DISTRICT MEETING AGENDA May 13, 2019klfirerescueems.com/wp-content/uploads/2019/05/AI-190513... · 2019. 5. 7. · DISTRICT MEETING AGENDA (Continued) May 13, 2019 DOCUMENTS (Continued)

DISTRICT MEETING AGENDA

May 13, 2019 (KLVFD – Station #24 at 6:00 p.m.)

1. AGENDA 1a. Call to Order 1b. Pledge of Allegiance 1c. Roll Call

2. APPROVAL OF AGENDA & MINUTES 2a. Approval of May 13, 2019 District Meeting Agenda

2b. Approval of Minutes 2b.1 April 8, 2019 District Meeting Minutes

2b.2 April 29, 2019 District Meeting Minutes

3. PUBLIC COMMENT

4. CHAIRMAN REPORT

5. SECRETARY REPORT

6. OLD BUSINESS 6a. Fire Hydrant Report (Thomas)

6b. Department Accounting Fees (Mirabella)

7. NEW BUSINESS

7a. MOTION APPROVAL: Free Press Hurricane Magazine Advertising (Conklin)

7b. MOTION APPROVAL: KLWTD Payoff Station 23, 24 & 25 Wastewater Assessments (Johnson)

7c. MOTION APPROVAL: Station 24 Bay Door Replacement (Johnson)

7d.DISCUSSION: KLVAC 2018 Annual Report (Bock)

7e. DISCUSSION: KLVFD 2018 Annual Report (Bock)

7f. DISCUSSION: ALS for Fire Trucks (Thomas)

See Next Page

DISTRICT MEETING AGENDA (Continued)

May 13, 2019

7g. MOTION APPROVAL: Budget-Line Item Transfer (Johnson)

7h. DISCUSSION: Potential Sale of Squad 24 and Dive Rescue Vehicles (Bock)

7i. DISCUSSION: KLVFD Vehicle Repair Costs (Bock)

7j. DISCUSSION “Report on Errors in Submission of Application for AFG and SAFER Grant (Bock)

8. FINANCIAL REPORT 8a. DISCUSSION: Financial Report 2

nd Qtr.through 3/31/19

8b. DISCUSSION: District 2018 Financial Audit Report

9. LEGAL COUNSEL REPORT

10. AMBULANCE CORPS REPORT

10a. KLVAC Monthly Report & Treasurers Report 190331

11. FIRE DEPARTMENT REPORT

11a. KLVFD Monthly Report 190331

11b. KLVFD Performance Report 190331

11c. KLVFD Performance Report 190430

12. COMMISSIONER ITEMS

13. NEXT MEETING

13a. District Meeting: May 20, 2019 or June 10, 2019

14. ADJOURN

NEXT MEETINGS

May 20, 2019 Strategic Planning Workshop & District Meeting

June 10, 2019 District Meeting (if required)

June 24, 2019 KLVAC Budget Workshop & District Meeting

DOCUMENTS

AI 2a. District Meeting Agenda

AI 2b.1 April 8, 2019 District Meeting Minutes

AI 2b.2 April 29, 2019 District Meeting Minutes

See Next Page

DISTRICT MEETING AGENDA (Continued)

May 13, 2019

DOCUMENTS (Continued)

AI 6b. Paychex Proposal

AI 7b KLWTD Payoff Station 23, 24 & 25 Wastewater Assessments

AI 7c. Station 24 Bay Door Replacement

AI 7d. KLVAC 2018 Annual Report

AI 7e. KLVFD 2018 Annual Report

AI 7e. Organizational Chart

AI 7e. Organizational Chart Breakdown

AI 7g. Budget-Line Item Transfer

AI 7i. KLVFD Vehicle Repair Costs

AI 8a. Financial Report 2nd

Qtr. through 3/31/19

AI 8b. District 2018 Financial Audit Report

AI 10. KLVAC Monthly Report 190331

AI 11a. KLVFD Monthly Report 190331

AI 11b. KLVFD Performance Report 190331

AI 11c. KLVFD Performance Report 190430

PERSONS WHO WISH TO BE HEARD SHALL COMPLETE A SPEAKER REQUEST CARD,

AND SUBMIT THE CARD TO THE DISTRICT CLERK PRIOR TO THE AGENDA

`

DISTRICT MEETING MINUTES - DRAFT

April 8, 2019

1. AGENDA 1a. Call to Order

Chairman Allen called the District Meeting to order at 6:00 p.m.

1b. Pledge of Allegiance

Commissioner Conklin led the Pledge of Allegiance.

1c. Roll Call

Vicky Fay called the roll. The following Commissioners were present: Tony Allen, Frank

Conklin, George Mirabella, Danny Powers and Bob Thomas. There was a quorum

Also present were: Don Bock, Vicky Fay, Jennifer Johnson, Gaelan Jones Esq., and Scott

Robinson. The meeting was held at Station 24.

2. APPROVAL OF AGENDA & MINUTES 2a. Approval of April 8, 2019 District Meeting Agenda

Item 7c was changed to Station 25, and Item 7e was changed to $40,000.

MOTION: Commissioner Powers made a motion to approve the April 8, 2019

District Meeting Agenda with the changes to Item 7c and 7e. Commissioner Conklin

seconded, and the Board unanimously passed the motion.

2b. Approval of Minutes 2b.1 Approval of February 25, 2+019 District Meeting Minutes

MOTION: Commissioner Thomas made a motion to approve the

February 25, 2019 Minutes, which was seconded by Commissioner

Powers, and the Board unanimously passed the motion.

2b.2 Approval of March 11, 2019 District Meeting Minutes

MOTION: Commissioner Powers made a motion to approve the

March 11, 2019 Minutes. Seconded by Commissioner Conklin,

and the Board unanimously passed the motion.

3. PUBLIC COMMENT Monica Myers and Cecil Lyndseyof Paychex made a presentation regarding Fire Department and

Ambulance Corps Payroll Services. Paychex will submit a new proposal.

4. CHAIRMAN REPORT The Chairman did not have any items to report to the Board. .

5. SECRETARY REPORT There were no items presented to the Board by the Secretary.

6. OLD BUSINESS 6a. Fire Hydrant Report

Commissioner Thomas indicated the hydrant installation should begin this week.

6b. Department Accounting Fees

Scott Robinson provided the information regarding payroll services and the 401K plan services

to Moss & Associates.

7. NEW BUSINESS 7a. DISCUSSION: Community Event May

Commissioner Conklin indicated an event would be held before the end of the year. He

Indicated the press releases should be issued about the fire hydrant project, new equipment

and the new engine.

7b. DISCUSSION: FASD Report

Commissioner Mirabella discussed the presentation at the January 2019 FASD Meeting.

7c. MOTION/APPROVAL: KLVFD (Station 25 Painting)

The Board discussed the quotes for painting Station 25.

MOTION: Commissioner Thomas made a motion to select Curtis Tucker

to paint Station 25 in the amount of $14,500, which was seconded by

Commissioner Powers, and the Board unanimously passed the motion.

7d. MOTION/APPROVAL: FEMA/State of Florida DEM Sub-Grant Agreement Z1076

$132,768.54

The Federal share of this agreement is $128,210.60 and the State share is $4,557.94.

MOTION: Commissioner Thomas made a motion to approve the

FEMA/State of Florida Sub-Grant Agreement in the amount of

$132,768.54. The motion was seconded by Commissioner Mirabella,


7e. MOTION/APPROVAL: KLVAC Station 23 Roof Replacement Lindholm Construction

$40,000

The quote was revised to $40,000.00 to include painting the roof white. Commissioner

Thomas questioned why the District is responsible for a building that EMS owns. The

Property Appraiser shows the Corps owns the land. Legal requested a copy of the title

showing DEP owns the land.

7e. MOTION/APPROVAL: KLVAC Station 23 Roof Replacement Lindholm Construction

$40,000 (Continued)

There are two mold areas in the building. The bills will be submitted to FEMA for

Reimbursement.

MOTION: Commissioner Conklin made a motion to approve the

The quote from Lindholm Construction in the amount of $40,000.00

which was seconded by Commissioner Mirabella , and the Board

unanimously passed the motion.

8. FINANCE REPORT No report.

9. LEGAL COUNSEL REPORT Gaelan Jones requested five or six hours to update the website.

10. AMBULANCE CORPS REPORT The Annual Report will be submitted at the next meeting, A Truck is at the Dealer for warranty

work, and it needs additional work. The District logo was added to two ambulances.

11. FIRE DEPARTMENT REPORT The new engine was delivered. The Annual Report has been drafted.

12. COMMISSIONER ITEMS Commissioner Thomas thanked the firefighters for attending the meeting.

13. NEXT MEETING 13a. District Meeting:

Commissioner Thomas is not available for April 22nd meeting, and Commissioner Mirabella is

Not available for May 20th meeting.

MOTION: Commissioner Conklin made a motion to approve cancelling the

April 22, 2019 meeting. Commissioner Powers seconded, and the Board unanimously

passed the motion.

14. ADJOURN Commissioner Conklin made a motion to adjourn, which was seconded by Commissioner Powers at

7:21 p.m.

