DISTRICT 82 Hall of Fame Awards 2020 2021...Publicity Star Award ..... 31 Year-Round Recognitions ..... 32 Hall of Fame Page | 3 PURPOSE This booklet is a comprehensive and detailed

DISTRICT 82

Hall of Fame Awards 2020 – 2021 Last Updated: 03 August, 2020 | Version: 3.00

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TABLE OF CONTENTS

Purpose ......................................................................................................................... 3 Version .......................................................................................................................... 3 Award Timelines ............................................................................................................ 3 District Awards presented at Division Conference / Contests ....................................... 3 Submission Process ...................................................................................................... 4 Member Awards ............................................................................................................ 5

Excellence in Education ............................................................................................. 6 Excellence in Leadership ........................................................................................... 6 Excellence in Club Building ........................................................................................ 6 Distinguished Toastmaster......................................................................................... 7 Area Director Award – ‘Star Area Director’ ................................................................ 7 Division Director Award – ‘Star Division Director’ ....................................................... 7 District 82 Outstanding Toastmaster/Division Director/Area Director ......................... 8

Club Awards .................................................................................................................. 9 Eight-80 Membership Award .................................................................................... 10 Phoenix Award ......................................................................................................... 11 Rising Star Award .................................................................................................... 11 Triple Star Award ..................................................................................................... 11 Dynamic Duo Award ................................................................................................ 12 Beyond Boundaries .................................................................................................. 12 Excellence in Training .............................................................................................. 13

D82 Vision ................................................................................................................... 14 Emerging Club Platinum Award ............................................................................... 15 Emerging Club Gold Award...................................................................................... 15

Quality Club/Silver Eagle/Golden Gavel ...................................................................... 16 Summary of Award Point System ............................................................................ 17 Quality Club Award .................................................................................................. 18 Silver Eagle Award ................................................................................................... 18 Golden Gavel Award ................................................................................................ 18 Award Criteria - Club Quality Avenue ...................................................................... 19 Award Criteria - Club Engagement Avenue ............................................................. 24

Club & Member PR Awards ........................................................................................ 29 Club and Member PR Awards ..................................................................................... 29

Creative Content Newsletters Award ....................................................................... 30 Best Online Presence Award ................................................................................... 31 Publicity Star Award ................................................................................................. 31 Year-Round Recognitions ........................................................................................ 32

Hall of Fame Calendar ................................................................................................ 33

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PURPOSE This booklet is a comprehensive and detailed breakdown of all the awards and recognitions

being offered by District 82 to its members, clubs and district officers. These awards have been

curated to encourage and recognise the members, clubs and officers who achieve excellence

during this Toastmaster year.

VERSION Provided below is a log of the amendments made to this document since it’s initial publication.

Version Date Amendment

1.00 07 Jul 2020 • Initial Publication

2.00 09 Jul 2020 • Application form for Outstanding Toastmaster/Area

Director/Division Director updated with newest versions

• CEA Newsletter criteria further defined to include points

awarded

3.00 03 Aug 2020 • Award presentation dates corrected in PR Awards to

Ovation 2021

• Special note removed from D82 Vision Award

AWARD TIMELINES The allocated period for the 2020-2021 awards, is from 01st July 2020 to 30th April 2021. Any

submission beyond 30th April 2021 will NOT be considered (except for a few special awards to

be achieved after 30th April 2021)

The submission cut-off date for the various awards vary, therefore, please review each

awards’ requirement and submission guideline carefully to avoid disappointment.

DISTRICT AWARDS PRESENTED AT DIVISION

CONFERENCE / CONTESTS The following 2020 – 2021 District awards will be presented at Division Conference / Contests

in 2020-2021:

Award Term 1 Recognition Term 2 Recognition

Eight – 80 Award Div. Conference – Nov, 2020 Ovation 2021

Excellence in Education Div. Conference – Nov 2020 Div. Contest – Apr 2021

Excellence in

Leadership

Div. Conference – Nov 2020 Div. Contest – Apr 2021

Excellence in Training Div. Conference – Nov 2020 Div. Contest – Apr 2021

The following awards can be achieved by clubs after the indicated cut-off dates until the year

end (30th June 2021) and will be recognised at the first Division Conference in 2021 (after

Ovation 2021)

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▪ Triple Star Membership Award

▪ Dynamic Duo Award

▪ Rising Star Award

▪ Quality Club Award

▪ Silver Eagle Award

▪ Golden Gavel Award

▪ D82 Vision Emerging Club Platinum Award

▪ D82 Vision Emerging Club Gold Award

No other awards are to be instituted by Divisions, except for recognition of Division Conference

role players)

SUBMISSION PROCESS All Hall of Fame awards that require information to be submitted to the Program Quality Team

or PR Team can be done through the new D82 website and will be done electronically. Division

and Area submissions will need to be done via email or through District Central, as necessary.

