading (EED approved Modified HSGQE ONLY), Writing, and Mathematics for HSGQE Retest

{Transcribers will be required to transcribe student’s responses into a provided Form D01 standard (Grade 10 SBA-HSGQE) or D15 (HSGQE

Retest) test book.}

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Gr. 10 SBA-HSGQE Writing/Math Read-Alouds

Big 7 Districts Only

• Packs of 1 test books containing a common form (1-7) are provided for students who require a read aloud administration.• DTC’s entered the number of read alouds needed

during the enrollment window.• Read alouds are designed for small group settings.• Forms should not be removed from spiraled packs of

test books for read aloud purposes.

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Gr. 10 SBA-HSGQE & HSGQE Retest Accommodated Materials

•Large Print and Braille Math

Books have had items adjusted to

accommodated the Large Print

and Braille rulers.

•The Test Administration

Directions do not include

directions for the large print and

Braille sample questions.

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NEW THIS YEAR: Accommodated rulers & protractors will be included within the shrink-wrapped packages of the Large Print and Braille mathematics books.

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Spring 2010 SBA & HSGQE Accommodated Materials

• If a student uses a Large Print or Braille test book, or has keyboarded his/her responses, school staff must transcribe verbatim the student’s responses into a standard test book/answer booklet.

• Test books/answer booklets must bear the signature(s) of the transcriber(s) and the transcription date on the inside front cover.

• It’s NOT permissible to insert, adhere, staple, or clip a keyboarded response into a test book/answer booklet.

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Spring 2010 Tracking of Materials

Electronic Security Checklists

• DRC will produce csv files that list the test material type and security number of each secure material shipped for each district and school.

• The files will be posted to DRC’s Online Web Reporting System by the end of the day on March 8, 2010.

• DRC will notify DTCs via email when the files have been posted and are available for download.

• The electronic security checklists are in addition to the paper security checklists. DTCs may use the checklist they prefer.

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Spring 2010 SBA & HSGQEResolving School Shortages

• Use additional test materials from district overage for schools that did not receive sufficient materials.

• You may transfer secure materials assigned to one school to another school within your district. Complete the Secure Materials Transfer Form and fax it to the Alaska Project Team.

• If there is not enough district overage or more school-specific materials are needed, fax the Additional Materials Request Form to the Alaska Project Team.

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Additional Materials

• The Deadline for ordering Additional Materials is March 24, 2010.

• All Additional Material Requests must be faxed to DRC by the end of the day on March 24 in order to have materials delivered to the districts before testing begins.

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MARCH

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Spring 2010 SBA, HSGQE, & Science SBA Additional Materials Request Forms

Additional Materials Request Forms

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Spring 2010 SBA & HSGQESecure Materials Transfer Forms

Secure Materials Transfer Forms

Be sure to keep a copy of all forms for your records

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SBA & HSGQELabeling Test Books/Answer Booklets

• All test books and answer booklets must have a label applied before the test books are used by students.

• Test books/answer booklets that do not have a student precode label or district/school label will be considered unused and will NOT be scored.

• Manual scoring of test books will be at district expense ($150/per content area).

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SBA & HSGQE Labeling of Test Books/Answer Booklets

Apply each label to the front cover of the test book/answer booklet in the box containing the words “ATTENTION: Apply label here.”

Be sure to use only SBA labels on SBA materials, Science SBA labels on Science SBA materials, & HSGQE labels on HSGQE materials.

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Spring 2010 Precode Labels

• Each assessment is identified on the precode label and is color-specific by assessment. • If a precode label is used, the bubbles on the front cover of the test book/answer booklet

should not be filled in.• Verify the precode labels for accuracy. If you notice an error do not use the precode label.

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Grades 3-9 RWM SBAs Gr10 SBA-HSGQE & Retest Grades 4, 8, & 10 Science SBA

Tan Horizontal Bar Yellow Horizontal Bar Pink Horizontal Bar

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Spring 2010 District/School Labels

• District/school labels are provided for students who do not appear on the precode file, and thus do not have a preprinted precode label with student-identifying information.

• If a district/school label is used, all bubbles on the test book/answer booklet cover MUST be filled in.

• Place a district/school label over top of a precode label if the student precode label has any incorrect information. Be sure to bubble the correct student-identifying information on the front cover of the test book.

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Tan Solid Label Yellow Solid Label Pink Solid Label

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Spring 2010 Do Not Score Labels

• “Do Not Score” labels are used for all books that DRC should not process or report on.

• Do Not use a “Do Not Score” label if bubbles in the “Teacher Use Only” field on the front cover of the test book are filled in.

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Tan Vertical BarYellow Vertical Bar Pink Vertical Bar

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Spring 2010 “Do Not Score” Labels

Use a “Do Not Score” label if :• a precode label was placed

on test booklet but student didn’t show up for testing.

• a label was placed inappropriately (e.g., misaligned, wrong label) on a test booklet.

Place a “Do Not Score” label in the preprinted box and use a new test book or answer booklet for that student. Label Not Aligned

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Spring 2010 District Return of Materials

• Return materials via Assessment Distribution Services (ADS).

• Use directions and supplies found in the Return Materials Instruction Packets.

• Use the appropriate color-coded label for each assessment

• If you need additional return labels, contact the Alaska Project Team.

• Record which books are placed in which boxes whenever possible.

• Write Box __ of __ with a permanent marker on all your boxes.

