DISTRICT ADVISORY BOARD MEETING AGENDA

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BUSINESS MEETING Date: January 11, 2017 Time: 5:00 p.m. Location: North Clackamas Aquatic Park – 7300 SE Harmony Road, Milwaukie, OR 97222

I. Call to Order

II. Citizen Participation*

III. Consent Agenda

a. Approve December 21, 2016 meeting minutes

b. Accept Monthly Division Reports as submitted

IV. Discussion Agenda – No Action Required

a. Old Business

i. Governance and District Reformation

b. New Business

V. Business Agenda – Action Required

a. New Business

b. Old Business

VI. Director Comments

VII. DAB Member Comments

VIII. Adjournment of Business Meeting

IX. Executive Session in accordance with ORS§192.6602(e) to discuss real property

negotiations.

STUDY SESSIONSubject: System Development Charges Methodology Update Date: January 11, 2017 Time: 5:30 p.m. Location: North Clackamas Aquatic Park – 7300 SE Harmony Road, Milwaukie, OR 97222

*Citizen Participation limited to 3 minutes per citizen. If comments are related to an agenda item,please wait until the issue comes before the District Advisory Board.

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DISTRICT ADVISORY BOARD Meeting Minutes

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BUSINESS MEETING Date: December 21, 2016 (Rescheduled from 12/14 due to inclement weather) Time: 4:30 to 5:00 p.m. Location: North Clackamas Aquatic Park – 7300 SE Harmony Road, Milwaukie, OR 97222

I. Call to OrderChair Wilda Parks called the meeting to order at 4:35 p.m. A quorum was present.a. BCC Members Present: Noneb. DAB Members Present: Wilda Parks, Susan McCarty, Bill Bersie, Lynn Fisher, Sandra

Grzeskowiak, Brett Shermanc. Members Absent: Sharon Koester, Suzanne Montalbano, David Nobled. NCPRD Staff Members Present: Gary Barth, BCS Director; Laura Zentner, Business

Operations Director; Scott Archer, NCPRD Director; Kevin Cayson, Parks MaintenanceSupervisor; Tonia Williamson, Natural Areas Coordinator; Kathryn Krygier, Interim ParkPlanner; Caroline Ramer, Administrative Assistant

e. Guests Present: Ben Bryant, Assistant City Manager, City of Happy Valley

II. Citizen ParticipationNone.

III. Consent AgendaLynn Fisher moved to accept the meeting minutes and division reports as submitted. SusanMcCarty seconded the motion and it was approved unanimously (6 in favor; 0 against).

IV. Discussion Agenda – No Action Requireda. Old Business

i. Governance and District ReformationChair Wilda Parks stated that once the new Board of County Commissioners (BCC) aresworn in and the fifth member of the commission appointed, she thinks the DistrictAdvisory Board (DAB) should increase their focus on a potentially new November 2017ballot measure for independent governance. The DAB discussed what additional actionsshould be included in a proposed ballot measure beyond reformation of the District as anindependent parks & recreation district under ORS266. For instance, should the ballotmeasure include a specific tax rate and if so what should that rate be? BCS Director GaryBarth clarified that a ballot measure to form a new park & recreation district under ORS266 would require disclosure of the proposed permanent tax rate that would beestablished if voters approved formation.

Bill Bersie asked whether staff could send the DAB a visual timeline of the latest-possibledates for each required step. Staff confirmed this was doable. Bersie asked furtherclarifying questions regarding the permanent tax rate. Barth and Parks verified that themeasure could be “revenue neutral,” or maintain the current NCPRD permanent tax rateat $0.5382 per $1,000 Assessed Value.

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Director Archer confirmed that staff would send the 2017 election timeline before the next DAB meeting. He specified that the ballot measure would effectively dissolve the District and reform as a new, independent district under ORS 266.

Barth noted that the polling done before the last election showed a strong likelihood of voter approval if the ballot measure had been for a change in governance only. However that confidence level of passage declined when tested against proposed increases in the current rate. Any proposed increase in the current rate would have to be carefully considered.

Over the next several months, Parks stated that the DAB should have their final recommendations to the Board in place regarding the ballot measure. She encouraged the DAB to contact Director Archer or herself over the coming weeks to share their personal positions regarding the different aspects of the potential ballot measure, such as what proposed permanent tax rate would the Board members recommend and any additional thoughts or concerns.

Parks and Archer discussed having staff draft a recommendation of what the DAB would like to communicate to the BCC regarding future steps.

b. New BusinessNone.

V. Business Agenda – Action Requireda. New Business

None.b. Old Business

None.

VI. Director CommentsDirector Archer highlighted the Winter Celebrations Event on December 10th, which he statedwas very successful. He also drew attention to the new play structure at Ann-Toni SchreiberPark and the completed Maintenance Shop at Hood View Park. He pointed out the Holiday giftsto the Board from staff and acknowledged all the important work the Board has completed thisyear.