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MEMBER AWARDS

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Excellence in Education All members who achieve educational awards (Pathways Level 1, 2, 3, 4 & 5) will be presented

a Certificate of Appreciation with the corresponding TI Award Ribbon.

Eligibility All members are encouraged to participate

Award cut-off October 15th 2020, March 15th 2021

Award presentation

Educational Awards filed up to October 15th 2020 will be

recognized at Division Conference in November, 2020.

Awards filed between October 16th 2020 and March 15th 2021 will

be recognized at the Division Contest in April, 2021

Excellence in Leadership This award will be presented to 03 individuals per division whose dedication, commitment,

and efforts have significantly contributed towards achieving the district mission.

Eligibility All members who are neither District Officers nor Extended team

members.

Cut-off date 15 days prior to respective Division Contests

Award presentation Season 1: Awards will be presented at the Division Conference in

November 2020

Season 2: Awards will be presented at Division Contest in April

2021

Submission

requirements

Nominations to be sent by Division Directors to District trio for

review & confirmation

Excellence in Club Building This award will be presented to members who have been appointed as Club Mentors / Club

Coaches, and help the club to achieve Distinguished status and more than 7 DCP points

Eligibility • Club Mentors for all clubs chartered from 1st April 2020 onward;

• Club Coaches who have been appointed from 1st April 2020

onward.

• The date of appointment of Club mentors/coaches is available

at http://dashboards.toastmasters.org/UpdateReports.aspx

Cut-off date March 31st 2021

Award presentation Ovation 2021

http://dashboards.toastmasters.org/UpdateReports.aspx

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Distinguished Toastmaster This award will be presented to members who achieve the highest educational achievement in

Toastmasters, namely the Distinguished Toastmaster.

Eligibility Open to all members

Cut-off date 30th April 2021


Area Director Award – ‘Star Area Director’ This award will be presented to Area Directors who accomplish the following:

• Presidents Distinguished Area by 31st March 2021

• Area Director Visit Reports to be filled as below:

o Round #1 before 30th September 2020

o Round #2 before 28th February 2021

• All active clubs in the Area to have a minimum of 4 trained officers by August 31st, 2020

and January 31st, 2021.

• 80% retention of total area membership base (as of 30th June 2020) while achieving a

net growth of 8% in membership payments

Eligibility Open to all Area Directors

Cut-off date 31st March 2021


Division Director Award – ‘Star Division Director’ This award will be presented to Division Directors who accomplish the following:

• President’s Distinguished Division by 31st March 2021

• All Area Director Visit Report for clubs in the Division to be filed for:

o Round #1 before 30th September 2020,

o Round #2 before 28th February 2021

• All active clubs in the Division should ensure a minimum of 4 trained officers by 31st

August 2020 and 31st January 2021

• Submission of COTP attendance to PQD by 31st July 2020 & 15th January 2021

• Submission of supplementary (additional) OTP attendance (if any) by 31st August 2020

and 15th February 2021

• Minimum of 3 members from each club should participate in all TLI events per Term

(TLI events considered for criteria are NMO, Mentoring /Meeting Roles, Pathways

Evaluation)

Eligibility Open to all Division Directors



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District 82 Outstanding Toastmaster/Division Director/Area

Director This award recognizes one member whose educational accomplishments, club service,

dedication and enthusiasm are exceptional.

Award Criteria: The form provided in the below link contains a suggested point system your

club can use in selecting its Outstanding Toastmaster or Toastmaster of the Year. Complete

one form for each candidate.

https://www.toastmasters.org/-/media/files/department-documents/district-documents/432-local-

recognition-checklist.ashx

Eligibility Open to all members

Cut-off date 30th June 2021

Award submission date Before 31st July 2021


Award submission to be sent to District Trio of 2020 - 2021

Award announcement 15th September 2021

Award Presentation Ovation 2022

https://www.toastmasters.org/-/media/files/department-documents/district-documents/432-local-recognition-checklist.ashx

https://www.toastmasters.org/-/media/files/department-documents/district-documents/432-local-recognition-checklist.ashx

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CLUB AWARDS

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Eight-80 Membership Award This award recognises clubs who are able to attract at least 8 new members and retain 80% of

their club members during the two periods indicated.