(See next page)

NEXT MEETINGS

April 22, 2019 District Meeting

May 13, 2019 District Meeting (if required)




DOCUMENTS

AI 2a District Meeting Agenda

AI 2b.1 February 25, 2019 Strategic Planning Workshop Minutes

AI 2b.2 February 25, 2019 District Meeting Minutes

AI 7d FASD Report

AI 7e.1 Safety Cone Policy 8/1/15

Ai 7e.2 Quarterly Performance Objective Program Policy 1/1/16

Ai 7e.3 Social Media Policy 8/5/16

AI 7e.4 Leave of Absence Policy 6/16 /18

AI 7e.5 Harassment Policy #2018-5-15-01

AI 7e.6 SOP 600.08 Mutual Aid Response & Operations 2/12/19

DISTRICT MEETING AGENDA

April 29, 2019 (KLVFD – Station #24 at 6:00 p.m.)

1. AGENDA

1a. Call to Order

Chairman Allen called the District Meeting to order at 6:02 p.m.

1b. Pledge of Allegiance

Commissioner Conklin led the Pledge of Allegiance.

1c. Roll Call

Vicky Fay called the roll. The following Commissioners were present: Tony Allen, Frank

Conklin, George Mirabella, and Danny Powers. Commissioner Thomas was out of town.

There was a quorum

Also present were: Don Bock, Vicky Fay, Jennifer Johnson, Gaelan Jones Esq., and Scott

Robinson. The meeting was held at Station 24.

2. APPROVAL OF AGENDA 2a. Approval of April 29, 2019 District Meeting Agenda

MOTION: Commissioner Mirabella made a motion to approve removal of

The department reports from the agenda. Commissioner Powers seconded,


3. PUBLIC COMMENT Sue Heim spoke at item 6a.

4. CHAIRMAN REPORT Chairman Allen did not have any items to report.

5. SECRETARY REPORT Commissioner Mirabella did not have any items to report.

6. NEW BUSINESS

6a. MOTION/APPROVAL: Commissioner Mirabella Travel Request ($1703.48 )

Gaelan Jones discussed a potential conflict of interest with Commissioner Mirabella

voting on the Travel Request. There was discussion regarding the purpose and amount

of the lodging.

MOTION: Commissioner Conklin made a motion to approve Commissioner Mirabella’s

Travel Request to attend the Certified Distract Official FASD conference in the

amount of $1,703.48, which was seconded by Commissioner Allen.

The vote was as follows: Allen (Yes), Conklin (Yes), Mirabella (voluntarily recused

himself), Powers (No) and Thomas (Absent).

7. AMBULANCE CORPS REPORT The Corps received back boards from the Medical Examiner’s Office.

8. FIRE DEPARTMENT REPORT The new engine, base station and portable radios are in service.

Commissioner Conklin discussed the 2019 Hurricane Rate Card a Special Edition of the

Free Press. The District Board discussed adverting in this publication.

9. NEXT MEETING 9a. District Meeting: May 20, 2019

MOTION: Commissioner Mirabella made a motion to approve cancelling the

May 13, 2019 meeting unless anything required approval by the Board. Commissioner

Conklin seconded, and the Board unanimously passed the motion.

10. ADJOURN

MOTION: Commissioner Mirabella made a motion to adjourn, which was seconded by

Commissioner Conklin at 6:36 p.m.

NEXT MEETINGS




DOCUMENTS

AI 2a. District Meeting Agenda

AI 6a. Commissioner Mirabella Travel Request ($1703.48)

Key Largo EMS Key Largo Ambulance

15th PR 15 EE $93.60 12ee $87.00

EOM 48 EE $160.92 44 ee $152.76

timeclock monthly $59.00 $59.00

401k monthly $110.00 $110.00

Total Monthly $423.52 $408.76

Annually $5,082.24 $4,905.12

Annual Cost for Both $9,987.36

KEY LARGO EMS

ANNUAL REPORT 2018

Table of Contents

Mission Statement / Vision and Values pg. 2

History and Background pg. 3

Board of Directors pg. 4

Organizational Chart pg. 5-7

Recruitment pg. 8

Statistics pg. 9-12

Services pg. 13

Challenges/ Achievements pg. 14

Future of Department pg. 15

“EXCELLENCE THROUGH COMMUNITY SERVICE”

2

Mission Statement:

The mission of the Key Largo Volunteer Ambulance Corps is to

provide excellent, professional and compassionate medical care

for our community.

Our Vision

It is the goal of Key Largo Vol. Ambulance Corps to provide the highest level of care to the citizens and visitors of Key Largo.

To create an environment that will help our members further their goals.

Making a difference… one patient at a time

Our Values

Safety: Safety in our Operations and in our Community through education,

through training and leading by example. Professionalism: To be viewed in the eyes of our community as

professionals both on and off duty. Caring & Compassion: Being supportive of our members, friends and

neighbors through teamwork. Advocacy: Performing in the best interests of our patients, our community,

our Corps and its members. Progressive: To be known as a quality organization focusing on training,

mentoring best practices, and community relations. Teamwork: Through teamwork, there is no failure. We always look forward

and learn from the past.

Key Largo EMS Funding

KLVAC is a non-profit 501.c.3 Corporation.

KLVAC is funded by taxes budgeted via the Key Largo Fire &EMS District,

revenue generated from “billing patients for transport services” and through

donations.

3

History of the Department:

In 1955 the Ladies Auxiliary of the Key Largo Volunteer

Fire Department formed a “Band- Aid Brigade”. This

continued until 1971 when they were formally named Key

Largo Volunteer Ambulance Corps., Incorporated. The

following year KLVAC became the first Volunteer Corps. in

the state to be granted an ALS license thanks to the hard

work of Doris Kemp and her colleagues. In 1974 the Corps.

moveed into their new EMS station located at the 98 mm.

This building was built by volunteers and members of the

community with money from donations.

1991 KLVAC became a hybrid system with paid paramedics & Volunteer EMT’s/ First

responders. New Crew quarters and ambulance bays are built on the north end of the station

(with money from patient transfer billing & donations from the community) in 2004.

The Key Largo Fire Rescue & Emergency Medical Services District was born on June 8, 2005

when Governor Bush approved Florida Statute 2005-329 that created the 68th Special Taxing

District in the State of Florida.

Today Key Largo Vol. Ambulance Corps is an ALS service with 4 Rescue trucks, 2 of which run

24/7. Current membership is approximately 40 including Paramedics and EMT’s.

4

Board of Directors of Key Largo EMS

2017-2018

President- Scott Robinson- EMT, Deputy Chief of Administration, Member of KLVAC for 21

years

Vice President- Dawn DeBrule- Owner of Upper Keys Marine Construction, resident since

1990, Board member for Key Largo Chamber of Commerce for six years and is actively

involved in the community and is a former volunteer EMT.

Board of Director – Brenda Beckmann- EMT-P, RN, starting in 1991 she has been a

Volunteer for 27 years, teaching EMT class for the community college. She was also a past

president.

Treasure- Tess Marra, EMT, member since 2006, resident of Monroe County since 1982, CPR

instructor.

Director – Ken Edge, EMT Joined Key Largo Volunteer Ambulance in 1991. Recently retired

from Florida Keys Aqueduct Authority. Currently still volunteering in KLVAC. Past Vice

President, and treasurer prior to that. Current Treasurer with the Key Largo Volunteer Fire Dept.

Hobbies are scuba diving, and horseback riding. Member of Texas Equine search for missing

people

Chief, Donald Bock, EMT-P, KLVAC member since 1995, Monroe County Resident since

1970.

5

Leadership

Chief of Key Largo EMS:

Donald Bock

Chief of Operations: TBA

Chief of Administration;

Scott Robinson

Corporate Secretary: Pam

Johnson

Office Manager: Betsy

ElKoury

Medical Director:

Dr.Thomas Steed

Logistics Officer: Adam

Schussheim

Training Officer: Roxana

Perez

Quality and Assurance

Officer: Jesus Miranda

Safety Officer: Ken Edge

Infection Control: Brenda

Beckmann

Scheduling: Jaime Arana

Chief of the Department; Chief Donald Bock

Chief of Administration; Scott Robinson

EMS Captain; Pedro Marin

6

Training Officer; Roxana Perez

Quality Assurance

Q/A Officer, Jesus Miranda, reviews run reports monthly

to ensure accuracy and quality control. He works

alongside the training officer to ensure that proper

protocols are being followed.

Q/A Officer; Jesus Miranda

Training

Training Officer, Roxana Perez duties are to assist with

coordination of and training the members of KLVAC.

In addition to the two training meetings a month she has

added monthly online continuing education requirements

for both paid paramedics and volunteers. By completing

CEU’s monthly, it will fulfill mandatory State hours to

renew certifications and keep our up to date with any new

medical advances and ready for any emergency coming

their way.

ACLS, PALS PHTLS, CPR, Stroke, Advance Airwy

In service training on all newly purchased equipment

Training from outside instructors that teach specialties

from other departments.

We have new training equipment which provides a more life-like hands-on training for

the members

Implemented new online training via EMS1 Academy for all members.

