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COMMON INSTRUCTIONS
TO
CHIEF SUPERINTENDENTS
DIPLOMA EXAMINATIONS
STATE BOARD OF TECHNICAL EDUCATION AND TRAINING
7th FLOOR, B.R.K.R. GOVT. OFFICES COMPLEX,
TANKBUND ROAD, HYDERABAD-500 063. T.S. INDIA.
Phones: +91-40-23221191, 23222692
FAX: 040-23220546/23227255 Website: www.sbtet.telanga.gov.in
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COMMON INSTRUCTIONS
TO THE
CHIEF SUPERINTENDENTS
DIPLOMA EXAMINATIONS
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INDEX
1. ELIGIBILITY OF CANDIDATES
2. IMPROVEMENT CASES
3. DIPLOMA EXAMINATION FEE PAYMENT - ISSUE OF HALL TICKETS
4. SUBMISSION OF SESSIONAL MARKS
5. PREPARATION OF ‘KEY-CHART
6. STOCK-REGISTERS FOR THE BOARD STATIONERY
7. CONDUCT OF PRACTICAL EXAMINATIONS
8. PREPARATORY ARRANGEMENTS FOR THEORY EXAMINATIONS
9. APPOINTMENT OF INVIGILATORS
10. 32-PAGE ANSWER BOOKLETS WITH BAR CODE SHEETS (RECEIPT &
VERIFICATION)
11. ARRANGEMENTS FOR THE EXAMINATIONS
12. COLLECTION OF QUESTION PAPERS
13. DEPOSITION OF BOOKS AND OTHER MATERIAL OF CANDIDATES
14. ENTRY INTO EXAMINATION HALL
15. BELLS TO BE GIVEN FROM TIME TO TIME
16. ALLOTMENT OF DUTIES
17. ENTRY AND EXIT OF CANDIDATES
18. DISTRIBUTION OF ANSWER BOOKLETS AND QUESTION PAPERS
19. ISSUE OF DRAWING SHEETS
20. SUPERVISION OF EXAMINATION
21. MALPRACTICE CASES
22. SCALE OF PUNISHMENT FOR MALPRACTICE CASES
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23. MALPRACTICE CASE PROFORMA
24. CLOSING THE EXAMINATION
25. PACKING INSTRUCTIONS
26. SEALING OF ANSWER SCRIPTS/BUNDLES
27. DESPATCH INSTRUCTIONS
28. RESULTS & RECOUNTING OF MARKS / RE-VERIFICATION OF VALUED ANSWER SCRIPTS AND
ISSUE OF XEROX COPIES
29. REMUNERATION TO STAFF
30. ISSUE OF MISCELLANEOUS CERTIFICATES
31. SUBMISSION OF D.C.BILLS
32. SPECIAL INVIGILATION SQUAD
33. DUTIES OF INVIGILATORS
34. SPECIAL OBSERVER’S REPORT
35. OBSERVER’S REPORTS
36. GUIDELINES TO THE OBSERVERS/ SPECIAL OBSERVERS
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STATE BOARD OF TECHNICAL EDUCATION AND TRAINING TELANGANA : : HYDERABAD
COMMON INSTRUCTIONS TO CHIEF SUPERINTENDENTS FOR THE CONDUCT OF DIPLOMA EXAMINATIONS
The Principal /Chief Superintendent shall always remember that he/she alone is responsible for
the actions taken by him/her or his/her subordinates during examinations. The Chief
Superintendent alone is responsible and has to face all the consequences that may arise. Hence
the Chief Superintendents are requested to follow the guidelines strictly with out any deviation,
with all sincerity and earnestness. In case of any doubt, they may contact the concerned officer
of the Board.
The Principals are requested to note the changes in instructions given from time to time and
send the information to the right person.
The Principals of the Institutions shall alone act as the Chief Superintendent for all the Diploma
Examinations conducted by the State Board of Technical Education and Training, T.S.,
Hyderabad.
If the principal happens to go on leave, due to unavoidable circumstances or otherwise, he shall
obtain prior written permission from the Secretary, State Board of Technical Education and
Training, to appoint a Senior Head of Section as Chief Superintendent in his place during his
absence.
The Chief Superintendent shall take all care and necessary steps / precautionary measures for
the smooth and effective conduct of all the Diploma Examinations at his/her Institution.
The Chief Superintendent shall take utmost care in allowing only those candidates admissible as
per schemes mentioned in the Notification for the examinations.
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1. ELIGIBILITY OF CANDIDATES:
Candidates who possess 75% of the attendance only shall be permitted to appear for the regular
examination and if any candidate does not put in the required percentage of attendance, he/she shall not
be permitted to appear for the examination even though he/she has paid the fee. However, Principal is
empowered to condone the shortage of attendance upto 10% by collecting the necessary amount of
penalty from the candidates based on the Medical Certificate.
List of the candidates with their P.I.N who have been detained for want of attendance shall be
displayed in the Notice Board. All the principals have to E-mail ([email protected]) the following to
the Deputy Secretary / Asst. Secretary (EE-I) in the Board soon after finalizing the attendance of the
students.
(i) Particulars of Students who are detained for want of attendance, and
(ii) Particulars of Students who have put in 75% attendance and more, but unable to appear for
the examinations for medical or other reasons.
(iii) The principals are requested to see ineligible candidates (i.e., who are booked under MP
Case and punishment period is not yet completed, Detained for shortage of attendance
and academic rules & regulations not fulfilled by the candidates) are not to be allowed
to write the examinations with SG’s.
(iv) For all the candidates who paid the Fee through AP Online or HLC’S under Penalty or
Tatkal OMR Booklets will be prepared and send to you. SG’s shall be issued to only
additional subjects of the scheme to another scheme candidate and candidates who are
appearing for Improvement Subjects .
(v) If the candidate details are not available in the NR, don’t allow him to appear for the
examination even though he carries hall ticket and OMR is sent by the SBTET.
2. IMPROVEMENT CASES:
Improvement is allowed only after he / she has “completed all the subjects” from First Year to
Final Year/First Year to Final Semester of the Diploma. Further, you are requested to give wide
publicity of the following amendments in respect of the improvement examination.
As per Rule-11 of C-00 & C-05, a candidate who has availed 4-chances and more to complete his/
her diploma course, after first appearance of his / her final year examination is “not eligible” for
the award of First Class.
Improvement is not allowed in respect of the following cases:
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a) Candidates who were punished under Mal-Practices in any examinations.
b) In Practical/Lab subjects or Project Work in Industrial Training Assessment.
However, improvement is allowed in Drawing Subjects.
a) Only one chance is allowed and the chance shall be availed within the two successive
chances that follow the examination in which he / she has completed all the subjects of
the diploma programme.
b) Improvement is allowed in any FOUR (4) subjects of the Diploma.
c) The examination fee for improvement examination is Rs.500/- per subject or as
prescribed by SBTET.
d) If improvement is not achieved, the marks obtained in the previous examinations stand.
All the candidates who wish to appear for improvement of performance shall surrender the
Original Marks Memo, of all the Years / semesters, and Original Diploma Certificates to the Board
along with the improvement fee paid in the form of a D.D drawn in the favour of Secretary,
SBTE&T, Hyderabad, payable at Hyderabad.
If there is improvement in the performance in the current examination, the improvement
Memorandum of Marks, and Original Diploma Certificate will be issued, else the earlier memo of
marks and certificates will be returned.
The students information who are appearing for improvement and extra subject should
reach the board immediately after the due date.
3. DIPLOMA EXAMINATION FEE AND ISSUE OF HALL-TICKETS
The candidates desirous to pay the fee to appear for the diploma examinations have to approach
any APOnline Centre or Polytechnic (HLC) where they are studying or studied with recent passport
size photo for registration and obtaining hall ticket. The student can make the fee payment
through payment gateway i.e. Debit Card/Credit Card/Net Banking. For backlog candidates the
APOnline centre/Polytechnic operator will collect the Examination fee and generate the hall ticket
by uploading the photo and handover the printout of the hall ticket to the candidate. For this
service, APOnline centre/Polytechnics operator will collect Rs.15/- from the candidate per hall
ticket for Normal and Late fee and Rs.25/- for Tatkal.
The URL for online examination fee payment for HLCs is http://ousbtet.net/dofpportal for the
Polytechnics in the state of Andhra Pradesh and http://ousbtet.net/dofpportal for the
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Polytechnics in the state of Telangana. This arrangement is made to share the load on the servers.
The User ID and Passwords will be kept in the Poly login at HOS login.
The candidate can generate the hall ticket directly by making payment through payment gateway
(i.e. Debit Card/Credit Card/Net Banking). The regular candidates can make the fee payment by
any of the above methods but the hall ticket will not be generated until the Principal certify that
the candidate put up the required attendance to appear for the examination. The hall tickets for
regular candidates will be generated only after getting the consent from the Polytechnics and
receiving the fee collected amount to SBTET account.
The candidate has to obtain the signature on the hall ticket from the concerned Head of
Section/Principal before appearing for the examination. (Note: Before remitting the fee, the
candidate shall ensure his eligibility status, since fee once paid is not refundable.)
Further, Principals are requested to give the necessary instructions to the Head of Sections to sign
on the hall tickets obtained from the APOnline/Polytechnics/Payment gateway for subjects after
thorough verification and deposit the amount collected towards examination fee in the SBTET
account online on or before the closing data and send the scanned copies of Bank deposited
receipts to [email protected].
The account details are:
Secretary, SBTET
Diploma Examination (Telangana State)
A/c. No. 04931011003192
OBC –Autonagar Branch
IFSC Code: ORBC0100493
You are requested to collect fee of Rs. 600/- for ODC from the candidates who have not paid
the ODC fee through online and deposit the amount in to the SBTET Online Account. Their
list will be placed in the SBTET website. Until deposition of this amount the hall ticket for
those candidates cannot be generated.
You are requested to collect the condonation fee of Rs. 600/- from candidates who possess
Above 65% and below 75% attendance (10% attendance can be condoned on Medical
grounds).The details are to be uploaded in the condonation list in the portal and the
amount is to be deposited in SBTET Online Account.
You are requested to retain one copy of Nominal Roll with you for reference and use at
institution-level, the other copy of Nominal Roll along with fee paid by the candidates.
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4. SUBMISSION OF SESSIONAL MARKS:
All the Principals are informed to instruct the concerned head of sections to upload Unit Marks,
Sessional Marks, Practical Marks, using the software module placed in the Student Portal.
The URL of Student Portal for the Polytechnics in Andhra Pradesh is
http://ousbtet.net/studentportal and the URL for the Polytechnic in Telangana state is
http://ousbtet.net/studentportal.
The Sessional Marks shall be furnished in respect of candidates who paid the examination fee.
The Sessional Marks awarded to the candidate are to be displayed on the Notice Board well in
advance.
If the Sessional Marks are not uploaded in time or if the column against the candidates is left blank
or marked ‘ZERO’ or ‘---’ or ‘Absent in the Sessional marks application, it will be treated that
candidates have secured ‘0’ (ZERO) Sessional marks and the results will be declared with Sessional
Marks as Zero.
The HOSs are here by informed to CONFIRM the Sessional marks without fail after thorough
verification.
Once Sessional Marks are awarded, the marks are Final and shall not be altered under any
circumstances.