Eight-80 award Term #1:

a) New/Dual/Reinstated Member Registration Criteria - “Eight”

Between 1st July 2020 and 30th September 2020, the club must have added and paid for

8 new, dual or reinstated members.

b) Member Retention Criteria - “80%”

1) The Club must have completed the Renewal payments by 30th September 2020

2) The club must have renewed for 80% or over of the existing membership

present in the Membership Roster on 30th June 2020. Retention percentage of the

club will be computed based on the data available on the TI dashboard/Membership

roster on 30th September 2020 (i.e. Finalized Roster for the month of September

2020 Vs Finalized Membership Roster for the month of June 2020).

▪ Clubs meeting the above two criteria (a & b) will be qualified for Term #1 of “Eight-80”

Eligibility All clubs are encouraged to participate

Cut-off date 30th September 2020

Submission Not required

Award presentation Division Conference /Contest (Nov 2020)

Eight-80 award Term #2:

a. New/Dual/Reinstated Member Registration Criteria - “Eight”

Between December 2020 and March 31st 2021, the club must have added and paid for

8 new, dual or reinstated members.

b. Member Retention Criteria - “80%”

1) The Club must have completed the Renewal payments by 31st March 2021

2) The club must have renewed for 80% or over of the existing membership present in

the Membership Roster on 30th September, 2020. Retention percentage of the club

will be computed based on the data available on the TI dashboard/membership

roster on 31st March 2021 (i.e. Finalized Membership Rosters of the Month of

September 2020 Vs Month of March 2021).

▪ Clubs meeting the above two criteria (a & b) will be qualified for Term #2 of ‘Eight-80”

Eligibility All clubs are encouraged to participate.




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Phoenix Award ▪ A Club, who has not achieved Distinguished Status as at 30th June 2020, will be awarded

the Phoenix Award if they achieve 7 or more DCP points and Distinguished status, thus

rising from the ashes like a Phoenix.

Eligibility • Only clubs that could NOT achieve “Distinguished Club” status

by 30th June 2020 are eligible.

• Clubs that achieve Golden Gavel award or Silver Eagle award

will not be eligible for the Phoenix award.




Rising Star Award ▪ A new Toastmasters Club (chartered after the indicated date) will be eligible for the Rising

Star Award if they achieve Distinguished status

Eligibility Only clubs that are chartered on/after April 1st 2020 are eligible

to participate in this award category.




Clubs qualifying for this award after the cut-off date will be recognised at the Division

Conference in 2021

Triple Star Award ▪ Clubs achieving all 3 membership building ribbons – Smedley Ribbon, Talk up

Toastmasters, and Beat the Clock will be presented the Triple Star Award.

▪ For determining the Beat the Clock member addition, data will be computed from the

District roster retrieved on 10th May 2021. For the other 2 Ribbons, the winners list

published by TI will be considered.


Cut-off date 10th May 2021.




Conference in 2021

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Dynamic Duo Award ▪ Clubs achieving 2 membership building ribbons – Smedley Ribbon OR Talk up

Toastmasters, and Beat the Clock will be presented the Dynamic Duo Award.

▪ For determining the Beat the Clock member addition, data will be computed from the

District roster retrieved on 10th May 2021. For the other 2 Ribbons, the winners list

published by TI will be considered.

Eligibility All clubs are encouraged to participate

Cut-off date 10th May 2021




Conference in 2021

Beyond Boundaries ▪ Beyond Boundaries will be given to the Top 3 clubs in District 82 who have the highest

number of new/dual/reinstated member addition.





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Excellence in Training

• Clubs that have all 7 club officers trained at the Club Officers Training program will be

presented this award

• Club officers who are not able to attend the OTP conducted for their Division, can attend

the OTP at any other Division

• Minimum of 3 members should have participated in all TLI (Toastmaster Leadership

Institute) events per term (TLI events considered for criteria are New Member Orientation

(NMO), Mentoring/Meeting Roles, Pathways Evaluation)


Cut-off date Club Officer Training Program in July 31st 2020 & Jan 15th 2021 and

Final TLI event for both terms (ref. District Calendar)


Award presentation Division Conference /Contest – November 2020 & April 2021

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D82 VISION

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IMPORTANT

Renewals Cut-Off Date: Renewals should be completed for each term on or before 30th Sept

