District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle ... · 4/28/2015 · Chairperson Haney called for nominations for the office of Secretary. On a motion by Trustee Katherine

Illinois Community College District #511Rock Valley College

3301 North Mulford RoadRockford, IL 61114

Board of Trustees MeetingApril 28, 2015Study Session

The Study Session of the regular meeting of the Board of Trustees of Community CollegeDistrict No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois,convened in room 141 / 142 of the Woodward Technology Center (WTC) on the main campus onTuesday, April 28, 2015 at 5:20 p.m. Chairperson Frank Haney called the meeting to order.

Roll Call

The following members of the Board were present:

Mr. Michael Dunn, Jr. Mr. Frank HaneyMs. Lynn Keamey Ms. Katherine KelleyMr. Randy Schaefer Mr. Patrick MurphySpencer Haydary, student trustee

The following trustee was absent: Mr. Don Gillingham

Also in attendance: Mr. Mike Mastroianni, President; Mr. Sam Overton, Jr., Vice Presidentof Administrative Services; Dr. Carmen Coballes-Vega, Vice President of Academic Affairs/ChiefAcademic Officer; Ms. Ann Kerwitz, Assistant to the President; College Attorney Joe Perkoski;Newly elected trustees Ms. Ashley Burks and Mr. Bob Trojan.

Discussion

Following roll call, everyone introduced themselves to the new trustees: Ms. Ashley Burksand Mr. Bob Trojan. Board Chair Frank Haney reviewed the agenda of the evening. Discussioncontinued regarding various agenda topics.

Mr. Bob Trojan asked about the pending legislative bill regarding videotaping of all publicmeetings. Attorney Joe Perkoski explained it has not yet passed, but in the event it does, trusteesand the administration will be advised how to handle the new regulation. President Mastroianniexplained that the College already has someone on staff who handles videotaping needs.

The study session recessed at 5:35 p.m. Trustees moved to WTC Room 117-121 for theremainder of the meeting.

Rock valley College Board of Trustees Minutes of April 28, 2015 Page 1 of 16

Resolution to Honor Women’s and Men’s Basketball Teams

Board Chair Frank Haney introduced men’s basketball coach Craig Doty who thankedtrustees for their support and reviewed the season. Coach Doty noted how challenging it is tocompete at the national level and to be national champion in succeeding years.

Athletic Director and women’s basketball coach Misty Opat also thanked the board,administrators and staff for their support over the years and reviewed highlights of the women’sseason. She added that the department’s goal is to graduate our student athletes.

Coach Opat presented outgoing Trustee Randy Schaefer with a lifetime pass to all futureRVC athletic events in honor of his 26 years as a trustee and for his continued support of the athleticdepartment.

President Mike Mastroianni read a resolution on behalf of the Board of Trustees inrecognition of the Rock Valley College men’s and women’s basketball teams. Coaches Opat andDoty thanked everyone for their continued support.

Reorganization Meeting

The Reorganization Meeting of the Board of Trustees of Community College District No.511, Winnebago, Boone, DeKaIb, McHenry, Ogle, and Stephenson Counties, Illinois, convened inthe Woodward Technology Center room 117-121 on the main campus on Tuesday, April 28, 2015at 6:00 p.m.

Chairperson of the retiring board, Mr. Frank Haney, called the meeting to order.

Roll Call

Mr. Michael Dunn, Jr. Mr. Frank HaneyMs. Lynn Keamey Ms. Katherine KelleyMr. Randy Schaefer Mr. Patrick MurphySpencer Haydary. student trustee

The following trustee was absent: Mr. Don Gillingham

Also in attendance: Mr. Mike Mastroianni, President; Mr. Sam Overton, Jr.. Vice Presidentof Administrative Services; Dr. Carmen Coballes-Vega, Vice President of Academic Affairs/ChiefAcademic Officer; Ms. Nancy Chamberlain. Executive Director of College Communications &Marketing; Ms. Susan Glenn, Executive Director of the RVC Foundation and CollegeAdvancement; Ms. Jessica Jones, Executive Director of Human Resources; Ms. Ann Kenvitz,Assistant to the President; College Attorney Joe Perkoski.

Approve Minutes

On a motion by Trustee Lynn Keamey, seconded by Trustee Katherine Kelley, the minutesof March 12, 2015; March 17, 2015; and March 24, 2015 were approved by unanimous voice vote.