VII. DAB Member CommentsChair Wilda Parks stated that the Wichita Park project took a major step forward by securinggrant funding from the Oregon Parks & Recreation Department. She also noted that the WinterSolstice Event at Riverfront (“Milwaukie Bay”) Park drew a very large crowd this year.

Brett Sherman shared that the City of Happy Valley is replacing the boardwalk in Happy ValleyPark. He shared that he recently hiked down by Scott Creek near Southern Lites Park. DirectorArcher noted that staff recently secured an easement from the inactive Homeowner’sAssociation. This will allow NCPRD to access and maintain the site as part of the Mt.Scott/Scouters Mountain Trail Loop.

VIII. AdjournmentLynn Fisher made a motion to adjourn the meeting. Susan McCarty seconded and the motionpassed unanimously (6 in favor; 0 against).

Meeting adjourned at 4:54 p.m.

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D. Special Use Areas;E. Greenways; and,F. Indoor Facilities.

STUDY SESSION Subject: System Development Charges Methodology Update Date: December 21, 2016 (Rescheduled from 12/14 due to inclement weather) Time: 5:00 to 7:00 p.m. Location: North Clackamas Aquatic Park – 7300 SE Harmony Road, Milwaukie, OR 97222

Attendance DAB Members Present: Wilda Parks, Susan McCarty, Bill Bersie, Lynn Fisher, Sandra Grzeskowiak, Brett Sherman Members Absent: Sharon Koester, Suzanne Montalbano, David Noble Staff Members Present: Gary Barth, BCS Director; Laura Zentner, Business Operations Director; Scott Archer, NCPRD Director; Kevin Cayson, Parks Maintenance Supervisor; Tonia Williamson, Natural Areas Coordinator; Kathryn Krygier, Interim Park Planner; Caroline Ramer, Administrative Assistant Guests Present: Ben Bryant, Assistant City Manager, City of Happy Valley

Materials 1. The NCPRD Story: The First Twenty-Five Years2. 2017 Capital Improvement Plan (CIP) Base Map (Working Copy)3. 2017 Capital Improvement Plan (CIP) Project List4. NCPRD Site Classifications Handout

Director Archer opened the System Development Charges (SDC) Methodology Update Study Session with a recap of the larger SDC Methodology Update process. He informed the District Advisory Board (DAB) that this meeting is focused on the Capital Improvement Plan (CIP) Projects List. The CIP Projects List is needed to move forward with updating the District’s SDC Methodology, but has other important long-term implications as well.

Archer reviewed the agenda for the Study Session. Kathryn Krygier presented an overview of the CIP Planning Process and how the CIP Projects List fits into the larger planning efforts of the SDC Methodology Update as well as the Master Plan. Then as a group, the DAB reviewed the CIP Projects List and reconciliation effort. Archer noted that no decisions were to be made at this meeting, but that staff will try to give a wide overview of the list in its current form.

BCS Director Gary Barth presented The NCPRD Story: The First Twenty-Five Years, reviewing the District’s history and the capital projects completed from District inception through June 30, 2016.

Krygier introduced the purpose and need for a Capital Improvement Plan (CIP) as part of the larger Master Plan. The Master Plan and related CIP are then used to inform and guide development of the annual operating budget. Ultimately, the goal of this work is to create a transparent and thoroughly vetted projects list with updated cost assessments for adoption by the NCPRD Governing Board. Once adopted, the CIP may be amended in the future, but would require official board action.

Barth clarified that the CIP Projects List is necessary for the SDC Methodology Update process, but that the CIP Projects List will ultimately inform much more than just the SDC rates for each sub-area. SDCs are one funding source for the CIP Projects List, but other funding sources are needed to complete most projects in the CIP.

Krygier walked the DAB through the five major site classifications employed by NCPRD. She pointed out that all of the classifying criteria come directly from the 2014-15 Master Planning process and Draft Master Plan. These classifications include:

A. Neighborhood Parks;B. Community Parks;C. Natural Areas;

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Krygier directed the DAB to the next item on the agenda, the reconciled CIP List. She explained that the source documents included the 2007 Adopted CIP List (in blue) that was used to calculate the current park SDC rates and the 2014 Draft Master Plan CIP List of any new projects that were identified that were not on the 2007 adopted list (in green). It was emphasized that a large amount of public engagement and outreach efforts were undertaken to identify the projects on these two lists. Therefore any DAB proposed additions to these items would have to address unmet resident needs identified in the 2014 Master Plan effort and include a process for community engagement and support.

After DAB members refine the list, staff will prepare updated cost estimates for the new CIP List. The current cost estimates represent the numbers adopted in 2007. Those cost estimates were used to calculate the SDC rates currently in effect. The numbers in the right-hand column, entitled NCPRD Dollars Spent 2007-2016, represent the total capital expenditures incurred since the 2007 CIP was adopted totaling $28,087,542, or total capital expenditures from 2007 through June 30, 2016.