2020 and 31st March 2021, respectively

Award Cut-off date: 31st March 2021 (club qualifying after 31st March 2021 will be awarded in

Ovation 2022)

Award Presentation: Ovation 2021 & Ovation 2022

Emerging Club Platinum Award

• Only open to clubs with a membership base of 20 or less at 30th June 2020

• Should reach a minimum membership of 25 members in both payment cycles

• Achieve 5 DCPs by cut-off date



Award presentation Clubs who qualify before 30th April 2021 will be recognised at

Ovation 2021; others at the first Division conference in 2021

Emerging Club Gold Award

• Only open to clubs with a membership base between 21 to 25 members as at 30th June

2020

• Should reach/maintain a minimum membership of 25 members in both payment cycles

• Achieve 7 DCPs by cut-off date



Award presentation Clubs who qualify before 30th April 2021 will be recognised at

Ovation 2021; others at the first Division conference in 2021

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QUALITY CLUB/SILVER

EAGLE/GOLDEN GAVEL

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Summary of Award Point System The following are recognitions awarded to clubs that ensure the highest standards in providing

quality member experiences and who encourage members to step outside their comfort zones

to engage with the club members and district members, at large.

Eligibility

Minimum

CQA Points

to Qualify

DCP

Status

Total Points

Required

Quality Club Award All Clubs 85 points N/A 85 points

Silver Eagle Award DCP 5 or less

at 30 Jun, 2020 55 points N/A 120 points

Golden Gavel

Award All clubs 85 points

President’s

Distinguished 170 points

Note: Clubs can qualify for only 1 of the above 3 awards

These awards are based on a scoring scheme that comprises two categories:

▪ Club Quality Avenue (CQA) – 100 points

▪ Club Engagement Avenue (CEA) – 100 points

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Quality Club Award ▪ When a club achieves 85 or more points in Club Quality Avenue, the club will be presented

the Quality Club Award.

▪ Clubs receiving the Silver Eagle Award or Golden Gavel Award, will not be presented

the Quality Club Award.



Award presentation Clubs who qualify by 10th May 2021, will be recognised at Ovation

2021

Clubs who qualify after 10th May 2021 and before 30th June 2021,

will be recognised at the first Division Conference in 2021

Award Submission by

Club

It is adequate if the submissions for the various criteria are made.

The club need not apply separately for the award

Silver Eagle Award ▪ When a club achieves 120 or more points in total in the Club Quality Avenue & the Club

Engagement Avenue, the club will be presented the Silver Eagle Award. Clubs must

achieve a minimum of 55 points in the Club Quality Avenue.

▪ If the club achieves the Golden Gavel, the Silver Eagle Award will not be presented

Eligibility Only those clubs with less than or equal to 5 DCP points as on June

30th 2020



2021

Clubs who qualify after 10th May 2021 and before 30th June 2021, will

be recognised at the first Division Conference in 2021

Award Submission by

Club

It is adequate if the submissions for the various criteria are made. The

club need not apply separately for the award

Golden Gavel Award ▪ When a club achieves 170 or more points in total in Club Quality Avenue & Club

Engagement Avenue, the club will be presented the Golden Gavel Award. Clubs must

achieve a minimum of 85 points in the Club Quality Avenue & must be President’s

Distinguished in the 2020 – 2021 term.




2021

Clubs who qualify after 10th May 2021 and before 30th June 2021,

will be recognised at the first Division Conference in 2021

Award Submission by

Club

It is adequate if the submissions for the various criteria are made.

The club need not apply separately for the award

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Award Criteria - Club Quality Avenue

No Club Quality Avenue Goal description Points

1 DCP goals 30

2a 100% Pathways Adoption 5

2b Additional Educational Goals 5

3 Club Success Plan 8

4 Presentations from Successful Club/Better Speaker/Leadership Series

6

5 Joint club meetings 8

6 Themed club meetings 4

7 Outdoor meeting 5

8 Executive Committee Meetings 5

9 Visiting Toastmaster 4

10 Area Director Visit Report & Quality check 20

Total 100

1. DCP Goals

• Maximum of 30 points; 3 points per DCP goal achieved

Submission Not required; Data from TI Dashboard will be considered


2(a). 100% Pathways Adoption

• Maximum of 05 points; 2 points per term (if a club achieves this for both terms – an

additional point is awarded)

• Club to achieve 100% Pathways Adoption –

o Term 1 – October 31st 2020 – 2 points

o Term 2 – April 30th 2021 – 2 points

o Bonus Point is awarded if a club achieves this in both terms


Cut-off date Term 1 - 31st October 2020

Term 2 - 30th April 2021

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2(b). Additional Educational Goals

• Maximum 05 points

• Extra educational award submission in addition to DCP will achieve 1 point each


Cut-off date March 31st 2021

3. Club Success Plan (CSP)

• Maximum of 8 points; 4 points per half-yearly submission

• Club Success Plan has to be prepared by Club Officers Team by discussing with the

club members. Care should be taken to map the goals to practically achievable dates

• The CSP during the Second submission should mention the goals that have been

achieved till date, and what is the plan to achieve the pending goals.

