DISASTER PLANNING FOR RESEARCH ANIMALS AND …€¦ · DISASTER PLANNING FOR RESEARCH ANIMALS AND SATELLITE FACILITIES AT THE UNIVERSITY ... APPENDIX E – ANIMAL FACILITY EMERGENCY

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LACUEMERGENCYRESPONSEPOLICY

DISASTERPLANNINGFORRESEARCHANIMALSANDSATELLITEFACILITIESATTHEUNIVERSITYOFTENNESSEEHEALTHSCIENCECENTER

A.PURPOSEANDBACKGROUND.....................................................................................................2B.APPLICABILITY.............................................................................................................................2C.COORDINATINGRESPONSETOEMERGENCIESINANIMALFACILITIES

1.ChainofCommand.........................................................................................................32.LACUEmergencyResponseTeam..................................................................................33.EventCommandCenter.................................................................................................44.NotificationofanEmergencySituation..........................................................................4

D.GENERALGUIDELINES1.PotentialImpactsandDisasters.....................................................................................52.EvacuationandRe-entryinGeneral...............................................................................63.AnimalsforPrioritizedPreservationinaDisaster..........................................................8

E.PROVISIONSFORMAINTAINING8CRITICALNEEDS(IMPACTS)1.AnimalCareStaffing.....................................................................................................112.HVACandPower..........................................................................................................113.Communication............................................................................................................124.AnimalContainment/AdequateHousing.....................................................................125.FoodandWater............................................................................................................146.Sanitation.....................................................................................................................157.Security.........................................................................................................................168.ProvisionsofVeterinaryCare.......................................................................................16

F.POTENTIALDISASTEREVENTS1.Pandemic...................................................................................................................................172.Earthquake................................................................................................................................193.WinterStorm.............................................................................................................................194.Radiation,BiologicalorChemicalRelease.................................................................................205.Tornadoes/HazardousWeather................................................................................................20

6.Fire................................................................................................................................207.Flood.............................................................................................................................208.SecurityBreach/CriminalActivities/CivilDisturbances................................................21

G.ANNUALREVIEW,UPDATESandTRAINING..............................................................................22E.APPENDICIES

APPENDIXA–ANIMALFACILITYEMERGENCYPLANFORTHETSRB................................23APPENDIXB–ANIMALFACILITYEMERGENCYPLANFORTHECRB..................................24APPENDIXC–ANIMALFACILITYEMERGENCYPLANFORCOLEMAN...............................26APPENDIXD–ANIMALFACILITYEMERGENCYPLANFORWITTENBORG.........................28APPENDIXE–ANIMALFACILITYEMERGENCYPLANFORTriMetis..................................30APPENDIXF–ANIMALFACILITYEMERGENCYPLANFORTHERBL..................................32APPENDIXF-EMERGENCYANDOFF-HOURSCONTACTS.................................................33

APPROVALDATE:MARCH14,2017 REVIEWDATE:MARCH2018

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A. PurposeandBackgroundPublicHealthServicepolicystatesthatInstitutionsreceivingfederalfundshaveanobligationtoprotectthefederalinvestmentinresearchbyexercisingduediligence.Thisprotectioncoversresearchanimals,personnel,facilities,andresearchdata.AccordingtotheGuideforCareandUseofLaboratoryAnimals(8thEdition),facilitiesmusthaveadisasterplan.Additionally,theUnitedStatesDepartmentofAgriculture(USDA),9CFRparts2and3,andUSDAFinalRule(December31,2012)amendstheAnimalWelfareActregulationstorequireresearchinstitutionstohaveacontingencyplanandtrainingofpersonnel.Thegoalsofthisdisaster/contingencyplanareasfollows:

• Tosafeguardstaffandminimizethelossesofanimalsthatwouldoccurduringaneventthatdisruptsnormalactivities,suchasanemergencyornaturaldisaster.

• Toprovideappropriateanimalhusbandryandveterinarycareinordertopreventanimalpain,distress,anddeath.

• ToenhancetheabilityofLACUtosustainandrestoreitsoperationsduringanemergency.

• TomitigatetheeconomicimpactofdisruptionofouroperationsontheUniversityofTennesseeHealthScienceCenterandPHSsponsoredresearch.

• TocoordinatetheLACUplanwiththeinstitutionalemergencyresponseplanbyprovidingtheCampusEmergencyManagementandUTHSCPoliceDepartmentwrittendocumentationoftheLACUPlanandcontactinformation.

Bothforthesafetyoftheresearchandanimalcarestaffandthewelfareoftheanimals,itisimportantthattheUniversityhaveemergencypreparednessplansinplaceforitsanimalfacilities,includinganimalhousingareaswhicharemaintainedbytheinvestigatorratherthanbytheLaboratoryAnimalCareUnit(LACU).AtUTHSC,theseinvestigator-maintainedhousingareasarecalledSatelliteFacilities.Mostoftheseanimalsaredependentoncommercialfoodandwaterandarevulnerabletosignificantchangesintheirenvironment.Asmallnumberoftheseanimalsposeahealthrisktopersonnel.Thereisachancethatanimalscouldescapefromafacilityduringamajorcatastrophe,compoundinganalreadydifficultsituationforthepublic.ThisplanoutlineshowtheinvestigatorandtheUniversitywillcoordinatetheirresponsetoemergencysituations,whatdisastersarelikely,andwhatstepstheinvestigatorandtheUniversityhavetakentoprepareforpotentialdisasters.B. ApplicabilityAllpersonnelmustcomplywiththeUTHSCCampus-WideEmergencyPlan.Thesectionsbelowdetailhowemergencieswillbehandledwithintheanimalfacilities,andisapartoftheCampusWideEmergencyPlan.

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C. CoordinatingResponsetoEmergenciesinaSatelliteFacilityThebestwaytobereadyforadisasterand/oranemergencyistohaveaplan,knowtheplan,andknowhowtobestdealwithflawsintheplan.Thisguideisintendedtomakedealingwithemergenciesaneasy,lowstressexperience.Emergencieswilloccurunexpectedlybothduringandoutsideofnormalworkhours.Clearlinesofcommunicationarecriticalforacoordinatedresponsetosuchemergencies.Thefollowingdescribescommunicationspathways,andguidelinesduringanemergencywithintheLACUandSatelliteFacilities.

1) ChainofCommandTheLACUChainofCommandisinplacesothatpersonnelknowwithwhomtocommunicateforinstructionsduringaneventthatdisruptsnormalactivities.TheERTChainofCommandduringadisastermainlyfollowstheorganizationalchartfortheLACU.TheCampusDisasterManagementTeamiscomprisedofChancellor,ChiefOperationsOfficer,DirectorofFacilities,ChiefofPolice,DirectorofComputingandTelecom,DirectorofMarketingandCommunication,andCampusSafetyOfficer.ThesepersonnelwillguidetheoverallscopeofacampuswideemergencyandwillinteractandgiveguidancetotheLACUEmergencyResponseTeamswhenapplicable.TheLACUEmergencyResponseTeamChainofCommandduringanemergencymainlyfollowstheorganizationalchartfortheLabAnimalCareUnit,aswellastheSatelliteUnits.Ingeneral:

• LACUDirector/OnCallSupervisor• Veterinarian(s)• FacilityManager(s)• EmergencyResponseTeams• AnimalTechnicians

2) LACUEmergencyResponseTeam(ERT)TheLACUEmergencyResponseresponsibilitiesareasfollows:

• ProvidinginformationabouttheanimalfacilitiestoFirstResponders(Police,FireDepartment,etc.)

• Settingprioritiesandorderingevacuations• Contactingadditionalemployeestoassistatthesiteandarrangingfor

transportationifneeded,• Maintainingalistofnamesofanimalfacilityemployeesonsite• Assessingcriticalresourceneedsanddeterminingamethodofmeetingthose

needs• ServingascontactsforotherUTHSCstaffandadministrators

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• Servingascontactsforresearchersenquiringaboutanimals/animalfacilities.• Communicatingwithsatelliteanimalfacilitiesandlaboratorieswhereanimals

maybehousedthatareaffectedbytheevent.