There were approximately 71 projects on the CIP list. Projects that appeared on both the 2007 CIP List and the 2014 Draft CIP List were not duplicated. There was discussion regarding the most efficient way to go through the list. The DAB decided to go through each project category broadly before delving deeper into the individual projects within each category.

Krygier began with the Neighborhood Parks in Zone 1. She reminded the DAB that these projects are grouped by zone based on the 2007 SDC zone boundaries. Therefore, the projects that are shown in Zone 1 are those within the City of Milwaukie. The City of Milwaukie’s Urban Growth Management Area [UGMA]) is still reflected in Zone 2 for this review When the District Board adopted the amendment to the SDC Ordinance that requires SDC’s collected in a zone be used for projects in that Zone, they also directed that Milwaukie’s UGMA be shifted from Zone 1 from Zone 2 for future project funding decisions. That will be reflected in the revised CIP resulting from this exercise.

Barth stated that how the list is laid out helps tell the story of the CIP List. The highlighted boxes on the map demonstrate the District’s original plan in 2007 and the circled areas show the service gaps identified the 2013-14 master planning process (see presentation slide for “Neighborhood Parks – Zone 2”). Within each circle, the suggested number of assets in this area is listed.

Lynn Fisher asks how these numbers were determined. For instance, why is only one neighborhood park identified in Oak Lodge when there are four identified in Oatfield. Barth explained that the master planning consultants, GreenPlay, LLC, did a full GIS analysis of the District. In this analysis, they identified the areas within the District that did not have a park within a half-mile walking distance. They determined that the Oatfield area would require four additional parks to have a neighborhood park within walking distance of every household in that area. Krygier also stated that staff prepared the maps based on the GreenPlay analysis and may have misrepresented where the Oak Lodge/Jennings Lodge new park should be targeted.

Krygier moved on to Neighborhood Parks in Zone 3. She explained parks projects are divided within the City of Happy Valley and those outside to reflect adoption of the City of Happy Valley’s Parks Master Plan project list that was incorporated into the 2007 CIP.

Lastly, the DAB reviewed community parks, special use areas, and other facilities followed by natural areas and greenways. Tonia Williamson showed the Board a GIS map developed by GreenPlay, which shows the most park deficient areas of the District.

Susan McCarty asked if the projects in the CIP had been “matched” to equivalent projects completed. Ms. Krygier explained that staff did try to match these projects completed to line items on the CIP, but that it was

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not always a cut-and-dry decision. When in doubt, staff left items on the CIP List reconciliation so DAB members would have the most accurate information.

McCarty also drew attention to the Additional Sports Fields line item under Other Facilities. She asked why this line item was not marked as completed. Krygier specified that the project description from the 2007 CIP states that 19 additional sports fields were required. Seven total fields were added to North Clackamas School District (NCSD) properties between 2007 and 2016, so there are 12 fields remaining to be completed. McCarty asked whether there was a better way to depict a partially complete project, for example, by making 19 line items for the Additional Sports Fields project and only marking 7 items as completed. There was further discussion regarding how to visually represent the partially complete projects. Krygier explained that the total number of fields planned may be different from the 2007 CIP List.

McCarty asked about the 117th and Sunnyside Road line item under Greenways. She asked why the project had been marked as acquired and planned, but the staff recommendation was to remove from the CIP List. Staff explained that this trail segment was being removed from the CIP because it became part of a larger trail system, the Mt. Scott/Scouters Mountain Trail Loop Master Plan. Therefore, the trail segment will not be a stand-alone project on the new CIP list, but the larger trail system will be.

Archer suggested the Board move through the CIP List document section by section, beginning with Neighborhood Parks in Zone 1. He encouraged the Board to raise any issues, provide input or ask questions they have within each category.

Krygier drew attention to the first project line item on the list, explaining that staff had “matched” the project plan with other completed projects in this instance. Staff recommended that Balfour and Bowman-Brae parks meet the 2007 CIP plan of a single additional neighborhood park in zone 1. Barth explained that the District’s philosophy is generally adverse to pocket parks. NCPRD’s current site classification requires a neighborhood park to cover 3 to 5 acres. At the time of the 2007 CIP List, however, a neighborhood park only needed to cover 2 acres. When combined, Balfour Park (0.8 acres) and Bowman-Brae Park (0.69 acres) come very close to meeting the threshold for a single neighborhood park by 2007 standards.

McCarty asked whether a neighborhood park is still needed in zone 1. Barth stated that the two parks discussed meet the 2007 CIP definition of a neighborhood park and can fill that requirement, if desired by the Board. McCarty explained that Chair Wilda Parks and she live in this neighborhood (within zone 1) and given the presence of several schools and other recreating spaces, she believes the need for a neighborhood park is not as great as in other areas of the District.