5. PREPARATION OF ‘KEY-CHART’:
The Principals are advised to prepare a KEY-CHART showing the subject-wise, scheme-wise and
session-wise strengths and also question papers to be received. Wherever ‘Examinations for
Drawing Subjects’ are there, the same may be marked in the CHART. Similarly, the sessions where
some ISI Code books, Certain Standard Tables such as ‘Steam Tables’ etc., are required or to be
provided to the students during the examinations, may also to be marked in the CHART.
The Key Chart so prepared will be helpful to the Principal
a) To thoroughly verify the Printed Barcode sheets received from the Board with the entries in
the Nominal Rolls.
b) To plan and prepare the ‘SEATING ARRANGEMENT’ for each session of the examination.
c) To plan the STAFF required for the conduct of examinations and to prepare the duty circular
accordingly.
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d) To arrange the Stationery and material to be supplied to the Invigilator before he/she is being
sent to the examination hall.
e) To assess the question papers requirement and to have a consolidated question paper
account at the end of examinations.
f) To avoid Last-minute embarrassment in the conduct of examinations due to lack of proper
planning.
6. STOCK-REGISTERS FOR THE BOARD STATIONERY:
During Surprise visits by the Board Officials, it was found that some of the Principals are not
maintaining any Stock-Registers for the stationery received from the Board, such as Answer Book-lets with
variable data & Blank /Drawing sheets. Consequently there is no account of the stationery they are
receiving from the Board. In the absence of proper maintenance of stock of stationery, the Principal is
giving chance for misuse of the stationery by others. Hence it is requested to maintain the same properly
and keep the unused answer booklets under the control of the Principal alone to avoid misuse of the
same. The Barcode sheets of the absentees shall be separated from booklet & send barcode sheet only to
SBTET. All Blank booklets i.e., Self Generated booklets with barcode sheet are to be sent to SBTET.
7. CONDUCT OF PRACTICAL EXAMINATIONS:
Principals are requested to “conduct the Practical examinations after the last working day for the
academic year/semester and preferably before the commencement of theory examinations”
Appointment of Practical Examiners:
Only qualified persons shall be appointed as Examiners. Efforts shall be made to contact local
persons for appointment as Examiners. In rare case, when local Examiners are not available,
qualified persons from the nearest Institutions or nearest station shall be appointed as Examiners.
Guidelines are given to the Chief Superintendent for claiming remuneration for external/internal
examiners (copy enclosed). If the external Examiner is being invited beyond a distance of 100
KILOMETERS, prior permission shall be taken from the Board.
Conduct of Practical (EXTERNAL) Examinations and Furnishing of Marks:
“Practical Examinations” for the schemes specified in the examination notification shall be
conducted before the theory examinations only. Main answer books shall not be used for
conducting the practical examinations. The from main answer booklets supplied to the institutions
by the board only shall be used for the purpose. Old Stationery i.e., Answer booklets of absent
candidates shall be used. The Practical Marks shall be uploaded in www.dteap.ac.in website on or
before the date as specified in the notification.
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If a single practical subject consists of more than two or three, the practicals shall be conducted
separately. The marks secured in each lab shall be grouped together and uploaded and no
individual marks of the same shall be uploaded.
The Institutions where the facility of conducting Practical examinations does not exist, the
Principals shall contact the “adjacent Government Polytechnics” to which they are attached and
utilize the facilities available with them for the conduct of the Practical examinations. Candidates “
listed in Nominal Roll “ alone shall be allowed to appear for practical examinations.
If any candidate is absent for the Practical examinations, (his PIN shall be entered in the space
provided in the practical award sheet and in the attendance sheet which is to be enclosed along
with the award sheets. It shall be clearly indicated against the PIN of the candidate as “A” or
“absent”. Only the attendance sheets are to be sent to SBTET & Practical Marks are to be
uploaded.
After completion of the Practical examinations, marks shall be entered in the award sheets .
Internal Examiner, Co-Examiner are personally responsible for the corrections of P.I.N OR Marks of
the candidates , if any, in the Award Sheets.
Immediately after completion of the practicals Examinations, the marks secured by the respective
candidate, as entered in the award sheet, shall be uploaded and the attendance Sheets (for
Regular / Supplementary) alone shall be sent in a named cover to Dy. Secretary (EE-I).
“If the Marks in Practical subjects are not uploaded in time” the results will be declared with
Practical Marks as “Zero”.
After entering the Practical Marks, verify them thoroughly & on satisfying its correctness confirm
the uploaded data using confirm option & take a printout of it for office record, this print out
only, is authentic for further references if any.
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Guidelines to appoint Practical External/Internal Examiners:
Irrespective of the number of candidates i.e., (one or more than one) appearing the exam, there
shall be an External Examiner and Internal Examiner need be appointed. For paper setting and
evaluation, remuneration shall be paid as per SBTET rules. However if no candidate is appearing
for the examination no remuneration shall be payable for either external or internal examiner.
For all branches of Workshop Practice are to be treated as one unit only (i.e.) for Civil, Electrical,
Mechanical etc. Branches are to be treated as one even for Supplementary Examinations also and
the Remuneration for Paper Setting, Valuation, for External and Internal Examiner are to be
calculated and paid accordingly, e.g. if there are 7, candidates in Civil, 6 in Electrical, 4 in
Mechanical etc. all the 17 candidates have to be treated as one unit and examination shall be
conducted for all the 17 candidates in one Batch only. There shall be a minimum of 30 candidates
in each batch of all Branches put together.
In Engineering and Non-Engineering subjects where a Practical Examination subject consists of
more than 2 OR 3 Labs. Like S.M. Lab., Hydraulics Lab., Electrical Engineering and Metallurgy Lab.,
there shall be an Internal Examiner for each Lab. However there shall be only one External
Examiner. The question paper shall be set by the External Examiner in consultation with all
Internal Examiners. The External Examiner shall be paid a minimum of Rs.250/- for paper setting
and each Internal Examiner shall be paid a minimum of Rs.125/-. Combination of Labs shall be
checked. Candidates shall perform experiments in each laboratory depending on the number of
hours prescribed for the end examination for that paper in one or more labs., depending upon the
availability of the time. Remuneration for Laboratory Practicals Examination Rs.15.15 per
candidate for Paper Valuation to be shared equally by internal and external examiners. In case of
workshop practical, there shall be no minimum remuneration for paper valuation for Internal/Co-
Examiner in each trade.
The Internal/Co-Examiner shall get payment @ Rs.7.50 for each candidate. Thus for example: If 10
candidates are allotted to each trade (in case of workshop) each Co-Examiner/Internal Examiner,
shall be paid Rs.125/-(for paper setting) + Rs.75.00 (for paper valuation) (i.e.) totally Rs.200/-
(Rupees one hundred thirty seven and paise fifty only).
In case of Workshop practice, teaching staff members shall alone be appointed as Internal
Examiners for the purpose and not Senior or Junior Instructor. The Senior Instructor can be
appointed as Skilled Assistant for a particular trade. If the Senior Instructor is not available, Junior
Instructor or Instrument Mechanic can be appointed as Skilled Assistant.
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In case, any candidate who has registered for the examination does not appear for the same, be it
in, theory or practicals, then no Remuneration shall be claimed for the conduct of the same by any
staff member, from the Chief Superintendent down to Attender, although arrangements have
been made for the same. This is also applicable in respect of theory and practical examinations
(Supplementary) where normally 1 to 10 candidates are registered for the examination, but do not
appear for the same. But yet, it has been noticed that Principal / Chief Superintendents are
claiming Remuneration although candidates have not appeared for the examination on the plea
that they are not at fault since they have made arrangements for the conduct of the same.
Scheme of valuation for evaluating the performance of diploma candidate in laboratories, workshops and for project work:
WEIGHTAGE FOR INTERNAL MARKS 40% WEIGHTAGE FOR END EXAM MARKS 60% I FOR LABORATORIES WEIGHTAGE 60% 1. Procedure, including drawings/sketches/ 20% Figures/circuit diagrams etc., 2. Observations/Readings 15% 3. Formulae’s / Calculations 10% 4. Conclusion / Remarks 5% 5. Viva – Voce 10% II FOR WORKSHOPS WEIGHTAGE 60% 1. Procedure, including sketches/figures etc., 20% 2. Selection of tools/Machines/equipment 10% 3. Methodology/Dimensional Accuracy/Finishing 20% Of given job 4. Viva – Voce 10% III FOR PROJECT WORK WEIGHTAGE 60% 1. Candidates contribution in project 30% Work to be presented as a seminar 2. Way of presentation (using PPP/Slides charts etc.,) 20% 3. Viva – Voce (during seminar presentation) 10% IV FOR COMPUTER LABORATORY WEIGHTAGE 60% 1. Writing Programme 30% 2. Execution of Programme 20% 3. Viva – Voce (during seminar presentation) 10%
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8. PREPARATORY ARRANGEMENTS FOR THEORY EXAMINATIONS:
The Chief Superintendent shall adhere to the instructions detailed below for the smooth conduct
of theory examinations in his/her center.
The Chief Superintendent shall take all measures like arranging Police Bundobust etc., for the
smooth conduct of the examination. The Chief Superintendent shall also appoint Flying Squad as
per the instructions issued in G.O.Ms.No.247 LEN & TE Dept., dated 03-7-85, and instruct them to
be strict during the examinations to curb any attempt by the candidate to do mal-practice.
The Fascimile of the Chief Superintendent and the center stamp shall not be affixed anywhere on
the main Answer Books/Graph Sheets etc.
The Principals of private Pharmacy institutions shall depute one Teaching staff member to the
institution, to which their institution is attached for the conduct of examinations on all days and
the day before. The staff-member so deputed will assist the chief superintendent in clarifying the
doubts if any in respect of candidates of their institution and in identifying their candidates on the
days of examination.
9. APPOINTMENT OF INVIGILATORS:
The Chief Superintendent shall appoint sufficient invigilating Staff well before the commencement
of Diploma Examinations and inform the same to the invigilators appointed with instructions to be
present at the venue, at least half an hour before the commencement of examination on the day
of the examinations. Non teaching staff shall not be appointed as invigilators for diploma
examinations. While circulating the ‘Examination duties’, the copies of ‘Duties of Invigilators’
enclosed to these instructions are to be distributed among the staff drafted for invigilation duty.
No staff shall be permitted to avail any type of leave during the period of examinations.
Serious action shall be taken against those Staff members, who absent themselves or attend late
for the duty or do not follow the examinations norms, and a report on such Staff members shall be
sent to the Board in the Proforma-I enclosed.
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PROFORMA - I
STATE BOARD OF TECHNICAL EDUCATION AND TRAINING
TELANGANA:: HYDERABAD
REPORT ON TEACHING/SUPPORTING STAFF
(FOR NOT PERFORMING EXAMINATION DUTY AS PER NORMS)
( To be dispatched in a separate cover to the Joint Secretary, SBTET, T.S., Hyderabad )
1. Name of the Institution with address :
2. Name of the staff member with Designation : on whom the Report is made. 3. Date & Time of duty allotted :
4. Type of Duty assigned :
5. Details of Report :
5.1 Absent : YES / NO
5.2 Attended late : YES / NO
5.3 Did not perform the duty as per norms : YES / NO
5.4 Was not vigilant in Examination Hall : YES / NO
5.5 Was found helping the candidates : YES / NO
5.6 Was not strict in the hall : YES / NO
6. What action was taken against him/her? Give Details:
7. Has explanation of the Staff taken, if so enclose :
Encl: Explanation of the Staff-member
SIGNATURE OF THE CHIEF SUPDT.