TheLACUEmergencyResponseTeamsarecomprisedbasedupontheaffectedfacility.AppendicesAthroughFwillcontainthecontactandsitespecificinformation

• TranslationalScienceResearchBuilding(TSRB)• CancerResearchBuilding(CRB)• ColemanBuilding• WittenborgBuilding• TriMetisBuilding• RegionalBiocontainmentLaboratory

3) EventCommandCenterACommandCenterisanyplacethatisusedtoprovidecentralizedcommandforemergencypurposes.Conceptually,acommandcenterisasourceofleadershipandguidancetoensurethatserviceandorderismaintained.ACommandCentermaybedesignatedforanemergencybytheERT.Inthecaseofacampuswideactivation,theCommandCenterwouldbedesignatedbytheCampusDisasterManagementTeam.

4) NotificationofanEmergencySituationUTHSCFacilities,CampusSafety,orCampusPolicepersonnelwillusuallycontacttheLACUDirectororon-callSupervisorshouldanemergencyoccurthatinvolvesresearchanimalsoroneoftheUTHSCanimalfacilities.Inthisevent,theLACUwillprovidealistofsatelliteanimalhousinglocationsandresponsiblecontacts.Inemergencies,officialsshouldcallthePrincipalInvestigator’s(PI)24-hourcontacttelephonenumber.Thisnumbershallbeclearlypostedinanobviouslocationuponenteringthesatellitefacility.Ininstanceswhereasatelliteoperatororanimalhandlerdiscoversapotentialemergencyhe/sheshouldimmediatelycontactUTHSCCampusPolice(901-448-4444)whenoutofharm’sway.Iftheemergencyendangersthelivesofanimalsorsignificantlycompromisesanimalcarethefollowingmustbecontacted:

• LACU(901-448-5656)• after-hourssupervisor:(901-268-0190)• after-hoursveterinarian:(901-448-5658)• InstitutionalAnimalCareandUseCommittee(IACUC:901-448-3904).

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Intheeventthatanimalcaretakersforsatelliteanimalfacilitiesarenotabletogettotheirsatellite,theIACUCofficewillinstructthemtocontacttheLACUafter-hoursphonenumberandprovidedetailsontheneededanimalcare.TheLACUSupervisorwillassignappropriatepersonneltocheckandcareforanimalsintheaffectedsatellitefacilities.Keysforsatellitefacilities,aswellasdirectionstolocateandaccessthemarelocatedintheLACUmainofficeinthesamelocationastheDisasterPlan.

D. GeneralGuidelinesThefollowingaregeneralguidelinestobefollowedbytheLACUandSatelliteFacilitiesandarecommontoallemergencies.Sitespecificproceduresareidentifiedintheappendices,andcanalsobespelledoutfurtherinsitespecificStandardOperatingProcedures(SOP).Further,eachSatellitefacilityisrecommendedtohaveemergencycheckliststhatcanbeutilizedinanemergencyforaquickanddefinedsetofresponseprotocols.

1) PotentialImpactsandDisastersInanyemergencyordisastersituationfacedbyUTHSCandtheLACU,therewillbetwoprimaryconcerns,personnelsafetyandresearchanimalwelfare.Humansafetyisparamountatalltimesregardlessofthedangerimposedupontheresearchanimalpopulation.However,respondingtoemergenciesisaconditionofemploymentandpersonnelwillbeheldaccountableiftheyfailtoproperlycarefortheanimals.IMPACTS:Manydifferentcausesofnaturalandtechnologicaldisasterscanleadtocommonimpacts,suchasinsufficientstaff,powerfailures,failureofheatingandcoolingsystems,chemicalspills,securitybreaches,andanimalescapesandarelistedinsectionE.The8criticalconcernsare:

• Staffing• PowerandHVAC• Communication• Animalcontainment/housing• Foodandwaterfortheanimals• Sanitation• Security• Provisionofveterinarycare

DISASTERS:SomeofthedisastersmorelikelyintheUTHSCgeographicallocationwhichmayleadtotheaboveimpactsandarelistedinsectionFThesedisastersare:

• Pandemics• Earthquake• Winterstorm• Chemical/Biological/RadiationRelease• Tornado/Severeweather• Fire• Flood

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• Securitybreach/Criminalactivity• Bombthreat

2) EVACUATIONANDRE-ENTRYINGENERALTherearemultiplereasonspersonnelmayneedtoevacuateananimalfacility,however,manyaspectsofevacuationwillbetrueforallsituations.Personnelmustevacuatewhendirectedtodosoandarenevertoplacetheirownsafety/health,orthatofothers,injeopardy

EVACUATION:UTHSCpersonnelmustevacuatewheninstructedtodoso.

• TheSupervisorisresponsiblefornotifyingallLACUstaff,researchers,andvisitorsoftheevacuationandofferingassistancetothosethatneedhelp.Oncepersonnelhavebeennotifiedtoevacuate,iftheychoosenotto,theSupervisorisNOTresponsibleforforcingpersonneltoevacuate;theSupervisorshouldevacuatewiththosepersonnelwhochoosetoevacuate.

• PersonnelshouldNOTtaketimetochangeoutoffacilitydedicatedscrubs

• Personnelshouldgototheanimalfacility’sestablishedevacuationlocation

• TheSupervisorverifiesthatallpersonnelarepresentandnotifiesaFirstResponder(Police,FireDepartment,etc.)ifapersonisnotpresent.

• TheSupervisornotifiestheManagerand/orAttendingVet.• Whenevacuatedfromthefacilities,personnelarenottore-enter

untiltheIncidentCommanderhasdeclaredthefacilitiessafetore-enter.TheIncidentCommanderistheOfficerinchargeoftheFirstResponderEntity(Safety,Police,FireDepartment,etc.).

RE-ENTRY:TheresearchstaffshouldnotenterthefacilityuntilpermittedbyfirstrespondersonsceneorUTHSCCampusPolice.Fireandotheremergencyofficialswillassessthesafetyofthefacilitybeforegrantingpersonnelaccess.Onceclearedforentrytheinvestigatorordesignatedresearchstaffshouldevaluateconditionsinsidethefacilityanddeveloparesponsetoanyproblemsinaccordancewithguidelinesinthisdocument.Forfacilitieswhichrequirededicatedscrubs,personnelmustputoncleanscrubsifthefacilitystructuralintegrityisnotknowntobebreached(damagetowalls/ceiling).Ifthereisobviouslossofintegrity(walls/ceilingbreached)personnelwillnotchangeintocleanscrubs.Theinvestigatorordesignatedresearchstaffwilldirectappropriatepersonneltoperformanevaluationofanassignedarea(whichmayormaynotbetheindividual’snormalworkarea).The

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staffwillperformaquickevaluationandreportbacktotheappropriateinvestigatorordesignatedstafftorelaythisinformationtotheAttendingVeterinarian.FACILITYEVALUATION:Generalguidelinesforfacilityevaluation:• Allanimalswillbecheckedforhealthandsafety/security.

§ StaffwillrecordthefollowinginformationandreporttotheSupervisor:

• Areanyanimalslooseintheroom?AreanyinfectedwithBSL2agents?

• Estimate(don’tcounteachanimal)thenumberofanimalsthatareinjured/indanger,numberofanimalsthatappearnormal,andnumberofanimalsdead

• Istheredamagetotheroom(ceiling/walls;racks;plumbing,etc.)

• TheSupervisorwillcontacttheManager/AttendingVeterinariantoobtaininstructions,andtheninstructthestaffaccordingly.

§ Ingeneral:• InjuredanimalswillbereportedtotheAttendingVeterinarian.

TheywillbeexaminedandtreatedoreuthanizedasdeemednecessarybytheAttendingVeterinarian.

• AnylooseanimalswillbereportedtotheManager/AV.TheManager/AVwillinstructonhowtheanimalsshouldbesafelycapturedandreturnedtotheirhomecage(ifknown)ornewcages.Cagesmustbelabeledthatananimalwasloose(especiallyrodents).

NOTE:SupervisorsorManagerswillcontacttheERTiflooseanimalsareinfectious,andERTwillworkwiththeResearchSafety/LACUtodeterminethe

bestmethodforcapturingtheseanimals.

• Dead/euthanizedanimalswillbeplacedinacoldroom/freezer.Ifthepowerisout,carcassesmayneedtobemovedtoafacilitywithpower.