7

Safety Officer Logistics Officer

Kenny Edge

Infection Control Officer

Brenda Beckmann

Adam Schussheim

8

Recruitment Process

Key Largo EMS currently has a total of 48 members which include 3 Full-time

paramedics, 11 Part-time paramedics and a total of 34 volunteers which all hold an EMT or

paramedic certifications. In 2018 Key Largo EMS welcomed 11 new volunteers EMT-

B/Paramedics and lost 18 members to surrounding departments. Potential candidates are required

to do a written test, demonstrate hands-on skills and this is followed by an oral interview. New

hires are welcomed during an orientation period where they are introduced to the department and

given all materials needed to prepare them for their first day on duty. During a new member’s

first month they are required to complete 4 training shifts, a training packet outlining department

operations and hands on skills. Once the training period is completed they are to petition the

board for reimbursement.

9

Statistics

Average en-route to arrival times

2010- 5.22 min

2011-5.20 min

2012- 5.08 min

2013- 5.63 min

2014- 5.07 min

2015- 4.35 min

2016- 4.26 min

2017-5.3 min

2018- 5.3 min

0

1

2

3

4

5

6

7

Min

ute

s

Monthly Average Response Times

Monthly Average Response Times

10

Total calls Back-up calls

2017- 1602 152

2018- 1515 112

0

20

40

60

80

100

120

140

160

180

200

2017/2018 Monthly Calls

2017

2017 Back Up

2018

2018 Back Up

11

Total Runs by Years

Total Year-to-Date Calls

2010-1280 2016- 1441

2011-1293 2017-1602

2012-1303 2018- 1515

2013-1345

2014-1381

2015-1466

0

200

400

600

800

1000

1200

1400

1600

1800

2010 2011 2012 2013 2014 2015 2016 2017 2018

Total Runs by Year

total calls

12

Trauma Alerts-38

Pediatric- 19

Cardiac Arrests- 12

ALS - 810

BLS - 303

Standby - 22

Back Up - 112 Fire - 3

Calls For Service Highlights

13

Services

Public Assist

Key Largo EMS responded 196 calls for Public assist. Public assists are calls for service

where the department helps people that are not in need of medical help but need assistance

into their home, down their stairs or to be picked up from the floor.

AED

KLVAC has a community AED program run by Corps members,

Brenda Beckmann, Tess Marra, and Kenny Edge. The committee is

responsible for the distribution of AEDs in key location throughout the

community. Also assists with private business owners to obtain an AED

at a discounted cost/rate through the Key Largo EMS AED program. The

program has 13 AED’s in the community.

Training/Education

KLVAC is a satellite campus for FKCC and EEII, Training first responders, EMTs, and

paramedics. CPR and first aid are also taught to the community.

Public Nalaxone (Narcan) Program

The department has a Narcan program that provides a kit to the citizens of Key Largo. These

kits allow members of the public to give overdose victims medication to help reverse it in an

emergency situation.

14

Challenges

It was a difficult year when it came to maintaining the vehicles. Several unexpected repairs made

it a challenge to keep our fleet operational.

Maintaining the right personnel in the right positions to help our department grow and move

forward to be one of the top departments is a goal for most members

Key Largo EMS has always been a training ground for EMS personnel to gain experience. This

makes the personnel more desirable as a potential employee should they decide to further their

career.

Equipment

In 2018 a grant was secured to receive new Motorola radios for the department.

A new Auto Pulse was purchased that is set to follow new American Heart Association

guidelines.

Uniforms

Key Largo EMS redesigned

duty shirts to include support

for Law Enforcement and Fire

Department.

Achievement

The department has implemented an online training platform for all members of the organization.

Key Largo EMS is now including healthcare benefits for all their full time employees.

15

Future of Department

Our community is our first priority. We are striving to roll out a community

outreach program where we can help inform the public on how to identify

critical emergencies and what they can do to help before emergency personnel

arrives. Where seconds count working together and staying informed matters

most.

After updating our SOP’s, our next goal is to see where we can improve our

medical protocols. This will allow our organization to pave the way for the

future, which ultimately helps us provide excellent patient care and improve

community involvement. We hope to obtain more grants to help move this

organization forward. Having State-of-the-Art equipment, vehicles and high

quality personnel; Key Largo EMS is setting its sights higher for years to

come.

Through teamwork comes success. Working together with the Key Largo Fire

and EMS District and the Key Largo Volunteer Fire Department, we are

dedicated to make Key Largo a safer place for the citizens and visitors to work

and enjoy.

WORKING TOGETHER

FOR ONE CAUSE,

PROTECTING KEY LARGO

KEY LARGO FIRE DEPARTMENT, INC. ANNUAL REPORT 2018

2018 KEY LARGO FIRE DEPT. ANNUAL REPORT Page 1

INTRODUCTION

Key Largo Volunteer Fire Department, Inc.

(KLVFD or Department) is a not-for-profit

corporation that consists of approximately 44

career and volunteer members. It is a

combination fire department that employs 2 full

time Captain’s, 4 full time Lieutenant’s, 7 full

time Driver Engineer’s. The Department was

formed at the end of May 2013. This transition

was primarily a management change – the

Department maintains and continues the long

history of quality fire service to the Key Largo

community and provides 24-hour a day fire

rescue services to the residents and visitors of

Key Largo. The Department continues to

operate out of two fire stations. Our North Key

Largo Fire Station, number 25, is located at 220

Reef Drive at the intersection of U.S. Highway

1/Overseas Highway and State Road 905 at mile

marker 106. Our South Key Largo Fire Station is

located at 1 East Drive at the 99.8-mile marker;

the intersection of Overseas Hwy. and East Dr.

Key Largo is an island community of

approximately 11,000 yearly residents. During

the season, on weekends and on holidays the

population of Key Largo increases dramatically.

There is an influx of tourists and winter

residents who are part-time residents that live

in Key Largo for the winter. Visitation is year-

round due to the subtropical climate of the area

and the lure of world class fishing and diving.

Key Largo is home to the largest living coral reef

in the U.S. located in nearby Biscayne National

Park, its crystal clear protected waters, largest

man-made reefs – sunken U.S.S. Spiegel Grove,

Duane and Bibb. There are also numerous

smaller shipwrecks and add to that, an exotic

natural and relaxed atmosphere.

Key Largo is the first key or island of a string of

islands off of the southernmost tip of Florida

that stretch for 100 linear miles from Key Largo

to Key West that make up the Florida Keys in

Monroe County, Florida. The population of

Monroe County is approximately 73,000 with a

visitation count of over 4 million. The island of

Key Largo is approximately 27 miles long and

consists of approximately 22,000 acres. Key

Largo Fire Department’s jurisdiction extends to

the water’s edge of the Florida Bay and the

Atlantic Ocean and a number of small islands in

those waters as well as numerous canals and

marinas that are all bordered by resort,

residential and boating communities. Homes in

the area consist of mobile homes and trailers,

live-aboard boats/vessels, and homes built prior

to quality construction codes.

Key Largo has seasonal tropical storms, a

hurricane season as well as a dry/fire season.

KLVFD operates as the Key Largo incident

command center, emergency operations center

and is also shelter for staff during tropical

storms and hurricanes as well as for any

hazardous or radiological emergencies that

might occur as a result of an accident from the

nearby Turkey Point Nuclear Power Plant. To

be equipped with the ability to respond to any

and all emergencies or activities that might

occur during these times is imperative.



The responsibility for fire, rescue, and EMS

services in the Key Largo area falls under the

Key Largo Fire Rescue and EMS Special

Independent District formed in 2006. The

District has the authority to levy and collect ad

valorem taxes for fire, rescue and EMS services

from the taxpayers of Key Largo. The District

has a 5-member Board of Commissioners that

operates under the “Florida Sunshine Law” and

oversees the budget and administration of the

Key Largo District.

LEGAL DESCRIPTON

Monroe County Ordinance 035-1996 states

the boundaries for District 6 (Key Largo

Fire & EMS):

That part of Key Largo from South Bay

Harbor Drive and Lobster Lane to the

southern boundary of the intersection of the

right-of-way County roads 905 and 905A,

plus Cross Key up to the US1 MM112.5

(Morris Lane/Manatee Bay Marina).

MISSION STATEMENT

The Key Largo Volunteer Fire Department is

committed to providing the highest level of fire

and rescue services possible through community

involvement, education and prevention. Our

team of friendly and dedicated professionals will

strive for excellence to serve our community in

paradise.

DEPARTMENT CHARACTERISTICS

You will see from the organizational chart

(Attach. #1) that Key Largo Volunteer Fire

Department is structured in such a way to allow

for the highest level of professional coverage by

identifying the positions necessary to

accomplish this and ensure proper checks and

balances and chain of command. The nature of

the mostly volunteer / combination department

does not always allow us to fill every position,

but we have identified the necessity and

opportunity for each. We have been fortunate

that in difficult economic times when budgetary

constraints are an ever-tightening reality and

volunteerism is ever decreasing, we have

managed to retain and recruit an impressive

number of volunteers. Additionally, we have

been identifying our needs for full-time

uninterrupted coverage and been allowed to

meet some of those needs with the addition of

full time paid career personnel. The

Department continues to meet and exceed

State of Florida requirements for certification

requirements for paid and volunteer personnel

and to ensure that all personnel are well trained

and physically fit.