The Board moved onto neighborhood parks in zone 2. Fisher stated he did not understand why Bunell Park was even listed. Krygier explained that staff have not made a recommendation on this line item precisely because it required discussion. Barth states that the park is an NCPRD asset and the Board should make a determination about whether to continue to maintain or sell the property. Fisher states that he drives past Bunell Park frequently and has never seen anyone in the park. Barth concurred. Fisher stated that residents had informed him Bunell was used as an informal dog park.

Fisher stated that he is concerned about what to tell his constituents. On this CIP List, there are four neighborhood parks slated for Oatfield, two in Southgate, but only one in Oak Lodge. By population alone, Fisher continued, there should be more parks in the Oak Lodge area of the District. He stated that the heat maps used to place projects do not represent reality.

Fisher asked Barth how many assets NCPRD has in Jennings Lodge and asked him to identify a single park there. Barth explained that the Jennings Lodge neighborhood is a half-mile from one of the largest parks on the

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Willamette River, Meldrum Bar. Fisher stated that this park is not in the District and Jennings Lodge constituents’ tax dollars are not going to Meldrum Bar. Barth explained that their tax dollars are going to NCPRD assets throughout the District and that the organization does not have the funds to develop parks in immediate proximity of every household and that other park and open space areas, even those managed by school districts or neighboring cities need to be considered in making investment decisions with limited resources. This is standard practice among park and recreation agencies when evaluating site locations.

Fisher asked about the status of Hull Street and Swanson Place open spaces. He suggested cleaning the park up and making it available for nature play. Williamson stated that staff is working with Oak Lodge Sanitary District (OLSD) to develop the Boardman Slough area nearby.

McCarty asked whether Fisher would want three neighborhood parks in the Oak Lodge area of the District. Lynn Fisher stated that based on population, Oak Lodge should have more parks. McCarty stated that there are more schools in this geographical area, as well. There was further discussion regarding the locations determined by the GreenPlay heat maps.

Barth explained that the analysis of District services does not distinguish between parks maintained or owned by NCPRD and those that are not—it simply analyzes the distance residents are from any park. Barth continued that the District could partner with the Oregon City School District as it has with NCSD to help improve the school facilities serving District residents in the Jennings Lodge area. It is difficult to defend locating a public park directly across the street from a public school when areas of the District have neither a public school nor a public park.

Fisher expressed concern that taxpayers feel like they’re paying for Hood View Park, a park that is 20 miles away and that they never use. Barth explained that to develop new parks in every area of need in the District will require new funding sources. Brett Sherman stated that even Happy Valley residents do not “bring their children” to Hood View Park. BCS Director Barth corrected that statement by noting that District Recreation staff analysis shows the majority of users of Hood View Park were District residents, with the majority of those residing east of 205. There was further discussion regarding which residents use which NCPRD parks.

Archer emphasized that this is a preliminary discussion regarding the CIP List and that the discussion will continue at future DAB meetings. McCarty asked whether Fisher’s constituents would want a community park instead of one or two new neighborhood parks. Fisher replied that his constituents want neighborhood parks. Barth expressed concern regarding building a facility on the border of the District. Fisher stated that Jennings Lodge is not on the border of the District, although it does have an exterior border on the southern side. Note from Director Barth – Mr. Fisher represents the at-large “west-side of I205 unincorporated area” which includes all of the District area west of I205 excluding the City of Milwaukie who has their own DAB representative.

Fisher also stated that he does not see any items on the list related to the Concord School. That is a large available space to build a park in an area that traditionally does not have very much land. He lamented that to let another 4 acre parcel sell without attempting to acquire it would be a shame. BCS Director Barth noted that the District is having productive conversations with the North Clackamas School District regarding the future of Concord but those discussions are confidential and on-going until such time as we receive additional direction from our respective Boards. We anticipate sharing the results of these conversation in the near future with the DAB.

Barth explained that by the end of this CIP List process, the District wants a plan that every member of the DAB and Board reach consensus on, adopts and supports and defends going forward. He stated that it’s in the District’s best interest to move forward with a plan with majority support so staff can execute that plan with confidence that it is in compliant with the adopted CIP.

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McCarty asked if staff could add a column to the table that identified where the park falls in relation to the zones. Staff confirmed this was possible. Williamson explained that staff were trying to reduce the confusion by omitting the zone labels to avoid distinguishing between the 2007 zone boundaries and the 2014 zone boundaries. McCarty stated that any zone boundaries would be helpful (i.e. 2007, 2014 or the proposed five-zone map from the SDC Methodology Update) and that it may help her to view the CIP projects in terms of equity throughout the District.

The Board reached a stopping point before taking a deeper look at Neighborhood Parks in Zone 3. Archer provided a timeline of the process to update the CIP Project List. He pointed out that the public outreach part of this process has not begun yet and will likely need to be pushed out until the DAB’s CIP discussion concluded.