• Specificactionsmayberequiredforareaswhicharetoowarmortoocold.

§ Theanimalfacilitywillbeevaluatedforusability.Theevaluationshallincludethefollowing:

• Damagetotheanimalhousingsystem(cages,racks,aquaria,pens,etc.)

• Damagetotheanimalrooms(ceilings,flooding,etc)

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• Damagetoequipmentandphysicalplantsystems(water,power,HVAC)

o TheSupervisorwillnotifytheManagertorelaythisinformationtotheAttendingVeterinarian

• Afterthefacilityhasbeenevaluated:TheERTwilldecidehowtohandlethefacility.

§ Iftheanimalfacilityisusable:• Ifanyorallofthefeedsupplyisdamagedordestroyed,a

vendorwillbecontactedforimmediatereplacement.Damagedfeedwillbediscarded.

• Ifthewatersupplyisdisrupted,potablewaterwillbedeliveredfromsatellitefacilitiesand/orotheravailablesources.FacilityManagementDivisionwillbenotifiedofanyventilationorelectricaldamages.

• Forpowerloss,emergencygeneratorswillautomaticallybeactivated.

§ Iftheanimalfacilityisnotusable:• TheERTwilldecideiftheliveanimalswillbetransportedtoa

safelocationoreuthanized.SeeSection4:AnimalContainmentandHousing

• CommunicationwithPIs,media,public,etc§ TheERTwillprovideallcommunication(ordesignatespecific

messagestobedistributed)tothePIs,media,public,etc.§ UTHSCstaffshouldreferallquestions/requestsforinformationtothe

ERT.§ Duringtheevacuationandre-entryevaluations,ifPIsarriveaskingfor

information,theSupervisorshouldexplainthatthefirstgoalisensuringthesafetyoftheanimalsandthatERTwillprovidemoreinformationassoonaspossible.

§ TheERTwillnotifyPIsofthestatusofthefacilityandtheiranimalsassoonaspossible.Anyrelocationoftheanimals(roomorbuilding)willbeconveyedtothePIatthattime.

3) ANIMALSFORPRIORITIZEDPRESERVATIONINADISASTEREventsthatcreateasituationinwhichallanimalscannotberescuednecessitatemakingdecisionsaboutwhichanimals,ifany,willbepreserved.PHSPolicystatesthatinstitutionsreceivingfederalfundshaveanobligationtoprotectthefederalinvestmentinresearchbyexercisingduediligence.Thisprotectioncoversresearchanimals,personnel,facilities,andresearchdata.Therefore,theUTHSCAnimalCareandUseProgramisrequiredtohaveaDisaster/ContingencyPlan,includingamethodforpreservinganimalsthatarenecessaryforcriticalresearchorthatareirreplaceable.

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TheIACUCencouragesallinvestigatorsusinganimalsforresearchtoprotectandinsuretheiranimalsandwork.InvestigatorsworkingonFederalorStategrantshaveguidelinesforpreservingequipmentanddatafundedbytheseentities,andotherfundingsourcesshouldhaveguidelinesforsafeguardingworksupportedbytheirmoney.ItistheresponsibilityoftheinvestigatorworkinginaLACUmanagedanimalfacilitytoensurethathis/herresearchanddatawillnotbecompromisedbyadisastrousevent.Investigatorsareencouragedtocryopreserveuniquerodentmodels.Datashouldbebackedupwithseveralcopiesstoredatoffsitelocations.InvestigatorswithirreplaceableanimalsoranimalsnecessaryforcriticalresearchshouldcollaboratewithLACUtolabelthosecagesoranimalsforeasyidentificationduringadisastrousevent.Aconsistent,obvious,andeasytomaintainidentificationsystemwillbearrangedwithLACUandtheresearchers.Thisidentificationmustbeupdatedasnecessarytobeeffective(i.e.,replacementbreedersmustbeidentifiedaspreviouslyidentifiedbreedersagebeyondreproductionefficiency).Duringadisastrousevent,LACUwillworkwithlocal,State,andFederalauthoritiestopreserveanimalhealthandwelfare.Researchprojectsmaybestoppedifthereisaprolongedperiodofphysicalplantorstaffoutage.Everyeffortwillbemadetopreserveanimallives;includingtransportingofanimalstoalternativehousingiftheircurrentlocationisnotsuitableforanimalhousing.Disastersthatcreateasituationinwhichallanimalscannotbepreservednecessitatemakingdecisionsaboutwhichanimals,ifany,willbepreserved.

TRIAGESCHEME:Animalspreviouslyidentifiedandmarkedasirreplaceable/necessaryforcriticalresearchwillberescuedfirst(e.g.,animalsonlong-termstudies,uniqueanimallines).Iftimeallows,LACUveterinariansandstaffwillattempttocontacttheresearchersofanimalswhicharenotidentified,todeterminewhichanimalsaretobesaved.AfteranimalsidentifiedaheadoftimeandanyanimalsthatresearchersareabletocommunicatetoLACUatthetimeoftheeventshouldbesaved,animalswillbeprioritizedinthefollowingmanner:

1. Nonhumanprimates2. Dogs,cats,ferrets,horses3. Ruminants,pigs4. Rabbits5. RodentsandBirds6. Amphibians,reptiles,fish

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NOTE:ForanimalshousedinABSL-2facilities,ariskassessmentwillbeperformedinconsultationwiththeIBOandadecisionregarding

evacuationoftheseanimalswillbemade.

ANIMALSTOBELABELEDThePI/labwilldeterminewhichanimalsaretobelabeled.Theseareanimalsthatareirreplaceable,ornearlyirreplaceable.

• Uniquetransgeniclinesthatarenotcryopreserved.Generally,3-4breedingpairs,orbreederindividualsperline.

• Researchprojectsdeterminedtobe“critical”or“longterm”projectsthatwouldbeverydifficult/timeconsuming/expensivetoduplicate

• ThesearetheanimalsthatthePIwantssavedifthereisverylimitedtimetoevacuatethem(aroughtime,fordecisionmakingpurposes,wouldbe15-20minutes)orlimitedspacetowhichtheycanbemoved.

Whenchoosingtheseanimals,thePI/labshouldconsiderthesefactors:• Aretheseanimalsavailableelsewhere?• Howlonghavetheseanimalsbeenontheresearchproject?• Foranimalsonacurrentresearchproject,willthevariabilityintroduced

bytheeventandevacuationpotentiallyaffectthedatasuchthatevacuationoftheanimalswillnotsavetheresearchanyway?

• Foranimalsonacurrentresearchproject,isitasmallenoughstudythatevacuatingalimitednumberofanimalswouldallowforenoughtobeevacuatedtocompletethestudy?

IDENTIFYINGTHEANIMALSThemethodforidentifyingthecages/animalstobeevacuatedfirstwillbeuniformacrossLACUfacilities:

Primary:Eachcage/penwillbemarkedwithacagecard• Anindexcard• Ofaspecificcolor:Orange• Frontofthecardlabeled“SAVEINEMERGENCY”• Thefrontofthecardwillindicatethedateofplacementandthecage

cardbarcodenumber.Secondary:Whenpossible,thesecageswillbemaintainedin1location(e.g.,therackatthefrontoftheroom).Someroomsdonotallowforthisarrangement.LACUisresponsibleforprovidingthecardstolabelcages/pens

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E. ProvisionsforMaintaining8CriticalNeeds(IMPACTS)1) ANIMALCARESTAFFINGUTHSCLACUwilldeterminethenumberofstaffneededandhowtheyshouldbedeployedtomaintaincriticalservicesateachanimalfacility.Supervisorswillcontactnecessarypersonnelanddeterminehowmanycanreporttowork.

Shortages:Itiscommonforanemergencysituationtocausestaffingshortagesandresponsibilitiesmayhavetobeprioritized.Disasterscanoverwhelmpersonnelatalllevels.Itisacommonmistakeforresponderstotakeonmoreresponsibilitiesthantheycanmanage.Thisisparticularlytrueforanimalcarepersonnelwhomayriskpersonalinjurytopreventthelossorharmofanimals.Ensuringthatemployeesareawareoftheplanandunderstandtheirdutiesandhavingpre-assignedresponsibilitieswillresultinfasterresponsetimesduringaneventthatresultsinstaffingshortage.Employeesshouldbetrainedinmultiplerolesbecausenotallstaffmaybeabletoreporttowork.