Rock Valley College Board of Trustees Minutes of April 28, 2015 Page 2 of 10

Certification of Audit of Board Minutes and Policies by Secretary

The secretary of the Board, Mr. Patrick Murphy, certified that the minutes and policies ofthe Rock Valley College Board of Trustees are true and are kept in conformity with the Board ofTrustees Bylaws.

On a motion by Lynn Kearney, seconded by Trustee Katherine Kelley, the certification ofBoard Minutes and Policies was approved by unanimous roll call vote.

AR #337 — Resolution Declaring Results of Election Held April 7, 2015

Attorney Joe Perkoski presented the resolution affirming certification of the results of theelection held April 7,2015 for the purpose of electing two members to the College Board for thefull term of six years, and one member to the College Board for a term of two years. The followingtwo candidates received the highest number of votes for the full six-year term of office: AshleyBurks, Bob Trojan. The following candidate received the highest number of votes for the two-yearterm of office: Katherine Kelley.

On a motion by Trustee Randy Schaefer, seconded by Trustee Lynn Kearney, the resolutionwas approved by unanimous roll call vote.

Comments from Retiring Trustees

Trustee Randy Schaefer, who is retiring after 26 years of service as a trustee, thankedeveryone for the opportunity to serve the College and wished them well.

Adlournment of Retiring Board, sine die

On a motion by Trustee Lynn Kearney, seconded by Trustee Patrick Murphy, andunanimous roll call vote, Mr. Frank Haney, chairperson of the retiring board, declared theadjournment of the retiring board, sine die.

Retiring Trustee Randy Schaefer left the meeting.

Seating of New Members

Attorney Joe Perkoski administered the oath of office to Ms. Ashley Burks, Mr. Bob Trojanand Ms. Katherine Kelley. Ms. Burks and Mr. Trojan commented they’re looking forward toworking with everyone at the College.

Mr. Frank Haney, chairperson of the retiring board, and serving as temporary chairperson,convened the new board. Serving as Temporary Chairperson, he called for nominations for theoffice of Chairperson of the Rock Valley College Board of Trustees. On a motion by Michael Dunn,Jr., seconded by Trustee Lynn Kearney, and majority roll call vote, Mr. Frank Haney was electedChairperson. Trustees Burks, Dunn, Kearney, Kelley, Trojan, Haney and Haydary (advisory) votedyes. Trustee Murphy voted no.


Chairperson Haney called for nominations for the office of Vice Chairperson. On a motionby Trustee Lynn Keamey, seconded by Student Trustee Spencer Haydary, and unanimous roll callvote, Katherine Kelley was elected Vice Chairperson.

Chairperson Haney called for nominations for the office of Secretary. On a motion byTrustee Katherine Kelley, seconded by Trustee Ashley Burks, and unanimous roll call vote, TrusteeLynn Keamey was elected Secretary.

Mr. Frank Haney assumed the Chairperson responsibilities of the new Board and called for amotion to appoint the College Treasurer. On a motion by Trustee Katherine Kelley, seconded byTrustee Lynn Kearney, and unanimous roll call vote, the motion passed to reappoint Mr. SamOverton, Jr. as College Treasurer.

On a motion by Trustee Lynn Kearney, seconded by Trustee Patrick Murphy, andunanimous roll call vote, Mr. Joseph J. Perkoski of Robbins Schwartz Nicholas Lifion & Taylor,Ltd. was appointed College Attorney.

On a motion by Trustee Katherine Kelley, seconded by Trustee Lynn Kearney, andunanimous roll call vote, the Policies of the Board of Trustees as contained in the Board PolicyManual officially approved April 8,2014 and individually updated as necessary were re-adopted asof this date.

On a motion by Trustee Katherine Kelley, seconded by Trustee Lynn Kearney, andunanimous roll call vote, Alpine Bank was reappointed as the College’s primary bank depository.

On a motion by Trustee Bob Trojan, seconded by Trustee Ashley Burks, and unanimous rollcall vote, Illinois Funds-Money Market Account was reappointed the College’s secondary bankdepository.

On a motion by Trustee Lynn Keamey, seconded by Trustee Katherine Kelley, andunanimous roll call vote, PMA Financial Network was reappointed as the College’s investmentadvisor.

On a motion by Trustee Bob Trojan, seconded by Trustee Ashley Burks, and unanimous rollcall vote, Sikich, LLP was reappointed as the College’s auditing firm.