• Evaluation – Club Success Plan template is available on the D82 Awards page on the

website

Submission To be submitted via www.d82.org

Cut-off date Term 1 – 15th August 2020

Term 2 – 31st January 2021 (including goals achieved)

4. Presentations from Successful Club/Better Speaker/Leadership Series

• Maximum of 6 points; 2 points per presentation

• Total of 3 presentations; one presentation from each of the following –

o The Successful Club Series

▪ (https://www.toastmasters.org/shop/members/manuals-and-

programs/the-successful-club-series/289--The-Successful-Club-Series)

o The Better Speaker Series

▪ (https://www.toastmasters.org/shop/members/manuals-and-

programs/the-better-speaker-series/269--The-Better-Speaker-Series-

Set)

o Leadership Excellence Series

▪ https://www.toastmasters.org/shop/members/manuals-and-

programs/the-leadership-excellence-series/310--The-Leadership-

Excellence-Series-Set

• Presentations are to be done during a club regular meeting. For effectiveness, it is

recommended that the presentation be done by a senior member of the club or a senior

visiting Toastmaster. Presentations should be done one per quarter


Cut-off date

30th September 2020

31st December 2020

31st March 2021

http://www.d82.org/

https://www.toastmasters.org/shop/members/manuals-and-programs/the-successful-club-series)

https://www.toastmasters.org/shop/members/manuals-and-programs/the-successful-club-series)

https://www.toastmasters.org/shop/members/manuals-and-programs/the-better-speaker-series)



https://www.toastmasters.org/shop/members/manuals-and-programs/the-leadership-excellence-series/310--The-Leadership-Excellence-Series-Set



http://www.d82.org/

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5. Joint club meetings – (2)

• Maximum of 8 points; 4 points per joint club meeting between two clubs

• Area joint meetings will not be considered for this criterion.

• There should be an equal representation of role players & speakers from all the

participating clubs.

• First meeting should be conducted between July 1st and Nov 30th 2020; Second

meeting should be conducted between 1st Jan 2021 and 31st March 2021

• Joint meetings cannot be combined with outdoor meetings or themed meetings

• Evaluation: Meeting agenda, minutes of the meeting and 5 meeting photographs.

• Submission to be done only by the hosting club. Points for the other club will be

computed from the submission done by the Host club


Cut-off date 30th November 2020

31st March 2021

6. Themed club meetings – (2)

• Maximum of 4 points; 2 points per themed club meeting

• First meeting should be conducted between July 1st and December 31st 2020; Second

meeting should be conducted between 1st January 2020 and April 30th 2021.

• Theme meetings cannot be combined with outdoor meetings or joint meetings



Cut-off date 31st December 2020

30th April 2021

7. Outdoor meeting – (1)

• Maximum of 5 points.

• Conduct one meeting in a different location or in a different environment other than the

regular club meeting environment.

• Outdoor meetings cannot be combined with Themed meetings or Joint meetings



Cut-off date 28th February 2021

http://www.d82.org/

http://www.d82.org/

http://www.d82.org/

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8. Executive committee meetings – (3)

• Maximum of 5 points.

• Conduct monthly exco meetings and submit minutes of any 1 exco meeting from that

quarter. 1 point will be awarded for each meeting. Two bonus points will be awarded if

the executive committee has conducted 3 meetings during the award timeline.

• Evaluation: Meeting agenda and the minutes of the meeting


Cut-off date

30th September 2020

31st December 2020

31st March 2021

9. Visiting Toastmaster – (3)

• Maximum of 4 points; one point per visit + 1 bonus point if there are 3 visiting

Toastmasters during the Award Timeline

• Visiting Toastmaster should take up a role/deliver a speech (Being a Table Topic

speaker will not be considered) and cannot be combined with the CQA (4)

• Each quarter, the visiting Toastmaster must be different member from a different club.