2) HVACANDPOWEREnvironmentalsupportinmostfacilitiesisdependentuponcontinuouselectricpowerandacorrectlyfunctioningHeating,Ventilation,andAirConditioning(HVAC)system.Sufficientemergencypowerisnecessarytomaintaincriticalservices(e.g.HVAC)andsupportfunctions(e.g.ventilatedracks,isolators).ContactUTHSCFacilities(901-448-5661)andplaceaworkrequestifpowerisnotrestored.Thelaboratoryventilationsystem,lighting,andoutletsareonemergencypowerandshouldbemaintainedintheeventofapowerfailure.

HVACFailuresoftheHVACsystemalonecanrepresentanemergencysituationthatmaybeencounteredaloneorasacomponentofotheremergencyscenarios.Temperaturefluctuationsinconjunctionwithfailureofsystemscanimperilanimalhealthandwell-being.Ifventilationcannotberestoredinatimelymanner,actionmaybenecessarytoensurethehealthandwelfareofanimals.• Propopenanimalroomdoorstoincreaseaircirculation.• Portableairconditioningunits/fansshouldbesetupinthehallwaystomoveair

intotherooms• Staticmicro-isolatorcagelidsmayneedtoberemoved.Thefiltersmayneedto

beremovedfromIVCcages(whichhavenowirebarlids).RemovaloflidsmayNOTbeallowableforanimalsinfectedortreatedwithbiological,radiological,orchemicalhazardoussubstances.UTHSCstaffwillconsultwithManagersand/ortheAttendingVeterinarianbeforeremovingcagelids.

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o IVCcagesmaintainasafeenvironment(CO2,O2,humidity,temperature)formiceforupto72hourswithoutventilation.Therefore,cagelidsshouldnotrequireremovalforthefirst72hoursofpoweroutage.However,cagesmayrequirelidremovalbefore72hourstopreventthemicroenvironmentbecomingtoowarmifroomtemperaturesarealsoincreasing(i.e.,duringapoweroutage)

POWER• Remainintheanimalfacility(unlessresponsibleemergencyauthoritiesor

thesituationrequireimmediateevacuation).• Makesurethatanimalhousing/supportsystems(suchasventilatedracks)

arepluggedintoemergencypowerandareoperating.• Checkifbiosafetycabinetsandchangestationsareoperating.Ifnot

operating,completelyclosesashifpossible.• Checkthatcoldstorageforfoodsandmedicinesandfreezersareplugged

intoemergencyoutlets.• Turn“OFF”allelectricalandofficeequipment,includingcomputers,light

switches(ifnotonemergencypowerbackup),printers,monitors,cagewashers,changestations,etc.

• Ifaskedtoevacuate,usestairstoexit.Avoidusingtheelevators.

NOTE:Thoughonemergencybackupsystems,powermaynotactivate.Ifemergencypowerdoesnotactivate:Maintainflashlightsinanaccessiblelocation

3) COMMUNICATION:Dependingonthestateofpowerandavailabilityoftransmissioncoverageareas,LACUwillusecordedphones,cellphones,internet,intranet,portable,bi-directional,radiotransceivers(walkie-talkies),ifavailable.Frompastexperience,textingwithcellphoneshasbeenthemostreliablemethodofcommunicationwhenregularpower/transmissionisdisrupted,however,landlinenumberswillbeusedifcellserviceisnotavailable.Itisimportanttorememberthatcellphonecallsdonotreachpersonnelinsomebasementfacilities.Personnelmayactas‘runners’torelayinformationinpersonifelectronicorradiocontactisnotavailable

4) ANIMALCONTAINMENT/ADEQUATEHOUSING

LOOSEANIMALS:Dependinguponthetypeofemergency/disaster,researchanimalsmaybelooseand/orinjuredinthefacility.Staffshouldnotattempttocapturelooseanimals;staffistocontactSupervisorsorManagersforinstructions.SupervisorsorManagerswillcontacttheERTiflooseanimalsareinfectious,andERTwillworkwithResearchSafetytodeterminethebestmethodforcapturingtheseanimals.Thecircumstancesofemergency/disasterprecipitatingthelossofanimalcontainmentchangestheresponsesandreactionsanormalanimalcouldbeexpectedtoexhibit,soanylooseand/orinjuredanimalmustbetreatedwithextremecautionandrespect.The

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animalshouldbeconsidereddangerousandunpredictable,regardlessofthehuman-animalbondthathadbeenestablishedpriortotheincident.Euthanasiamayberequired.

GeneralGuidelines:• Ifinsidebuilding,immediatelyblockallexitdoors• Rodenthousingroomsshouldcontainpassivetrapsandpestcontrol

methodswhichrepresentanappropriatesteptopreventresearchanimalsfromescapingintothecommunity

• Immediatelycloseloadingdocksinanattempttoconfinetheanimal• Notifyfacilitysupervisorandveterinarystaff• AvailableLACUstaffwillbeactivatedtosearchforanimal• SightingswillbereportedtoLACUoffice(448-5656).LACUofficewillcontact

veterinarians• SupervisororveterinariancontactsCampusPolicetodistributecampus-wide

alertifanimalescapesbuilding.CampusPolicefollowingconsultationwithAttendingVeterinarianwilldetermineiflocalpolicedepartmentandHealthDepartmentistobenotified

• Healthstatusandbiohazardstatusofanimalwillbeassessed• Appropriatecagingandcaptureequipmentforspeciessuchashogsorting

panel(swine,sheep,goat),nets(primatesanddogs)etc.willbeloadedontodepartmentaltruckorvan

• Veterinarianwillprepareappropriatetranquilizerforspecies• MemphisZooveterinarystaffwillbenotifiedifnecessarytosupply

tranquilizergun(pre-approved)• Notify:IACUCChairman,CampusSafety,OccupationalHealth,UTHSCPublic

Relations

TRANSPORTATIONOFANIMALSFROMUNUSABLEANIMALFACILITESIncaseofunusableanimalhousingfacilities,theERTshalldeterminetheactionsnecessarytomaintainoptimalanimalwell-beingforthoseanimals.Thismayincludetransportinganimalstoalternatelocations.Alternatelocationsincludehallways,researchlabs,orclassroomswithinLACUorUTHSCresearchbuildings,offcampus,ortheoutdoors,dependingonthesituation.Exactlocationsanddeterminationofthoselocationsshallbebasedonanimalhealthstatus,availabilityofnecessarysupport,andsafety.Itisrecommendedthatalternatesourcesoftransportationarealsoavailablethroughmutualagreementswithotherinstitutions.

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PrincipalInvestigatorsshouldensureadequatetransportofanimalsforrelocation.LACUhasclimate-controlledvehicleswhichmaybeavailablefortransportationofanimals.PleasecontacttheLACU(901-448-5656)ifassistanceisneededinmovinganimalsandtocheckforavailability.

5) FOODANDWATERAvailabilityordeliveranceofuncontaminatedfoodand/orwatermaybedisruptedduringanevent.Becauseacontinuoussupplyoffoodandwateriscriticalinmaintaininganimalhealth,proceduresareinplacetoaddressfoodandwaterdisruption.Additionally,anychangeindietand/orwatermayaffectongoingresearchprojects,anditmaybeappropriatetoeuthanizesomeanimalsiftheironlyoptionsforfoodandwaterwillrenderthemunusable.