Chairperson Haney announced that he will serve as the Trustees’ Liaison to the RVCFoundation. He encouraged all trustees to attend Foundation board meetings when possible.

Chairperson Haney appointed Bob Trojan to serve as the ICCTA representative.

Establish Board Committees

Board Chair Haney explained that there will be three committees this year: Finance; acombined Facilities and Human Resources Committee, and the Teaching and Learning Committee.He added that there also may be changes to the Teaching and Learning Committee, but this will bedetermined at ftiture meetings of the committee.


On a motion by Trustee Ashley Burks, seconded by Trustee Lynn Kearney, and unanimousroll call vote, the motion to establish three committees was approved.

Upon the recommendation of Chairperson Haney, Trustee Patrick Murphy and Trustee BobTrojan were appointed to the Board’s Finance Committee. Trustee Murphy will serve as CommitteeChair.

Upon the recommendation of Chairperson Haney, Trustee Michael Dunn, Jr., and TrusteeAshley Burkes were appointed to the Board’s Facilities/Human Resource Committee. Trustee Dunnwill serve as Committee Chair.

Upon the recommendation of Chairperson Haney, Trustee Lynn Kearney and KatherineKelley were appointed to the Board’s Teaching and Learning Committee. Trustee Kearney willserve as Committee Chair.

On a motion by Trustee Lynn Kearney, seconded by Trustee Bob Trojan, and unanimousroll call vote, the schedule of Rock Valley College Board of Trustees regular meetings from May2015 through April 2016 was accepted as presented. Due to the holidays, the regular meetings forNovember and December were changed to November 17, 2015 and December 15, 2015.

On a motion by Trustee Lynn Keamey, seconded by Trustee Ashley Burks, and unanimousroll call vote, the reorganization meeting was adjourned at 6:20 p.m.

The meeting recessed for 10 minutes.

BINA Hearing

Board Chair Frank Haney announced that the next agenda item for the Board of Trusteeswas a public hearing (the “Hearing”) to receive public comments on the proposal to sell$40,000,000 Funding Bonds (the “Bonds”) for the purpose of paying claims against the District andexplained that all persons desiring to be heard would have an opportunity to present written or oraltestimony with respect thereto.

Board Chair Haney turned the meeting over to Mr. Sam Overton, who introduced Ms.Tammie Beckwith of PMA Financial who provided some background on the purpose of the BINAHearing. She added that more time is needed to review and analyze the 11 proposals and oneconsortium proposal that have been received. She expects a recommendation will be ready in earlyMay and she will explain the recommendation to the Finance Committee and the hill board at itsMay meeting.

The Chairman opened the discussion and explained that the reasons for the proposedissuance of the Bonds were as follows: to pay claims against the District, namely, the DebtCertificates, Series 2015A, and Debt Certificates, Series 2015B, dated March 12, 2015, of theDistrict, and related costs of issuance.

Mr. Sam Overton explained that the $40,000,000 will be spent on the Health SciencesCenter (HSC), Classroom Buildings I and II, the aviation maintenance building, Stenstrom Centerfor Career Education, and the RVC downtown location.


Whereupon Board Chair Haney asked for additional comments from the Trustees of theBoard of Trustees. No additional comments were made.

No written testimony was received.

Whereupon the Board Chair asked for oral testimony or any public comments concerningthe proposed issuance of the Bonds. No statements were made.

The Board Chair then announced that all persons desiring to be heard had been given anopportunity to present oral and written testimony with respect to the proposed issuance of theBonds.

Trustee Bob Trojan moved and Trustee Lynn Kearney seconded the motion that the Hearingbe adjourned. After a full discussion thereof, the Board Chair directed that the roll be called for avote upon the motion. The motion was approved by majority roll call vote. Trustees Burks,Keamey, Kelley. Murphy. Trojan, Haydary (advisory) and Haney voted yes. Trustee Dunn was notin the room at the time of the vote.

General Session

The General Session of the Board of Trustees of Community College District No. 511,Winnebago, Boone, DeKaib. McHenry, Ogle, and Stephenson Counties, Illinois, convened in theWoodward Technology Center room 117-12 1 on the main campus on Tuesday, April 28, 2016 at6:45 p.m., Chairperson Frank Haney called the meeting to order.