• Evaluation: Meeting agenda and the minutes of the meeting


Cut-off date

30th September 2020

31st December 2020

31st March 2021

http://www.d82.org/

http://www.d82.org/

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10. Area Director Visit Report & Quality Check

• Maximum of 20 points in total

• Area Director visit report submitted through District central – 3 points for each

season.

• Area Director Quality check – maximum of 7 points.

• Term #1 – Area Director must submit AD visit report through District central on/before

Sep 30th 2020; AD Quality check report must be emailed to PQD team before Sep 30th

2020.

• Term #2 – Area Director must submit AD visit report through District central before Feb

28th 2021; AD Quality check report must be emailed to PQD team on/before Feb 28th

2021.

Submission

• Area Director Report should be submitted through District

Central

• Area Director Quality Check should be emailed to

[email protected] by Area Director (on or before the cut-

off date) with Club President on copy

• Quality check should be emailed with the subject line [CQA –

AD Quality Check] <Area - xx> - <Club number> - <Club

name>

• Club Presidents are encouraged to follow-up with the Area

Director

Cut-off date 30th September 2020

28th February 2021

Area Director Quality Check Report

No Criteria Points

1 Meetings start and end on time (one point each) 2

2 Meeting consist of minimum 3 prepared speeches and 3 Table Topic speeches

1

3 Display of Club banner, Ribbons, charter certificate 1

4 Display of DCP charts, Pathways charts 1

5 Usage of proper, precise, and neat agenda 1

6 Welcome Guest and introduction of Guest (if any) 0.5

7 Recognition of best speaker, evaluator awards 0.5

Total Points 7

mailto:[email protected]

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Award Criteria - Club Engagement Avenue

No Description Points

1 Moments of Truth 10

2 Membership renewals 20

3 Membership building awards 9

4 Officer Training Program 20

5 Newsletter 3

6 Attending TLI programs 6

7 Attending Judges Training Program 10

8 Division Conferences / Contest 8

9 Division council meetings 10

10 District council meeting 4

Total 100

1. Moments of Truth (MOT)

• Maximum of 10 points; 2 points for MOT & 3 points for implementation of

recommendations from the MOT

• Criteria includes conducting MOT as well as implementation of at least 3 of the 6

recommendations

• MOT can be conducted by a senior club member or Club mentor/coach or Area

Director.

• Season #1 - MOT should be completed by Aug 15th 2020; implementation of 3

recommendations should be completed by 30th Nov 2020.

• Season #2– MOT should be completed by Jan 31st 2021; implementation of 3

recommendations should be completed by 31st March2021.

• Evaluation: Meeting agenda + MOT report; MOT implementation report.


Cut-off date MOT submission – Aug 15th 2020, Jan 31st 2021;

MOT implementation – Nov 30th 2020, March 31st 2021.

http://www.d82.org/

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2. Membership Renewals

• Maximum of 20 points; 10 points per renewal cycle

• The club will be awarded 5 points per renewal cycle, as per following:

o If a club with a membership base (i.e. members as at 30th June 2020) of less

than 20 members - reaches 20 renewals in both renewal cycles*

o If a club with a membership base (i.e. members as at 30th June 2020) of more

than 20 members - renews its membership base*

• All renewals need to be completed for the two renewal cycles on or before 30th

September 2020 and on or before 31st March 2021, respectively

• Club will be awarded 5 additional points per renewal cycle if the club renews for base

membership count + 5 members.

• For both the renewals, the base membership is the count of the Member Base of the

club which appears on the dash board.

* Note:

Clubs do not need to renew the same roster of members; they only need to match the

number of members with the number of renewals for each cycle.

Therefore, if a club has less than 20 members or knows that some members may not

renew in the upcoming cycle, they can add/reinstate members (before 30th September 2020

or 31st March 2021), so that the total number of renewals, by the cut-off dates, will meet the

above-mentioned criteria

Submission Not required. Data will be taken from the TI dashboard.

Cut-off date Renewal payments to be completed on/before September 30th 2020

as well as on/before March 31st2021.

3. Membership building awards

• Maximum of 9 points; 3 points per Membership ribbon

o Smedley award – 3 points

o Talk up Toastmasters – 3 points

o Beat the clock – 3 points

• For Beat the clock, membership payment has to be completed before May 10th. District

membership roster will be used to determine the number of new/dual/reinstated

members added by a club

Submission Not required.

Cut-off date May 10th 2021

4. Officer Training Program

• Maximum of 20 points; 10 points per OTP

• 1 point per club officer who attends the OTP

• Clubs in which all the 7 officers attend the OTP will get a bonus of 3 points.