PREPARATIONSIfloss/limitationoffoodand/orwaterisanticipated(e.g.imminentwinterstorms),preparationswillbemade.Watercontainers(carboys,bottles,cleanplasticdrums)willbepreparedforfillingincasethedecisionismadetostoreadditionalwater.Ifthereisenoughleadtime,andtheneedforadditionalfoodisanticipated,additionalfoodwillbeordered.FOODAppropriatefoodforeachspeciesandresearchneedisorderedonamonthlybasis.Inanemergency,additionalfoodcanbeorderedassumingspaceisavailableforstorage.Theusualsuppliersarepreferableforthepurposeofrestocking(vendorsandcontactinformationinAddendum4),butduringanemergencyanalternatesuppliermaybeused.Iftheusualfoodisnotavailable,professionaljudgmentmustbeappliedtoidentifyacceptablesubstitutes.Optionsmayincludefoodfromgrocerystoresandpetstores.OnlytheAttendingVeterinarianscanmakethedecisiontouseanalternatesupplier.WATERAnimalsmusthaveacontinuoussupplyofpotablewater.TheUniversitydoesnothaveanemergencywatersupplyshoulddisruptionofwaterfromMemphisLightGasandWater(MLGW)occur.TheCRB,TSRBandColemananimalfacilitieshavestoragetankscontainingchlorinatedwateraspartoftheautomaticwateringsystemthatcanprovideasourceofwaterfor~3daysintheeventofwatersupplyfailure.

CITYOFMEMPHISWATERSUPPLYIfthecitywatersupplyisavailable,butautomaticwateringisnotfunctionalduetopowerfailure,waterbottlesand/orgelpackscanbeused.Additionally,carboyscanbeattachedtotheautowaterlinesontheracksandgravityfed.

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• Ifthepotablewatersupplyhasbeendisruptedprefilledbottlesandcarboys,gelpacks,andproduce(e.g.apples,potatoes)canbeusedforrodentstosupplyadequatehydration.

• Intheeventthatpotablewaterdisruptionaffectsonlyacertainareaofcampus,waterfromunaffectedfacilitiescanbetransportedtothefacilitiesinneed.

• Ifavailablefromotherareas,waterfrombulkbottledwatercompaniescanalsobeobtained.

• Nonpotablewatercanbetreatedwithsodiumhypochlorite(bleach)fordrinkinguse.

DirectionsforsanitizingwaterwithbleachUseonlyregularhouseholdliquidbleach.5to6percentsodiumhypochloriteisrecommendedbytheCDCandRedCross.Ifwateristurbid(dirty-looking),doublethedosageofbleachinordertoeffectivelydisinfectthewaterandmaintainchlorineresidualduringstorage.

6) SANITATIONAnimalhealth,animalwelfare,andsupportofresearchrequireadequatesanitation.Ifnecessary,cagechangingschedulescanbelengthenedwithoutinducinghealthorenvironmentalproblems.TheSupervisorsinconsultationwiththeManagersand/orAttendingVeterinarianswilldecidewhichdutieswillbeperformedinordertoprovidethegreatestbenefittotheanimalsifnormalactivitiesarenotpossible.Optionsinclude:

• Spotcleaninginsteadofwholecage/penbeddingchanges• Beddingchangesratherthancompletecagechanges• Equipmentcanbehandwashed,andcagesandwaterbottlescanbe

soakedinableachsolutionifwashingequipmentisnotfunctional• Deferringcleaningactivitiesthatdonotdirectlyaffecttheprimary

enclosures,suchasfloormoppingmayberequired.WASTEDISPOSALWastedisposalconsistsoftrash/garbagepickedupbyUTHSCforgeneralwaste,andvendor(Stericylce)pickupforbiohazardwaste.Intheeventthereisanydelayinwastedisposal,generalwastecanbetemporarilystoredinanareaapprovedincoordinationwithFacilitiesandtheLACU.Ifconditionsmakecagewashingunfeasibleitisacceptabletodumpdirtycagesubstrateorbeddingandreplaceitwithfreshsubstrate.Dirtybeddingcanbestoredinbagsuntilitcanberemovedaccordingtonormalprocedure.Intheeventofanemergencysituationwhenthereisnoadvancewarning,approvedlaboratorypersonnelshouldenterthefacilitywhenithasbeenclearedbytheauthoritiesanddeterminehowtodealwiththeanimalsthatarepresent.AnimalcarcassesshouldbebaggedandremovedtoLACUcoolersaccordingtonormalprocedureIftheautoclavesbecomeinoperableduetoinadequateutilities,biohazardous/infectiouswastewillbebaggedandlabeledappropriately,boxed,andsecurelystoreduntilResearchSafety/InstitutionalBiosafetyOfficer(IBO)canbe

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contactedforinstruction.TheIBOcanbecontactedatwithanyconcernsregardingwastedisposalduringaneventthatdisruptsnormalwastedisposal

7) SECURITYPhysicalSecurityforLACUfacilitiesconsistsofentranceandexitdoorsbeinglockedatalltimetopreventunauthorizedentry.AreaentryiscontrolledthruKeyandKeycardaccess,whichisgrantedtoapprovedpersonnelbyLACUManagers.Duringeventsthatresultinpowerloss,doorsthatrequirepowertocontrolaccessmaylosetheabilitytobelockedorunlocked,dependingonthebuilding.ContactFacilities,orUTHSCPD.

8) PROVISIONSOFVENTERINARYCARE

VETERINARIANAnon-callveterinarianisavailableatalltimes.Theon-callveterinarianisauthorizedtocontacttheclinicalveterinarytechniciansand/oranyoftheotherLACUveterinariansforassistanceatanytime.Additionally,outsideveterinariansmaybecalledforconsultorassistance.ASESSEMENTAUTHSCveterinarianorveterinarytechnicianwillassesstheconditionofanimalsaffected.Asalways,decisionsregardingeuthanasiamustbalancescientificprogresswithanimalwelfare.

• Ifanimalshavebeenreceivingmedication,administrationofthedrugshallcontinue,totheextentpossible.

• Animalsdeemedtobeinpainand/orsufferingshallbeevaluatedbytheveterinarystafftodetermineiftreatmentoreuthanasiaisnecessary.

• Ifeuthanasiaisnecessary,theanimal/swillbeeuthanizedpromptly.• Ifanimalsdonotrequireeuthanasia,methodsformaintainingthoseanimals

inahealthystatewillbedetermined.Thismayincludeevacuationofanimalsbytransportinganimalstootherroomswithinthesamefacility,tootherroomswithinthesamebuilding,tootheranimalfacilities,ortootherinstitutions’animalfacilities.

PRESERVATIONOFANIMALSEventsthatcreateasituationinwhichallanimalscannotberescuednecessitatemakingdecisionsaboutwhichanimals,ifany,willbepreserved.Theappropriatenessofsavingafewuniquetransgenicanimalsoranimalsintheendphaseofalong-termstudymayneedtobeweighedagainstsavingalargernumberofstandardanimalsthatareeasilyreplacedand/ornotcurrentlyonastudyproject.Criteriausedtodecideprioritiesforresponse(includingrelocationoreuthanasia)arebestidentifiedincollaborationwithappropriatestake-holders,theEmergencyResponseTeam,LACUveterinarians,andresearchers.

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TRIAGESCHEME• Animalsidentifiedaheadoftimeasvaluable/uniquewillberescuedfirst.• ForanimalshousedinABSL2containment,ariskassessmentwillbe

performedinconsultationwiththeIBOandadecisionregardingevacuationoftheseanimalswillbemade.

• Unlessotherwiseidentifiedaheadoftimeoridentifiedduringtheeventsituationasvaluable/unique,animalswillbeprioritizedinthefollowingmanner:(1)Nonhumanprimates(2)Dogs,cats,ferrets,horses(3)Ruminantsandpigs(4)Rabbits(5)UniqueTransgenicBreeders(6)StandardstrainRodentsandBirds(7)Amphibians,Reptiles(8)Miscellaneous

EUTHANASIASomedisastersmaycreateconditionsunderwhichanimalscannotbepreservedwithoutpainordistress.Inthiscase,allanimalsthatcannotberelocatedorprotectedfromthedisasterconsequencesmustbeeuthanized.Allanimalstobeeuthanizedshallbeeuthanizedbymethodsdeemedacceptableorconditionallyacceptable,withconditionsmet,bytheAVMAGuidelinesonEuthanasia.LACUhasasmallveterinarypharmacylocatedintheColemananimalfacilityandhasarangeofveterinarysuppliesincludingbandages,syringes,instruments,medications,euthanasiasolutions,etc.Drugsarekeptunderlockandtheveterinarystaffhasaccess.Allanimalfacilitiesareequippedwithcarbondioxideeuthanasiachambersandcarbondioxidetanks,andthereistricaine(MS-222)availableforeuthanasiaofaquaticspeciesintheTSRB.Shouldtheseservicesbeneeded,contactLACUveterinaryservicesat901-448-5656

F. PotentialDisasterEvents

1) PANDEMICThemajorimpactofapandemicinfluenzaorotherdiseasewillbeinreductionofworkforceinLACU.Thoseemployeeswhoarenotillmaybeneededathometocarefordependents.TheLACU/ERTwillconsultwithUTHSCHumanResourcesregardingtemporarydisabilityleaveandattendancepoliciesifabsenteeismbecomeswidespread.Secondarily,awidespreadpandemicmayresultininterruptionoftransportationthroughoutthecommunity,anddeliveriesoffeedandothersuppliesmaybeaffected.PlanningwillbebasedonmaintainingcriticalservicesandpreventingthespreadofillnessintheLACU.