Roll Call

Mr. Frank Haney Mr. Michael Dunn, Jr.Ms. Lynn Kearney Ms. Katherine KelleyMr. Bob Trojan Mr. Patrick MurphyMs. Ashley Burk Spencer Haydary, student trustee

Also in attendance: Mr. Mike Mastroianni, President; Mr. Sam Overton, Jr.. Vice Presidentof Administrative Services; Dr. Carmen Coballes-Vega, Vice President of Academic Affairs/ChiefAcademic Officer; Ms. Susan Glenn, Executive Director of the RVC Foundation and CollegeAdvancement; Ms. Jessica Jones, Executive Director of Human Resources; Ms. NancyChamberlain, Executive Director of College Communications and Marketing; Ms. Ann Kenvitz,Assistant to the President; College Attorney Joe Perkoski.

Communications and Petitions

Ms. Victoria Shihadah, representing the Student Government Association, presented apetition of 500 signatures from students to establish fencing, and track and field at RVC. Inresponse to a question from Trustee Kearney, Ms. Shihadah confirmed that the 500 signatures werefor both sports.


Recognition of Visitors

Ms. Susan Glenn presented Ms. Nicole Bishop with a $50 stipend for designing the winningdesign for the president’s 2014 holiday card. Ms. Ashley Varboncoeur, winner of the Foundation’sdesign award, received a similar stipend, but was unable to attend the meeting.

Dr. Amy Diaz introduced Ms. Yvette Mftth and Mr. Spencer Haydary, who have beennamed to the Phi Theta Kappa (PTK) All-State Academic Team. Mr. Tim Spielman, PTK advisor,presented medallions and certificates to the winners. Dr. Diaz also announced that Spencer Haydaryhas been named a national Coca Cola Gold Scholarship Winner and awarded a $1,500 scholarship.

Provost Dr. Carmen Coballes-Vega announced that Associate Professor Joe Haverly, namedFaculty of the Year at the recent Staff Development Day, is on a field trip with one of his classesand will not be able to attend tonight’s meeting. Dr. Coballes-Vega explained that Mr. Haverly wasfeatured in a recent article in the Rockford Register Star and was recently elected to the NorthBoone school board. Trustee Keamey added that Mr. Haverly is a great ambassador for RVC, as sherecently heard him give an excellent presentation to the League of Women Voters.

Retiring RVC Employees

BR #7 194— Resolution on the Retirement of Mr. David BuchenMr. Buchen was unable to attend the meeting.

BR #7195 — Resolution on the Retirement of Ms. Barbara CalvetteMs. Calvette was unable to attend the meeting.

BR #7 196— Number Intentionally Left Blank

BR #7197 — Resolution on the Retirement of Ms. Hsin Ying ChiMs. Hsin Ying Chi was unable to attend the meeting.

BR #7198 — Resolution on the Retirement of Mr. Thomas JacksonMr. Jackson was unable to attend the meeting.

BR #7199 — Resolution on the Retirement of Ms. Constance JohnsonMs. Johnson was unable to attend the meeting.

BR #7200 — Resolution on the Retirement of Mr. Michael McCollumMr. MeCollum was unable to attend the meeting.

BR #720 1 — Resolution on the Retirement of Ms. Susan MeyerMs. Meyer was unable to attend the meeting.

BR #7202 — Resolution on the Retirement of Ms. Ann MuehlemeyerMs. Muehlemeyer was unable to attend the meeting.

BR #7203 — Resolution on the Retirement of Ms. Anne ParkerMs. Parker was unable to attend the meeting.


BR #7204 — Resolution on the Retirement of Ms. Kathryn PiccirilliMs. Piccirilli was unable to attend the meeting.

BR #7205 — Resolution on the Retirement of Ms. Mary Ann WebbMs. Webb was unable to attend the meeting.

BR #7206 — Resolution on the Retirement of Ms. Mary WolfMs. Atnanda Smith, dean of transitional opportunities and education, introduced Ms. Wolf

and provided highlights of her time at RVC. Ms. Wolf commented that it has been a privilege to bea member of the RVC faculty for 10 years.

On a motion by Trustee Lynn Keamey, seconded by Trustee Bob Trojan, and unanimousroll call vote, Board Reports #7194, 7195, 7196 (intentionally left blank), 7197, 7198, 7199, 7200,72N, 7202, 7203, 7204, 7205 and 7206 were approved.

President Mike Mastroianni invited Student Trustee Spencer Haydary to introduce Mr.Alexander Day, the new student trustee. Mr. Day will serve for 2015-2016 and will be seated at theMay meeting.