WITH OFFICE SEAL
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10. 32-PAGE ANSWER BOOKLETS WITH BAR CODE SHEETS ( RECEIPT
& VERIFICATION ):
For the ensuing Diploma Examinations, Board will supply the following:
32-Page Answer Booklets with Barcode Sheets with printed details of Candidates appearing for
the Diploma Examinations as per NR.
32-Page Answer Booklets with Blank Barcode Sheets(SG sheets) without printing details of any
candidate/s, which are to be used for candidates to whom printed barcode sheets are not
generated by the board (such as in case of center change candidates, candidates seeking
improvement, candidates readmitted from previous schemes to later schemes and IVC candidates
appearing for additional subjects identified by the board and candidates paid fee under Talkal
Scheme etc.,)
Board stickers.
As the Answer Booklets with Bar Code Sheets of all the subjects have already been dispatched in
advance the same have to be verified with the Nominal Rolls and sorted out day wise, scheme-
wise, course wise, subject wise, PIN-wise and Hall wise, according to the seating plan and
“discrepancies found if any” shall be brought to the notice of ASST. SECRETARY(EE-I) / DY.
SECRETARY(EE-I) in the Board and Prior Permission to use blank OMR barcode sheets(SGs) in such
cases is to be obtained from the Board much before the commencement of theory examinations.
All the Answer Booklets with BARCODE SHEETS and stickers are to be kept under “the personal
custody of Chief Superintendent” and accounts shall be maintained properly.
The Answer Booklets are to be handled very carefully till they are sent to the Board as the
barcode sheets attached to them cannot be scanned if spoiled, mutilated and the same shall be
informed to all concerned (Invigilation staff, students, etc.,).
In case a candidate barred from examinations due to malpractice in the earlier examinations
happens to attend this examination by mistake, such OMR Barcode booklets shall be packed in a
separate cover and be sent in the name of Dy. Secretary (EE-I) Section, SBTET, T.S., Hyderabad.
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11. ARRANGEMENTS FOR THE EXAMINATIONS:
Seating Arrangement: Seating arrangements for the examinations shall be made in such a way that the gap between
each row shall not be less than 4 feet. The candidates belonging to all Branches shall be mixed
in a zig zag manner in rows and columns during the seating arrangements for examinations.
The seating arrangement chart shall be displayed in the Notice Board before the
commencement of the examinations. A copy of the same shall be supplied to the Invigilators
to guide the candidates. The Chief Superintendent shall take all measures to see that no
unauthorized person disturbs the examination seating arrangement.
Stationery of the Day’s Examination:
o As per the Seating-Plans already prepared, sort-out the OMR barcode sheets (including
SGs) ‘ INVIGILATOR-WISE’ in halls/rooms.
o Arrange the Answer-books / Drawing-sheets to be distributed ‘INVIGILATOR-WISE’.
o Prepare ‘Hall-wise attendance sheets’ on which signatures of the candidates are to be
taken during examinations.
o On each session/day of examination, the invigilators are to be supplied with ‘Pad-files’
which shall contain
Seating-Plan
Main Answer-books with OMR sheets/Drawing Sheets
Hall-wise attendance sheet/s
o Also keep the following ready viz., Staplers, Staples, tags, ‘The End’ stamps etc., to be
distributed hall/room-wise or invigilator-wise.
o All the proforma necessary to be filled-up on the day of examination, Packing-slip
Registers etc and other stationery necessary shall also be kept ready.
NOTE: The Consolidated Attendance sheet need not be maintained. However in case of
necessity, the principals must be able to provide the attendance particulars on any day
of examination.
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In case any student strikes-off all the answers with the intention of losing his performance in that
subject, he shall inform the same to the Invigilator concerned in writing on the same answer script
and it shall be attested by the Chief Superintendent, so that the performance of the candidate will
be ignored and the same may be informed in the attendance sheet.
12. EDEP SYSTEM FOR QUESTION PAPERS:
The questions papers will be sent through EDEP system. Therefore, it is decided to
implement the static-ip binding for more security in EDEP system and accordingly the
Principals are requested to upload the static-ip into the POLYLOGIN portal where in a link is
placed in the Principal’s Login. The trial packet and keys are already placed in the EDEP
portal and they can be downloaded only from the desktops connected to the uploaded
static-ip.
In this context, all the Principals are requested to logon to the EDEP portal
http://203.153.32.183/edep/login.aspx and login with the credentials: user id: three digit
Polytechnic code and the password: sbtet@321. Download the tools and keys from the
portal and decrypt the trial pack.
13. DEPOSITION OF BOOKS AND OTHER MATERIAL 0F THE CANDIDATES:
Thirty minutes before the commencement of the examination the students shall be allowed to
deposit the text Books, Bags, Cell Phones, Pagers, Organizers, PDA’s, Palm-tops and other Personal
belongings and prohibited materials in the counter provided by the Chief Superintendent against a
token. These materials shall be returned to the students after the examinations.
14.ENTRY INTO EXAMINATION HALL:
Ten minutes before the commencement of the examination, the students shall be allowed to
enter in their respective examination halls only after thorough verification of Hall-tickets, after
checking the pockets for any chits and prohibited materials etc. and for any writings on their body,
hands etc.,. The staff members appointed as INTERNAL FLYING SQUAD shall verify the hall-tickets
and carry out the above checks with the help of attenders.
The candidates shall be warned orally and by a display at the Entrance about the consequences of
their keeping any objectionable/prohibited materials including white papers in their possession
during the examination period.
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15.BELLS TO BE GIVEN FROM TIME TO TIME:
A ‘LONG BELL’ shall be given before the Commencement of the examination.
A ‘SHORT BELL’ shall be given every half-an-hour and finally
A ‘LONG BELL’ shall be given at the end of the examination. No warning bell is necessary.
However, the concerned Invigilators may remind the candidates about the closure of examination
five minutes before the closure of the examination.
16. ALLOTMENT OF DUTIES:
The Chief Superintendent shall allot the duties to the Invigilators and provide them with the
stationery and brief them of their duties. The invigilators shall verify themselves the material given
to them such as seating plan, blank signature statement(Hall-wise Attendance sheets). The
Invigilators shall verify the Hall ticket No. with the original application or Duplicate Hall Ticket and
then only the Invigilators shall append their initials with date on the OMR Bar Code Sheets at
space provided.
17. ENTRY AND EXIT OF CANDIDATES:
No candidate is permitted to enter the examination hall after half –an-hour from the
commencement of examination. & No candidate shall be allowed to leave the examination hall
before one hour from the commencement of examination. After one hour, if any candidate wishes
to leave or wants to attend any emergency needs, the Invigilator shall collect his/her answer book
and question paper. It shall be regulated in such a way that no two students be allowed to go out
for nature calls at the same time.
Candidates shall not be allowed to exchange calculator, log book, steel/RCC tables etc. They shall
not be permitted to talk with any other examinee during the period of examination.
Any student who does not follow the examination rules shall be sent out of the examination hall
after collecting his question paper and answer book. In case it is a case of suspected identity such
cases shall be lodged in the Police Station irrespective of the Imposter is an insider or outsider.
18. DISTRIBUTION OF QUESTION PAPERS :
Before issuing the answer booklet to the candidate, the invigilator shall verify the number of
pages contained in the answer booklet, if found less than 32 (thirty two) pages he shall inform the
same to the chief superintendent and issue blank answer booklet (SG) containing 32 pages.
Invigilator shall verify the PIN / Name printed on the answer booklet with respect to the
candidates Hall ticket and issue correct answer booklet to the student, any Discrepancy arising
due to issue of incorrect booklet will be the responsibility of the Invigilator.
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Depending on the ‘ scheme-wise, year/semester-wise, branch-wise and subject-wise’ strength of
the candidates, the number of sealed question paper packets ‘to be opened’ and ‘not to be
opened’ are to be sorted out. Before opening the sealed question paper packets(to be opened),
the Chief Superintendent shall obtain the signatures of the concerned on the Certificate printed
on the Sealed Question Paper packets as well as on the Opening Certificate supplied by the Board.
The Chief Superintendent shall then open the question paper packets in the presence ”of the
Joint Chief Superintendent, Senior Staff member, Invigilator, Observers if any, without tampering
the seal, with the help of a Scissor by cutting one end of the packet. Principals are advised to take
extra care in opening the Covers containing question papers of Elective Subjects. The Question-
papers thus taken-out are to be arranged ‘Invigilator-Wise’ and are to be handed over to the
invigilators just ‘5 minutes’ before the commencement of the examination by the CHIEF
SUPERINTENDENT/JOINT CHIEF SUPERINTENDENT.
The Invigilators shall be asked to check whether he/she has received the proper question papers
and the number of question papers allotted before distribution to the candidates.
The invigilators shall be informed that they shall take care while “distributing the question papers
that he/she handover only the proper question paper to the candidates after verifying the hall –
tickets”.
19. ISSUE OF DRAWING SHEETS:
In case of Drawing Examinations, Candidates may be instructed to use both sides of the Drawing
Sheet supplied to them for answering the question paper in the Drawing subject. A candidate may
be given the Additional Drawing Sheet only when the space on both sides of the Main Drawing
Sheet is exhausted and only when it is absolutely needed by the candidate. In such cases,
candidates shall be asked to write page number on each sheet correctly.
20. SUPERVISION OF EXAMINATION: (BY THE CHIEF SUPERINTENDENT)
Exactly after half-an-hour of the commencement of examinations, the Joint chief superintendent
shall obtain information about ‘attendance of candidates’ from all the invigilators. The left-over
question papers and undistributed Barcode sheets in respect of absentee candidates are to be
collected back from the invigilators. Account of question papers is to be prepared accordingly.
The Chief Superintendent shall undertake frequent rounds to the examination halls and supervise
the work of invigilating staff. The Chief Superintendent shall instruct the invigilator to be alert
during the examination period.
The Chief Superintendent shall take all the precautionary measures with the help of the
supporting staff to prevent any unforeseen disturbances that may occur either by the candidate or
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outsiders, in spite of which if any incidence occurs the Chief Superintendent shall take appropriate
corrective measures and also report the same to the Board immediately.
BY THE FLYING SQUAD (INTERNAL & EXTERNAL)
The Flying squad shall also visit every hall of the examination as many times as possible in order to
curb malpractice.
BY INVIGILATORS:
The Invigilator shall not enter into dialogue with the students unnecessarily. He shall be
impartial in his duties during the examination period, and shall not leave the hall during
examination period. The invigilators shall follow the instructions contained in the ‘INSTRUCTIONS
TO INVIGILATORS’ supplied by the principal.
21. MALPRACTICE CASES:
It is observed that the number of candidates indulging in Malpractices are increasing gradually
every year and some of them are even bringing latest electronic gadgets such as Cell-phones,
Pagers, Organizer PDAs and Palmtops in addition to chits, printed material etc.,. in to the
examination halls. Therefore, the candidates shall be thoroughly checked at the main entrance.
The senior staff member appointed as internal flying squad has greater and decisive role to play in
this regard.
A notice displaying the ‘SCALE OF PUNISHMENT’ shall prominently be displayed at the Main
Entrance to the Examination Halls, preferably near the ‘Seating Plan Display’.
