Diocesan Maintenance Scheme

The Beginners Guide

Ian Tomkin

School Buildings Team

Fax no. 0161 828 1484Website: www.manchester.anglican.org

Ian TomkinBuildings Officer (Schools)

0161 828 1437

Sue Lomas (temp)Admin Assistant (P/T)

0161 828 1430

Leona BrooksAdmin Assistant (Buildings)

0161 828 1406

Helen TylerAdmin Assistant0161 828 1436

Holly DallmanSenior Administrator

0161 828 1408

Your School Building

Repairs Risk Assessments

Insurance DFC

LCVAP Fire Inspections

AMP BN

Health & Safety PSBP

Asbestos Legionella

Legal Framework

• 1991 Diocesan Boards of Education (DBE) Measure– Custodian Trustee– Management Trustee

“Governors of CE schools are required by the 1991 DBE Measure to obtain the permission of the Board of Education before carrying out any work on the school building”

Land Ownership.

j

The Blue Book.

• The Blue Book is an important piece of literature and a copy should be kept in schools at all times

• It holds most, if not all, of the answers to the most FAQs

• Issues covered include VAT, insurance, funding, responsibilities and approval

The SLA- What does it get you?

• Aided schools automatically have to pay into the SLA

• Included in the cost of the SLA is the buildings package

• SLA rate this year is £4.01 per pupil plus VAT on £1.73 for the buildings package

• The SLA offers a range of services from access to RE resources, discounts on training and courses and pastoral support for headteachers and staff

• monitor DFC money

• operate Client Monies Accounts (CMS)

• negotiate LCVAP bids and monitor funding

• obtain EFA / LA grants

• if with EIG claim any insurance

• approve projects and any additional costs

• pay the certificates, fees and subsidiary invoices

• invoice the governors for their 10% (less any financial assistance offered)

The SLA-The Buildings Package

Improving Your School

Identify your priorities with your consultant

• using building development plans, asset management plans, surveys of premises

• does the work require planning permission, building regulations, CDM regulations?

• does the work require statutory proposals?

Costs

• how much will the work cost?

• is it capital work over £2,000?

• is it eligible for grant aid?

• if eligible for grant aid can the governors afford the 10% contribution?

Funding Streams

DFC - Devolved Formula Capital

LCVAP - LA co-ordinated voluntary aided programme

Basic Need

LA devolved monies

Government initiative monies e.g. UIFSM

The Governors • are responsible for instructing their consultant

• are responsible for agreeing the need for and scope of any proposed project

• are responsible for financing the project – 100%

• are the contractual party with the contractor and consultant

• agree any changes to the project – particularly items that affect costs. Any additional costs have to be agreed with the diocese and funding identified before the work is carried out

What will your consultant do for you?

Project manage the work

• apply for any necessary planning permissions and/or building regulations approval

• act as CDM co-ordinator

• complete approval form and submit to the appropriate body

• on receipt of approval arrange for work to commence

• supervise work on site

IF YOU DO NOT EMPLOY A CONSULTANT ALL THIS IS THE RESPONSIBILTY OF THE GOVERNORS

How we work together

G ran t ap p lie d fo r a ndre ce ive d fo r £5 0 ,00 0 fro m th e D C S F

A c tua l m o n e y re ce ived£ 45 ,000

G ran t ap p lie d fo r a ndre ce ive d £ 6 0 ,0 0 0 fro m th e D FC

A c tua l m o n e y re ce ived£ 54 ,000

T o ta l o f b ills p a idto con trac to rs, con su lta n ts

a n d o the rs£ 11 0 ,000

G o vern ors con tribu tiono f 1 0% to w ard s pa ym e n ts

£ 11 ,000

C e rtif ica te an d b illsre ce ived fo r £ 11 0 ,0 00fo r cos ts on p ro je c ts

How do you fund your 10%• CMS interest account

• Governors funds

• Contribution from your PCC

• Trust funds

• Fundraising

• Delegated budget

• PTA

• DBE grant

Insurance

Buildings 90% Building Work

Buildings 10% school trips - LA

balance of risks legal indemnities

employers liability special events

public liability fidelity guarantee

public liability – top-up terrorism

WATCH THIS SPACE

DBE ServicesOffer a Total Property Management (TPM) service to all schools that buy into their scheme. The services offered include

• facilities management including statutory inspections

• 24 hour contractor call out

• alarm monitoring

• setting up and monitoring school ‘log book’ on maintenance items

Contact : 01254 584692