General Presentations

Mr. Rick Daniels, manager of student life, and Student Trustee Spencer Haydary reviewedthe Student Government Association (SGA) annual report for the 2015-2016 academic year. Theyexplained the responsibilities of the Budget Allocation Committee (BAC) in disbursing the StudentActivity Fee, the review process and how funds were allocated to student organizations. They notedthat S7.500 is the maximum request, and that approximately 36 percent of the projected S 158,000Student Activity Fee total is distributed to 32 active student clubs.

Board Committee Reports and Presentation of Approved Committee Meetinu Minutes

Trustee Michael Dunn Jr., chair of the Human Resources Committee, reported the following• The committee has had multiple discussions on healthcare changes at recent meetings.• He and Trustee Burks will decide on a meeting time for the newly combined

Facilities/HR Committee.

Lynn Keamey, chair of the Teaching and Learning Committee reported the following:• Reviewed the Taskstream program for assessment, which was also discussed by the

Finance Committee.• Some student problems getting transcripts due to minor outstanding debts have been

resolved.• Trustee Kearney attended Staff Development Day and participated in several

breakout sessions.• Marketing and enrollment discussions will be added to the Teaching and Learning

Committee’s agendas.• The committee will meet at 5:15 p.m. on the second Tuesday of the month.

Due to the retirement of Trustee Randy Schaefer, chair of the Facilities Committee, MichaelDunn, Jr., member of the Facilities Committee, reported the following:

Rock Valley College Board of Tn,stees Minutes of April 28, 2015 Page 8 of 16

• CLI, CLII and the PerfonTlance Venues building projects have been put on hold by the state.President Mastroianni has contacted Representative Cabello, Senator Syverson and the CDBfor their assistance releasing the holds.

• The Health Science Center is on track to open in January 2017.• The committee is moving ahead on the change order for the aviation maintenance building.• The downtown location at the Rockford Register Star building is scheduled to open fall

2016.• He and Trustee Burks will decide when the newly formed Facilities/HR Committee will

meet.

Due to the absence of Trustee Murphy at the last Finance Committee meeting, TrusteeKelIey, a member of the Finance Committee, reported that the Committee met last week and heard areview from Mr. Sam Overton of the FY15 third quarter financial reports.

• Heard a Property and Casualty insurance presentation regarding a consortium option, whichprojects savings of approximately $172,000.

• Heard about community emergency preparation and will likely write a procedure for that.• Heard a status update on FY16. Mr. Overton explained the current projected deficit and is

working backward to get that balanced. Board Chair Frank Haney added that the FY15 andFY16 budgets will be discussed further at the May 2 retreat.

Reports

Vital Signs

3rd Quarter Financial Report

Mr. Sam Overton reviewed highlights of the third quarter financial report, noting that thereis a deficit, but it’s not as bad as last year at this time, and he does expect a slight surplus at the endof the fourth quarter.

In response to a question from Trustee Dunn regarding FY16 payroll, Mr. Overton explainedthat administration expects higher health care costs and payroll in FY16, and revenue to be downdue to reduced state funding, reduced EAV, and reduced enrollment. The administration is workingon controlling expenses.

Vital signs information for Payroll, Healthcare, Cash, CLI Milestones, Aviation HangarEducational Facility, Recruitment Summary Report, the Freedom of Information Act (FOIA)Report, and the College and Community Events Calendar were accepted as presented.

Although no formal enrollment report was available, Provost Coballes-Vega indicated, andconfirmed by Registrar Michelle Rothmeyer, that summer enrollment is doing well. Chair Haneyadded that enrollment will be discussed more thoroughly at the May 2 board retreat.

In response to a question from Trustee Dunn, Ms. Nancy Chamberlain explained the lastFOIA request for camera shots taken from a squad car. Chief Joe Drought added that Officer Irwinwas running as a representative of RVC at this event.


President’s Reports

BR #7190— Claims Sheet #714It is recommended that the Board of Trustees approve the claims sheet from Datatel® dated

March 31, 2015, totaling $2,771,296.40.

Listing of Checks over $10,000:

$ 16,290.20 Hayes Marketing Services, Inc.

$ 20,742.67 Rock River Training

$ 556,493.10 Barnes Noble

$ 20,277.00 Bodycrafi Weilness Massage Center, LLC$ 13,063.12 Constellation New Energy

$ 14,041.65 Lindstrom Travel

$ 13,465.00 Robbins, Schwartz, Nicholas, Lifton Taylor Ltd.