McCarty asked whether the CIP List needed to be finalized before starting the process to go out on the ballot for independence (reforming under ORS 266). Barth stated that the Board should have a good idea of the CIP plan before going on the ballot. It is important, but not as important as if NCPRD was trying to go out for a General Obligation Bond to fund projects on the CIP. In that case the CIP List would need to be finalized and adopted in advance of that funding measure.

Archer asked the Board to look at their schedules and determine whether meeting more frequently over the next several months would be possible. He explained that staff are trying to help the Board reconcile many different planning documents and plans from over the life of NCPRD.

Bersie asked whether staff knew of any other measures that would be going to the ballot in November 2017. Barth does not yet know of any measures going to the ballot at that time.

The Study Session was adjourned.

Written Notes from Group Discussion

• Each neighborhood park be represented as its own line item (e.g. do not list “4 Neighborhood Parks in Xneighborhood”)

• Visually represent partially complete items (e.g. Additional Sports Fields)• Visually represent unfinished projects we’re removing from the list (e.g. How to show multiple trail

segments feeding into one trail system?)

A. Neighborhood Parks - Zone 1 (2007 zone boundaries)• Do Balfour and Bowman-Brae Parks satisfy the 2.0 acre neighborhood park requirement?

A. Neighborhood Parks – Zone 2 (2007 zone boundaries)• Does Bunell count as a neighborhood park (given its small size)?• Should NCPRD sell Bunell Park property?• Why is there one neighborhood park slated for Oak Lodge when there are four slated for the Oatfield

neighborhood and none in Jennings Lodge?

DAB DIVISION REPORTS January 2017

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Division: NCPRD Administration/Finance

FINANCIAL REPORTS: Audit Updates We have closed the books for fiscal year 2015/2016 – all general ledger accounts have been have completed all of the closing journal entries and have completed all of the audit work papers. The external auditors, Moss Adams, LLP have completed their on-site work, review and audit. We have completed the final drafts and review of all pieces of the financial statements including the Basic Financial Statements, Notes to the Financial Statements, Statistical Section, Management Discussions & Analysis and the Letter of Transmittal. The final financial statements were issued with an audit report date of November 8, 2016. The Comprehensive Annual Financial Report (CAFR) has been submitted to the State of Oregon Audits Divisions and to the Government Finance Officers Association for consideration for the Certificate of Achievement in Financial Reporting for fiscal year 2015/2016. If you would like a copy of the CAFR for fiscal year 2015/2016, please let Laura know.

Quarterly Financial Reports The 2nd Quarterly Financial Report, for the period through December 31, 2016 will be presented at the District Advisory Board on February 8, 2017. If you have any questions in the interim, please call Laura Zentner at 503.742.4351 or email her at LZentner@clackamas.us.

BUDGET UPDATES: Budget – Fiscal Year 2017/2018 We have just kicked off the budget process for fiscal year 2017/2018. Staff will begin the process by updating their revenue and expenditure projections for fiscal year 2016/2017 and this information is then used to determine the estimated beginning fund balances for fiscal year 2017/2018. The budget document is adopted in June of each fiscal year and is the culmination of several months of work by NCPRD staff, NCPRD management team, County Administration, District Advisory Board, NCPRD Budget Committee and Board of County Commissioners. Following are some of the key milestones over the next several months:

• Preparation of budgets by Staff – January/February 2017• Review of budgets by District Director and BCS Finance Team – February/March 2017• Review of budgets by County Administrator (District Budget Officer) – April 2017• Review of budgets by District Advisory Board – April 2017• Review of budget by District Budget Committee – May 2017• Adoption of budget by District Board (BCC) – June 2017

Budget Committee All citizen positions on the Budget Committee are currently filled. The current budget committee includes:

Board of County Commissioners Citizen Members Jim Bernard, Chair Macy Gast Vacant, Commissioner Renee King Paul Savas, Commissioner Eric Shawn Martha Schrader, Commissioner Dick Shook Ken Humberston, Commissioner Andrew Watkins

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Accounts Payable Each week, NCPRD Finance processes payment vouchers for the invoices and purchase orders received throughout the week. Once approved, the vouchers are sent to County Finance where the checks are cut and sent back to NCPRD for mailing.

Following are each week’s payment totals for November and December 2016:

Payroll Each month, NCPRD Finance reconciles payroll for the previous month. Below please find the most recent months: November 2016 Parks Maint. Rec. Sports Milw.

Center Aquatic Park

Comm. Relations Nutrition Trans. Planning Nat.

