digital business solution

d.velop incoming invoice automation for SAP ERP

This solution, developed specifically for SAP, streamlines the entire invoice pro-cess from initial capture, through processing to posting and reporting. Complete-ly automating the entire manual invoice process. The solution creates greater efficiency, increases transparency, and lowers the cost per invoice considerably.

The d.velop solution for the accounts payable automation for SAP allows auto-matic processing, verification and approval of invoices. The seamless integration into SAP is entirely connected with the material management (SAP MM) and the financial accounting (SAP FICO).

Digital invoice processing improves clarity in the invoice process, shortens lead times, eliminates transport and layover times and secures valuable cash discounts. Cash flow planning is enhanced, eliminating the risk of late payment and penalties.

Perfect SAP connectivity

The complete integration into the SAP accounts payable process helps organisations automating, standardising, and centralising processes, with real time tracking of invoic-es across multiple locations, companies, or SAP systems. Starting with scanning paper invoices and automatically capturing relevant information such as the invoice number, PO Number and vendor information as well as line item information such as net price, quantity and material number. Further allowing SAP document parking, approving, post-ing and authorisation to payment. The solution from d.velop handles the complete life cycle of the invoices.

The captured invoice data is automatically passed into the SAP system and it is then processed in the normal way. Even without direct access to the SAP system, non-SAP users can be involved directly to the invoice workflow through a web interface, where they are notified by email to verify or approve an invoice.

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Easy to use

• Improved efficiencies due to the completely digitised process• Complete transparency and low costs per invoice• Invoice data classified and captured automatically• Automated provision of documents to authorise payments• Automatic posting of approved invoices in the financial accounting• High level of automation through direct document parking in SAP• Efficient processing and archiving of supporting documents (Attachments,

Purchase orders, Proof of delivery, Audit trail, etc...)• Advanced reporting and analytics• Collaborate across multiple locations, companies, or SAP systems even

with users without SAP access

Incoming invoice cockpit in SAP

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Invoice verification in SAP Incoming invoice cockpit in the web interface

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A “step-by-step” way to improve the speed and accuracy and lower the cost of the incoming invoice process in SAP:

Step 1: Capture

Incoming invoices are batch scanned and automatically indexed. All relevant informa-tion such as invoice and vendor’s number, date, order number, quantity and pricing information are read out automatically and transferred to SAP.

Step 2: Transfer to SAP

Using a module particularly developed for SAP by d.velop, the captured invoices are transferred to SAP and parked SAP docu-ments are created to be validated using the workflow. Validation for users without SAP GUI is possible using the web interface.

Advanced reporting and analytics help uncover potential weaknesses in the invoice process and provide easy optimisation for better efficiency.

Step 3: Processing

The verification and approval(s) of PO or non-PO invoices are handled either directly in the SAP Business Workplace or in the web interface for non-SAP users. Simplified approvals with notifications ensure timely processing of exceptions.

Using the provided editing screen inspired by SAP look and feel, auditors and users have direct access to SAP documents as well as related information outside of finan-cial accounting.

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Work like you would using paper

Verify, approve, and assign accounts: Working with the solution works exactly like it would with the accounting stamp on paper documents – only much more intuitive, with fewer errors and considerably faster and more convenient. All documents are electronically archived in the content repository such as the d.velop AG digital archive –complying with country-specific regulations. All invoices are available immediately and can be accessed and validated in the central accounts payable invoice cockpit – for any location and company of the enterprise.

As every single editing step is recorded, all authorised staff are informed of the current progress at all times. This leads to faster provision of information, adherence to all deadlines and a perfect overview of the entire process. For a personal and professional consultation, the d.velop AG experts are happy to offer advice

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The electronic incoming invoice processing of d.velop AG automates incoming invoice processing and transfers the identified data automatically to the SAP system for further processing.

Incoming invoice cockpit in SAP

Query

Creation of parked SAP document (data verification)

Workflow to create SAP vendor

Selection of verifiers

Verification

Completion of invoice

Approval(s)

Accounting

Process invoice

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Workflow highlights

• Invoice verification and approval on item level• Multiple approval levels and approval limits• Quick implementation due to standardised processes • Flexible adaption to the processes of the organisation• Verification and approval company-wide with web interface for non-SAP users• Developed in the exclusive SAP namespace of d.velop• Complete process transparency with the help of the accounts payable invoice

cockpit in SAP

• Central data management without redundant duplicates• Workflow based on SAP or non-SAP documents • Automatic or manual assignment of workflow responsibilities• Tracing of transactions and automatic archiving of the audit trail as well as work-

flow attachments instantly ready for compliance audits

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d.velop AG’s SAP expertise

Are you looking for a team of experts, who have operated successfully in the SAP ERP environment for years? Then you have come to the right place. d.velop AG currently has more than 7,000 installations of the ECM suite d.3ecm, who often have several thou-sand users.

More than 1,000,000 registered users use the solutions of d.velop AG. A focus of our projects is the system integration with SAP ERP systems. Currently over 700 custom-ers use d.velop products in the SAP business environment. This environment includes prestigious companies, some with very complex system environments and several in-terlinked SAP systems.

SAP solutions are strategically positioned in d.velop AG and tested and developed in our "state of the art" SAP centre.

We would be happy to answer any further questions or provide a no commitment pre-sentation of our solutions. Working with d.velop AG you will receive a strong and prac-tice-orientated consultation from our specialists. Contact us, our passion is helping you get more from your investment in SAP.

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Version: d.velop incoming invoice automation for SAP ERP | November 2017 | All rights reserved, subject to changes without notice.

The actual implementation of the solution is company specific and may dif fer from the described functions.

d.velop AGSchildarpstraße 6–848712 Gescher, GermanyTelephone +49 2542 9307-0

d-velop.com info@d-velop.com

d.velop AG, founded in 1992 and based in Gescher, Germany, develops and markets software for the complete digitization of business processes and industry-specific procedures. In addition to its established ECM portfolio of services relating to docu-ment management, archiving and workflows on mobile apps as well as standardized and custom SaaS solutions, the software manufacturer has also expanded to offer managed services. These services include sophisticated compliance management to provide legal certainty and ensure compliance with all statutory regulations.

d.velop helps businesses and organizations reach their full potential by offering digital services that connect people to each other and that simplify and retool pro-cedures and processes. A strong, global network of around 150 specialized partners ensures that d.velop Enterprise Content Services are available worldwide.

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