$ 166,964.96 BLDD Architects, Inc.$ 25,000.00 Pitney Bowes Reserve Account

$ 74,096.57 C D W Government

$ 53,886.97 Constellation New Energy

$ 31,059.27 American Express

$ 136,649.12 State Universities Retirement System$ 14,395.49 Variable Annuity Life Insurance$ 51,184.11 Sjostrom SonsS 17,652.00 Terracon Consultants$ 22,143.90 Constellation New Energy—Gas Div$ 294,641.95 Health Care Service$ 12,562.80 Jeffrey E. Flemming, Architect$ 18,060.00 Rockford Charter Coach LLC$ 214,033.34 Scandroli Construction$ 14,508.21 Sun Life Financial$ 35,000.00 Postmaster$ 12,437.91 Rush Power Systems LLC$ 17,530.77 CD W Government$ 105,144.82 EBM, Inc.$ 117,733.99 Health Care Service$ 33,628.25 Robbins, Schwartz, Nicholas, Lifton Taylor Ltd.$ 19,213.64 Snap-On Industrial$ 109,585.09 State Universities Retirement System$ 15,167.99 Variable Annuity Life Insurance$ 2,266.653.89 TOTAL

On a motion by Trustee Lynn Kearney, seconded by Trustee Bob Trojan, BR #7190,Claims Sheet #714 was approved by unanimous roll call vote.

Rock valley College Board of Trustees Minutes of Apr11 28, 2015 Page 10 of 16

BR #7191 — Purchase Report #692-A

It is recommended that the Board of Trustees approve the marked items for purchase.

$ 26,995.00 A. Specialty Floors, Inc., Rockford, IL

S 21,500.00 B. MAQUET Medical Systems, Wayne, NJ

$ 20,000.00 C. Taskstream, New York NY

$ 14,082.30 D. CDW-G, Vernon Hills, IL

$ 14,200.00 E. QC Geothernul, Inc., East Moline, IL

$ 96,777.30 TOTAL

A motion was made by Trustee Lynn Kearney, seconded by Trustee Bob Trojan, to approvePurchase Report #692-A.

Discussion followed on Items A, B, and C, how they were budgeted and why no bids weresolicited.

With regard to Item C, Taskstream Accountability Management System (AMS), BoardChair Haney explained that this is recommended by the Higher Learning Commission and is beingordered now so that training can be held during the summer before the start of the fall semester. Dr.Lisa Mehlig added that this expense will be paid out of the Institutional Research budget and byordering now, the current service will not have to be renewed.

On Item C, Taskstream Accountability Management System, trustees would like to have the$5,000 of the overall expense that will be paid out of the FY15 budget to be tracked as reallocatedfunds. Trustees Kelley and Murphy requested that a tally be kept of surplus or unallocated spending.

Trustee Trojan explained his concept of reallocating funds within a total budget and the needfor flexibility to move funds from one object code to another, if needed.

Student Trustee Spencer Haydary thanked Ms. Susan Busenbark and Mr. Sam Overton fortheir assistance obtaining the computers outlined in Item D, laptops, as these will be used for amuch needed laptop rental program for students.

Following discussion, BR #7191, Purchase Report #692-A was approved by unanimousroll call vote.

BR #7191 — Purchase Report #692-B


S 12,000.00 Lowe’s Home Improvement, Rockford, IL

$ 12,000.00 TOTAL

A motion was made by Trustee Lynn Kearney, seconded by Trustee Katherine Kelley, toapprove Purchase Report #692-B.


President Mike Mastroianni explained that materials and supplies for the theatre departmentare reused multiple times for multiple shows, but that additional hinds are needed now to purchasematerials for this summer’s Starlight Theatre season. Mr. Overton added that the College may buymaterials from other vendors in addition to this BPO for Lowe’s. Trustee Dunn commented that lieappreciates the frugality.

Following discussion, BR #7191-B was approved by unanimous roll call vote.

BR #7191 — Purchase Report #692-C


S 201,888.00 A. CDW-G, Vernon Hills, ILS 42,745.00 B. Apple Computer, Austin, TX

S 244,633.00 TOTAL

A motion was made by Trustee Lynn Kearney, seconded by Trustee Ashley Burks, toapprove Purchase Report #692-C.

In response to a question from Trustee Murphy, Mr. Sam Overton explained why thisexpense was originally in the FY15 budget, moved to FY16, and is now being moved back into theFY15 budget. He added that FY15 purchases must be received by June 30, and delaying approvalof this purchase to the May board meeting would not allow sufficient time for delivery before theJune30 deadline.