If any candidate is found resorting to malpractice, the matter shall immediately be brought to the
notice of Chief/Joint chief superintendent, Flying (internal/external) squad by the invigilator
concerned.
The above staff members will then prepare a detailed report on the spot in proforma-II (copy
enclosed) of the case. All columns of the proforma shall be filled carefully. The full details of the
offence and the details of supporting material must be written in establishing the case. Some of
the Principals are not writing any such details and in the absence of such details from the
Principal, the ‘MALPRACTICE SCRUTINY COMMITTEE’ is facing difficulties in awarding the
punishment giving scope for such student/s in approaching the court of law. The residential
addresses of the candidates involved in malpractice shall be noted in the malpractice report.
A written statement is to be obtained from the candidate. If any candidate refuses to give the
written statement, the same shall be recorded with the signature of the invigilator along with
signatures of two witnesses.
Whatever be the supporting material for establishing the case of malpractice, the same are to be
confiscated immediately for sending the same to the Board as a proof.
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The supporting materials so confiscated shall be signed by the chief superintendent and flying
squad/invigilator and shall be attached and tagged properly to the scripts of the malpractice cases
and are to be dispatched along with proforma-II.
Utmost care shall be taken in dispatching the Answer Scripts pertaining to malpractice cases safely
to the S.B.T.E & T, T.S, Hyderabad on the same day itself.
No representation to relax the punishment will be entertained by the Board.
The answer scripts of the candidates who resorted to mal-practice shall be packed in a separate
sealed cloth lined cover duly subscribing on the cover as “MAL-PRACTICE” and sent in the same
parcel with other packets containing answer scripts of rest of the candidates.
Any student who is arrogant and does not follow the examination rules shall be sent out of the
examination hall after collecting his question paper and answer book. Complaints on such cases
shall be lodged in the Police-station irrespective of imposter is an examinee or an outsider.
22. SCALE OF PUNISHMENT FOR MAL-PRACTICE CASES FOR PAST, PRESENT AND FUTURE SCHEMES
Rule No.
Nature of Offence Scale of Punishment
01.
Writing obscene / vulgar / unparlia-mentary words or Language in the answer book. OR Refusing to obey instructions of the Chief Superintendent/ Invigilator.
The entire performance of the candidates in all subjects including practicals in that examination shall be cancelled.
02.
A candidate found in possession of any relevant material pertaining to the day of examination such as Papers, Books, Notes
OR
Notes written on any part of the clothes worn by the candidate or any part of his/her body or any part of Table or Desk;
OR
Foot rule, instruments like set-square, protractor, calculator, mobile phones, etc., with notes written on them.
OR
Mass copying at the examination centre detected during the conduct of examination or during valuation.
The candidate is to be sent out of the examination hall immediately after obtaining his/her written explanation and duly confiscating his/her Hall-ticket. He/she shall also be not allowed to appear for the remaining subjects in that examination. The performance of the candidate in the particular year/semester examination in ALL SUBJECTS (whole/part examination, as the case may be, including Practicals) shall be cancelled.
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Rule No.
Nature of Offence Scale of Punishment
03.
A candidate found having copied or indulging in copying from any paper, book or notes or any other source or allowed or is found allowing any other candidate to copy any matter from his/her answer book or to have in any manner rendered any assistance to another candidate in solving a Question or a part of Question set in the Question paper, or if he/she is found to have been receiving assistance in solving a Question or a part of a Question set in the Question Paper.
OR
Destruction or suppression of the evidence of the forbidden material in any way like swallowing, tearing or throwing outside etc.
The candidate is to be sent out from the examination hall immediately after obtaining his/her written explanation. He/she shall also be not allowed to appear for the remaining subjects in that examination. The performance of the candidate in the particular year/semester examination in ALL SUBJECTS (whole/part examination, as the case may be, including Practicals) shall be cancelled and the candidate shall not be permitted to appear for the whole/part examination, as the case may be, including Practicals for the subsequent examination.
04.
Copying detected on the basis of internal evidence such as during valuation/special scrutiny.
The performance of the candidate in the particular year/semester examination in ALL SUBJECTS (whole/part examination, as the case may be, including Practicals) shall be cancelled and the candidate shall not be permitted to appear for the whole/part examination, as the case may be, for the subsequent examination. Note for MPSC: “ The Malpractice Scrutiny
Committee which awards the punishment to
the candidates involved in the malpractice has
to make sure of the involvement of the
Candidate/s in the offence before any
punishment is awarded to the candidate/s.”
05.
Throwing of Question paper after writing the answers on it to the other candidate(s) with the intention to help the other candidate(s). OR Throwing / Sending the Question paper/ questions contained in the question paper on any sheet/article out during the period of examination with an intention to receive assistance and caught by the Invigilator or by an Officer involved in the conduct of examinations.
The candidates are to be sent out from the examination hall immediately after obtaining their written explanation. The performance of the candidates in the particular year/semester examination in ALL SUBJECTS (whole/part examination, as the case may be, including Practicals) shall be cancelled and the candidates shall not be permitted to appear for the whole/part examination, as the case may be, for the subsequent examination.
- 24 -
Rule No.
Nature of Offence Scale of Punishment
06.
Exchanging intentionally the answer scripts with a view to give or take help from another examinee.
The performance of all the candidates involved in the act in all subjects in that particular year/semester examination (whole/ part examination, as the case may be, including Practicals) shall be cancelled and the candidates shall not be permitted to appear for the whole/part examination, as the case may be, for TWO subsequent examinations.
07.
Taking away the answer book or leaving the examination hall without handing over the answer book to the Invigilating Staff whether returned Subsequently or tearing the answer Book.
The performance of the candidate in all subjects in that particular year/semester examination (whole/part examination, as the case may be, including Practicals) shall be cancelled and shall not be permitted to appear for whole/part examination, as the case may be, for THREE subsequent examinations.
08.
Writing of answers in the answer book by his/her associates in the examination centre or at any other level.
The performance of all the candidates involved in the act in all subjects in that particular year/semester examination (whole/part examination, as the case may be, including Practicals) shall be cancelled and the candidates shall not be permitted to appear for THREE subsequent examinations and they shall not be permitted to study the next higher class, if any, for the subsequent academic year.
09.
Obstructing the Chief Superintendent from performing his/her duties, abusing, threatening and showing disrespect towards Invigilator/ Chief Superintendent/ any other official connected with the conduct of examination within the institution premises.
The culprits are to be handed over to the Police immediately and a Criminal case is to be booked against them. The performance of the candidate in the particular year/ semester examination in ALL SUBJECTS (whole/part examination, as the case may be, including Practicals) including Practicals shall be cancelled.
10.
Substitution of answer book.
OR
Insertion of drawing sheets or replacement of main answer book written outside with one written inside the examination hall.
The performance of the candidate in all subjects in that particular year/semester examination (whole/ part examination, as the case may be, including Practicals) shall be cancelled and the candidate shall not be permitted to appear for FOUR subsequent examinations and he/she is not permitted to study next higher class, if any, for the subsequent academic year.
- 25 -
Rule No.
Nature of Offence Scale of Punishment
11.
Impersonation. The performance of both the candidates, i.e., the impostor and the candidate, who is being impersonated, in all subjects in that particular year/semester examination (whole/ part examination, as the case may be, including Practicals) shall be cancelled and they are not permitted to study and appear for any Board examination for the next FOUR academic years (including academic year in which the impersonation has taken place) in respect of either or both the candidates. A Criminal case may be lodged in the Police Station irrespective of whether the impostor is an examinee or an outsider.
12.
Physical assault within the institution premises on personnel connected with the conduct of examinations.
The performance of the candidate in all the subjects in all the Board examinations in that particular year/ semester examination (whole/part examination, as the case may be, including Practicals) shall be cancelled and the candidate shall not be permitted to appear for FOUR subsequent examinations and he/she is not permitted to study next higher class, if any, till he/she completes the punishment period. A Criminal case is to be booked against the culprits involved in the act.
13.
Possession of blank main answer book/ additional answer book/ drawing sheet/ graph sheet which have not been issued in the Examination hall on the day of exam.
A Criminal case is to be booked against the candidate. The matter should be brought to the notice of the authorities for initiation of appropriate action against all the guilty. The performance of the candidate in all subjects in that particular year/semester examination (whole/part examination, as the case may be, including Practicals) shall be cancelled.
14.
Other offences, if any, not covered under the above provisions.
The Malpractice Scrutiny Committee shall make specific recommendations on the punishment to be awarded keeping in view the gravity of offence and also the scale of punishment, as above.
- 26 -
N O T E:
1. No re-examination shall be conducted in such centres, where candidates resort to boycott of examinations on any pretext.
2. In case a candidate resorting to malpractice by copying from any material in his/her possession and/or by any means is caught by the Flying Squad or Observers or any other Officer posted for duty for the examination, the explanation of the Invigilator in that particular hall of examination shall be called for, for not detecting the same and appropriate disciplinary action be initiated against him/her, after examining his/her explanation in the matter.
3. In all the malpractice cases the report made by the Invigilators should be thoroughly enquired into by the Chief Superintendent concerned and he/she should satisfy himself/herself with all the details in the Invigilators report and record the same in his/her report.
4. In cases where there is a laxity on the part of invigilators and chief superintendents and other officials connected with the conduct of examinations in the discharge of their duties properly, such as in cases where mass copying is reported in an examination centre or where the candidate involved in malpractice in an examination hall is booked by flying squad or others but not the invigilator, then appropriate disciplinary action should be taken against all the staff members involved as per C.C.A. Rules, after giving them notice and considering their explanations, if any, offered.
5. In cases where mass copying is reported in a private institution, and the connivance of the staff or the management of the institution in the offence in collusion with students or otherwise is proved, then appropriate steps shall be taken by the Board to consider disaffiliating the institution and addressing the Directorate to consider withdrawal of recognition and approval granted to the institution. The Board should also ensure that the status of the examination centre of the institution shall be withdrawn for a minimum period of THREE years and the candidates may be allotted a different examination centre.
6. Punishment for different offences committed in all cases and its duration is mentioned above. It is quite possible that in few cases, the punishment recommended to the candidates, may exceed, the validity of the Curriculum in existence, since as per Board Regulations a candidate has to complete the Diploma Programme in a duration which is equivalent to twice the normal period of the Programme from the date of first admission. In such cases, the punishment period should be limited to that extent within which the candidate has to obtain his/her Diploma. In certain cases, the candidate may not get any more chances to appear for examination and qualify for the award of Diploma. The candidate will have to suffer the consequence for his/her misdemeanour.
7. In all cases of Malpractice, the hall ticket of the candidate is to be confiscated and shall be sent to the Board along with the answer script in separate cover. The candidate shall not be permitted to appear for the remaining subjects if any, in that examination.