Our combat operations team consists of a Fire

Chief, 2 full-time paid Captains, 4 full-time paid

Lieutenant’s, and 7 full-time Driver Engineer’s.

Our full-time paid officers at Station 24 handle

office related administrative issues and support

both the combat operations and the

administrative operations of the department.

The combat operations handles all fire rescue

activities from structural firefighting to fire

prevention and education, pre-fire planning,

hydrant inspection, training and health and

safety.



Our corporate operations consist of volunteer

positions as Corporate President, Vice

President, Treasurer, Secretary and three

Directors. The Corporate Board of Directors

oversee the Fire Chief, the membership and

Corporate business matters. The Corporation

also operates in compliance with the Florida

Sunshine Law.

COMMUNITY DEMOGRAPHICS AND

CHALLENGES/VULNERABILITIES – Fire

Department Response

Demographics

Key Largo is a small island community that is

home for many senior citizens. The U.S. 2010

Census has the population of Key Largo at

10,433. Senior Citizens age 65 years and older

comprise 18 percent of the population. Many

residents of the area own second homes or

come seasonally and make their primary

residence in another city and state. Most of

these individuals are retirees 65 years and

older. Children 18 years and under according

to the U.S. 2010 Census comprise 16.7 percent

of the population and Children 5 years and

under according to the U.S. 2010 Census

comprise 4.0 percent of the population. There

are approximately 8,459 housing units per the

2010 US Census It is important to note that

visitation to Key Largo is year-round with the

heaviest influx during winter season (November

through April) and Spring Break Season (March

through May). Weekend visitation is extremely

high. The local Chamber of Commerce

estimates that the annual visitation to Monroe

County can easily exceed 4 – 5 million per year.

Many of these visitors spend their time in our

various households/homes in the Keys.

Challenges/Vulnerabilities

Key Largo residents and visitors reside in a

variety of different types of homes. In addition

to regular “CBS structure neighborhoods”. Key

Largo has 7 trailer communities with

approximately 2,800 residents (U.S. 2010

CENSUS); marinas that house live-aboard

vessels (approximately 5 communities, with

approximately 55 boats and 80-90 residents);

and homes that were constructed prior to the

development of quality building codes and

“grandfathered” so that they are not required

to meet current quality building and fire codes.

The vulnerability for fire hazards to exist in

these environments is great.

Visitation has doubled in the past 3 years

accordingly to recent tourism figures.

Approximately 89 percent of visitors whether it

be visiting and staying in Key Largo or passing

through Key Largo do so via automobile. This

would account for the large

percentage/number of annual motor vehicle

accidents.

RESPONSE - INCIDENT STATISTICS

EMERGENCY INCIDENT/CALL VOLUME 2018

(2018) Total emergency call volume for all

incidents was 854. This is a decrease of 186 calls

from 2017 mostly due to Hurricane IRMA which

had an impact on our call volume in 2017.

Total fire related incidents were 51 incidents

or 5.9 percent of the total call volume in 2018

(854).

Motor Vehicle accidents totaled 160 and

comprised 18.7 percent of our total call volume

in 2018 (854). This is an increase of 5 calls from

2017.



The Department provided mutual aid to

neighboring Fire and EMS Departments 64

times in 2018. This is an increase of 51 calls for

mutual aid from 2017. The Department

received mutual aid from neighboring Fire and

EMS Departments 24 times in 2018. This is an

increase of 6 calls for mutual aid from 2017.

Since the Department has a great working

relationship with Key Largo EMS and are

assisting with EMS calls more often now, the

number of incidents where we provided EMS or

Medical assistance totaled 499 calls or 58.4

percent of the total call volume in 2018 (854).

This is an increase of 53 calls since 2017.

EMERGENCY INCIDENT RESPONSE 2018

Average Attendance at NFIRS (total) incidents

(854) in 2018 was 4. This is neither an increase

nor decrease from attending firefighter’s in

2017.

Average Response time to all NFIRS (total)

incidents (854) in 2018 was 1 minute. (From

dispatch to going enroute)

Average Travel Time was 5.07 minutes.

UNAUTHORZIED/ILLEGAL BURNING 2018

The total number of unauthorized and illegal

burns in 2018 totaled 26 or 3.0 percent of the

total call volume (854). This is an increase of 2

illegal burns since 2017.

The total number of false alarms for 2017

totaled including malicious or mischievous

calls, system malfunctions, unintentional

tripping of interior device and other false

alarms such as bomb scares totaled 119 or 13.9

percent of the total call volume (854). This is an

increase of 33 false alarm calls since 2017.

The total number of Hazardous Materials

Incidents in 2018 totaled 30 or 3.5 percent of

the total call volume (854).

RESPONSE – ADDRESSING

CHALLENGES/VULNERABILITIES

Since the Fire Department and Key Largo Fire

Rescue & EMS District passed the open burn

ordinance and the false alarm ordinance, we

have experienced a decrease in these types of

calls.

Key Largo experiences an annual tropical storm

and hurricane season that lasts from April until

November. The Department feels it is a large

part of their mission and responsibility to

ensure that the members and visitors to their

community have the opportunity to become

educated on what measures to take during such

emergencies and what to do when they find

themselves in these emergency situations.

Grants and Improving ISO Ratings

Key Largo is the referred to as the “Dive Capital

of the World”. You are never more than 3

minutes from water when you are in Key Largo.

The community consists primarily of businesses

and homes that are either directly ocean, bay,

canal front, or just adjacent to a water source.

We do; however, have some areas in our

District that are not close to an available water

source. This has adversely affected our ISO

rating in the past; however, by obtaining a grant

through Fireman’s Fund Insurance agency, the

Department was able to purchase two Turbo

Drafts to aid in getting water to these areas.

This has resulted in an improvement in our ISO

ratings for those areas which has directly

translated into savings in insurance premiums

for our businesses and residents located in

those areas.



Our overall rating is a 5/9 in 2011 and then a

5/5 in 2017. We received an ISO inspection in

November on 2018 and are currently awaiting

the results.

The Department has made a concentrated

effort working with the Key Largo Fire Rescue

and EMS District as well as Monroe County to

improve our service and ultimately our ISO

rating through the installation of new hydrants,

improvement in staffing levels, water supply,

training, equipment, and many other

components that are considered when an ISO

review is conducted. The Department currently

has more than 200 hydrants through the annual

budget the Department was able to allocate

funds and complete the installation of 16 new

fire hydrants and has budgeted $150,000 in

fiscal year 2018/2019 for the installation of 16

more hydrants. Availability of nearby water

source positively impacts our ISO rating. It also

enhances our ability to fight fires by having

water readily available.

Our firefighters conduct quarterly visual

inspections of these hydrants and the District

budgets for the Florida Aqueduct Authority to

conduct a full annual inspection and

maintenance program on all hydrants.

FIRE PREVENTION

FIRE PREVENTION is the "NAME OF THE GAME"

as far as Key Largo Firefighters are concerned.

The best way to support our Community and

provide the highest level of fire rescue services

is to continually educate the public on what

they can do to PREVENT fires, accidents and

injuries due to emergency related incidents.

We also continually strive to educate

OURSELVES in the latest fire and rescue

techniques and strive to ensure that our

neighborhoods, businesses, marinas, schools,

etc. are the recipients of pre-fire planning and

inspection. Education, training and preparation

are essential in ensuring that this happens.

We continually like to encourage residents,

schools and businesses to contact us for a free

pre-incident inspection and fire prevention

session. We regularly conduct pre-fire planning

of our local businesses so that we know the

layout of the property, where the necessary

water sources and hook-ups are located, the

type of emergency warning and sprinkler

systems they have and where the control

panels are located, entrance and egress to the

properties, etc. so that we can provide the most

efficient and highest quality service in time of

need. This greatly helps should there be a fire

because the Department personnel know the

layout and hazards, thus they already have a

plan on how best to handle the emergency.

We regularly schedule fire prevention education

and activities at the local pre-schools and

elementary schools during fire prevention week

as well as throughout the year as requested.

FIRE CHIEF

Fire Chief Donald Bock volunteers as the Fire

Chief for the Key Largo Volunteer Fire

Department. Chief Bock is also the Chief of the

Key Largo Volunteer Ambulance Corps., in

addition to being a career Lieutenant /

Paramedic for Monroe County Fire Rescue.

TRAINING

Our Commitment to training continues. The

Department boasts 6 state certified fire

instructors. In addition to daily training drills

with on-duty shift personnel, the Department

conducts daily training and also hosts quarterly

multi-agency training with the surrounding

departments. The Department continues to



focus on E.V.O.C training and has revamped

their in-house driver training and evaluation

program using guides and materials provided by

our automobile insurance carrier VFIS.

The department continues to send its personnel

to outside training events like the Ft.