Resources

TOTAL

07702 07703 07717 07704 07705 07706 07707 07708 07715 07716 4-Nov 37,883.38 11,576.16 29,668.15 23,856.39 39,279.84 6,231.03 17,339.42 3,943.44 968.21 10,176.17 180,922.18

18-Nov 24,580.12 7,546.68 24,209.45 17,162.42 32,909.98 4,483.35 11,319.56 3,925.07 677.69 7,703.07 134,517.39 Total 62,463.50 19,122.83 53,877.60 41,018.81 72,189.82 10,714.38 28,658.98 7,868.51 1,645.90 17,879.24 315,439.57

December 2016 *December payroll is currently in the reconciliation process. There will be an additional payroll posted for December 30th.Please note that Admin (program 07701) does not have payroll charges as it is allocated among all NCPRD departments.

NCPRD DAB All positions on the District Advisory Board are currently filled. The current DAB includes:

Wilda Parks – City of Milwaukie Appointee, Chair Brett Sherman – City of Happy Valley Appointee Bill Bersie – Milwaukie Center Appointee Suzanne Montalbano, East of I-205 City of Happy Valley Sharon Koester, East of I-205 Unincorporated Sandra Grzeskowiak, East of I-205 Susan McCarty, West of I-205 Unincorporated David Noble, West of I-205 Unincorporated Lynn Fisher, Unincorporated At-Large

November 2016 Date # of Checks Weekly Total

Nov-1 32 $ 25,937.52 Nov-8 29 $ 79,748.79

Nov-14 17 $ 23,936.29 Nov-21 28 $ 78,907.78 Nov-28 15 $ 8,416.75 TOTAL 121 $ 216,947.13

December 2016 Date # of Checks Weekly Total Dec-5 25 $ 44,723.26

Dec-12 30 $ 41,463.51 Dec-19 34 $ 38,042.94 Dec-27 12 $ 75,886.83 TOTAL 101 $ 200,116.54

Parks Maint. Rec. Sports Milw.

Center Aquatic Park

Comm. Relations Nutrition Trans. Planning Nat.

Resources TOTAL

07702 07703 07717 07704 07705 07706 07707 07708 07715 07716 2-Dec 37,954.22 11,642.88 31,269.61 23,746.15 42,751.66 8,254.21 17,727.89 4,579.15 993.37 8,589.98 187,509.13

16-Dec 24,323.70 6,930.88 18,567.66 16,149.85 31,651.40 4,483.48 11,969.93 3,477.67 678.29 6,095.91 124,328.78 Total 62,277.93 18,573.76 49,837.26 39,896.01 74,403.06 12,737.69 29,697.82 8,056.82 1,671.66 14,685.89 311,837.91

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Klara Perez joined the NCPRD team as a temporary, part-time Publications & Communication Specialist and will be performing graphic design work for NCPRD. Klara graduated from Mt. Hood Community College and has several years of experience working in the graphic design field. We welcome her and look forward to seeing her creativity at work.

Sarah Krum, NCPRD Accountant 2, has resigned and will be leaving us on January 12, 2017. Sarah accepted a part-time position with another employer which allows her the ability to spend more time with her young daughter. Sarah has been with the county serving NCPRD for 3 years and has made tremendous contributions to the finance team. The Accountant 2 position opening has been posted and we have begun the recruitment process.

The Senior Planner position has been reviewed and reclassified to a NCPRD Planning Manager position. The job opening for the Planning Manager has been created and the recruitment will be posted within the next two weeks. We anticipate filling this position by the end of February.

Jennifer House, Rec & Natural Areas Program Coordinator, resigned in order to become a full time mom. Jennifer worked for the District for over 14 years - most recently performing sports program scheduling. We are grateful for the many years of service provided by Jennifer and wish her well. The recruitment of a new person to fill this vacancy is being finalized.

Our Natural Areas is recruiting a part-time, seasonal Natural Areas Technical Assistant to provide general, day-to-day park natural areas support for NCPRD. The position will be a 40 hour per week, 6 month position beginning in February and lasting through early August.

Staff Update

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Division: Marketing

Event Promotion A set of promotional materials were created and distributed to increase awareness and drive attendance for the Milwaukie Center’s upcoming Daddy Daughter Dinner Dance, a Valetine’s Day themed event held on Feb 4.

Materials inlcuded: • Custom landing page at ncprd.com/daddy-daughter-dance• Posters and flyers• Facebook event and posts• TV slides at NCPRD facilities• Event calendar listings

Advertising Advertisements were placed with local media to create additional exposure and awareness around NCPRD services and programs. Ad placements include:

• Clackamas Review – Ad, article and event listing promoting Milwaukie Center’s programs andservices in the Senior Living section

• PDX Family – Quarter page print ad and digital newsletter ad promoting birthday parties at theNorth Clackamas Aquatic Park, and a quarter-page ad featuring the Daddy Daughter DinnerDance.

• Groupon – Voucher campaign offering 50% Big Surf! Open swim admission, to increaseattendance during the slower winter months.