Sd/- X X X X
SECRETARY
- 27 -
23. MALPRACTICE CASE PROFORMA:
PROFORMA – II
STATE BOARD OF TECHNICAL EDUCATION & TRAINING
TELANGANA:: HYDERABAD
MAL-PRACTICE REPORT
1. Examination Centre : _____________________________
: _____________________________
2. Date of Examination : _____________________________
3. Time of Examination : _____________________________
4.a) Course : _____________________________
b) Year/Semester : _____________________________
c) Scheme : _____________________________
5. Subject in which candidate is booked:
a) Subject Code : _____________________________
b) Subject : _____________________________
6. Particulars of the candidate booked:
a) P I N : _____________________________
b) Name : _____________________________
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c) Residential address : _____________________________
: _____________________________
: _____________________________
7. (a) Case booked by : Invigilator / Internal Flying Squad /
External Flying Squad / Surprise Check
Squad / Chief superintendent / Joint
Chief Superintendent / Invigilator
(Strike out whichever is not applicable)
(b) Name & Designation of the
Staff who booked the case : _____________________________
(c) Name & Designation of the
Other invigilator in the Hall
as witness. : _____________________________
8. Give full details of the offence : _____________________________
: _____________________________
: _____________________________
PUNISHMENT AWARDED BY THE MALPRACTICE SCRUTINY COMMITTEE
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8. Give Full Details of the Offence : ___________________________
___________________________
___________________________
___________________________
NOTE: Unless the matter is related to the subject of examination on that
day, the case need not be booked under mal-practice.
9. Give full details of Supporting material like Written Chits, Printed material, Mobile Phones, Books,
Matter written on Scale, Calculator case etc., (matter should be related to the subject of
examination on that day). If copied, the copied matter is to be marked in the supporting
material and write PIN of the candidate on the supporting material and should be sent to this
office along with the answer booklet.
10. Signature of the Invigilator
(whether the case is booked by him
or by other officials ) : ____________________________
11. Whether the student has given the
statement or not ? : YES / NO
12. Signature of the candidate : _________________________
13. Punishment proposed by
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the Chief Superintendent : ____________________________
(Mention Rule No. in the scale of punishment)
14. Remarks of the Chief Superintendent : _____________________________
: ____________________________
: ____________________________
SIGNATURE OF THE CHIEF SUPDT.
WITH OFFICE SEAL
Encl: 1) Answer-script
2) Forbidden confiscated material
3) Statement of Student.
24. CLOSING THE EXAMINATION:
The Invigilators shall collect all the answer books from the candidates, check with the attendance
and after tallying shall hand over to the Chief Superintendent. He shall not allow any candidate to
continue writing after the lapse of scheduled time.
At the end of each examination, on each answer script, a rubber stamp with blue ink inscription
of letters as ‘THE END’ shall be marked, just below the space where the candidate has stopped
writing. Blank pages left by the candidate un-answered shall be scored off diagonally.
The invigilator shall hand over the answer scripts and the balance stationery, duly tallying the
account to the Joint Chief or Chief and then only seek relief from duty. Any discrepancy in the
- 31 -
number of answer scripts shall be investigated immediately and reported to the Board with all
particulars of the discrepancy and the names of the Invigilators.
25. PACKING INSTRUCTIONS:
Part-I of the OMR sheet of the answer script is to be detached before packing at the
examination centre.
The flaps of (part-I) OMR Sheets are to be detached and arranged separately in a separate
cover (Supplied by SBTET) and the cover is to be kept in the cover containing the
corresponding main answer scripts.
In case of SG OMR Sheets, the detached (Part-I) flaps of the corresponding scripts are to be
arranged on the top of the Non SG Flaps of corresponding answer scripts.
The cover containing the main answer Booklets and the small cover containing Part-I Flaps
shall be securely sealed by duly mentioning the details on the cover including the No. of
SGs and Regular Flaps.
The answer scripts pertaining to a particular subject, if kept in more than one cover are to be
properly numbered as 1/3,2/3,3/3 etc., and securely bundled together and finally packed in
a single stitched cloth bundle. Each of the individual packet should contain a photo copy of
packing slip individually mentioning the details.
The Part-I of the OMR sheet of the answer script pertaining to MP Cases is not
to be detached.
All the answer scripts along with OMR Part-I (Flaps) including unit of MP Cases shall be sent
to this office by EMS SPEED POST only. The answer scripts shall be booked under BNPL A/C
No. 10-1141. The weight of the parcel is to be noted on the article along with the name of
the office Booking and to be sent to the following address.
Dr. K .Shashank
Deputy Secretary, EE-I Section,
State Board of Technical Education and Training,
S.V.Bhavan, Masabtank, Hyderabad-500 028.
Not to use the old SG OMR Bar Code Booklets under any circumstances. You are requested
to dispatch all old SG Booklets, Absentees OMR sheet, Absentees and detained candidates
OMR Booklets to this office immediately after the examination by Indian post only to dsee1.
- 32 -
Used S.G. Barcode Booklets if any (Barcode sheets without information of the candidate and
with Sl. No. printed on them) must be mentioned in the attendance sheet (PIN and S.G
SL.No). Consolidated SG used Account for the Diploma examination Oct/Nov, 2016, should be
furnished after the end of last examination in the Institution email to
[email protected] or [email protected] without fail in Excel Sheet as below:-
The answer scripts pertaining to ER-91(D. Ph)/C-05/C-09/C-14 Schemes along with Attendance
sheets and relevant Question papers shall be kept Branch-wise in Cloth Lined Covers.
All SG Answer booklets shall be kept in a separate cover, Branch-wise, Subject-wise & pack along
with generated answer booklets.
Answer Scripts pertaining to Malpractice cases shall be packed with utmost care and separately
scheme-wise, branch-wise and subject-wise with the statements showing the particulars of
malpractice in Proforma-II and enclosures in a cloth line cover with cover indicating clearly on top
as ‘MALPRACTICE’ only.
Wherever examinations for Part-time/Correspondence-Cum-Contact Courses are conducted,
The answer scripts of part-time courses/ correspondence –cum-contact courses along with
respective attendance sheets and relevant question papers shall be kept Branch-wise and
Scheme-wise in separate cloth lined covers.
Under no circumstances, papers of different schemes and branches shall be mixed or packed
together and kept in one cover.
PINs of Candidates booked under Malpractice and whose scripts are packed separately shall be
clearly indicated in the attendance sheets enclosed to the scripts.
On the top of the cover, all entries shall be filled correctly and legibly.
College
Code
Date of
Exam
FN/AN Scheme Subject
code
PIN to whom
allotted
1)
2)
SG No.
---------
---------
Reason Remarks
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27. SEALING OF ANSWER SCRIPTS/BUNDLES:
All the Principals are requested to seal the answer scripts in presence of Observer, Invigilators
and members of Flying Squad. Any delay in dispatching the answer scripts will lead to delay in
Coding, Valuation of scripts and processing results. As delay may attract unnecessary attention, it
is best to dispatch at the earliest to the Board and the Chief Superintendent has to submit an
explanation for the delay. Delay in dispatching the Answer Script bundles will be viewed seriously
and the Chief Superintendent will be held responsible.
Used S.G BARCODE Sheets (barcode sheets without information of the candidate and with Sl.
No. printed on them) must be packed along with other answer scripts and along with a
statement in the proforma given below
CONSOLIDATED BRANCH-WISE STATEMENT SHOWING THE ACCOUNT OF BLANK OMR SHEETS
ISSUED TO THE CANDIDATES FOR THE DIPLOMA EXAMINATIONS SHOULD BE SENT AFTER THE
END OF LAST EXAMINATION IN THE INSTITUTION UNDER THE NAMED COVER ADDRESSED TO
Deputy Secretary(EE-I), State Board of Technical Education and Training, 7th floor, B.R.K.R. Govt.
Offices Building, Tank Bund Road, Hyderabad-500 063 OR E-MAIL TO [email protected]
CONSOLIDATED STATEMENT SHOWING THE ACCOUNT OF USED BLANK OMR BOOKLETS.
S.No. Instt Code P.I.N Name of the Candidate
Code No.& Name of The Subject
Date of Exam
S.No. of Barcode Sheet Issued
Reasons For Issue
1 2 3 4 5 6 7 8
All the inner packets containing the answer scripts along with (Standard Proforma -III) which is
enclosed shall be kept in the cloth bags, stitched and sealed and shall be sent by INSURED POST
PARCEL (Insured for Rs.100/-) only or by person (local Polytechnics) under the named cover
addressed to Deputy Secretary(EE-I), State Board of Technical Education and Training, 7th floor,
B.R.K.R. Govt. Offices Building, Tank Bund Road, Hyderabad-500 063.
28. DESPATCH INSTRUCTIONS:
The answer scripts of morning session shall be dispatched on the same day and the after-noon
session scripts on fore-noon of the following day without fail including local Polytechnics. The
Packing Slip in PROFORMA-III showing the contents in the insured parcel shall invariably
accompany the scripts
Various other material related to the conduct of Diploma Examinations are to be sent in named
covers to the Officers listed in the Table shown below and within the stipulated time.
34
TABLE SHOWING THE DESPATCH PARTICULARS OF VARIOUS EXAMINATION MATERIAL
WHEN TO SEND? HOW TO SEND? WHAT TO SEND? WHOM TO SEND?
Before Commencement of Theory
Examinations within the Dates Specified
in the Examination Notification
BY REGISTERED POST Uploaded copy of Nominal
Rolls including D .Ds.
Deputy Secretary (EE-I),
State Board of Technical Education &
Training(SBTE&T), 7th Floor,
B.R.K.R. Govt. Offices Building,
Tank Bund Road
HYDERABAD - 500 063.
On each day of Examination BY BNPL A/C 1141
Sealed Cloth Bundles
consisting of Answer-Scripts
with Attendance Sheet
and Question Paper
Immediately at the End of Theory
Examinations
BY REGISTERED POST with ACK.DUE
Opening Certificates Deputy Secretary(EE-II),
S.B.T.E &T, 7th Floor, B.R.K.R. Govt. Offices
Building, Tank Bund Road,
HYDERABAD - 500 063. Account of Question Papers
By regd. Post parcel
Consolidated Branch-Wise
statement showing the
account of blank OMR
sheets issued to the
candidates for the Diploma
examinations
Deputy Secretary(EE-I),
State Board of Technical Education
&Training(SBTE&T), 7th Floor,
B.R.K.R. Govt. Offices Building,
Tank Bund Road,
HYDERABAD - 500 063.
35
Unused OMR bar-code
sheets detached from the
Answer Booklets in respect
of Absentee Candidates (
shall be sent at the end of
examinations)
Within 10 days from the Last Day of
Examinations BY REGISTERED POST ALL D.C. BILLS
Deputy Secretary (NT),
S.B.T.E &T, A.P., 7th Floor,
B.R.K.R. Govt. Offices Building,
Tank Bund Road, HYDERABAD - 500 063.
36
PROFORMA –III
PACKING-SLIP
Name of the Examination :
Date of Examination :
Time of Examination :
DETAILS OF SCRIPTS OF VARIOUS SCHEMES IN THE INSURED PARCEL
S. No
Branch Scheme Year/ Sem.
Sub Code
No. of Scripts
No. of Pockets
Remarks
SIGNATURE OF THE CHIEF SUPERINTENDENT
WITH OFFICE SEAL
37
28. RESULTS & RECOUNTING OF MARKS/RE-VERIFICATION OF ANSWER SCRIPTS & ISSUE OF PHOTO
COPIES .
Soon after the receipt of the result sheets, tabulated marks sheet and individual memo of marks,
the Principals shall inform discrepancies if any, to this office immediately. All corrections in the
computerized marks sheets shall have attested signature of the Officers of the Board. If any such
corrections are noticed without the attestation of the Officers of the Board, the Principals shall
report the same to Board immediately without any loss of time for taking necessary action in the
matter.
