Direct Purchase of Services October, 2011. Introduction to the DPS and the DPS Manual Define the...
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Direct Purchase of Services October, 2011. Introduction to the DPS and the DPS Manual Define the process that SHOULD be adhered to by potential vendors/providers
Introduction to the DPS and the DPS Manual Define the process
that SHOULD be adhered to by potential vendors/providers. Describes
services that may be purchased. Describes the application process.
Describes the reporting requirements and policies and procedures
that guide the DPS manual.
Slide 3
Purpose of the DPS Manual The need to address the required
services of a growing population; Cost effective manner while
Maintaining the quality of services Addressing a flat or declining
funding base; Accountability Monitoring of cost and units provided
Performance
Slide 4
Creates a definitive picture on: Costs variation from urban to
rural for various services; Provides an avenue for non traditional
community based organizations to apply for funding; Provides
options (i.e. inadequate capacity for providing new services );
Ensures correct calculation of costs and services;
Slide 5
Monitoring of service units and costs will: Assist in ensuring
the success of the provider/vendor; Assist in complying with the
service delivery plan AND Ultimately the services to seniors. The
DPS process Takes into consideration the diversity of both
communities and programs; Provides options for individual programs
costs while
Slide 6
Providing assurances that there are no barriers to interfere
with provision of OR access to services; Allows the flexibility and
accountability to determine the level of service in each community.
Provides a cost effective, quality driven, comprehensive and
coordinated system of supportive services.
Slide 7
The Manual will provide the specific tools required to contract
with Non Metro AAA within the DPS guidelines. With the use of the
Manual, providers/vendors will have access to step by step
procedures and required documentation necessary to enter into a
contractual agreement with Non Metro AAA.
Slide 8
Slide 9
Previous Structure before DPS Submission of line item budgets
to AAA Budget Adjustments to AAA to original line item budgets Data
entry at local level Inaccuracies of data, information reported to
AAA--- resulted in incorrect data reported to funding agencies
Submission of monthly financial reports for reimbursements (SA1)
Reimbursements based on expenditures and NOT services provided Lack
of accountability for federal and state funds No concept of the
costs of delivering services Inconsistencies among
providers/vendors budgeting process Lack of standardization Lack of
adequate services in rural communities
Slide 10
DPS Original Goals Improve Integrity of Services Assure
Accountability Accurate Costs of Service(s) Urban Costs vs. Rural
Costs Provide an avenue for non- traditional community based
organizations apply for funding Less Administrative burden for
providers AAA would assume data entry responsibility
Providers/Vendors would be able to focus on the provision of
service(s) Accountability and Credibility for required data
reported to funding agencies Accurate data = performance measures
Elimination of inconsistencies at local level
Slide 11
Request for Proposal (RFP) AKA Area Plan 4 Year Area Plan
Consolidated Plan/ALTSD Annual Revisions/Amendments Non-AAA Reviews
& Rates RFP Agreements (DPA) Issued Current DPS Process
Slide 12
Provider/Vendor Delivers Services Provider/Vendor Request
Amendment will NOT be Meeting Units Projected Non Metro Amends
Agreement With the amendment does this Mean the Provider/Vendor
fulfills the contractual Agreement?
Slide 13
Adopted Finalized Process Request for Proposal (RFP) AKA Area
Plan 4 Year Area Plan Consolidated Plan/ALTSD Annual
Revisions/Amendments Non-AAA Reviews & Rates RFP Agreements
(DPA) Issued
Slide 14
Adopted Finalized Process Provider/Vendor makes a request to
Decrease Units and/or Change Negotiated Costs. Non Metro Refers to
Contingency Plan. IF request made is within the Contingency
Plan.
Slide 15
Adopted Finalized Process If Justification is Acceptable the
Non Metro AAA will: Amend Agreement which will Impact # of units,
total cost and federal/state Costs
Slide 16
WHAT DOES THIS MEAN ? KNOW THE NEEDS OF YOUR COMMUNITY KNOW THE
COSTS OF SERVICES GOOD PLANNING MANAGE STAFF MANAGE SERVICES KNOW
AND MANAGE BUDGETS ACCOUNTABILITY KNOW HOW TO MAKE PROJECTIONS
SHOULD I PROJECT HIGH OR LOW?