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DISC 2013 Organizers’ Report. The Organizers. How Many?. Will you sponsor my conference?. How many people?. I need a catering. For how many people?. Initial Planning. Aimed for 120 for DISC 140 overall Would have been a record Based on previous budgets; main conference registrants. - PowerPoint PPT Presentation
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DISC201
3Jerusale
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DISC 2013Organizers’ Report
The Organizers
Yehuda Afek PC Chair
Chen Avin Publicity, Web
Danny Dolev Co-chair
Suzie Eid Administrator
Seth Gilbert Tutorials & Workshops
Idit Keidar Co-chair
How Many?
I need a catering
For how many people?
Will you sponsor my conference? How many
people?
Initial Planning
• Aimed for • 120 for DISC• 140 overall
• Would have been a record
* Based on previous budgets; main conference registrants
2007 2008 2009 2010 2011 2012 2013
DISC participants*
90 90 116 104 107 90 120?
Students?
• Prepare for up to 50% students• 46% in 2010
• Students get all perks• banquet tickets, …
• Cheap registration• Circa 40% of regular cost
• How do we fund this?• w/out overpricing regular attendance?
Sponsorships
How Many? (Cont’d)
Publicity, publicityA few weeks later
0 0 0 0 7
0 0 0 1 3
Registration is open!
Then…
You better get gas masks for everyone at
DISC!
Can you please wait until after
DISC?
Let me ask Congress
Meanwhile, at DISC registration site
0 0 0 -1 0
… and the DISC organizers
My comrade Dmitri is going to DISC, hold
the gas masks!
How Many? (Cont’d)
At the end of (extended) early registration
0 0 0 3 7
0 0 1 2 0
A day before the early registration deadline
• But it kept going up …
• Where will they all fit?
PANIC!!!
Then…
• Google and TCE said they’d like to sponsor us too!• 39% students• Issued call for TRAVEL GRANTS and VOLUNTEERS
As of Lunch Today
Total (including workshops):
0 0 1 5 2
0 0 1 8 5
DISC registration:
So What Do We Do?
• Upgrade • espresso, happy hour• reception, today’s lunch
• 14 Volunteers• reimburse/waive registration
• Travel grants • flight ticket reimbursement• 8 students and post-docs
• Contingency fund?• SC working to set up
Ballpark Budget
• 300K ILS total• 35% of income from sponsorships• need 25% for subsidizing students at 60%
• 50% of expenses - food • coffee breaks, lunches, reception, banquet
• Other significant costs • rooms 20K• travel grants 20-40K• awards, tours, DoK proceedings, invited speakers, …
Tomorrow's Tours
• Highlights (blue hat) tour plan:• Yemin Moshe neighborhood• Jaffa Gate• Old City rooftops view• Church of the Holy Sepulcher• Five last stops of Via Dolorosa• View of Wailing Wall• Mt. Zion and site of Last Supper
• Wall tunnels (off-white hat) tour:• Tunnels• Church of the Holy Sepulcher, Via Dolorosa• Jaffa Gate
You are here
Banquet
Church of theHoly Sepulcher
Jaffa Gate
Wailing Wall