All the principals are here by informed that an application for Re-verification, Re-counting and
Photo copy is hosted in AP-ONLINE for Nov/Dec-2014 Diploma Examinations also. Students have
to apply through online only for Re-verification, Re-counting and Photo copy. The colleges are
informed not to direct any application manually.
A candidate desirous for applying for Re-verification, Re-counting and Photo copy services has to
approach any one of the AP-ONLINE centers and ask the franchise to generate the payment
receipt for the required subject code and service. The candidate must be causes while informing
the AP-ONLINE operator for which subject code and which service (RV, RC and Photo copy) the
candidate interested to. Dates of applying for Re-verification, Re-counting and Photo copy services
will be notified in SBTET website.
1. Recounting Rs: 400/- per subject. (Applicable to all the theory subjects including Drawing subject)
2. Photo copies of Valued Answer Scripts Rs: 700/- per subject.
(Photo copies will be issued to all theory subjects including drawing subjects) 3. Re-verification of Valued Answer Scripts Rs: 3500/- per subject.
(Re-verification shall be done for all theory subjects including drawing subjects)
No request for recounting, re-verification and for photocopies of answer scripts would be
entertained from a candidate who is reported to have resorted to Malpractice in that
examinations vide G.O.Ms.No.809 LEN & TE (TE-1) Department 09-11-1982.
38
I. FOR ISSUE OF PHOTO COPIES OF VALUED ANSWER SCRIPTS
1. A candidate desirous of applying for Photo copy of valued answer script/scripts should apply
within 07 days from the date of the declaration of the result or prescribed date.
2. Photo copies of valued answer script will be issued to all theory subjects including drawing
subjects.
3. The Photo copy of valued answer script will be dispatched to the concerned candidate’s address
as mentioned in the application form by post or by hand on production of proper identification.
(Identity card issued by institution is valid)
4. No request for Photo copies of valued answer script would be entertained from a candidate who
is reported to have resorted to Malpractice in that examination.
5. No application can be entertained from third parties.
II. FOR RE-COUNTING (RC) AND RE-VERIFICATION (RV) OF THE VALUED ANSWER SCRIPT
A. RE-COUNTING
i. The Officer of SBTET will verify the marks posted and recount them in the already valued
answer script. The variations if any will be recorded separately, without any mark on the
already valuated answer script.
ii. Then, the marks awarded in the answer script are maintained (hidden).
B. RE-VERIFICATION
The Board approved certain changes in the Re-Verification (RV) of the valued scripts as
detailed below as recommended by academic committee.
i. The committee has to verify the intact and genuiness of the answer script posted for
Re-Verification.
ii. Initially single member is to be appointed for RV work.
iii. If the variation on evaluation if up to 12 % of maximum marks it is referred to 2 tier
evaluations.
iv. If 2 tier evaluation confirms the variation is more than 12% of the maximum marks
then marks will be considered subject to status change according to the following
cases as deemed fit.
a. If candidate already passed and he obtains more than 12% of the maximum
marks in RV, then the variation is considered.
39
b. If the candidates is failed and by considering the more than 12% of the
maximum marks in RV, then he/she passed in the subject then there is a
status change.
c. Is a candidate is failed and even by considering the more than 12% of the
maximum marks in RV, the candidate still failed there is no change in the
status of result earlier declare.
v. No change cases need not be referred to 2 tier evaluations.
vi. After Re-Verification of valued answer script the same or change if any therein in Re-
Verification. Will be communicated to the concerned Principal where the candidate is
studying or studied and also to candidate’s address as mentioned in the application
form by post only.
vii. On Re-verification of valued answer script if any candidate’s marks are revised in
accordance with, the fee paid will be refunded or else the candidate has to forfeit the
amount.
viii. No request for re-verification of valued answer script would be entertained from a
candidate who is reported to have resorted to Malpractice in that examination.
All the Principals are requested to follow the guidelines scrupulously and also instruct the candidates
accordingly who approach the Institutions to apply for the issue of Photo copies of valued answer scripts
and for Re-verification of valued answer scripts of the Diploma examinations conducted by the Board.
40
29. REMUNERATION TO STAFF:
STATE BOARD OF TECHNICAL EDUCATION AND TRAINING
TELANGANA : : HYDERABAD REMUNERATION PAYING TO THE STAFF
IN CONNECTION WITH CONDUCT OF DIPLOMA EXAMINATIONS AND VALUATION WORK
FROM MARCH/APRIL 2016 EXAMINATIONS.
Sl. No. Nature of duty
RATES in Rs.
Remarks
1 Chief Superintendent 225 Per Session
-
2 Joint Chief Superintendent 200 " -
3 Invigilators/Asst. Superintendent
120 "
One Invigilator for 25 candidates with a minimum of two in each hall.
4 Flying Squad/External Squad
160 "
(Plus conveyance for local people or TA & DA for outside staff).
5 Internal Squad
160 "
No conveyance. One for every 200 candidates only H.O.S’s are to be appointed. If H.O.S’s are not available then only Sr. Lecturers to be appointed.
6 Observer (Appointed by SBTET)
160 "
Plus Conveyance for Local people. TA and DA for outside staff.
7 Administrative Officer
350 Per Notification
8 Superintendent/ Office Manager 200 "
9 Seat clerk attending to SBTET cash book
200 "
10 Clerk
100 Per Session
Two clerk per session if the strength of candidates exceeds 750 per session
11 Typist 80 "
12 (a) Lab Attender
82 " One lab Attender for each laboratory session.
(b) Attender-cum-Waterman-cum-Sweeper
82 "
One attender or waterman or sweeper (all put together) for every 25 candidates.
41
13 Seating Arrangements
2 Per Candidate
Limited to the maximum number of candidates appearing in any session during that examination period.
14 Purchase of stationary for conduct of Theory/Practical Exams.
1 Per
Candidate/per subject
Where Two Shift are in progress an amount of Rs.7500/- is allowed as maximum
15 Police Bundobust
65 Per Session
Rate for each constable subject to max. of 5 constables.
16 (a)
Conveyance/Transportation relating to conduct of theory exam (for pick up question paper from police station).
150 Per Day
a) (Irrespective of the distance between poly & Police station). If claim is made under 16 (a) no claim should be made under item 16 (b)
(b) Driver
65 "
b) If Govt. Vehicle is used mieage is to be claimed as per G.O. No claim should be made under item No.16 (a).
17 Technical Asst./Skilled Asst. for Practical Exams
120 Per Session
18 Project work/viva voice/Industrial Training (Visit to Industries)
14
Per Candidate to all Three
examiners subject to a minimum of
Rs.250/- each
19 PAPER SETTING
a) Theory Papers 200 Paper Setting
200 Key Preparation
42
b) Practical Papers
250
Per Subject Rs.125 for
external +125 Per Subject for
internal
Irrespective of the number of candidates (one or more) appearing there shall be an external examiner. However, if no candidate appearing for the examination no remuneration shall be payable for either external or internal examiner.
20 PAPER VALUATION
a) Theory Papers
15.15 Per Script
In case of any discrepancy is found in recounting of valued answer script or else, 1/4th Remuneration from the entire remuneration paid to him + 1 day salary as penalty and remitted to the Board.
b) Practical Papers
15.15
To be shared equally between
Internal & External. No
Minimum
21 Chief Examiner (Centralised)
410 Per Day
In case of any discrepancy is found in recounting of valued answer script or else, the entire remuneration paid to him + 2 days salary as penality and remitted to the Board.
22 Camp Officer (Centralised )
410 Per Day +
Conveyance (for Local)
23 Coding Camp Officer
410 Per Day +
Conveyance (for Local)
24 Asst. Camp Officer (Centralised)
410 Per Day +
Conveyance (for Local)
43
25 Scrutiny of theory answer scripts
2.35 Per Script
100% check should be scrutinized by scrutinizer. He should check all the marks & total. In case of any discrepancy is found in recounting of valued answer scripts or else, the entire remuneration paid to him + 1 day salary as penality and remitted to the
26 Moderation of Question papers (Theory)
150 Per Paper
In cases of any discrepancy is found the total remuneration paid to him + 2 days salary remitted to the board.
27
Local conveyance (For Camp Officer/ Asst. Camp Officer/ Coding Officer/ Staff who ever is called for attending the confidential work (Valuation & etc.) from Local Institutes only )
160 Per Day (Twin
Cities)
28 MINISPOT VALUATION
a) Camp Officer(below 500 Scripts )
500 Below 500
Scripts (LS)
For less than 1000 scripts there should be no.Asst Camp Officer.
(Above 501 to 2000 Scripts)
650 501 to 2000
Scripts ( LS)
a) Camp Officer( 2001 to 5000 Scripts)
800 2001 to 5000 Scripts ( LS)
b) Asst. Camp Officer 500
a) Camp Officer (5001 to 20000 Scripts)
2000 5001 to 20000
(LS)
b) Asst. Camp Officer 1200
a) Camp Officer (20001 to 30000 Scripts)
3000 20001 to 30000
Scripts (LS)
b) Asst. Camp Officer 2000
a) Camp Officer (30001 to 40000 Scripts)
3200 30001 to 40000
Scripts (LS)
b) Asst. Camp Officer 2200
44
a) Camp Officer (40001 and above Scripts)
3500 40001 and
above Scripts (LS)
b) Asst. Camp Officer 2500
c) Chief Examiner / Head of Section
200 Per Subject
In case of any discrepancy is found in recounting of valued answer script or else, the entire remuneration paid to him + 2 days salary as penality and remitted to the Board.
d) Valuation
15.15 Per Script No
Minimum
In case of any discrepancy is found in recounting of valued answer script or else, 1/4th Remuneration from the entire remuneration paid to him + 1 day salary as penality and remitted to the Board.
e) Scrutiny of theory answer script
2.00 Per Script
In case of any discrepancy is found in recounting of valued answer scripts or else, the entire remuneration paid to him + 1 day salary as penality and remitted to the Board.
f) Clerk 200 (LS)
g) Typist 200 (LS)
h) Attender 175 (LS)
i) Incidental Expenditure
1
Per Script Subject to a Min Rs.500/- & Max.
Rs.4000/-
Subject Expert 300 Per Day
Asst. Coding Officers 275 Per Day
Attender for Coding Camp/Valuation Camp (Centralized)
125 Per Day
45
Halting Allowance 450
Halting allowance to be paid to Observers, Special Observers and persons carrying confidential material to outstation centers from Board @ Rs. 350/- per day
Halting allowance is allowed where lodging bill not allowed as per Govt. Norms.
29 Special Squad : (Appointed by SBTET)
a) Honororium 200 Per Session
b) Halting Allowance 450 Per Day
c) D.A.
as per govt.
norms Per Day
d)Water, Hospitality and other Expenditures
600 Per Day per team not less than 3 members
Guidelines for Appointment of Invigilators, Observer, watermen, clerk, Sweeper & Attender:
1. Invigilators-For every 24 candidates-Two invigilator is to be appointed and 10% extra.
2. Clerk- one clerk is to be appointed for each examination centre.
3. Observer- Observer should travel by Bus/Train only, If travel car it will be
4. Sweeper- One sweeper on each day for the centre with provision for two where candidates
exceeds 300.
5. Attender- One attender is to be appointed per day.
6. Actual Bus fare towards TA and eligible DA as per TA Rules.
7. No person is allowed to travel by car or otherwise specific instructions issued by the compitent
authority i.e. Board.