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PREPARATION§ Prepareforpossiblecommunicationfailuresbykeepinganimalfacility

emergencycontactlistuptodate.Aquarterlyreviewandupdateisrecommended.

§ Identifyessentialpositionsinsufficientquantitynecessarytomaintainanimalfacilityoperationsatnormalcapacity(e.g.cagewash,autoclave,inventoryandmaterialsordering,animalhusbandry,veterinarytreatment,surgicalsupport,animalrecordkeeping).Foreachposition,identifynamesof3alternates.Reviewonaregularbasis(semiannuallyisrecommended)whatresponsibilitiesareassociatedwiththesepositions.Managersshoulddesignateaminimumnumberofessentialpersonneltokeepnecessaryfunctionsoperating.Instructcontractprojectmanagerstoimplementplansforsimilararrangementsfortheirpersonnel.

§ Developandconductcross-trainingforanimalcarestafftoensureallcriticaloperationscancontinue(cagewash,autoclave,inventory,animalhusbandry,veterinarytreatment,surgicalsupport,animalrecordkeeping).

§ Developplansforcancellingoralternativemethodsforconductingtraining,meetingsorothergroupinteractions.Considerstaggeredbreaksormealtimestominimizelargercongregationsofanimalfacilitystaff.

SUPPLYANDLOGISITICS§ Identifyonsitestockpilelocationswithinanimalfacilitiesforcriticalitems(1-

2monthsupplybasedonnormalusageisrecommended):• Animalfeedandbedding• Personalprotectiveequipmentnormallyusedforanimalfacility

operation• Disinfectantandcagewashcleaningsupplies• Handsanitizersforpersonalhygiene

§ Identifycriticalsuppliesorequipmentnotavailablelocallyanddevelopastockpileplanandalternativesourcesfortheseitems.Considerextendedleadtimesfordeliveryoftheseitemsinestablishinghowmuchofeachitemshouldbestockpiledonsite.StockpilingofsuppliesshouldnotcommenceunlessdirectedbytheFacilityManager,LACUDirectorordesignee.

§ Maintainatleastonetypeofalternativecommunicationcapability,suchaswalkie-talkiesand/orcellularphones.

ANIMALHUSBANDRYANDHEALTHPLANNING§ Establishkeyfootpatternstofollowbetweencleananddirtyareasofthe

facilitytoallowadiminishednumberofstafftocarryoutmultiplefunctionswithoutcompromisinganimalhealth.

§ Conducttraining(annuallypriortofluseasonisrecommended)onpreventiontechniques(properhandwashingandcoughhygiene).

§ AlthoughtransmissionofpathogenicH5N1stainsfromhumanstomammalianspeciesinaresearchsettinghasnotbeenreported,studieshave

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reportednaturalorexperimentalinfectionsincats,ferrets,pigs,rabbits,ratsandmice.Animalcarestaffexperiencingflu-likesymptomsshouldnothandleanimalsandshouldbediscouragedfromreportingtowork.

§ Developalternativestandardoperatingprocedurestoallowfewerstafftomanagetheanimalcolonyhusbandry(e.g.extendedcagechangingandsanitizingschedules).IfproceduresareoutsideofGuidefortheCareandUseofLaboratoryAnimalsrecommendations(e.g.wirebarlidchangeoncepermonth)obtainACUCapprovalforalldeparturesfromtheGuidebasedontheemergencysituation.Additionalexamplesofconservationofresourcesincludeusingmorebeddinginsolidbottomcagesforrodentstoallowlessfrequentchangingandlessfrequentreplacementoffeedinrodenthopperstoextendfeedsupplies.

§ Developplansforextendeduseofprotectiveclothingoralternativetypesofprotectiveclothingwithintheanimalfacilityincasenormalsuppliesofmasks,gloves,disposableclothing,etc.arediminishedornon-existent.

2) EARTHQUAKEMemphisisintheNewMadridSeismicZoneandisthereforeatriskofearthquake.IfinsideabuildingandanearthquakeisoccurringTAKECOVERIMMEDIATELY.Gettothegroundandstayawayfromexternalwallsandwindows.Findcoverunderadesk,table,orsturdypieceoffurniture;iffurnitureisunavailable,crouchdownagainstaninteriorwallandprotectyourneckandheadwithyourarms.Holdontothedesk,table,orfurnitureuntilshakingstops.Thenevacuatethebuildingbythestairwaycheckingforhazardsalongthewayandgototherallyareaoftheclosetbuilding.Ifoutdoorsandanearthquakeisoccurring,remainoutdoors.Moveawayfromanybuildingstoavoidfallingobjects.IfinasafeAnopenarea(awayfrombuildings,trees,streetlights,&overheadutilitywires),droptoyourkneesandcoveryourheaduntilshakingstops.Proceedtotherallyarea.DonotreenterbuildingsuntilclearancehasbeengrantedbyastructuralengineeringrepresentingFacilitiesManagement.Performtriageofanimalstodeterminemostappropriatecourseofaction(i.e.,relocationwithinfacility,euthanasia,andevacuation).ThePrincipalInvestigator/LabManagerisresponsibleduringworkinghoursforassuringthatallpersonnel,includingadministrativestaff,knowtheproperresponsetoanearthquake.3) WINTERSTORMWinterstorms,thoughinfrequent,cancausesignificantdisruptiontoanimalcareroutines,limitingstaff’sabilitytotraveltotheworksite.Wintersstormcouldalsodamageutilityservices.Usuallythereisadvancewarningwithawinterstorm,sostaffhastimetoprepare,makingsureallanimalsareattendedtopriortotheeventandsufficientsuppliesarepresent.

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Duringastorm,personnelwillonlyperformdutiesthatcanbedonesafely.Afterastorm,certainprocedureswilloccurdailyasdirectedbytheLACU/SatelliteFacilities.Besuretolistencarefullytotheradio,television,andNOAAWeatherRadioforthelatestwinterstormwatches,warnings,andadvisories.Foradditionalinformation,visittheWinterWeatherAwarenesswebpageat:http://www.weather.gov/om/winter.

4) RADIATION,BIOLOGICAL,ORCHEMICALRELEASEShouldahazardousmaterialsspilloccur,staffshouldattempttocontainthespillutilizinglabspillproceduresguidelines.Ifthespillcannotbecontained,leavetheareaimmediately,sealofftheroomandcalltheUTHSCResearchSafety(901-448-6114)orUTHSCCampusSafety(901-448-1334)duringworkinghoursorUTHSCPD(901-448-4444)5) TORNADOES/HAZARDOUSWEATHERIfaTornadoWARNING(eventisoccurring)isissued,oryouhaveanyindicationthatatornadomaybeapproaching,TAKECOVERIMMEDIATELY.Thesafestplaceisaninteriorroomonthelowestlevelawayfromwindows.Ifemployeesinresearchbuildingscan’tgettothelowestlevelofthebuilding,theyshouldtakeshelterininteriorhallways,awayfromwindows.ThePrincipalInvestigator/LabManagerisresponsibleduringworkinghoursforassuringthatallpersonnel,includingadministrativestaff,receivewarningsandknowtheproperresponse.6) FIREFireisadistinctpossibilityinananimalfacility,aswellasotheradjacentlocationsinaresearchbuilding.InaccordancewithUTHSCEmergencyPlanning,eachstaffmembershouldbeorientedtothelocationsoffirealarms,fireextinguishers,evacuationplansandemergencyexitsintheirrespectivebuilding.Shouldafireoccur,afirealarmshouldbeactivatedand448-4444called,allpersonnelshouldevacuatethebuildingandmeetatapre-arrangedlocationoutsidethebuilding.7) FLOODImmediatelycontactUTHSCFacilities(901-448-5661)toshutoffthewatersupply.Leavethearea.Electricalenergycanbetransferredfromequipmenttothefloodedareasandelectrocutepersonnel.DONOTattempttosaveequipment,oranyitemswithinthefloodedspaceuntilclearancefromUTHSCSafety,Facilities,orappropriateauthorityhasbeengiven.Ifaphysicalplantfailureiscausingflooding,FacilitiesMaintenancemustbecontactedimmediatelyandtheurgencyoftheproblemduetothepresenceofresearchanimalsexplained.