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Division: Sports

Hood View Park We currently have sixteen brave adult softball teams registered to play in our Three Dawg Night winter softball league. Registration closes January 9th. The five-week league begins play on January 20th and concludes its season on February 19th.

Clackamas United Soccer Club has been occupying fields at Hood View Park on Tuesday and Thursday evenings for their Winter Academies.

Santa made a visit to Hood View Park for the Toys for Tots Tournament on December 4th and 5th. Santa left with a sleigh full of toys for children on his good list. The 2016 tournament schedule wrapped up on December 11th and 12th.

The Hood View Park fields were blanketed with snow on December 15th. Fortunately, the fields were not programmed during the time Old Man Winter stopped by for an extended visit.

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Hoopers Basketball Registration for NCPRD’s Hoopers Junior and Senior divisions (third through eighth grades) closed on December 11th. Registration for our High School Hoopers, Mini Hoopers (first and second grades), and Micro Hoopers (kindergarten) closes in mid-January.

The total number of players currently registered to participate in the Hoopers program is 1,786! When registration closes we expect to have nearly 1,900 players participating in the program, which translates to 225 teams and nearly 400 volunteer coaches. Wow!!

Hoopers Holiday Break Camps The first annual Hoopers Holiday Break Camps were held on Tuesday, December 27th through Friday, December 30th at the Rock Creek Middle School and Verne Duncan Elementary gymnasiums. The camps proved to be very popular as 398 local boys and girls attended the camps.

Cheer Starz NCPRD’s Cheer Starz cheerleading program currently has 52 young ladies registered to participate. The Cheer Starz program for kindergartners through eighth grade children will begin practices to develop their skills the week of January 9th. The seven Cheer Starz teams begin cheering at Hooper basketball games on Saturday, January 21, 2017.

Sports Holiday Party NCPRD Sports staff held their first holiday potluck on the evening of Friday, December 30th. The potluck was the brainchild of the part-time sports staff. The holiday gathering was well attended and a good time was had by all.

Hoopers Participants by Zip Code

Zip Code Participants Location 97015 333 Clackamas/Happy Valley 97045 48 Oregon City 97086 572 Happy Valley 97089 131 Damascus 97222 256 Milwaukie 97267 276 Oak Grove/Jennings Lodge 97027 91 Gladstone

Other 79 This chart identifies the number of Hoopers participants

that reside within a particular zip code

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Division: Recreation

Recreation Winter Celebrations was a successful multi-generational event, attracting roughly 250 participants. People were able to take photos with Santa, spin a dreidel, play mancala, make snowflakes, make cards for Meals on Wheels recipients, taste kringle, take the fruit cake challenge, and drink hot chocolate.

Rex Putnam High School string quartet, Milwaukie Center ukulele players, pre-school dancers and singers, and storyteller Will Hornyak were all a big hit. We want to thank all of the many volunteers who helped organize and run the event and Bob’s Red Mill for their sponsorship.

The Milwaukie Center Singers and the Milwaukie Center Jammers (ukulele group) also performed at local retirement homes to spread cheer during the holiday season.

Classes for winter term begin Monday, January 9. There are currently 576 people registered. There will be three free mini classes to help promote Anti-Aging Circuit Training, Qigong and Interval-ocity during the week of January 9.

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Division: Aquatic Park

The Aquatic Park was open for daily Big Surf! swims during the two weeks of the holiday season. Big Surf! attendance exceeded 4,700 patrons this month. The Aquatic Park was closed on December 15th and 16th due to snow and December 24th and 25th for the holiday.

The Aquatic Park offered several promotional sales during the holidays including a Groupon offer which was a success with 760 sold. We also sold 135 in-house certificates ranging from a one-visit admission to 1-year family passes.

Facility rentals this month consisted pool rentals for swim teams, scuba, tri-athlete training and kayaking. We have added a new Scuba vendor to our list of regular renters!

Swim Teams This year we have added a fifth high school team to our practice schedule. This brings our service level to over 200 High School swimmers this season. Additionally, we have over 40 swimmers participating on our private swim teams. There were two high school swim meets hosted at the Aquatic Park this month. The average spectator attendance exceeded 200 swim team fans!

Clackamas High school taught two physical education classes to the Aquatic Park this month for Aquatic Exercise instruction.

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Division: Milwaukie Center

Nutrition December turned out to be a busy month for the Nutrition Program. We had a few snow days which complicated how we send out Meals on Wheels. In order to not jeopardize the safety of our drivers, we sent an extra frozen meal to some folks who lived on steep hills or hard to reach places. By doing this, we were able to skip them for one day. Meals went out an hour early for those snowy/icy days and most people were elated and surprised that we had ventured out. All meals were delivered by regular volunteers, we did not have to tap into the community for help. Staff pulled together and helped to dish up the food.