8. For Practical examinations (all branches)- one waterman is to be appointed.
9.Observer- Observer shall travel by bus/ train only. If travelled by car it will be treated as bus fair
only
10. Halting allowance is admissible the trace distance by evening on the is not commencing rate
from the head quarter/staring point.
Sd/
SECRETARY
46
30. ISSUE OF MISCELLANEOUS CERTIFICATES: STATEMENT SHOWING THE RATES IN RESPECT OF DIPLOMA MISCELLANEOUS CERTIFICATES TO BE ISSUED BY THE SBTET, WITH IMMEDIATE EFFECT AS APPROVED BY THE BOARD IN ITS XXXVII MEETING HELD ON 12-04-2007 VIDE RESOLUTION No. XXXVII–04/2007.
Sl.No. Miscellaneous Certificates Fee for Fee for Duplicate Triplicate
01. Duplicate Memo. of Marks
ALL SCHEME 600-00 ---------
02. Duplicate Original Certificate 2500-00 3000-00
(with relevant documents all Scheme)
03. Duplicate Consolidated Marks 1500-00 ---
(with relevant documents)
04. Re-issue of Original Certificate 2500-00 ---
due to damage.
05. Migration Certificate 600-00 ---
06. Interim Certificate 600-00 ---
07. Name Correction in Certificate/ 100-00 ----
Memo. of Marks/PCCM/Original. (only once)
08. Provisional Certificate-Cum- 600-00 ----
Consolidated Marks OR Provisional Certificate
09. Improvement subject fee. 600-00 ----
(for Each Subject)
10. Transcripts (per page) 100-00 ----
11. Issue of Duplicate Hall-Ticket 75-00 ----
12. Original Diploma 600-00 ---
13. Recounting of Marks for each 400-00 ----
Subject not more than two subjects.
14. Issue of Xerox Copies of valued answer script 700-00 ----
for each subject
15. Re-verification of valued answer script for each 3500-00 ----
Subject.
16 Genuineness Verification for PVT Organizations 500-00 ----
17. Change of Examination Center.
For Regular Candidates 500-00 ----
For CCC Candidates 1500-00 ----
Sd/ - SECRETARY
47
EXAMINATION FEE PAYABLE BY THE STUDENTS OF 2ND YEAR 3RD YEAR COURSE STUDENTS TO APPEAR FOR DIPLOMA EXAMINATION WITH IMMEDIATE EFFECT OCTOBER / NOVEMBER 2012 AS APPROVED BY THE BOARD IN ITS XXXVII 46TH MEETING HELD ON 04-05-2012 VIDE RESOLUTION NO. 46-18/2012
Sl. No.
Item
Fee
1
For 3 year Diploma Course wise DCE, DME etc., (One or More than One Subject)
Rs.450/-
2
For 2 Years Diploma Courses (i.e. D.Ph/BT/FT/ID/JDM/LD/TDM and TRT
Rs.675/-
3
Condonation of attendance (I.e. above 65% and below 75%)
Rs.600/-
4
For each spell (Industrial Training)
Rs.550/-
5
Penalty for late submission of examination application
Rs.400/-
6
TATKAL FEE
Rs.3000/- (Including
Examination Fee)
Sd/- SECRETARY
31. SUBMISSION OF D.C.BILLS:
All D.C. Bills pertaining to the conduct of examinations shall be submitted to the Board within (10)
days from the last day of the Examinations, under named cover addressed to Deputy
Secretary(N.T), S.B.T.E.T.,T.S. 7th Floor, B.R.K.R. Govt. Offices Building, Tank Bund Road,
Hyderabad-63 along with statement of no. of students appearing Scheme wise/Course wise/Class
wise with grand totals as per Nominal Rolls.
48
32. SPECIAL INVIGILATION SQUAD:
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
TECHNICAL EDUCATION – State Board of Technical Education and Training – Diploma and other Technical Examinations conducted by the State Board of Technical Education and Training, A.P., Hyderabad measures to check mal-practices – Creation of Special Invigilation squads on permanent basis - Orders – Issued. -----------------------------------------------------------------------------------------------
LABOUR EMPLOMENT, NUTRITION AND TECHNICAL EDUCATION (TE.1) DEPT.
G.O.Ms.No.247, Dated: 03-07-1985. Read the following: -
1. G.O.Ms.No.213, LEN & TE Dept., dated 22.08.1983.
2. G.O.Ms.No.195, LEN & TE Dept., dated 30.06.1984.
3. From the Director of Technical Education, Hyderabad Lr.No.H3/31566/84, dated 08.11.1984.
* * *
O R D E R :
In the G.O first read above, orders were issued for the constitution of Special Invigilation Squads for each examination center to curb mal-practice indulged by the students of Polytechnics appearing for various Diploma Level Examinations conducted by the State Board of Technical Education and Training, A.P., Hyderabad. The Special Invigilation Squads constituted in the said G.O consisted of the following personnel.
1. District Educational Officer or Deputy Education Officer 2. Tahsildar or Deputy Tahsildar. 3. Inspector of Police or Sub-Inspector of Police.
In G.O 2nd read above orders were issued creating Special Invigilation Squads at each
examination center in connection with the Common Entrance Examination for admission of candidates into Polytechnics and State-wide Institutions in the State for the Academic Year 1984-85.
1. The Director of Technical Education in his letter 3rd read above has stated that the Special Squads constituted for various examination centers have given good results in checking various kinds of mal-practices for smooth conduct of examinations by removing objectionable materials from the candidates. Preventing copying, preventing candidates from resorting to any violent methods and also providing all assistance to the Chief Superintendent of the examination centers. The very presence of Special Invigilation Squads has boosted the morale of the invigilation staff to a large extent. The Director of Technical Education has therefore suggested to constitute, Special Invigilation Squads on permanent basis so as to enable the State Board of Technical Examination and Training to conduct the various Technical Examinations of Diploma and Certificate level courses on smooth and sound lines.
49
3. The Government have carefully examined the proposal of the Director of Technical Education. They decided that the Special Invigilation Squads be constituted for conduct of Board Examination on smooth lines to check mal-practices and prevent candidates from resorting to any violent methods. The members of the Special Invigilation Squads shall be empowered to move in the examination halls and supervise the affective conduct of examinations remove objectionable materials from the possession of the students/candidates, prevent copying and also prevent candidates from resorting in any violent methods. The Squads shall render all possible assistance to the Chief Superintendents of examination in checking cases of mal-practices on the spot for orderly conduct of examinations.
4. The Government accordingly permit the Director of Technical Education and the Secretary, State Board of Technical Education and Training, to directly requisition the services of the Special Invigilation Squads as and when examinations are conducted by the State Board of Technical Education and Training by addressing letters to the Director General of Police, District collectors, Director of School Education;, Director of Higher Education and the District Educational Officer etc., mentioned in G.O.Ms.No.213, Labour Employment , Nutrition and Technical Education (TE) Department, dated 22.8.83.
5. The Special Invigilation Squads shall be stationed at the examination centers. However, the discretion as to who shall be sent as members of the Squad shall rest with the Director General of Police, Collectors, Director of School Education and Director of Higher Education etc.
6. The Secretary, State Board of Technical Education and Training, is also permitted to incur the entire expenditure of the Special Invigilation Squad from the funds of the Board. The T.A. and D.A. and Remuneration payable to the members of the Special Invigilation Squad shall be in accordance with the rates fixed by the Board from time to time.
7. This order issues with the concurrence of the Education, Revenue, Home and Finance Departments.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH ). KHALID ANSARI,
Principal Secretary to Government.
To The Director of Technical Education, Hyderabad. The Secretary , State Board of Technical Education and Training, A.P., Hyderabad. The Director General of Police, Hyderabad. All Collectors. The Director of School Education, Hyderabad. The Director of Higher Education, Hyderabad. All the District Educational Officers in the State.
Sd/- SECRETARY
50
33. DUTIES OF INVIGILATORS
The Invigilators have to follow the instructions issued by the Chief Superintendent from time
to time scrupulously.
A) BEFORE COMMENCEMENT OF EXAMINATIONS: The Invigilator
shall not ask for exemption from examination duties except in emergency situations
B) BEFORE ENTERING THE ALLOTTED ROOM/HALL: The Invigilator
has to report to the Chief Superintendent half an hour before the commencement of
examination.
has to collect required Answer Books, Seating Plan, Attendance cum Signature statement of
the Students, Duplicate Hall tickets etc., belonging to the room/hall to which he/she is
allotted.
has to go to the allotted halls with all the materials collected 15 minutes before the
commencement of the examination.
C) AFTER ENTERING THE ALLOTTED ROOM/HALL: The Invigilator
has to allow the candidates fifteen minutes before the commencement of examination, after
checking the candidate for chits and other prohibited material. Has to direct the candidate
to the allotted seat.
shall not allow any candidate without a valid hall-ticket.
has to distribute the Answer Books to the candidate 10 minutes before the commencement
of examination and ensure that the candidates check their particulars on the Barcode sheet
correct.
has to verify the candidates with the photos on the Duplicate Hall-tickets. Has to verify the
signature on the hall-wise attendance with that on the signature on the duplicate hall ticket
while obtaining the signatures on the hall-wise attendance sheets.
has to verify the candidates PIN and other particulars printed on the Barcode sheet correctly
and only then shall put his/her initials with date on the Barcode at the allotted space.
shall check whether he/she received the proper question papers before distributing the
same to the candidates and also shall take care that appropriate question papers are handed
over to the candidates.
shall not permit any candidate to enter into the examination hall after 30 minutes of the
commencement of examination.
51
shall not allow the candidates to exchange Calculators, Code books and other standard
tables etc. They shall not be permitted to talk with any other examinee during the period of
examination.
shall permit the students to use the relevant code books or tables after ascertaining the
same from concerned Head of Section / Principal.
has to move in the examination hall continuously to curb the malpractice. Otherwise, he/she
will be held responsible if any candidate is caught by the external squad/observer etc.
shall not read Newspapers / magazines / subject books during the examination period.
shall not involve in any unlawful activities and if involved is liable for stern action.
may permit a candidate to leave the examination hall once for all after one and half hours of
commencement of examination, only after collecting the question paper and Answer script
from the candidate.
Shall check the number of pages in the booklet i.e., 32 pages, in case they do not tally, it
shall be brought to the notice of Chief Superintendent.
shall distribute the answer books to the candidates. Only one Bar coded answer booklet
containing 32 pages shall be given to the candidate appearing for any subject.. In case of
candidates appearing for Applied Science under C-00 scheme, no separate answer book
shall be given for Physics and Chemistry.
shall read out the following instructions mentioned on 2nd page of BARCODE SHEETS in the
examination hall and assist the students in this regard.
a) Please check your particulars printed on the PART-I of the Barcode Sheet and if any
discrepancy is found please notify to the Chief Superintendent or Invigilator.
b) As all the particulars of candidates have been already printed except Self Generation
Sheets (SGs) you need not write your particulars.
c) You have to sign in the box specified in Part-I and write date of examination.
d) You are prohibited from writing your Name or PIN on any part of the Barcode
Sheet/Answer Book.
e) You have to ensure that the stitched Barcode Sheet is properly secured to the given
Answer Booklet or else it shall be stapled and the stapled pin shall be covered with
sticker.
f) You are prohibited from writing on or tampering the Barcodes printed in PART I, II and
III, as they affect allotment of marks to you.
shall inform and instruct the candidates that ‘no part of the answer book shall contain PIN of
the candidate.