Lauderdale Fire Conference, Orlando Fire

Conference, and Great Florida Fire School

where firefighters get to enhance and test their

skills in live burn scenarios in actual CBS

construction and wood frame homes, vehicle

extrications, incident command, and other

pertinent trainings. The department also

provides in-house training courses like Building

Construction, Strategies & Tactics, Course

Delivery, Company Officer, Fire Service

Hydraulics, Apparatus Operations, and EVOC

(Emergency Vehicle Operators Course). The

department also sends its personnel to other

agencies to attend trainings like Advanced

Vehicle Extrication (VMR), Aerial Operations,

and Technical Rescue (FLUSAR) among other

courses. These courses provide our personnel

the knowledge to training to advance their skills

within the fire service. Our Captain’s and

Lieutenants are required to hold the State of

Florida Fire Officer I and/or Fire Officer II

Certifications along with Fire Service Instructor

State Certifications and are able to teach the

above-mentioned classes.

The Department requires all of our Driver

Engineers to have a State of Florida Approved

EVOC, Fire Service Hydraulics & Apparatus

Operations which go hand and hand in pump

operations and also recommends that they

retain their State Pump Operators Certificate.

The Department continues to improve their

existing comprehensive orientation and training

for all new firefighters. This training or “Rookie

Book” must be satisfactorily completed by new

volunteer firefighters prior to final acceptance

with the Department along with a 12-month

evaluation period where their skills are tested.

UPPER KEYS HONOR GUARD

Key Largo Volunteers organized the first Upper

Keys Honor Guard consisting of Firefighters

from the Upper Keys - Key Largo, Tavernier and

Islamorada Fire Departments. The Honor Guard

is led by Montillo (Scott) Desquotte, a volunteer

with our Department.

The members of the Honor Guard regularly

train, compete and dedicate their services to

their local communities as well as other

Departments throughout Florida and the

Nation. They are involved in awards banquets,

memorial services, local charitable events,

conferences, and fund raising activities such as

the Fourth of July Florida Honor Guards in

Paradise. Every year The Department

participates in the Fourth of July Parade and

celebration with surrounding fire departments

like Islamorada Fire Rescue, Tavernier Volunteer

Fire Rescue, Monroe County Fire Rescue,

Miami-Dade Fire Rescue, Honor Guards and

Pipes and Drummers from all over the country.

The Upper Keys Honor Guard regularly attends

special Honor Guard Training in OCALA in order

to hone their skills. Plans are in the making to

partner with the Key Largo Chamber of

Commerce in order to upscale local events such

as 4th of July Parade and draw participants from

Honor Guards throughout the Nation and to

draw visitors to the Key Largo area. The Honor



Guard also participates in a similar event on St.

Patrick’s Day in Delray Beach, FL.

Our District greatly values the positive attention

that is brought to the Department and

Community through the activities of the Honor

Guard and continues to allocate funds in the

fiscal budget in order to offset some of their

expenses.

DONATION DRIVE

The continued service and dedication of our

approximately 44 career and volunteer

firefighters has had a significant impact on our

District's ability to keep the taxes in Key Largo

the lowest in unincorporated Monroe County.

We could not do it without support from our

residents and business owners, however.

The Department owes a huge “THANK YOU” to

the tax payers of the Key Largo District for their

generosity and support by responding to our

donation letter sent to businesses and residents

of the Key Largo Community. These donation

dollars help to supplement our District budget

by enabling us to purchase more gear, tools,

equipment, and provide training to more

firefighters.

Our doors are always open to the public. We

welcome requests for information, assistance

and participation in local events, and of course

we welcome anyone interested in volunteering.

RETENTION AND RECRUITMENT

The Department welcomed 19 new volunteer

firefighters in 2018. All of the applicants came

to us as fully state certified Firefighter II’s and

usually have their State EMT and/or Paramedic

certification as well. The Department also lost

22 volunteers and 1 Career Staff member in

2018 to surrounding departments. 22 of our

volunteers and 1 of our paid staff obtained

career jobs with other fire departments; they

had from 1 to 6 years of service with Key Largo

Fire Department.

Our proximity to the mainland, Miami area and

the fact that we are one of the few volunteer

companies in South Florida aids us in our efforts

to recruit volunteers. This very thing also works

against us when it comes to retention of

volunteers. We serve as a hands-on training

ground for young recruits right out of the

academy only to see them hired by the nearby

municipalities. The experience and training the

firefighters receive also helps their chances of

being hired by another fire department so it’s a

win-win situation. This is a revolving and

ongoing process. This process allows us to hone

our training and management skills. Feedback

from neighboring departments that hire our

volunteers is highly positive.

The Department continues the volunteer

reimbursement (stipend) program and training

program that has proven to be highly beneficial

in attracting volunteers to the Department and

in retaining them even after they have accepted

paid positions with other Departments.

Job opportunity both full-time and part-time

have aided in recruitment and retention as well.

The District approved a 401k program for all

members of the Department and allocated

funds in the fiscal budget to provide a

percentage match of dollars contributed.

Personal assistance is provided to members of

the Department interested in signing up for

Obamacare. The Department’s insurance agent

makes appointments to personally assist

members with their insurance needs.



Our Department cares about the community it

serves and offers support and services that

extend beyond the reactive fire and rescue

services through fire prevention and education,

pre-fire planning, and involvement in

community events. We instill a sense of

“Community” in our Department. This intrinsic

value of belonging and helping one another

(family) is probably the largest contributing

factor toward retention of volunteers and staff.

HEALTH AND WELLNESS

The health and wellness of our firefighting

personnel is vital. The Department makes the

physical fitness and health and wellness of its

firefighters a top priority. The Department

encourages physical fitness in part by the use of

its donation dollars to create a gymnasium

equipped with state-of-the-art exercise

equipment. Volunteers are encouraged to use

the gym while on shift and paid personnel are

allotted an hour per day to be used exclusively

for physical fitness.

Annual health screenings are required of all

personnel. The District budget has provided the

funds to cover the cost in full of these

comprehensive health screenings that are

conducted on the fire department premises. All

combat firefighters are required to pass the

NFPA 1582 recommended firefighter medical

physical.

New recruits are required to pass a physical

ability test (in addition to written exam and oral

interview) prior to obtaining a position with the

Department. The Department is a tobacco, drug

and alcohol free organization with policies

governing this.

The Department has also donated to and joined

a number of Cancer Awareness and support

groups and has shown their support for breast

cancer awareness by “wearing pink”. The pink

tee-shirts are cancer awareness combat shirts.

The Department has allowed the use of it’s

classroom to host breast cancer screenings by

qualified medical professionals agencies.

NIMS COMPLIANT

The Key Largo Fire Rescue and EMS District is committed to providing the most effective approach to prepare for, respond to and recover from domestic incidents. Regardless of the cause, size or complexity and supports a unified approach toward command, training, and management of resources. This is to ensure interoperability and compatibility among Federal, State and local emergency agencies. DEPARTMENT BUDGET The Department has consistently worked with the District in an effort to reduce budget line items in an effort to keep the tax burden to our residents and businesses as low as possible.

LOOKING FORWARD…

Since our inception in May of 2013 we have said

goodbye to many of our more experienced

career and volunteer firefighters - one a highly

loved and respected founding father of the

volunteer fire service in Key Largo (Dave Gow).

While not forgotten and often missed we have

filled the vacancies they left with new recruits –

new faces. This has challenged us to update

and improve our communications and training

in all aspects of administration, management

and operations.



The Department purchased a new Engine in

2018 from E-One from fiscal year 18/19 budget.

The Engine will replace our outdated older

Engine from Pierce formally known as Engine

24. This apparatus is a multi-use apparatus with

a 1500 gallon water tank and two 30 gallon

foam tanks for Class A and Class B fires. This

apparatus will respond first due out of Station

24 to all emergencies in 24 zone areas.

The department held an officer promotional

testing for its paid personnel in November of

2018. In total the department had 8 applicants

for 5 open positions. The departments newly

promoted officers are as follows:

- Captain Chris Jones

- Lieutenant Sergio Garcia

- Lieutenant Jaime Arana

- Lieutenant Markus Golling

- Lieutenant Jason Mumper

The department also received the SAFER Grant

in 2018 which allowed us to hire 5 new

positions. Those personnel are as follows:

- Engineer Oswaldo Pineda

- Engineer Fabio De Las Cuevas

- Engineer Juan Gomez

- Engineer Carlos Leon

- Engineer Natalia Blanco

The department received the AFG Grant which

allowed us to purchase new Motorola radios to

replace our old radios which will be

unserviceable come November of 2019.

We have placed emphasis on and taken a team

approach to updating and improving our

standard operating procedures on a daily basis

and have implemented a SOP Committee that

reviews, creates and updates SOP’s top fit our

department needs.

We’ve come a long way since the inception of

this new department on May 27, 2013. We

carry with us the tradition and history as well as

much of the personnel from the previous fire

department – essentially 60 years of primarily

volunteer service to the Key Largo Community.

Today we are still a small town Community

when it comes to available resources, but we

have become significantly larger when you look

at the challenges we face. We continue to

provide the highest level of fire services at the

lowest cost in Monroe County. And we are

doing this in a rapidly changing municipal and

political environment with ever challenging

economic realities. Post 9-11 strengthening of

requirements for the Fire Service created new

challenges as well. Our challenges may be

different than they were 5, 10, 50, 60 years ago,

and may be not quite as evident, but very real.

