DIGIDOC A web based tool to Manage Documents

System Overview

DigiDoc is a web-based customizable , integrated solution for Business

Process Management to streamline business processes, capture, store and

track critical documents, automate escalation and immediately identify and

respond to emerging problems.

Allows to define custom document attributes and processes.

Facilities authentic users to upload, view, track & search documents.

Communication system with Internal Messaging (I-Mail) and External

Messaging (E-Mail) enables faster processing of documents across

organization units.

Features of DigiDoc

Structuring Capabilities

Integration with existing System

User Friendly Interface

Internal Communication

User Profiles and Access

Search Capabilities

Tracking

Security

Thin Client to Access from ‘Anywhere’

Flexible Reports

Technical Specifications

Core Technologies

ASP.Net

Database - SQL Server 2000, Oracle 8i

COM/DCOM- Microsoft Transaction Server

Application Server- Designed to run on ISS 5.0

Platforms

Windows NT 4.0

Windows 2000

Web Browsers

Microsoft Internet Explorer 5.0 +

Netscape 7.0 +

Structuring Capabilities

Organizes data in a logical

hierarchical fashion

Supports compound

documents, grouping

multiple document types

together as one logical

document.

Folder-level indexing, folders

appear to be grouped in any

number of ways, fully

dependent based on user

requirements.

Integration with existing System

Provides an Interoperable open

standards framework

It provides integration at two levels:

Data level

Process level

Integration components based on

standards and de facto standards

such as ODBC, SMTP, MAPI as

well as optional integrations with

Microsoft Outlook, Databases and

other applications.

User Friendly Interface

User-friendly graphical user

interface for data entry,

creating new doc type,

view & search documents

and communication.

For easy date input, system

provides user-friendly

calendar controls

User Profiles and Access Centralized user administration

(Add/Modify/Delete) activity to

be performed by the authorized

system administrator

User uploading the document

can specify access

restrictions for that document

While searching

documents users will be

able to view only those

documents to which they

are given access.

Custom Document Attributes

Facilitates creation of any

number of user-defined

custom doc types(templates)

Associate each document type

with any number of metadata

fields

Set constraints on the meta-

data fields

Automatically include the

metadata fields for a Custom

Doc type for selection in the

query interface

Search Capabilities

System has advanced

search capability to search

for document(s) based on

document name, document

type, other user-defined

attributes and given date

range

Tracking

Customizable predefined

set of process, which

each document of that

type goes through

Facilitates tracking the

status of each document

through its stages

Security Database Driven Access: user will access the system based on their

privileges

DLLs: DigiDoc implements advanced security features like encapsulation

and data abstraction. This is attained by using DLL's to hide the business

logic and code from being manipulated

Stored Procedure: To optimize system performance DigiDoc uses stored

procedures for faster and secure database transactions

Thin Client to Access from ‘Anywhere’

Through this web-based

system user can carry out

their activities from

anywhere in the world with

minimum system

requirements. It needs only

a web browser on a

computer with Internet

connection.

Flexible Reports

DigiDoc facilitates the user to view

various types of reports like

Uploaded Document Report,

Attended and Unattended Notification

Report,User Access Report.

Reports can be modified by the user

with versatile filters conditions, and

sorts, plus the ability to create

dynamically. Report can be exported

to excel sheets, Doc format .

Work Flow

Enter File Information Import File Information Import Document(s)

DIGIDOC

File Tracking

DIGIDOC

Record Centers Communications

Users Users Users Users

Benefits of DigiDoc

Improved employee productivity and quality of work

Better communication

Synchronization of departmental operations

Use and reuse of corporate knowledge to accelerate time-to-market

Helps organization by improving business processes and efficiency.

DigiDoc maintains all versions of every document

Facilitates document sharing and does so with robust security

minimum investment required for product administration and support

A large and positive financial impact in labor costs

Enhanced use of physical space due to a reduced number of paper-

bound records

Thanks For your valuable time and consideration