RWM SBAs (grades 3-9)

Science SBA (grades 4, 8, & 10)

Gr. 10 SBA-HSGQEHSGQE Retest (grades 10, 11, 12 & Adult)

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Spring 2010 HSGQE School Return of Materials

• Package all used HSGQE Grade 12 test books together and label the box with an orange HSGQE Grade 12 Express label.

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Spring 2010 HSGQEDistrict Return of Materials

Complete and fax the HSGQE Return of Materials Verification Form to DRC when you return your HSGQE materials via Assessment Distribution Services on or before April 13, 2010.

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Spring 2010 RWM & Science SBA

District Return of Materials

Complete and fax the Return Materials Verification Forms to DRC when you return your RWM and Science SBA materials via Assessment Distribution Services on or before April 22, 2010.

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Spring 2010HSGQE Reporting Dates

• April 28, 2010• Spring 2010 HSGQE Grade 12 results posted to the

Web• May 14, 2010

• Spring 2010 HSGQE and Grade 10 SBA results posted to the Web

• May 21, 2010• Spring 2010 HSGQE and Grade 10 SBA paper reports

delivered to districts

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Spring 2010 HSGQE Reporting

• Types of Reports • Student Report• School Student Roster• School Summary

Report• District School Report

• Student Data Files • District Student Data

File• State Student Data

File• Guides

• Parent/Student Guide to Test Interpretation

• Teacher/Staff Guide to Test Interpretation

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Collating Reports for HSGQE

• The HSGQE Reportswill be packaged andcollated according to the diagram.

DistrictSchoolRosterReport SS

DistrictSchoolRoster(pink)

School SS(blue)

SchoolSummary

District SS(gold)

Report SSSchool

Summary(pink)Student

Roster

StudentRoster

Report SSStudentRoster(pink)Student

ReportSchool CopyStudent

ReportSchool Copy

Report SSStudentReportSchool

Copy(pink)StudentReport

Parent CopyReport SSStudentReportParent

Copy(pink)School SS

(blue)

OR

If additional schools withindistrict

. . .

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Collating Reports for Grade 10 SBA

• The Grade 10 SBA Reports will be packaged and collated according to the diagram.

DistrictSubpopReport SS

DistrictSubpop(pink)

SchoolSubpop

Report SSSchoolSubpop(pink)Student

RosterReport SSSchool

Summary(pink)



School SS(blue)

District SS(gold)

StudentRosterReport SS

StudentRoster(pink)Student

ReportSchool Copy




Copy(pink)School SS

(blue)

OR


. . .

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Collating Reports for HSGQE Retest

• The HSGQE Retest Reports will be packaged and collated according to the diagram.



School SS(blue)

SchoolSummary

District SS(gold)

Report SSSchool

Summary(pink)Student

Roster

StudentRoster

Report SSStudentRoster(pink)Student

ReportSchool CopyStudent

ReportSchool Copy




Copy(pink)School SS

(blue)

OR


. . .

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Spring 2010Reading, Writing, Mathematics, & Science SBAs

Reporting Dates

• May 19, 2010• Spring 2010 SBA results posted to the Web

• Grades 3-9 RWM SBAs• Grades 4, 8, & 10 Science SBA

• June 1, 2010• Spring 2010 SBA paper reports delivered to

districts• Grades 3-9 RWM SBAs• Grades 4, 8, & 10 Science SBA

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Spring 2010 Grades 3-10 SBA Reporting

• Types of Reports

• Student Report

• School Student Roster

• School Summary Report

• School Subpopulation Summary Report

• District School Report

• District Subpopulation Summary Report (not for public dissemination)

• Student Data Files • District Student Data

File

• State Student Data File

• Guides• Parent/Student Guide

to Test Interpretation

• Teacher/Staff Guide to Test Interpretation

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Collating Reports for RWM SBA

• The RWM SBA Reports will be packaged and collated according to the diagram.

DistrictSubpopReport SS

DistrictSubpop(pink)

SchoolSubpop

Report SSSchoolSubpop(pink)School

SummaryReport SSSchool

Summary(pink)



School SS(blue)

District SS(gold)

StudentRosterReport SS

StudentRoster(pink)Student

ReportSchool Copy




Copy(pink)School SS

(blue)

OR


. . .

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Collating Reports for the Science SBA

• The Science SBA Reports will be packaged and collated according to the diagram.

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ScienceDistrict Subpop

Report SS ScienceDistrictSubpop(pink)

ScienceSchoolSubpop

Report SS ScienceSchool Subpop(pink)

ScienceSchool

SummaryReport SS ScienceSchool

Summary(pink)

ScienceDistrict School RosterReport SS

ScienceDistrictSchool

Roster (pink)

School SS (blue)

District SS (gold)

ScienceStudent Roster

Report SS ScienceStudent Roster(pink)

ScienceStudent Report

School Copy

Report SS ScienceStudent Report School

Copy(pink)

ScienceStudent Report

Parent CopyReport SSScienceStudent Report Parent

Copy(pink)School SS

(blue)

OR

If additional schools within district

. . .

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Spring 2010HSGQE Grade 12 Rescores

• By May 14, 2010– Districts submit Spring 2010 HSGQE Grade 12 rescore

requests to EED.• May 28, 2010

– DRC provides Spring 2010 HSGQE Grade 12 rescore results.

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Spring 2010HSGQE Rescores

• By June 7, 2010– Districts submit Spring 2010 HSGQE rescore requests

to EED.• June 16, 2010

– DRC provides Spring 2010 HSGQE rescore results.

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Documents

District Test Coordinator Duties and Responsibilities Spring 2010 SBAs (reading, writing, mathematics, & science) Grade 10 SBA-HSGQE & HSGQE Retest