AfterClearancehasbeengiven

• Animalsintheaffectedareasshouldbecheckedimmediatelyandpotentiallyrelocatedtoanotherareawithinthefacilityifnecessary.

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• Allanimalsintheaffectedareaswillbeexaminedtodeterminetheirhealthstatusandsuitabilityforresearch.AnyanimalsufferingilleffectsmaybetreatedoreuthanizedatthediscretionoftheAttendingVeterinarian.

• Anyfoodorbeddingcontaminatedasaresultofafloodshouldbediscardedandreplacedthroughtheappropriatevendor.

• Ifwidespreadfloodingoccurs,waterqualitytestingshouldbeperformedonanimaldrinkingwater.

8) SecurityBreach/CriminalActivities/CivilDisturbances

ANIMALRIGHTSAnimalRightsActivistscancausemajordisruptionswithinanimalresearchfacilities.Itisimportantthatallresearchstaffbeonalertforpossibledemonstrationsorsuspiciouspeoplewithintheanimalfacilities,aswellaspotentialsabotageofresearchactivities.ContactUTHSCPolice(448-4444)immediately.UTHSCCampsPolicemaintainsanALERTsystem(https://www.uthsc.edu/alert/index.php)sothatemergencynotificationscanberelayedtopersonnelusingcellphonesandemail.

BREAKINIfpersonnelseeevidenceofabreakininsideananimalfacility(e.g.,damagedequipment,looseanimals,spraypaintedslogans,etc.)theyshouldimmediatelyLEAVEthefacilityandcontacttheUTHSCpolicedepartmentfromasafelocation.TheSupervisorand/orManagerand/ortheAttendingVeterinarianwillbenotifiednext.

BOMBTHREATAthreatmaycomeasanemailorphonecall.Ifanemailthreatisreceived,savetheemail.Ifathreatisreceivedbyphone,donothangup.Staycalmandtakenotes.Trytodetermine:

• Timethebombissettoexplode• Exactlocationofthebomb• Sourceofthethreat• Listenforbackgroundnoisestoattempttodeterminecaller’slocation• Characteristicsofcaller’svoice(gender,age,accent,etc.)• Afterthecallerhangsup,leavethefacilityimmediately,thencallthe

UTHSCpoliceimmediately.

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G. AnnualReview,Updates,andTraining1) ANNUALREVIEWANDUPDATESThisplanwillbereviewedannually.However,someinformationontheplanmaychangeoverthecourseofayear,andwillneedtobeupdatedmorefrequently.ContactinformationandAnimalFacilityInformationwillbeupdatedatleasttwiceayear.Themostrecentupdatewillbenotedonthesection.2) TRAININGTrainingonthisplanwillconsistofanannualmeetingwithallpersonneltoreviewthecontentsofthisdocument.Additionally,regulardrillswillbeconductedforadditionalinstruction.AnnualreviewwithdocumentationwillbeamandatorypartoftheLACUtrainingrequirements.NewLACUpersonnelmustreviewthisplanwithin30daysofhiring.AlldocumentationreviewwillbekeptbySupervisorswithSOPdocumentation.AttendanceattheannualDisasterPlanmeetingandparticipationindrillswillbedocumentedbytheTrainingCoordinator.AllLACUpersonnelarerequiredtobefamiliarwiththisplanandtoknowthelocation,intheirworkareas,ofthefollowing:

• EmergencyManuals• Telephones(traditionalandemergency)• Stairs• Emergencyexits• Firealarmsandextinguishers• Emergencyresponsebags• Eyewash/showerstations• EvacuationRoutesandmeetingarea

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APPENDIXA:ANIMALFACILITYEMERGENCYPLANFORTHETRANSLATIONALSCIENCESRESEARCHBUILDINGThisappendixcontainsinformationthatisdirectlyspecifictothefacility.Allgeneralguidelinesandproceduresarelistedinthemaindocument.Facility: TranslationalSciencesResearchBuildingLocation/Description: 71Manassas.Thisfacilityoccupiesthegroundfloorofthe

building,Westside.Veterinarian: RyanSullivanSupervisor: SherryFrazierLeadTechnician: RolandaPetersonTriageforValuableAnimals: Dr.Sullivan,Ms.Frazier,&appropriateinvestigatorsDisasterResponseTeam: Sullivan,FrazierandPeterson.EmergencyResponse

I. HVACFailure.a. WARM/COLDWeather:AnHVACfailurethatresultsinprolongedorsustained

overheatingorcoolingofanimalroomswillrequirequickassessmentandeffectivecommunicationwithUTFacilities.Intheeventthatappropriateanimaltemperaturescannotbemaintainedandhighanimalroomtemperaturelimitsareviolatedthefollowingactionwilltakeplace.

o Animalswillberelocatedtooneofthefollowingfacilities:TriMetis,Wittenborg,ColemanorCRB.

o TheEmergencyResponseTeamwilldeterminethemostappropriatelocationforhousinganimalsonatemporarybasis.

• Forconditionsinwhichanimalroomtemperaturesmaybelowbuthavenotreachedalifethreateningthreshold,thefollowingconditionsoractionsmaybeapplied:

o Forrodentsinventilatedcages,therackblowersmaybeadjustedtoreducethenumberofairchangesperhourorturnedoff.Ifblowersareturnedoff,solidlidsoncagesshouldbereplacedwithfiltertoplids.

o Specialconsiderationmustbegiventospeciesorstrainsofanimalsthatmaybemoresusceptibletocoldstress.

• Forconditionsinwhichanimalroomtemperatureshavereachedorareexpectedtoreachalifethreateningthreshold,immediateplanstorelocateanimalswillbeimplemented.

o Animalswillberelocatedtooneofthefollowingfacilities:TriMetis,Wittenborg,ColemanorCancerResearchBuilding.

o Thedisasterresponseteamwilldeterminethemostappropriatelocationforhousinganimalsonatemporarybasis

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APPENDIXB:ANIMALFACILITYEMERGENCYPLANFORTHECANCERRESEARCHBUILDINGThisappendixcontainsinformationthatisdirectlyspecifictothefacility.Allgeneralguidelinesandproceduresarelistedinthemaindocument.Facility: CancerResearchBuildingLocation/Description: 19Manassas.Thisfacilityoccupiesthegroundfloorofthe

building,Westside.Veterinarian: RyanSullivanSupervisor: SherryFrazierLeadTechnician: RolandaPetersonTriageforValuableAnimals: Dr.Sullivan,Ms.Frazier,Ms.Peterson&appropriateinvestigatorsDisasterResponseTeam: Sullivan,FrazierandPetersonEmergencyResponse

I. HVACFailure.a. Warm/ColdWeather:AnHVACfailurethatresultsinprolongedorsustained

overheatingorcoolingoftheanimalroomwillrequirequickassessmentandeffectivecommunicationwithUTFacilities.Intheeventthatappropriateanimaltemperaturescannotbemaintainedandanimalroomtemperaturelimitsareviolatedthefollowingactionwilltakeplace.