We have; however, managed to meet these

challenges and improve our quality and level of

service and will strive to continue the trend

through education, communication, teamwork

and strategic planning.

Thank you to the staff and members of the Key

Largo Volunteer Fire Department, our District

Commissioners as well as all of the members

and staff of the Key Largo Volunteer

Ambulance Corps. A very special thank you to

the Community we are privileged to serve.

Please keep up with the ever changing face of

Key Largo Volunteer Fire Department by liking

us on our FACEBOOK PAGE – Or visiting our

website at

https://www.facebook.com/keylargofiredepar

tment

keylargofire.com

https://www.facebook.com/keylargofiredepartmenthttps://www.facebook.com/keylargofiredepartment

Key Largo Fire Department Organizational Chart

HR Office Staff

Operations Division Chief Donald Bock

Medical Director Dr. Thomas Steed

Logistics Division Lt. Sergio Garica

Training Division Capt. David Garrido

Captains (0)

Lieutenants (2)

Driver Engineer (3)

Volunteer Fire Fighter/EMT's & Medics

Captains (1)

Captains (1)

Lieutenants

(1)Lieutenants

(1)

Driver Engineer (2)

Driver Engineer (2)

Fire Chief Donald Bock

Key Largo Fire Department Board of

Directors

Prevention Division Capt. Chris Jones

Fire Marshal (MCFR) Lt. Cassy Cane

AA-Shift BB-Shift CC-Shift



Safety Committee

KEY LARGO FIRE DEPARTMENT STANDARD OPERATING PROCEDURES

Section 000: Organizational Chart Breakdown Subject: Administration Effective: S.O.P. 000.00

Approved By: Donald Bock, Fire Chief

Revised: Page 1 of 1

Page 1 of 2

I. Divisions:

a. Training

i. Captain David Garrido, Training Officer

1. Captain Chris Jones, Instructor 2. Lieutenant Sergio Garcia, Instructor 3. Lieutenant Jaime Arana, Instructor 4. Lieutenant Jason Mumper, Instructor

b. Logistics

i. Lieutenant Sergio Garcia

1. Lieutenant Markus Golling (Apparatus & Tool Maintenance) 2. Lieutenant Jaime Arana (EMS Supplies and Research) 3. Lieutenant Jason Mumper (Station Grounds & Maintenance) 4. Captain Chris Jones (Communications & PPE)

c. Fire Prevention

i. Captain Chris Jones

1. Lieutenant Markus Golling 2. Driver Engineer Curtis Tucker 3. Driver Engineer Carlos Leon 4. FF Natalia Blanco

II. Committee’s

a. Safety Committee

i. Captain David Garrido (Chair) ii. Captain Chris Jones (Secretary) iii. Corp. President Scott Robinson iv. Lieutenant Jaime Arana v. Driver Engineer Curtis Tucker

KEY LARGO FIRE DEPARTMENT STANDARD OPERATING PROCEDURES

Section 000: Organizational Chart Breakdown Subject: Administration Effective: S.O.P. 000.00

Approved By: Donald Bock, Fire Chief

Revised: Page 2 of 1

Page 2 of 2

b. SOP Committee

i. Chief Donald Bock

1. Captain David Garrido 2. Captain Chris Jones 3. Lieutenant Markus Golling

DEPARTMENT: District Board

LINE ITEM(S) TO BE DECREASED:

Line Item Number Line Item DescriptionCurrent Budget

Decrease Requested

Adjusted Budget

511.411 TRAVEL & PER DIEM 4,000$ (960)$ 3,040$ Total Decrease

LINE ITEM(S) TO BE INCREASED:


Increase Requested

Adjusted Budget

511.490.03 GENERAL DEPARTMENTAL - OTHER 1,000$ 700$ 1,700$ 511.54 DUES & SUBSCRIPTIONS 3,000$ 260$ 3,260$ Total Increase

DEPARTMENT: Fire Department



Decrease Requested

Adjusted Budget

522.460 REPAIRS & MAINTENANCE EQUIPMENT 33,945$ (6,000)$ 27,945$ Total Decrease



Increase Requested

Adjusted Budget

522.462 REPAIRS & MAINTENANCE VEHICLES $47,000 $6,000 $53,000Total Increase

($960)

$960

Reason for Transfer: A portion of the iPad purchases carried over from FY18 to FY19 due to the timing of the purchase, and the annual FASD membership fees increased

KEY LARGO FIRE RESCUE & EMS DISTRICTBUDGET LINE ITEM TRANSFER REQUEST

FY 18-19

($6,000)

$6,000

Reason for Transfer: Repairs and maintenance expenses for vehicles are higher than anticipated.

DEPARTMENT: Ambulance Corp.



Decrease Requested

Adjusted Budget

526.460 REPAIRS & MAINTENANCE EQUIPMENT 40,000$ (3,640)$ 36,360$ Total Decrease



Increase Requested

Adjusted Budget

526.461 REPAIRS & MAINTENANCE BUILDING 14,000$ 3,000$ 17,000$ 526.470 PRINTING & BINDING 500$ 250$ 750$ 526.490.12 MEMBERSHIP & RETENTION 250$ 390$ 640$ Total Increase

(3,640)$

3,640$

Reason for Transfer: Expenditures for repairs and maintenance expenses for Station 23, SOP printing, and membership awards are higher than anticipated.

L25 REPAIRS E25 REPAIRS (old) S24 REPAIRS E24 REPAIRS (old) A24 DR25 T24 E24 (2019) E25 (2017)

193.4 42.25 374.75 711.85 598.32 735.34 731.29 389.32 511.15

262.5 895.66 190 299.5 467.2 494.6 54.54 726.49 193.75

225 322.73 51.5 647.01 1083.5 609.02 421 789.36 195.4

370.48 288.55 467.18 569.32 700.5 481.23 142.5 208.31 726.25

468.18 800.64 304.35 2109.75 285 400.16 198.98 190 142.5

467.51 427.5 902.14 750.52 582.03 243.25 868.44

427.5 513.89 429.48 293.61 549.25 300.87 344.87

145.63 855.92 1080.77 506.28 524.81 2983.82 483.9

302.95 465.88 74.92 438.4 729.83 95

469.25 243 812.22 539.42 882.44 234.89

241.04 2356.64 183.55 486.58 430 302.12

248.5 1587.14 198.75 827.03 801.92 677.53

818.05 380 287.49 807 834.36 518.94

498.38 332.5 190 247.27 142.5

926.25 399.5 495.46 292.16 220

289.5 700.14 241.59 808.12

526.18 254.6 411.01

405.75 314.16 695.49

537.73 374.38 116.47

818.46 899.71 246.5

496.26 815 144.88

285 194.75 76.98

384.75 190 41.99

190 190 718.13

395.16 815.79 123.75

188.71 746.79 525

1345.97 534.8 523.12

142.5 142.5 572.54

1070.08 494.75 243.08

142.5 12732.32 1567.45

471.44 291

190 472.12

190 222.38

1723.06 312.6

2611.69 385

L25 REPAIRS E25 REPAIRS (old) S24 REPAIRS E24 REPAIRS (old) A24 DR25 T24 E24 (2019) E25 (2017)

296.6 404.42

528.25 95

913.06 904.81

450.15 1140

741.38 813.85

898.97 840.91

533.8 285

261.48 977.81

1576.7 55.88

329 698.13

914.5 3008.67

397.8 254.99

526.5

190

831.56

751.42

13649.09

Total Repairs

26311.05 2349.83 55460.58 8992.21 7783.36 4376.44 9535.82 2303.48 12471.75 129584.52

KEY LARGO FIRE RESCUE AND EMS DISTRICTFISCAL YEAR 18-19

JANUARY, FEBRUARY, MARCH 2019 & YTD ACTUALS VERSUS BUDGETJan 19 Feb 19 Mar 19 Oct '18 - Mar 19 Budget % of Budget

Revenues

311.000 · Ad Valorem Taxes 159,327.08$ 145,919.11$ 84,150.70$ 2,917,731.87$ 3,243,746.00$ 89.95%

331.201 · Grant Revenue

201.01 · SAFER Grant - personnel 0.00 0.00 0.00 0.00 200,768.00 0.0%

201.02 · Florida Dept of Health - Ultras 0.00 0.00 0.00 0.00 52,500.00 0.0%

201.03 · AFG Grant - Communication Equip 0.00 0.00 0.00 0.00 133,265.00 0.0%

Total 331.201 · Grant Revenue 0.00 0.00 0.00 0.00 386,533.00 0.0%

338.002 · ILA Remib Frm Monroe County 0.00 0.00 0.00 0.00 150,000.00 0.0%

361.100 · Interest 1,216.82 1,082.62 1,172.01 5,484.07 12,000.00 45.7%

Total Revenues 160,543.90$ 147,001.73$ 85,322.71$ 2,923,215.94$ 3,792,279.00$ 77.08%

Expenditures

1100 · District Board

511.110 · Board Member Stipends 1,000.00 1,000.00 1,000.00 6,000.00 12,000.00 50.0%

