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Digitization Strategies and Technology
John Herbert and Michele KimptonLYRASIS PowerPoint Ninjas
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Software Decision Making Process
• Finding a solution• Fits your needs/use
case(s)• Satisfies all
upstream/downstream requirements
• Matches your resources and capabilities
• We have built a model to share with you and
get your feedback
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Three software pathways to solve the problem
• Make it- homegrown• Buy it• Open source
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Upstream/downstream considerations
1.Initial setup and implementationa. Customization of softwareb. Workflowsc. Data migrationd. Configuration and implementatione. Initial training
2.Ongoing management and maintenancea. User supportb. Data inputc. Documentationd. System administration
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Upstream/downstream considerations cont.
3.Product and feature enhancementa. New feature developmentb. Release schedulec. Testingd. Migratione. Integration
4.Security and reliabilitya. Backupsb. 24/7 run timec. Disaster recoveryd. Data center security
5.Data center and facilities
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Activities Homegrown OSS Commercial
Initial setup and configuration
High Medium Medium
Ongoing management and mantainence
High medium low
Product and feature enhancement
High Low to medium NA
Security and reliability/IT infrastructure
variable variable variable
Data center and facilities
variable variable High
Considerations weighted by software type
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Total cost of ownership
$$
TIME
Open Source Software
Homegrown
Commercial
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Requirements Fit vs. Cost
Resources
Use case fit
HG
Com
OSS
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Decision factors YourOrg
homegrown Open Source
Commercial
IT resources +++ ++ +
Hardware/infrastructure
++ ++ ++
Time +++ ++ +
Specific user requirement fit
+++ ++ +
Flexibility of workflows +++ ++ +
Integration with other systems
++ ++ +
Collaborating with peer institutions
+ +++ +
Developer talent +++ + +
Financial investment +++ + ++
Matching decision to your capabilities
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Other considerations
Can you source from Trusted
partner?
Mission alignment
Available as a service?
Opportunity to collaborate?
Is this core to your
operation?
Is it available as a
commodity?
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Content and Process Models
• We’ve looked at micro-level decision process • For single piece of software
• Pivot now to higher level, macro view• Examine enterprise level processes/workflows• View digitization / description / access / preservation as one flow
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PLAN DESCRIBE MANAGE/ACCESS PRESERVE
• Consulting• Training• Digitization
• ASpace• CSpace
• DSpace• Islandora• Hydra• ChronAm
• Archivematica• Fedora
End-to-End Sequence
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After Further Review ………
• End-to-End seemed a little too linear• Suggests a single process with a beginning and end
• Instead, we were seeing interactions between platforms of all kinds• Integrating in almost every fashion• Multiple entry points
• So, our thinking progressed to first, a triangle
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ArchivesSpace
Islandora Archivematica
Drexel
Archidora
Univ. of Michigan
Three-System Triangle
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But …..
• This was still only three platforms• So, we put this approach together with the End-2-End model…..
• And developed our Circle
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PreserveFedora / DuraCloud
Permanence
The Continuous Circle
Plan
ConsultingTraining, Curation,
Digitization
Access
Islandora / DSpace/ Hydra
Digital repositories
Describe
ASpace / CSpace
Catalog, finding aids
Common data models
Inter-operability Standardization
