Discovering Opportunities in eVA – A Locality Choice

Debbie Field, VCO, CPPOSuzanne Swinson, VCO, CPPOProcurement Review Analysts

How can eVA help you?How can eVA help you?eVA….

Saves time through electronic processing

Saves money through leveraged buying

Increases competition with 45,000+ vendors

Provides transparency

Free e-Procurement tools eMall * Quick Quote * VBO electronic posting Free Training available

Determining available productsDetermining available productsState Contracts

Public Reports

VBO & PPEA Posting/Advertising opportunities

eMall

Quick Quote

What have other localities asked? What have other localities asked?

Can we use all of the state contracts?

Is competition still required when utilizing state contracts?

Can I use cooperative contracts?

What have other localities asked? What have other localities asked?

Do I have to compete if the vendor states that they will honor “state contract” pricing?

Do I have to enter orders into eVA for state contract purchases?

Can I restrict competition to one locality?

What have other localities asked? What have other localities asked?

Do I have to advertise in newspapers if I advertise in Virginia Business Opportunity?

Do I have to maintain a “bid list”?

Can I tell how many VBO notices went to a SWAM business in eVA? For a period of time?

What have other localities asked? What have other localities asked? (VPPA)(VPPA)

How do I handle tie bids? Does 10 day posting requirement refer to business or calendar days?

Does the replacement of a damaged piece of equipment (covered by insurance) need to follow VPPA?

What have other localities asked?What have other localities asked?

Is Group Health Insurance considered a professional service?

A consultant?

An architect?

What’s the difference?

What have other localities asked?What have other localities asked?

Is the procurement file open to the public if the award is cancelled?

What if my locality or school system doesn’t have it’s own small purchase procedures?

What are the single quote limits before I need competition?

What have other localities asked?What have other localities asked?(eVA)(eVA)

In Quick Quote, if the awarded vendor does not fulfill the contract, can we use the same Quick Quote to award to second place vendor?

How long is a Quick Quote good for (valid)?

Is shipping included when “Quick Quoting”?

V

What have other localities asked?What have other localities asked?(eVA)(eVA)

How do I help vendors use eVA? Specifically when they complain about not getting business or notices?

How long does the procurement records stay in eVA?

How can I see what I approved?

State Motor Fuel ProgramState Motor Fuel ProgramDid you know that there is a state contract

available to localities and schools for fuel? Available products include diesel and gas

(bulk, consignment, and fuel card)Competitive pricing, ability to track mileage and

usage, eliminates the need to reimburseFORUM session Tuesday 9:15-10:15am

Contact Sandra Bailey 804-367-4962