511.210 · FICA/Medicare 76.50 76.50 76.50 459.00 918.00 50.0%

511.240 · Workmens Compensation Insurance 0.00 0.00 0.00 752.00 752.00 100.0%

511.400 · Travel & Per Diem 476.73 0.00 0.00 476.73 4,000.00 11.92%

511.411 · Advertising 404.57 0.00 653.35 1,982.06 5,000.00 39.64%

511.450 · Insurance & Risk Management

450.01 · Bond 0.00 0.00 0.00 100.00 100.00 100.0%

450.02 · Portfolio Policy & Auto 0.00 0.00 0.00 1,938.81 2,133.00 90.9%

Total 511.450 · Insurance & Risk Management 0.00 0.00 0.00 2,038.81 2,233.00 91.3%

511.470 · Printing & Binding 142.17 0.00 56.92 878.28 3,000.00 29.28%

511.490 · General Departmental

490.01 · Tax Collector Fees 4,761.85 4,367.89 2,515.63 87,473.34 97,312.00 89.89%

490.02 · Property Appraiser Fees 0.00 0.00 0.00 28,264.04 56,327.00 50.18%

490.03 · Other 0.00 0.00 0.00 1,641.35 1,000.00 164.14%

Total 511.490 · General Departmental 4,761.85 4,367.89 2,515.63 117,378.73 154,639.00 75.91%

511.510 · Office Supplies 0.00 0.00 0.00 312.45 500.00 62.49%

511.540 · Dues, Subscriptions 25.00 0.00 0.00 1,756.81 3,000.00 58.56%

512.311 · District Clerk Svcs (Prof Svcs) 0.00 2,846.25 0.00 4,893.75 19,000.00 25.76%

Page 1 of 7



513.320 · Accounting & Financial Svcs

513.01 · District Audit 0.00 0.00 0.00 4,000.00 10,000.00 40.0%

513.02 · Financial and Accounting 3,638.19 2,090.30 2,042.10 16,442.00 60,000.00 27.4%

Total 513.320 · Accounting & Financial Svcs 3,638.19 2,090.30 2,042.10 20,442.00 70,000.00 29.2%

514.310 · Legal Services (Prof Svcs) 2,828.50 3,433.25 2,283.00 14,706.25 45,000.00 32.68%

Total 1100 · District Board 13,353.51$ 13,814.19$ 8,627.50$ 172,076.87$ 320,042.00$ 53.77%

1250 · Key Largo Volunteer Fire

522.120 · Regular Salaries & Wages

120.04 · Firefighters 36,015.62 47,813.03 50,001.22 249,063.53 715,301.00 34.82%

120.06 · Administrative Stipend 1,500.00 1,500.00 1,500.00 9,000.00 18,000.00 50.0%

Total 522.120 · Regular Salaries & Wages 37,515.62 49,313.03 51,501.22 258,063.53 733,301.00 35.19%

522.121 · Volunteer Pay 24,494.93 15,975.34 16,919.83 126,567.63 245,000.00 51.66%

522.140 · Overtime Wages 5,197.95 6,679.98 8,544.55 37,169.12 75,000.00 49.56%

522.210 · FICA/Medicare 5,209.71 5,505.55 5,887.85 32,533.17 80,578.00 40.38%

522.220 · Retirement Benefits 1,729.05 2,163.61 2,449.31 10,432.38 29,349.00 35.55%

522.230 · Life & Health Insurance 7,947.40 610.41 4,644.70 21,970.28 78,000.00 28.17%

522.240 · Workers Compensation 0.00 0.00 0.00 32,881.60 49,601.00 66.29%

522.250 · Unemployment Tax 34.15 0.00 145.02 179.17 750.00 23.89%

522.312 · Professional Services

312.03 · Grant Writing Services 255.00 0.00 0.00 255.00 2,500.00 10.2%

312.04 · Annual Physicals 0.00 0.00 0.00 0.00 20,000.00 0.0%

312.05 · Background checks & Drug Testin 0.00 0.00 0.00 90.00 1,850.00 4.87%

Total 522.312 · Professional Services 255.00 0.00 0.00 345.00 24,350.00 1.42%

522.320 · Accounting & Financial Svcs 3,081.47 1,238.00 0.00 7,419.47 18,750.00 39.57%

522.400 · Travel & Per Diem 4.98 330.00 487.20 1,732.05 7,500.00 23.09%

522.410 · Phones - Station Phones, Cell 389.63 820.09 835.35 5,170.11 13,000.00 39.77%

522.411 · Advertising 0.00 0.00 0.00 0.00 1,000.00 0.0%

522.412 · Postage & Freight 0.00 20.05 31.19 113.36 750.00 15.12%

Page 2 of 7



522.430 · Utilities

430.01 · Electric 2,155.03 2,043.07 2,246.55 13,157.59 26,000.00 50.61%

430.02 · Water 702.77 671.99 712.19 3,739.26 12,500.00 29.91%

430.03 · Fire Hydrant Maintenance 0.00 0.00 0.00 10,100.00 10,100.00 100.0%

430.04 · Propane Gas 0.00 80.00 0.00 203.98 500.00 40.8%

430.07 · TV Service 196.94 381.24 381.24 2,206.16 4,700.00 46.94%

Total 522.430 · Utilities 3,054.74 3,176.30 3,339.98 29,406.99 53,800.00 54.66%

522.440 · Rent & Leases

440.01 · Copier/Scanner/Fax Lease 352.21 0.00 760.80 2,169.64 5,500.00 39.45%

440.02 · Oxygen Tank Rental 213.75 213.75 216.96 1,085.01 1,085.00 100.0%

440.03 · DEP Station 25 Lease Pymt 0.00 0.00 0.00 0.00 300.00 0.0%

440.04 · Red Alert Incident Reporting 0.00 0.00 0.00 0.00 4,500.00 0.0%

440.05 · Fire Manager- Schedule & Time 0.00 0.00 0.00 1,995.00 2,500.00 79.8%

Total 522.440 · Rent & Leases 565.96 213.75 977.76 5,249.65 13,885.00 37.81%


450.03 · Package Policy 0.00 0.00 0.00 27,566.39 55,084.00 50.04%

450.04 · Accident & Sickness 0.00 0.00 0.00 2,318.00 8,500.00 27.27%

450.06 · Statutory AD&D 0.00 0.00 0.00 0.00 2,200.00 0.0%

450.07 · Storage Tank Liability 0.00 0.00 0.00 1,413.00 1,500.00 94.2%

Total 522.450 · Insurance & Risk Management 0.00 0.00 0.00 31,297.39 67,284.00 46.52%

522.46 · Repair & Maintenance

522.460 · Repair & Maint - Equipment 439.51 306.09 4,546.38 14,749.76 33,945.00 43.45%

522.461 · Repair & Maint - Buildings 2,626.00 3,222.99 6,482.88 29,291.79 43,250.00 67.73%

522.462 · Repair & Maint - Vehicles 10,045.83 7,784.32 3,804.74 44,601.89 47,000.00 94.9%

Total 522.46 · Repair & Maintenance 13,111.34 11,313.40 14,834.00 88,643.44 124,195.00 71.37%

522.470 · Printing & Binding 0.00 0.00 0.00 0.00 100.00 0.0%

522.490 · General Departmental

490.04 · WW Assessments 0.00 0.00 0.00 2,601.44 20,357.00 12.78%

490.05 · Other 0.00 0.00 0.00 65.00 2,000.00 3.25%

490.06 · Computer/IT Services 0.00 1,075.00 280.00 4,430.00 5,000.00 88.6%

Total 522.490 · General Departmental 0.00 1,075.00 280.00 7,096.44 27,357.00 25.94%

Page 3 of 7



522.491 · Training

491.01 · Instructor Fees 0.00 0.00 0.00 2,400.00 5,000.00 48.0%

491.03 · Fire Prevention 0.00 0.00 0.00 3,263.37 3,646.00 89.51%

491.04 · Education, Student Text 38.85 175.00 0.00 503.85 8,300.00 6.07%

491.05 · KAPLAN online Education 0.00 0.00 0.00 4,500.00 4,500.00 100.0%

491.15 · Out of Area Training 0.00 0.00 0.00 0.00 12,075.00 0.0%

Total 522.491 · Training 38.85 175.00 0.00 10,667.22 33,521.00 31.82%

522.510 · Office Supplies 1,225.06 0.00 636.86 3,597.90 5,000.00 71.96%

522.520 · Operating Supplies

520.01 · Fire Ground Safety 263.25 56.52 0.00 1,055.27 2,250.00 46.9%

520.02 · Daily Operating/Maint Supplies 0.00 223.38 1,525.69 3,710.12 10,000.00 37.1%

520.03 · Medical Supplies & Equipment 84.67 177.80 662.37 1,666.11 5,500.00 30.29%

520.05 · Stat Cleaning/Hskping Supplies 0.00 0.00 640.73 1,801.14 5,500.00 32.75%

520.06 · Firefighting Gear 1,369.70 13,386.00 0.00 16,108.01 24,750.00 65.08%

520.07 · Clothing & Apparel 0.00 0.00 2,968.40 7,605.90 9,600.00 79.23%

520.08 · Firefighting Foam or Sup Agnt 0.00 0.00 0.00 2,465.00 13,000.00 18.96%

Total 522.520 · Operating Supplies 1,717.62 13,843.70 5,797.19 34,411.55 70,600.00 48.74%