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• Club officers can attend the OTP conducted by another Division if they are not able to

attend their home Division’s OTP

Submission Signed club officer attendance sheet to be submitted by Division

Director to PQD on [email protected]

Cut-off date Within 1 week of OTP completion

5. Newsletter

• A maximum of 3 points will be awarded.

• A point will be awarded for a newsletter published before 31st December 2020 and for a

second before 30th April, 2021.

• If a club meets both cut-off dates, a further point will be awarded.

• Criteria is only for two newsletters. Additional newsletters do not earn bonus points

Submission To be submitted on www.d82.org

Cut-off date 31st December 2020, 30th April 2021

6. Attending TLI programs

• Maximum of 6 points; 1 point per member for a maximum of 3 members per program

• Applicable TLI events – Attending New member orientation, Mentoring OR Meeting

Roles and Evaluation

• This program is a half-day program rolled out under the TLI banner

• For event dates please check the Events Calendar on www.d82.org

Submission

Signed attendance sheet submitted by TLI team. Please ensure that

club members sign the attendance sheet. Mere registration &

payment does not qualify for marks.

Cut-off date As per the TLI program dates

7. Attending Judges Training & Contest management program

• Maximum of 10 points

• Judges training program and Contest management program will be conducted per

contest season. In Colombo, there will be 2 programs per contest season. In other

cities, there will be only one program per contest season.

• 1 point per member; minimum of 3 members should attend the program per contest

season to qualify for the points. Points will only be awarded for members who meet

the judging qualification criteria of having completed 2 levels in a single path or 6

projects in the CC manual

• A maximum of 5 members can attend per contest season to earn points.

• Submission: Signed attendance sheet submitted by TLI team. Please ensure that club

members sign the attendance sheet. Mere registration & payment does not qualify for

marks.

mailto:[email protected]

http://www.d82.org/

http://www.d82.org/

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• For program dates, please visit the District Calendar at www.d82.org

Submission

Signed attendance sheet submitted by TLI team. Please ensure that

club members sign the attendance sheet. Mere registration &

payment does not qualify for marks.

Cut-off date As per the JTP program dates.

http://www.d82.org/

Page | 28

8. Division Conference /Contests


• Club gets 1 point per member; up to a maximum of 4 points per Division contests

• District Officers – (District trio, AM, FM, and PRM, Division Directors, & Area Directors

of that division) cannot be counted.

• Member should attend their Home Division contest; if member is part of more than 1

club present in a different Division, attendance will be considered for the other Division

contest, if member attends that as well. (Dual members – credit will be given to the

FIRST club mentioned in the registration form)

• Points will not be given for members who are speech contestants.

Submission Registration list submitted by the Division Director

Cut-off date Within 1 week of the Division Conference

9. Division Council Meeting


• 5 points per Division council meeting held during the Division Conference / Contests

• 2.5 points per club officer.

• Division council meeting is to be attended by President or Vice-President Education. In

unavoidable circumstances, another club officer may choose to represent either of

them.

• Evaluation: Attendance sheet circulated during Division council meeting. Club officers

are requested to sign the same.

Submission Division Director to submit the attendance sheet

Cut-off date Within 1 week of Division Council meeting

10. District Council Meeting


• 2 points each for President and Vice-President Education

• Date of Meeting: Sep 26th, 2020

• Type of Meeting: Online meeting – you can connect via laptop/desktop/tablet/mobile

phone.

• Proxy is not permitted.

Submission

Division Director to submit the attendance sheet. Attendance will be

taken during the last portion of the Council meeting through online

method.

Cut-off date No submission required

Page | 29

CLUB AND MEMBER PR AWARDS

CLUB & MEMBER

PR AWARDS

Page | 30

Creative Content Newsletters Award

• Clubs can submit 2 newsletters during the year before the indicated cut off dates.

