DISTRICT 5170 Sexual Abuse and Harassment Prevention Policy:

What Does it Mean for Santa Cruz Sunrise?

Rotary Club of Santa Cruz Sunrise12 September 2006

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Overview Compliance: Club Certification Scope of the policy Definitions Requirements Certification

Youth Services in General Youth Exchange Program

Volunteer Affidavit & LiveScan Training & Screening Requirements Next Steps

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Current Sunrise Rotary Compliance

WHAT WE HAVE

Members fully trained: 5

Volunteer Affidavits: 1

Qualified counselors: 1

LiveScan submissions: 1

Club certification: Incomplete

WHAT WE NEED

Done! (minimum of 3)

3, one male, one female

3, one male, one female

3, one male, one female

Complete

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Scope of the Policy (1)

Applies to Rotary Youth Services Youth Exchange RYLA Rotoract Interact Speech Contest Mentoring

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Scope of the Policy (2) Applies to all adult volunteers involved with

Rotary Youth Services who have direct interactions with students (youth), either supervised or unsupervised: Club Youth Exchange officers and committee

members Rotarian Counselors Rotarians and non-Rotarians and their spouses

or partners who– host students for activities or outings– drive students to events or functions– have other one-on-one contact with youth

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Definitions (1) Sexual Abuse:

Engaging in implicit or explicit sexual acts with a youth, or forcing or encouraging a youth to engage in implicit or explicit sexual acts, alone or with another person of any age of the same sex or the opposite sex. Examples: Indecent exposure Exposing a youth to sexual or pornographic material Sexual leering, whistling, obscene language, gestures Inappropriate physical contact Making threatening reprisals after a negative response

to sexual advances

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Definitions (2) Harassment:

Conduct that erodes the dignity of the victim, particularly based on the victim’s race, ethnicity, national origin, religion, age, gender, physical characteristics, sexual orientation, or physical or mental disability. Examples: Unwelcome remarks and jokes Displaying or distributing racist or other offensive

material Practical jokes that are based on race or other prohibited

grounds Verbal abuse or threats Inappropriate gestures or touching Physical assault

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YOUTH SERVICE CLUB CERTIFICATION (1)

Adopt the Statement of Conduct for Working with Youth (RCP 2.110.1):Rotary International is committed to creating and maintaining the safest possible environment for all participants in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses, partners, and other volunteers to safeguard to the best of their ability the welfare of and to prevent the physical, sexual, and emotional abuse of children and young people with whom they come into contact.

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Adopt Rotary International’s zero-tolerance policy on abuse and harassment:

Even one incident of abuse or harassment is unacceptable, and every incident must be treated as a serious matter

YOUTH SERVICE CLUB CERTIFICATION (2)

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Develop club policy, guidelines, and procedures for addressing the following: Ensuring adults have training and certifications needed

– Based on their level of involvement with youth – Some training required for 100% of members

Reporting serious incidents to designated District officials Reporting sexual abuse or harassment to law enforcement Establishing a reporting hierarchy for allegations Separating youth from alleged offender Designating alternate housing for safeguarding youth who

make allegations Designating appropriate support services for youth who

make allegations

YOUTH SERVICE CLUB CERTIFICATION (3)

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YOUTH EXCHANGE PROGRAM CLUB CERTIFICATION

Initiate screening and selection of adult members of youth exchange host families

Select Rotarian Counselors Ensure participation of the following in the

appropriate District Orientation: Youth Exchange committee members Rotarian counselors Rotarians and non-Rotarians who are volunteers

for Youth Exchange activities

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Screening Requirements (1) Youth Service Volunteer Affidavit

Personal information, including SSN Employment + volunteer histories with

youth: 5 years 3 personal references Narrative on qualifications and training Self-report of any criminal convictions Self-report of any restraining orders, civil

harassment injunctions, domestic violence-related court orders

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Screening Requirements (2) LIVESCAN

Electronic taking of fingerprints vs ink blotter Fingerprints forwarded electronically to DOJ Results returned to designated entity on form (Hyde)

Procedures Complete “Request for Live Scan Service” form on-

line (Ensure club number is on the form) Print 3 copies Take 3 copies to a LiveScan station for fingerprinting Operator returns 2 copies to applicant Applicant mails one copy to Ron Hyde, District Sexual

Abuse and Harassment Prevention Coordinator

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Local LiveScan Locations Santa Cruz Co. Office of Education

809-H Bay Ave, Capitola / 479-5354M-F, 8:30-11am / $18.00 / Check, Money Order

Santa Cruz Sheriff’s Center @ Cabrillo College6500 Soquel Drive, Bldg 950, Aptos / 479-6314M-Th, 1-4:30pm / $18.00 / Cash, Checks

Santa Cruz Co. Sheriff’s Office701 Ocean Street, Room 340, Santa Cruz / 454-3007M-F, 9-11:30am, 1:15-4:00pm / $18.00 / No credit cards

Watsonville Police Department215 Union Street, Watsonville / 728-6001M-Th, 5:30-7:30pm, / $18.00 / Cash, Checks

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Overview: Training & ScreeningScreening and Training Requirements for Rotarians & Other Adult Volunteers

All Rotarians

1-on-1 contact

Extensive contact

Awareness and Prevention (1 HR) √ √ √

Recognizing and Reporting Problems (1.5 HRs)

√ √

Developing a Support System for Youth (1 HR)

√ √

Volunteer Affidavit √ √

LiveScan √ √

Personal interview with certified Rotarian

√ √

Reference checks by certified Rotarian √ √

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Next Steps√ Adopt required statements and policy Form a Club Sexual Abuse and Harassment

Prevention Committee Ultimately, get as many certified volunteers

as possible Begin identifying and certifying club

trainer(s) Identify an independent, non-Rotarian

counselor for the club Get psyched to participate in at least 1 hour

of training

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