• Forconditionsinwhichanimalroomtemperaturesmaybeelevatedbuthavenotreachedalife-threateningthreshold,thefollowingconditionsoractionsmaybeapplied:

o Maintainallventilatedcagesincurrentcondition,ensuringthatallcagesarebeingventilatedappropriately.

o Whereappropriate,additionalforcedventilationwillbeprovidedwithfans.

o Moveportableairconditionersintothehousingroomo Forconditionsinwhichanimalroomtemperatureshavereached

orareexpectedtoreachalife-threateningthreshold,immediateplanstorelocateanimalswillbeimplemented.

o Animalswillberelocatedtooneofthefollowingfacilities:TranslationalSciencesResearchBuilding(TSRB),Coleman,TriMetis.

o Thedisasterresponseteamwilldeterminethemostappropriatelocationforhousinganimalsonatemporarybasis.

• Forconditionsinwhichanimalroomtemperaturesmaybelowbuthavenotreachedalife-threateningthreshold,thefollowingconditionsoractionsmaybeapplied:

o portableheaterswillbemovedintotheeffectedroomfollowinganevaluationforflammables.

• WhentheentireCancerResearchBuildinganimalfacilityiseffectedbysustainedlowambienttemperatures,thedisasterteamleaderin

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consultationwiththeattendingveterinariananddirectoroffacilitieswilldetermineifandwhenanimalswillberelocatedtoanotherfacility.Thatdecisionwillbebasedontheprobabilityforrepairofthecondition,takingintoaccountoutsidetemperaturesandactualanimalroomtemperatures.

• Forconditionsinwhichanimalroomtemperatureshavereachedorare

expectedtoreachalife-threateningthreshold,immediateplanstorelocateanimalswillbeimplemented.

o Animalswillberelocatedtooneofthefollowingfacilities:TranslationalSciencesResearchBuilding(TSRB),Coleman,TriMetis,Wittenborg.


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APPENDIXC:ANIMALFACILITYEMERGENCYPLANFORTHECOLEMANANIMALFACILITYThisappendixcontainsinformationthatisdirectlyspecifictothefacility.AllgeneralguidelinesandproceduresarelistedinthemaindocumentFacility: ColemanCollegeofMedicineAnimalFacilityLocation/Description: 956CourtAve.Thisfacilityoccupiesthegroundfloorofthe

building,WestsideVeterinarian: TylerAycockSupervisor: BradStevensLeadTechnician: WendellFranklinTriageforValuableAnimals: Dr.Aycock,Mr.Stevens,&appropriateinvestigatorsDisasterResponseTeam: Aycock,Stevens,FranklinEmergencyResponse

I. HVACFailure.a. Warm/ColdWeather:AnHVACfailurethatresultsinprolongedorsustained

overheatingorcoolingoftheanimalroomswillrequirequickassessmentandeffectivecommunicationwithUTFacilities.Intheeventthatappropriateanimaltemperaturescannotbemaintainedandanimalroomtemperaturelimitsareviolatedthefollowingactionwilltakeplace.






o Animalswillberelocatedtooneofthefollowingfacilities:TranslationalSciencesResearchBuilding(TSRB),TriMetis,Wittenborg.




• WhentheentireColemananimalfacilityiseffectedbysustainedlowambienttemperatures,thedisasterteamleaderinconsultationwiththe

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attendingveterinariananddirectoroffacilitieswilldetermineifandwhenanimalswillberelocatedtoanotherfacility.Thatdecisionwillbebasedontheprobabilityforrepairofthecondition,takingintoaccountoutsidetemperaturesandactualanimalroomtemperatures.



o Animalswillberelocatedtooneofthefollowingfacilities:TranslationalSciencesResearchBuilding(TSRB),TriMetis,Wittenborg.


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APPENDIXD:ANIMALFACILITYEMERGENCYPLANFORTHEWITTENBORGANIMALFACILITYThisappendixcontainsinformationthatisdirectlyspecifictothefacility.AllgeneralguidelinesandproceduresarelistedinthemaindocumentFacility: WittenborgAnatomyBuildingLocation/Description: 874Monroe.Thisfacilityoccupiestheeastsectionoftheground

floorofthebuilding.Veterinarian: TylerAycockSupervisor: BradStevensLeadTechnician: WendellFranklinTriageforValuableAnimals: Dr.Aycock,Mr.Stevens,&appropriateinvestigatorsDisasterResponseTeam: Aycock,StevensandFranklinEmergencyResponse

I. HVACFailure.b. Warm/ColdWeather:AnHVACfailurethatresultsinprolongedorsustained











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• WhentheentireWittenborganimalfacilityiseffectedbysustainedlowambienttemperatures,thedisasterteamleaderinconsultationwiththeattendingveterinariananddirectoroffacilitieswilldetermineifandwhenanimalswillberelocatedtoanotherfacility.Thatdecisionwillbebasedontheprobabilityforrepairofthecondition,takingintoaccountoutsidetemperaturesandactualanimalroomtemperatures.





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APPENDIXE:ANIMALFACILITYEMERGENCYPLANFORTHETRIMETISANIMALFACILITYThisappendixcontainsinformationthatisdirectlyspecifictothefacility.AllgeneralguidelinesandproceduresarelistedinthemaindocumentFacility: TriMetisAnimalFacilityLocation/Description: 45S.DudleyAve.Thisfacilityoccupiesthe1stfloorofthebuilding.Veterinarian: TylerAycockSupervisor: TylerPattersonLeadTechnician: WendellFranklinTriageforValuableAnimals: Dr.Aycock,Mr.Patterson,andappropriateinvestigatorsDisasterResponseTeam: Aycock,PattersonandFranklinEmergencyResponse

I. HVACFailure.c. Warm/ColdWeather:AnHVACfailurethatresultsinprolongedorsustained







o Animalswillberelocatedtooneofthefollowingfacilities:TranslationalSciencesResearchBuilding(TSRB),Coleman,Wittenborg.




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• WhentheentireTriMetisanimalfacilityiseffectedbysustainedlowambienttemperatures,thedisasterteamleaderinconsultationwiththeattendingveterinariananddirectoroffacilitieswilldetermineifandwhenanimalswillberelocatedtoanotherfacility.Thatdecisionwillbebasedontheprobabilityforrepairofthecondition,takingintoaccountoutsidetemperaturesandactualanimalroomtemperatures.



o Animalswillberelocatedtooneofthefollowingfacilities:TranslationalSciencesResearchBuilding(TSRB),Coleman,Wittenborg.


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APPENDIXF:ANIMALFACILITYEMERGENCYPLANFORREGIONALBIOCONTAINMENTLABORATORYThisappendixcontainsinformationthatisdirectlyspecifictothefacility.AllgeneralguidelinesandproceduresarelistedinthemaindocumentFacility: RegionalBiocontainmentLaboratoryRBLDirector: ColleenJonssonVeterinarian: DavidHamiltonManager: JenniferStabenowSupervisor: LillianZalduondoTheRegionalBiocontainmentLaboratory(RBL)hasitsownemergencyresponseplanthatoutlinesthechainofcommandandtheseriesofresponsesshouldadisasteroccurthataffectsanimalshousedwithintheRBLanimalfacility.PleasecontacttheRBLmanagerforfurtherinformationorguidance.

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APPENDIXG:EMERGENCYANDOFF-HOURSCONTACTSa.LACU: MainOffice:901-448-5656

Theon-callSupervisorcanbereachedat901-268-0190.Theon-callVeterinariancanbereachedat901-448-5658

b.UniversityPhoneNumbers

I. UTHSCCampusPolice901-448-4444II. InstitutionalAnimalCareandUseCommittee901-448-3904III. ResearchSafetyOffice901-448-6114IV. ViceChancellorforResearch901-448-7125V. Facilities901-448-5661VI. EmployeeandOccupationalHealthServices901-448-5630

c.ExternalEmergencyAgenciesI. OfficeofLabAnimalWelfare,NIH301-496-7163II. AssociationfortheAssessmentandAccreditationofLaboratoryAnimalCare

(AAALAC)301-696-9626III. USDepartmentofAgriculture–AnimalCare919-855-7100(RegionalOffice–

Raleigh,NC)APPROVALDATE:MARCH14,2017 REVIEWDATE:MARCH2018REVISIONDATES:OCTOBER6,2017

Documents

DISASTER PLANNING FOR RESEARCH ANIMALS AND …€¦ · DISASTER PLANNING FOR RESEARCH ANIMALS AND SATELLITE FACILITIES AT THE UNIVERSITY ... APPENDIX E – ANIMAL FACILITY EMERGENCY