• Qualification criteria:

o 7 – 17 pages (including covers)

o There should be no major brand violations in the newsletter

• Need to score 70% or higher

• Scoring system

Club Information

Club name, officers’ names, position & contact information

Meeting location, address, time, directions to the venue

Calendar / List of Events

10%

Layout & Presentation

Consistent use of typography, whitespace and color

Effective use of graphics

Overall creativity

20%

Newsletter Content

Recognition of club members’ achievements

News of recent and upcoming club activities

Message from the club’s President and/or other officers

Educational articles from club members

Educational articles from outside club members

Promotion of the mission and vision of Toastmasters International

50%

Brand Compliance

Author rightfully credited for each article

Substantially should be compliant with brand guidelines manual

20%

Submission • Upload the newsletter to Issuu.com

• Submit the link on www.d82.org

Cut-off date 31st December, 2020 and 30th April, 2021


http://www.d82.org/

Page | 31

Best Online Presence Award

• Club needs to have used and actively maintained any 2 of the following PR channels:

website, social media, or blog (on their own- or third-party platform)

• Highest scoring club will be recognized

• Scoring

Website • Layout 50%

• Brand compliance 15%

• Content 25%

• Relevance & Content Freshness 10%

Social Media • Growth 25%

• Frequency of posting 45%


Blog (owned or third

party)


• Content relevance to members 25%

• Content Freshness 45%

Submission Complete the submission from on the D82.org and upload

analytics and links as requested

Cut-off date 10th April, 2021


Publicity Star Award

• Any club that is able to gain visibility on a radio station, television, online media sites

(excluding social networks) or newspaper will be recognized.

• For every instance, a maximum of 05 points will be awarded for the club. The club who has

achieved the highest number of points will earn the award at the district stage.

Submission

Submit any instance of publicity gained by the club through third

party channels on the D82.org website within 4 weeks of publishing

to earn the points

Cut-off date 10th April, 2021


Page | 32

Year-Round Recognitions

Top Flyer of the

Month

Monthly Promote flyers via social media, including Facebook,

Instagram, LinkedIn and/or YouTube

Creativity and organization of thoughts 55%

Brand compliance 30%

Value of information shared 15%

Champion Flyer of

the Month

Monthly Selected flyer from the top 5 flyers

Promote flyers via social media, including Facebook,

Instagram, LinkedIn and/or YouTube

Innovative Content

Creator

10th April

2020

Clubs that create and share content that is not a static post,

flyer or newsletter will be recognized (e.g. Testimonial

videos, podcasts, Interactive interviews etc.)

Effort 30%

Creativity 45%

Professionalism 15%

Value of content 10%

HALL OF FAME CALENDAR C

ate

go

ry

Awards

Submission

Responsibility Ju

l-2

0

Au

g-2

0

Sep

-20

Oct-

20

No

v-2

0

Dec-2

0

Jan

-21

Feb

-21

Mar-

21

Ap

r-2

1

May-2

1

Ju

n-2

1

Me

mb

er

Aw

ard

Excellence in Education N/A

Excellence in Leadership Division Director

Excellence in Club Building N/A

Distinguished Toastmaster N/A

Star Area Director N/A

Star Division Director N/A

Outstanding Toastmaster Applying member

Clu

b A

ward

Eight - 80 N/A

Phoenix Award/ Rising Star Award N/A

Triple Star Award N/A

Dynamic Duo N/A

Beyond Boundaries N/A

Excellence in Training Division Director

Qu

ality

Clu

b/S

ilv

er

Eag

le/G

old

en

Gav

el

Aw

ard

s

Clu

b E

ng

ag

em

en

t

Ave

nu

e

DCP Goals N/A

100% Pathways Adoption N/A

Additional Educational Goals N/A

Club Success Plan Club

Presentations from SC/BS/LS Club

Joint club meetings Club

Themed club meetings Club

Outdoor meeting Club

Executive Committee Meetings Club

Visiting Toastmaster Club

Clu

b Q

uality

Av

en

ue

AD Visit Report & Quality check Area Director

Moments of Truth & Implementation Reports Club

Membership renewals N/A

Membership building awards (ribbons) N/A

Newsletter Club

Attending Officer Training Programs Division Director Based on Division OTP dates

Attending TLI programs TLI Chair After each applicable TLI event

Attending Judges Training Program TLI Chair After each applicable JTP event

Division Conferences and Division Council Meetings Division Director Shared after Division Council Meeting

District council meeting Club/Admin Manager

PR

Creative Content Newsletter Award Club

Best Online Presence Award Club

Publicity Star Award Club

Vision 82 Emerging Club Platinum/Gold Award

Deadline with no

submission

Deadline with

submission

Points can be earned after cut-off for

Ovation 2021

Note: The submission date may not always be the end of the month, please review the

requirement for each submission in advance

Page | 34

Documents

DISTRICT 82 Hall of Fame Awards 2020 2021...Publicity Star Award ..... 31 Year-Round Recognitions ..... 32 Hall of Fame Page | 3 PURPOSE This booklet is a comprehensive and detailed