522.521 · Fuel - Gasoline 42.90 0.00 0.00 42.90 100.00 42.9%

522.522 · Fuel - Diesel 2,818.50 -1,031.83 -932.36 3,189.64 27,000.00 11.81%

522.540 · Dues, Subscriptions 0.00 0.00 0.00 0.00 750.00 0.0%

522.6 · Capital Expenditures

522.620 · Capital Outlay - Buildings 0.00 0.00 3,895.35 3,895.35 20,500.00 19.0%

522.630 · Capital Outlay-Infr. Imprvmnts 0.00 0.00 0.00 0.00 150,000.00 0.0%

522.640 · Capital Outlay - Equipment 0.00 8,550.00 0.00 57,901.42 71,868.00 80.57%

522.642 · Capital - Small Tools & Equip 0.00 1,490.00 2,712.95 4,202.95 24,950.00 16.85%

Total 522.6 · Capital Expenditures 0.00 10,040.00 6,608.30 65,999.72 267,318.00 24.69%

522.805 · Upper Keys Honor Guard

805.01 · Honor Guard Travel 0.00 0.00 0.00 0.00 2,200.00 0.0%

522.805 · Upper Keys Honor Guard - Other 0.00 0.00 0.00 0.00 282.00 0.0%

Total 522.805 · Upper Keys Honor Guard 0.00 0.00 0.00 0.00 2,482.00 0.0%

Total 1250 · Key Largo Volunteer Fire 108,434.86$ 121,461.38$ 122,987.95$ 814,179.71$ 2,050,321.00$ 39.71%

Page 4 of 7



1300 · Key Largo EMS

526.120 · Regular Salaries & Wages

120.01 · Administrative Payroll 1,888.80 3,777.60 5,666.48 22,610.48 55,158.00 40.99%

120.02 · Paramedic Payroll 0.00 0.00 0.00 13,468.00 13,468.00 100.0%

Total 526.120 · Regular Salaries & Wages 1,888.80 3,777.60 5,666.48 36,078.48 68,626.00 52.57%

526.121 · Volunteer Pay 11,652.40 10,317.60 10,521.60 67,185.20 160,000.00 41.99%

526.140 · Overtime Wages 0.00 0.00 0.00 4,510.00 4,510.00 100.0%

526.210 · FICA/Medicare 2,068.58 3,010.69 2,876.67 16,011.03 39,716.00 40.31%

526.220 · Retirement Contributions 0.00 0.00 0.00 0.00 5,000.00 0.0%

526.230 · Life & Health Insurance -2,364.62 0.00 0.00 1,526.43 18,000.00 8.48%

526.240 · Worker's Compensation 0.00 0.00 0.00 16,525.40 18,852.00 87.66%

526.250 · Unemployment Tax 0.00 0.00 0.00 0.00 300.00 0.0%

526.312 · Professional Services

312.02 · Medical Director 1,500.00 1,500.00 1,500.00 9,000.00 18,000.00 50.0%

312.03 · Grant Writing Services 892.50 0.00 0.00 892.50 0.00 100.0%

Total 526.312 · Professional Services 2,392.50 1,500.00 1,500.00 9,892.50 18,000.00 54.96%

526.320 · Accounting & Financial Svcs 4,065.47 1,460.00 0.00 9,035.47 25,645.00 35.23%

526.400 · Travel & Per Diem 0.00 0.00 0.00 0.00 4,000.00 0.0%

526.410 · Phones, Station & Cell 594.73 647.42 755.36 4,418.73 10,000.00 44.19%

526.411 · Advertising 0.00 0.00 0.00 0.00 400.00 0.0%

526.412 · Postage & Freight 0.00 0.00 0.00 250.00 500.00 50.0%

526.430 · Utilities

430.05 · Electric & Propane 726.73 755.68 833.68 5,497.74 11,500.00 47.81%

430.06 · Water 564.19 212.29 188.39 1,429.45 3,000.00 47.65%

Total 526.430 · Utilities 1,290.92 967.97 1,022.07 6,927.19 14,500.00 47.77%

526.440 · Rental & Leases 315.00 315.00 315.00 2,205.00 4,500.00 49.0%


450.08 · Package Policy 0.00 7,665.00 0.00 20,440.00 30,660.00 66.67%

450.09 · Auto 0.00 2,165.00 0.00 5,771.67 8,657.00 66.67%

450.10 · Disability Insurance 0.00 0.00 0.00 2,816.62 4,200.00 67.06%

Total 526.450 · Insurance & Risk Management 0.00 9,830.00 0.00 29,028.29 43,517.00 66.71%

Page 5 of 7



526.46 · Repair & Maintenance

526.460 · Repair & Maint - Equipment 792.01 3,307.00 0.00 16,641.59 40,000.00 41.6%

526.461 · Repair & Maint - Buildings 5,805.00 2,208.00 577.59 13,168.92 14,000.00 94.06%

526.462 · Repair & Maint - Vehicles 3,322.77 1,887.10 2,084.62 13,686.17 18,000.00 76.03%

Total 526.46 · Repair & Maintenance 9,919.78 7,402.10 2,662.21 43,496.68 72,000.00 60.41%

526.470 · Printing & Binding 0.00 0.00 0.00 750.00 500.00 150.0%

526.490 · General Dept. - Misc.

490.08 · Computer/IT Services 0.00 1,000.00 0.00 4,260.00 4,500.00 94.67%

490.10 · Employee Assistance Program 90.00 90.00 90.00 630.00 1,100.00 57.27%

490.12 · Membership & Retention 0.00 0.00 0.00 635.60 250.00 254.24%

490.13 · EE Drug Testing 0.00 0.00 0.00 90.00 1,250.00 7.2%

490.14 · WW Assessments 0.00 0.00 0.00 1,312.38 10,270.00 12.78%

Total 526.490 · General Dept. - Misc. 90.00 1,090.00 90.00 6,927.98 17,370.00 39.89%

526.491 · Training - Instructor Fees, Edu

491.07 · ACLS/PALS 0.00 800.00 0.00 800.00 1,500.00 53.33%

491.08 · ClinCon or EMS Expo 0.00 0.00 0.00 0.00 1,760.00 0.0%

491.10 · Misc. Training/Books 0.00 0.00 0.00 0.00 500.00 0.0%

491.12 · Handtevy PALS class 0.00 0.00 0.00 885.00 1,750.00 50.57%

491.20 · Kaplan online training 0.00 0.00 0.00 0.00 1,800.00 0.0%

Total 526.491 · Training - Instructor Fees, Edu 0.00 800.00 0.00 1,685.00 7,310.00 23.05%

526.510 · Office Supplies 97.37 0.00 0.00 328.41 3,500.00 9.38%

526.520 · Operating Supplies

520.09 · Station Supplies 286.25 2,456.19 314.15 4,077.21 6,000.00 67.95%

520.10 · Medical Supplies 2,025.43 3,072.46 3,238.51 19,948.43 55,000.00 36.27%

520.11 · Uniforms & Membership Supplies 0.00 0.00 4,010.00 4,010.00 4,500.00 89.11%

520.13 · Small Tools 0.00 0.00 0.00 4,254.84 4,780.00 89.01%

Total 526.520 · Operating Supplies 2,311.68 5,528.65 7,562.66 32,290.48 70,280.00 45.95%

526.522 · Fuel - Diesel 1,058.15 1,031.83 932.36 6,228.17 13,500.00 46.14%

526.524 · Medicine & Drugs 1,525.71 947.29 1,090.77 5,716.63 25,600.00 22.33%

526.540 · Dues, Subscriptions 0.00 0.00 49.00 49.00 450.00 10.89%

Page 6 of 7



526.6 · Capital Expenditures

526.620 · Capital Outlay - Buildings 0.00 0.00 0.00 0.00 46,500.00 0.0%

526.640 · Capital Outlay - Equipment 0.00 0.00 86,850.40 99,514.13 324,486.00 30.67%

Total 526.6 · Capital Expenditures 0.00 0.00 86,850.40 99,514.13 370,986.00 26.82%

Total 1300 · Key Largo EMS 36,906.47$ 48,626.15$ 121,894.58$ 400,580.20$ 1,017,562.00$ 39.37%

Total Expenditures 158,694.84 183,901.72 253,510.03 1,386,836.78 3,387,925.00 40.94%

1,849.06 -36,899.99 -168,187.32 1,536,379.16 404,354.00 379.96%

511.911 · Transfer to Veh & Equip Fund 16,666.67 16,666.67 16,666.67 100,000.00 200,000.00 50.0%

(14,817.61)$ (53,566.66)$ (184,853.99)$ 1,436,379.16$ 204,354.00$ 702.89%

Net Excess/(Deficiency) of Revenues Over/(Under) Expenditures

Net Excess/(Deficiency) of Revenues Over/(Under) Expenditures after transfer to Reserves

Page 7 of 7

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DISTRICT MEETING AGENDA May 13, 2019klfirerescueems.com/wp-content/uploads/2019/05/AI-190513... · 2019. 5. 7. · DISTRICT MEETING AGENDA (Continued) May 13, 2019 DOCUMENTS (Continued)