Student Trustee Haydary added that students need to have up-to-date computers and he wasconcerned what would happen if the purchase were not approved. Trustee Kearney commented thatthe Finance Committee had agreed that this was the time to approve the expense, as lead time isneeded to get the equipment up and running during summer.

Mr. Overton confirmed that firnds for this purchase were originally designated for thebackup solution, which was not purchased, and will be paid from the Information Technologybudget.

Following discussion, BR #7191-Purchase Report 692-C was approved by majority rollcall vote. Trustees Burks, Dunn, Kearney, Kelley, Haydary (advisory), Haney and Trojan votedyes. Trustee Murphy voted no.


BR #719 1 — Purchase Report #692-fl


$ 886.00 A. Addendum to P0 B7430 - Perspectives, Ltd., Chicago, IL$ 3,000.00 B. Addendum to PC B7457 - Harold Boger, Rockford, IL

S 20,000.00 C. Addendum to PC B7447 - Mechanical Inc., Freeport, ILS 5,000.00 D. Addendum to P0 B7405 - Airgas USA, Rockford, IL

S 6,200.00 E. Addendum to P0 B7369 - NIR Roof Care, Huntley, IL

$ 35,086.00 TOTAL

A motion was made by Trustee Lynn Keamey, seconded by Trustee Ashley Burks, toapprove the Purchase Report #692-D.

With regard to Item A, Ms. Jessica Jones explained that Perspectives is an employeeassistance program.

Following discussion, BR #7191-D was approved by majority roll call vote. Trustees Burks,Dunn, Keamey, Kelley, Haydary (advisory), Haney and Trojan voted yes. Trustee Murphy votedno.

BR #7192— Personnel Report #689

It is recommended that the Board of Trustees approve the items of personnel as presented.

On a motion by Trustee Lynn Kearney, seconded by Trustee Katherine Kelley, thePersonnel Report was approved by unanimous roll call vote.

BR #7193 — College Bookstore Contract

It is recommended that the Board of Trustees approve Barnes & Noble as the bookstoreprovider for the College and authorize the administration, in conjunction with legal counsel, toprepare and execute a contractual agreement for a seven-year contract with the option of threeadditional one-year extensions.

A motion was made by Trustee Lynn Keamey, seconded by Trustee Ashley Burks, toapprove BR #7 193.

Discussion followed regarding the length of the contract. Although some trustees thoughtseven years was too long, Mr. Overton explained that the last contract was 10 years and it’s difficultto change vendors in a short period of time.

Following discussion, the motion was approved by majority roll call vote. Trustees Burks,Dunn, Kearney, Kelley, Haydary (advisory), Haney and Trojan voted yes. Trustee Murphy votedno.

Rock valley college Board of Trustees Minutes of April 28, 2015 Page 13 of 16

Attorney Reports

AR #338 — Resolution Regarding Board Policy 4:10.070. Correct AR #332 to AR #338 due tonumbering error

Attorney Joe Perkoski explained that trustees have already approved this Board Policy, butare being asked to approve it again with the corrected Attorney Report number.

On a motion by Trustee Lynn Keamey, seconded by Trustee Burks, AR #338 was approvedby unanimous roll call vote.

AR #339 — Tax Abatement for All World Machinery Inc., Village of Roscoc (Amended)

Attorney Joe Perkoski explained that trustees approved the tax abatement for All WorldMachinery, Inc. in September 2014, but subsequent to that affirmative vote, the Village of Roscoetook action that caused the parcel Property Identification Number (PIN) to be changed. Trustees arebeing asked to approve a new resolution with new PIN.

On a motion by Trustee Lynn Kearney, seconded by Trustee Bob Trojan. AR #339 was

approved by unanimous roll call vote.

ICCTA Report

Lynn Kearney reported on the upcoming Lobby Day activities and other activities of theIllinois Community College Trustees Association (ICCTA). She alerted trustees to be aware of thelack of support for PELL grants at the federal level.

Student Trustee Report

Student Trustee Spencer Haydary presented his final student trustee goals report, noting thathe has completed the majority of his goals. Those that are unfinished are ongoing issues that will becontinued by the incoming student trustee. He thanked Trustee Dunn for his help making contactswith state legislators, noting that about 25 students will be attending Student Advocacy Day inSpringfield on April 29. Mr. Haydary also reported on a number of student activities and eventsscheduled in April and May.

