DISBURSEMENT HANDBOOK

FOR PUBLIC SECTOR LOANS

January 2013

Office of the General Counsel

DISBURSEMENT HANDBOOK

TABLE OF CONTENTS

Page

1. INTRODUCTION ................................................................................................. 4

1.1 SOME TERMS EXPLAINED .................................................................................................................. 6

Loan agreement ................................................................................................................... 6 Disbursement ................................................................................................................... 6

Drawdown ................................................................................................................... 6 Terms used by other development banks .......................................................................................... 6

1.2. SOME CALCULATIONS AND PROCEDURES EXPLAINED ......................................................................... 7

Definition of interest period and number of days .............................................................................. 7 Calculation of interest amount . ........................................................................................................ 7

Calculation of commitment charge ................................................................................................... 8

Calculation of other charges ............................................................................................................. 9

Drawdown of Front End Commission from the Loan ....................................................................... 9

Drawdowns made within 15 days of next Interest Payment Date .................................................... 10

2. GENERAL REQUIREMENTS FOR ALL DRAWDOWN

APPLICATIONS .................................................................................................11

2.1 FIRST STEPS ................................................................................................................... 11

Effectiveness of Loans ................................................................................................................... 11

Evidence of Authorised Signature .................................................................................................... 11

Correspondence ................................................................................................................... 12

Notice Period ................................................................................................................... 12

Communications ................................................................................................................... 12

Note regarding photocopies and facsimiles ...................................................................................... 13

2.2 ANY OTHER CONDITIONS ................................................................................................................... 14

Amount ................................................................................................................... 14

Dates of Drawdowns ................................................................................................................... 14

Procurement Procedures ................................................................................................................... 14

Eligible Expenditures ................................................................................................................... 14

Limits of Loan Category or Contract ................................................................................................ 15

2.3 CANCELLATION AND SUSPENSION OF THE AVAILABLE AMOUNT ......................................................... 16

3. SPECIFIC REQUIREMENTS FOR EACH TYPE OF DRAWDOWN

APPLICATION .................................................................................................17

3.1 INTRODUCTION ................................................................................................................... 17

Direct drawdown ................................................................................................................... 17

Drawdown payments to a Special Account ....................................................................................... 17

Drawdowns under reimbursement commitment issued by EBRD ..................................................... 17

Note about terms ................................................................................................................... 17

3.2 DIRECT PAYMENT DRAWDOWNS ......................................................................................................... 18

3.2.1 The payee ................................................................................................................... 18

3.2.2 Amounts and currencies ................................................................................................................... 18

1. The amount of financing ........................................................................................................... 18

2. Payment amount ................................................................................................................... 19

3. Drawdown amount ................................................................................................................... 19

2

3.2.3 Application forms and supporting documentation ............................................................................ 19

1. The forms ................................................................................................................... 19

2. The original documents ............................................................................................................ 20 The contract ................................................................................................................... 20

The Supplier's payment request (bill/invoice) .................................................................. 20

The receipt ................................................................................................................... 21

Language of the supporting documents .................................................................................... 21

3. The Statement of Expenditures ................................................................................................. 22

3.3 DRAWDOWN PAYMENTS TO A SPECIAL ACCOUNT .............................................................................. 23

3.3.1 Choice of Special Account bank ....................................................................................................... 23

Note on credit interest and bank charges .......................................................................................... 24

3.3.2 Access to Special Account funds ...................................................................................................... 25

3.3.3 How drawdown payment to the Special Account works ................................................................... 25

1. The maximum balance and Special Account minimum drawdown amount ............................. 25 2. Latest date for deposits into or payments out of the Special Account ...................................... 26

3. Refund of payments made out of the Special Account ............................................................. 26

4 Repayment of funds on deposit ................................................................................................ 27

5. Cancellation in case of misuse .................................................................................................. 27

3.3.4 Drawdown application and Special Account reconciliation .............................................................. 28

3.3.5 Currencies ................................................................................................................... 29

1. Currency of expenditure ........................................................................................................... 29

2. Loan payment currency ............................................................................................................ 29

3. Drawdown payments ................................................................................................................ 29

3.3.6 Use of Special Account funds as collateral ....................................................................................... 30

3.4. DISBURSEMENT UNDER A LETTER OF CREDIT...................................................................................... 31

3.4.1 Introduction ................................................................................................................... 31

3.4.2 Loan disbursement only ................................................................................................................... 31

3.4.3 Conditional or unconditional reimbursement commitment ............................................................... 32

1. Unconditional reimbursement commitment .........................................