Facilities Local Boy Scout Troop 611 volunteered to decorate the Milwaukie Center this year. They provided the Milwaukie Center with a live tree, multiple wreaths and swags that they hung throughout the Milwaukie Center. They also provided a half-dozen Poinsettias that they placed around the Center. Troop 611 came in to decorate one evening and the next day the Milwaukie Center was transformed. This work greatly added to the Center’s holiday atmosphere this year. A big thank you to Troop 611.

Friends of the Milwaukie Center The Friends of the Milwaukie Center organized a week of holiday festivities. Monday, December 19th was cookie Monster Day, plates of cookies were put out for the patrons to enjoy. Tuesday December 20th was Door Prize Day and individuals were randomly surprised with a gift. Wednesday, December 21st the Warblers sang holiday songs near the lunch hour for all to enjoy. Thursday was “Candy Cane Lane” day and there were plenty of candy canes passed out to patrons and visitors of the Milwaukie Center. Friday was “Holiday Sweater Day”, which all enjoyed.

Social Services Kaiser Permanente coordinated a Sock Hop for the December meeting of the Diabetes Support and Education program. A foot care nurse from Kaiser Permanente gave a presentation on diabetic risk factors for foot care. All 16 participants received a holiday sack which included festive socks or slippers. Kaiser Permanente staff have already committed to hosting another Sock Hop for December 2017. This is the first time Kaiser Permanente has offered to coordinate an activity for social services and we are grateful for this new collaborative partner.

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Division: Parks, Trails and Natural Areas

General Parks Maintenance 140 picnic tables were refurbished by Parks Maintenance staff.

Pfeifer Park Vandalism Vehicle damage was discovered on the sports field at Pfeifer Park.

Parks Trails and Natural Area Vandalism/Damages Unauthorized camp remnants were removed from Mount Talbert, Minthorn Natural Area, Johnson Creek/Luther Road Site and 3-Creeks Natural Area.

Snow Removal at the Milwaukie Center & North Clackamas Aquatic Park

Unauthorized camping at Mt. Talbert Nature Park Vehicle damage on the sports field at Pfeifer Park

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Natural Area Maintenance • Live softwood stakes of willow, dogwood, etc. were collected from NCPRD sites and will be planted as

soon as the ground softens.• Both hazard and invasive tree management are a focus in the fall/winter when trees become dormant

and nesting season is over.• Preparing for planting season, finalizing orders of plants, preparing planting areas (removing blackberry

canes), and preparing for volunteer events.

Scott Park An invasive laurel shrub, holly (<6 inch) and hawthorn tree were controlled and chipped at this site. Chipped materials will be used to help mulch the new native plantings that will be planted this February. Larger pieces of wood were taken to the Milwaukie Center for the Emergency Wood Program.

Stringfield Family Park The beaver dam at Stringfield was removed by Oak Lodge Sanitary District. The ponded water decreased the water level at the site leaving more bare ground in the riparian areas. Staff went through the site pulling out garbage that had floated downstream and got caught in the vegetation. A volunteer event has been scheduled for March 4th to plant native plants and mulch around plantings.

Homewood Park NCPRD has partnered with the Hector Campbell NDA on volunteer events to pull ivy from the site and we have worked closely to manage the property to decrease vandalism etc. One area in the site was attracting late night partying so NCPRD staff managed vegetation to help open that area to make it more visible and less attractive to “hide” in. An invasive cherry tree was controlled and limbs of a large cedar tree were trimmed. Chips from the cherry tree will be used on site to add a layer to the wood chip trail.

VOLUNTEERS NEEDED

O c t . 1 5 , 2 0 1 6 3 - C r e e k s C l e a n u p

O c t . 2 9 , 2 0 1 6 H o m e w o o d P a r k I v y P u l l i n g

N o v. 5 , 2 0 1 6 M t . Ta l b e r t Tr a i l Wo r k

J a n . 2 1 , 2 0 1 7 S p r i n g P a r k P l a n t i n g , I v y P u l l & Tr a i l Wo r k

Fe b. 4 , 2 0 1 7 3 - C r e e k s C l e a n u p & P l a n t i n g

Fe b. 1 1 , 2 0 1 7 R o s e C r e e k P l a n t i n g

Fe b. 1 1 , 2 0 1 7 A l m a M y r a P a r k P l a n t i n g

Fe b. 2 5 , 2 0 1 7 S o u t h e r n L i t e s P a r k P l a n t i n g

M a r. 4 , 2 0 1 7 S t r i n g � e l d / Tr o l l e y Tr a i l P l a n t i n g

M a r. 1 8 , 2 0 1 7 H u l l N a t u r a l A r e a C l e a n u p

THANK YOU TO OUR PARTNERS:

Please dress for the weather, and wear sturdy shoes.

For more information and to sign up, contact:

COMMUNIT Y

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Matt Jordan(971) 313-2031

Or visit us online at:ncprd.com/volunteer

mjordan@clackamas.us

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