Dr. Amy Diaz presented Mr. Haydary with a special gifi in honor of his service to RVC.Mr. Haydary announced that he has secured a summer internship at the Chicago office of SenatorDick Durbin, and this will be his last board meeting. He thanked everyone for their support andassistance over the past year, especially Dr. Diaz. He also thanked Mr. Melvin Allen who helpedintroduce him to Senator Durbin.

New Business

Board Chair Frank Haney reminded trustees of the following activities:

1. May 2, 2015— Board Retreat2. May 7,2015 — 50tI Anniversary Ice Cream Social (3:00-6:00 p.m., location TBD)3. May 14, 2015— GED Graduation


4. May 15, 2015— Commencement5. Late May/Early June 2015 — Aviation Maintenance Building Open House6. October 10, 2015 —Board Retreat7. January 16, 2016—Board Retreat

Unfinished Business

Board Chair Haney reported that the review of the RFP Process (next steps) will be referredto the Board Finance Committee.

Trustee Comments

Trustee Patrick Murphy commented that the men’s basketball team was ranked first in thenation from the beginning of the season to the end, a wonderfifi accomplishment.

Trustee Bob Trojan commented that he is pleased to be a trustee, and realizes that althoughmany meetings have already been set, he encouraged trustees to try to keep meetings to one hour inlength.

Trustee Ashley Burks commented that she attended the Stand Against Racism on campusand was honored to see the knowledge of RVC faculty and staff regarding the topic.

Student Trustee Spencer Haydary complimented and thanked Mr. Harrison Crespo,administrative assistant in the Student Recruitment Department, for going out of his way to assist astudent on crutches and making sure she reached her intended destination.

Board Chair Frank Haney thanked President Mike Mastroianni and members of theLeadership Team who were involved in the two exciting announcements made last week concerningRVC’s partnerships with the OSF St. Anthony School of Nursing and the Rockford Register Star.

President’s Comments

President Mike Mastroianni complimented second-year aviation student James Scott whohas been awarded a scholarship by the National Business Aviation Association (NBAA) where hewill have the opportunity to attend factory paid training sessions for the GE CFM56 Engine LineMx Course. He will learn industry standard skills for working on this highly used engine incommercial and business aviation.

President Mastroianni also congratulated Provost Dr. Carmen Cbballes-Vegaon herappointment to the board of the Crusader Community Health Foundation.

Accolades: There were no additional accolades.

Announcements from President’s Leadership Team

Dr. Carmen Coballes-Vega complimented History Professor Dr. Martin Quirk on hisexceptional presentation at the April 7 First Tuesday lecture. The next First Tuesday lecture will bepresented May S by Associate Professor Chris Kramer.

Rock Valley College Board of Tnistees Minutes of April 28, 2015 Page 15 of 15

Dr. Coballes-Vega also commented on the excellent Stand Against Racism forum, part ofthe YWCA national series. She noted that there was a large number in attendance who heard astrong group of panelists lead an open dialogue of hard-hitting questions that were handled in arespectftil and civil way. She added that RVC will continue to offer these programs.

Adjourn to Closed Session

On a motion by Trustee Lynn Kearney, seconded by Trustee Ashley Burks, andunanimous roll call vote, the meeting was adjourned to closed session at 8:10 p.m. for thepurpose of discussing I) The appointment, employment, compensation, discipline. performance,or dismissal of specific employees and/or 2) Collective negotiating matters and/or 3) Thepurchase or lease of real property per Section 2 (c) (1). Section 2 (c) (2), and Section 2 (c) (5) ofthe Illinois Open Meetings Act.

Reconvene Open Session

The meeting reconvened to open session at 9:30 p.m. No action was taken during ClosedSession.

Possible Action Items as a Result of Closed Session

No action was taken during Closed Session.

Next Meeting

The next regular meeting will be held May 26, 2015 with a Study Session at 5:15 p.m. inWTC 141/142. The General Session will begin at 6:00 p.m. in WTC 117/119/121.

Adjournment

There being no further business to come before the board, at 9:33 p.m. a motion to adjournwas made by Trustee Ashley Burks, seconded by Trustee Katherine Kelley. The motion wasapproved by unanimous voice vote.

Submitted by Ann Kenvitz

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Documents

District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle ... · 4/28/2015 · Chairperson Haney called for nominations for the office of Secretary. On a motion by Trustee Katherine