52
shall inform the candidate ‘not to write any matter inside the answer book or which helps in
the identification of the candidate’s script or institution which may lead to booking the
candidate as ‘Mal-Practice case(Camp-Case)’.
Before the candidates start answering, ask the candidates to verify the particulars printed on
the BARCODE SHEETS such as Name, subject, subject-code, scheme etc.,.
In the case of SELF GENERATED SHEETS, the candidates have to fill the required information
on Part I, II & III with his/her own hand writing and the invigilators have to check the same.
The sticker applied if any on the answer booklet shall be intact and it shall not be removed
or tampered. The invigilators have to check the same before receiving the Answer Script or
Drawing Sheet from the students.
under any circumstances, shall permit a candidate to leave the examination hall for nature
call or for any other reason during the first one hour of the commencement of examination.
At any given time, shall not permit more than one candidate to leave the hall for nature
calls.
has to instruct the candidate to write, “ struck off by me” whenever they strike off some/all
answers in the answer scripts with an intention of losing his performance in that subject. He
shall inform the same to the invigilator concerned and it shall be attested by the Chief
Superintendent, so that his performance in that subject will be ignored.
shall return the unused Answer booklet with Barcode Sheets to the Chief Superintendent.
shall not allow any candidate to take Answer Book outside the hall, to exchange Answer
Scripts in the hall, to remove or add papers to the answer book.
shall not leave the hall during the examination without prior permission from chief
superintendent/Joint Chief Superintendent.
shall obtain the signature of the student on the bar-code sheet without fail.
at the end of the examination, shall collect all the answer scripts.
shall arrange all answer books branch-wise, year/semester-wise, scheme-wise and hand
over the same to the Chief Superintendent.
has to stay till the Chief Superintendent/Joint Chief Superintendent satisfy themselves of
the scripts received from the invigilator.
ALL IN ALL, THE INVIGILATOR SHALL BE VIGILANT AND IS SOLELY RESPONSIBLE FOR
WHATEVER HAPPENS IN THE EXAMINATION HALL. ANY LAXITY OR IRRESPONSIBILITY
SHOWN WILL BE TAKEN SERIOUSLY AND ARE LIABLE FOR SUITABLE NECESSARY ACTION.
********
53
34. SPECIAL OBSERVER’S REPORT:
STATE BOARD OF TECHNICAL EDUCATION AND TRAINING TELANGANA: : HYDERABAD
EXAMINATION SPECIAL OBSERVER’S REPORT
( To be sent at the end of a Spell of Examinations )
01. Name of the Officer who visited the Examination Centre : 02. Place of Visit and Centre Code : 03. Date and Time : 04. Were the seals intact before opening the cover: 05. Name of the Chief Superintendent with Designation : 06. Flying Squad as per G.O., Constituted OR not : 07. Seating plan done properly or not : 08. Whether numbering is put on tables in advance. : 09. Police Bundobust , Arranged OR not : 10. Whether Question papers kept in the Police Station OR not : 11. Whether minimum Two Invigilators posted in each Hall : 12. Allotment of Halls to Invigilators on the Spot OR pre-planned. :
54
13. Whether Joint Chief Superintendent appointed OR not, if Yes, Name and Designation. : 14. Whether Invigilators reported in time Or not : 15. Whether Attendance taken separately in Halls with answer book number OR not. : 16. Whether Examinations commenced & closed at correct time? : 17. Whether Bell Timings indicated? : 18. Whether Invigilators are posted as per norms : 19. Mal-practice Cases if any booked : 20. Packing and Sealing of answer scripts done properly, immediately at the end of examinations. : 21. Your Remarks/Opinion on conduct of examinations :
SIGNATURE OF THE SPECIAL OBSERVER.
55
35. OBSERVER’S REPORTS: PROFORMA-I
STATE BOARD OF TECHNICAL EDUCATION AND TRAINING
TELANGANA : : HYDERABAD - - -
EXAMINATION OBSERVERS REPORT
( To be sent at the end of a Spell of Examinations )
01. Name of the Observer (With Designation & Poly. he/she Belongs to) : 02. Place of Visit and Examination Center Code : 03. Date and Time : 04. Name of the Chief Superintendent with Designation : 05. Nominal Rolls sent OR not if sent date : 06. Sessional marks sent OR not if sent date : 07. Practical Marks sent OR not if sent date : 08. D.Ds. with Nominal Rolls sent OR not if sent date : 09. Constitution of Flying Squad as per G.O. if constituted Lr.No & date : 10. Seating Plan done properly OR not (as per Norms) : 11. Whether Numbering is put on tables in advance : 12. Whether the Chief Superintendent is maintaining the record of Quantity and Sl.No. of answer books issued to Halls in every Session / day. : 13. Number of Candidates in each hall/room for each examination (FN/AN)enclosed
56
separate sheets(consolidate sheet at the end of a spell of examination) : 14. Total water Carriers : 15. Total Attenders posted. : 16. Whether Question papers kept in the Police station or not : 17. Allotment of Halls to Invigilators on the spot or pre-planned : 18. Whether Joint Chief Superintendent appointed OR not,if Yes, Name and Designation (I, II and III years/ FN&AN : 19. Whether previous examinations D.C. Bills settled OR not : 20. Attendance condonance fee remitted or not : COUNTER SIGNATURE OF THE SIGNATURE OF THE OBSERVER CHIEF SUPERINTENDENT. WITH DESIGNATION AND ADDRESS. 21. Your Remarks/Opinion on conduct of Examination : SIGNATURE OF THE OBSERVER WITH DESIGNATION AND ADDRESS
57
PROFORMA-II
Date: _________
OBSERVERS’ REPORT
(To be observed for each session of examination and sent every day)
STATE BOARD OF TECHNICAL EDUCATION AND TRAINING
TELANGANA : : HYDERABAD
- - - 01. Name of the Observer (With Designation & Poly. he/she Belongs to) : 02. Place of Visit and Examination Center : 03. Is the relevant Question papers of the day of : Examination drawn from Police Station daily ? 04. By whom the Question Papers were brought from the Police Station ? : 05. Were the Seals Intact before opening the Cover ? : 06. Were the Question Paper Packets opened in your presence ? : 07. Were the balance of Question Papers checked and tallied with Attendance ? : 08. Did you put your signature or seal on packet bundle of the Answer Scripts : after the Examination ? 09. Did you Seal the Almirah in which the sealed Answer Scripts/ Question Paper : packets were kept before leaving the Institution premises every day after Days work ? 10. Were the seal affixed by you on the almirah as intact before opening the : almirah ?
58
11. Examinations scheduled that day. : 12. In how many Halls/Rooms the examination were conducted and total number of : candidates. 13. Whether Invigilators reported in time or not, If not whether action was taken : by Principal or not.
14 . Whether a) Invigilators are posted as per norms (1 for every 25 students and minimum : 2 in a Room/Hall ) b) Total number of Invigilators : 15. Whether the Examinations are commenced at correct time : 16. Police Bundobust arranged or not : 17. Flying Squad/Officer inspected or not : 18. Whether Attendance taken separately in Halls with answer book number or not : 19. Whether Bell timings are maintained? : 20. Whether the Examination are closed at correct time ? 21. Whether any M.P. Cases have been booked ? : 22. Were the Answer Scripts Bundle sealed in your presence and also in presence of : two invigilators ? 23. Packing and sealing of Answer Scripts done properly, immediately at the end : of examinations.
SIGNATURE OF THE OBSERVER
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36. GUIDELINES TO THE OBSERVERS/ SPECIAL OBSERVERS:
The Observers/Special Observers who are deputed to various Institutions where the Diploma
Examinations are conducted in the State are requested to note that they have been entrusted with
an important duty of observing the conduct of the Diploma Examinations at the places of their
posting as per the State Board of Technical Education and Training, Andhra Pradesh, Hyderabad
norms. The Observers/Special Observers should adhere to the following instructions and they
should see that no scope is given for any slackness in conduct of Diploma Examinations.
1) To go through the instructions issued to the Chief Superintendent in connection with the conduct of Examinations to get acquainted with the rules and regulations.
2) Reach the institutions one day in advance and see that the arrangements of seating etc. are
done as per the specified norms. 3) As the Question Papers have been kept under the safe custody at the Police Station as per the
instructions of the Board, he should accompany the Chief Superintendent to collect the Question Papers from Police Station.
4) Affix his signature on the seal along with the Chief Superintendent on the Almirah where
confidential Question Papers have been kept. 5) See that the timings of the Examinations are followed strictly and if any variations are noticed
they must be brought to the notice of the Secretary immediately. 6) Any slackness in Invigilation by the Assistant Superintendents should be brought to the notice of
the Chief Superintendents for rectification and to include the same in Observers report. 7) Letting-off the students outside the hall frequently for Toilets should be discouraged. No
students should be allowed for Toilets before one hour after the examinations are started and also one hour before the end of the examination. PIN of the student and the leaving time of the student for Urinals and the returning time of the students should be maintained by the Assistant Superintendents in each examination hall.
8) Among the Chief Superintendent, Joint Chief Superintendent and Observers / Special Observers,
at least one should be present in each examination hall at the time of issue of Question Paper and also at the time of collecting the answer papers at the end of examination.
9) The Observers/Special Observers should be present at the time of receiving the written answer
scripts of the students by the Chief Superintendent and the scripts should be sealed in his presence. He should also affix his signature on the sealed covers.
10) See that the answer scripts are dispatched by the Chief Superintendent immediately after
the end of each subject examination. Any delay in the dispatch, should be reported immediately stating the reasons for the delay.
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11) The Observers/Special Observers should send their report only in the prescribed proformas
enclosed confidentially for all the days of examination by Registered Post under the named cover addressed to the Deputy Secretary, EE.I Section, State Board of Technical Education and Training, Andhra Pradesh, Hyderabad, 7th Floor, B.R.K.R. Govt. Offices Complex, Near Tank Bund Road, Hyderabad-500 063, without fail.
12) See that detailed reports are sent to this office in respect of the mal-practice cases by the
Chief Superintendent. He should also see in respect of the mal-practice cases that answer scripts are placed in a separate sealed cover and sent together with all the reports.
13) He should submit the T.A. Bill for the expenditure incurred with all relevant vouchers and
duty certificate from the place where he performs the duty as Observers/Special Observer, along with the relieving orders duly counter-signed by the Principal, to the Principals concerned. Since advances has already sanctioned to meet the expenditure for conducting the examinations and to meet the T.A and D.A., for the Special Observers. The T.A. Bill of the Special Observers for final settlement should be submitted to the principal concerned.
14) He should not be lenient and observe whether everything is going on as per the rules of the
SBTET., in conduct of the examinations, otherwise, he is at liberty to report the same to the Secretary, S.B.T.E.T, without any hesitation as the reports will be kept confidential.
15) The Observers/Special Observer may report any type of major irregularity in conduct of
examinations on the same day either by Phone OR Telegram OR by a letter depending upon the situation and severity. Otherwise the Observer/Special Observer will be held responsible for what so ever happened during his period.
NOTE:- Any changes / revised instructions if any, will be intimated / communicated to the Principals, and the same be given wide publicity among teachers and students community.
SD\- XXXXXXX SECRETARY.
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