Differential Response

&

Court Ordered Parent Education Services

Request for Proposal

Pre-Proposal Meeting

March 16, 2009

Service Areas DR: Must be Service Area focused. Submit a separate

proposal for each. Parent Ed: Can be focused on specific communities.

Who is eligible for funding?Agencies with: DR: a successful history of providing similar prevention and/or

intervention services.

Parent Ed: a successful history of providing parent ed services to high risk populations & are approved to provide court ordered parent education services by the KCDHS.

Collaborative support for the services that are proposed, including at least 1 LGA.

Services that will effectively meet the needs of children and families at-risk of child abuse and/or neglect.

As set forth in California Welfare and Institutions Code Section 18961 (a) (1), priority shall be given to private, nonprofit agencies with programs that serve the needs of children at risk of abuse or neglect and that have demonstrated effectiveness in prevention or intervention.

Funding Cycle Successful proposers who meet and/or exceed the proposed

service goals and outcomes will be offered contract renewals through FY 2011-2012.

Annual contract amounts are dependent on the availability of federal, state and local funds.

Services are expected to begin on July 1, 2009.

Amounts available

Countywide for FY 2009-2010 (estimated): DR: $1,611,370 Parent Ed: $129,910

These amounts are 15% less than budgeted for FY 2008-2009.

Differential Response ServicesAn approach to ensuring child safety by expanding the ability of

child welfare agencies to respond to reports of child abuse and neglect.

Key Principles: Children are safer and families are stronger when communities

work together.

Identifying family issues and stepping in early leads to better results than waiting until a family is in real crisis.

Families can more successfully resolve issues when they voluntarily engage in solutions, services and supports.

Differential Response Services

Utilize a comprehensive, strength based, multi-disciplinary team approach; and, have carefully developed a network of linkages that weave together a continuum of services.

Utilize best practices.

Refer to RFP and Exhibit D for detailed information

As case load sizes permit, integrated case management services may be provided to non-DR families

Additional supportive services (e.g. court-ordered parent ed., etc.); however, DR must be the primary focus of staff and project resources

Court Ordered Parent Education Services Research demonstrates that parent education services, provided in

conjunction with CWS and family support services, are an effective strategy toward preventing the occurrence and recurrence of child abuse and neglect.

Refer to RFP for best practices and W&I Code requirements.

Services must be rooted in practical as opposed to theoretical approaches.

Services must be provided for parents in need of general classes as well as those in need of classes that specifically address parental neglect.

Classes must be held frequently to avoid lengthy waits.

Classes must be provided for court ordered parents with special needs (e.g. mental illness, deaf, developmentally disabled, and Spanish speaking).

Providers must be certified by DHS. For Exhibit C, contact:• Maria Bermudez, Program Specialist Kern County Department of Human Services Mailing Address: PO Box 511, Bakersfield, CA 93302

Physical address: 100 E. California Ave., Bakersfield, CA 93307 Telephone: (661) 631-6071

Requirements Once Funded Strict compliance with established:

– best practices for integrated case management services, and/or court ordered parent education services.

– DR policies, procedures, and practices.

– evaluation methods and reporting requirements. Refer to Exhibit G or H for Social Solutions equipment requirements.

Full utilization of the existing service delivery network within the targeted service area.

Full utilization of all project funds prior to June 30, 2010.

Electronic versions of required exhibits and budget narrative must be submitted.

Fund Administration Overview Reimbursement is made only for actual expenses incurred. Advances are not available. Capital expenses are not permitted. Financial claims must be submitted monthly & timely. Indirect costs are capped at 10%, and can only be claimed on

actual expenses. Budget revision requests may be submitted at any time during

the FY and must be clearly justified. Minimum of 10% match is required, and must be reported on

monthly claims for payment. Financial accountability is carefully monitored. Funds are awarded for a 12-month period. Funds are subject to availability.

Timeline April 24, 2009 (before 4:00 p.m.)

– Proposals Due May 6, 2009

– KCNC Announces Funding Recommendations May 13, 2009

– Deadline to Protest May 20, 2009

– KCNC Governing Board to Hear and Decide Any Protests June 2, 2009

– Kern County Board of Supervisors to Make Final Funding Award Decisions June 3, 2009

– KCNC to authorize Executive Director to Execute 2009-2010 contracts July 1, 2009

– Services to Begin

Proposal Format

Includes sections in the order described in the RFP’s.

Narrative is succinct and attachments are kept to a minimum.

Presentation is neat, well organized, and uses 12 point font.

Includes page numbers, headers, titled exhibits (the forms provided with the RFP must be used), clearly marked attachments, and is stapled.

1 original and 4 copies must be submitted.

Proposal Required Elements Page 2 of the RFP, signed and dated

ALL Required Exhibits must be completed – Note: Exhibits are slightly different for each RFP

Section I - Organization Information– Don’t forget: Review Sample Agreements (i.e. DR: Exhibits

B & H and Parent Ed: Exhibits A & G) . State agreement or if exceptions are being taken, explain why.

Section II – Agency Qualifications & Experience– Critical to this section: Be specific regarding your history of

providing services that are similar to those proposed. Be sure to include FY 2007-2008 or other current outcome data.

Section III – Staff Qualifications & Experience– Note: Staff must be in place and able to provide services as

of July 1, 2009.

Proposal Required Elements Section IV – Subcontractors

– Note: Subcontracts for key services will not be approved.

Section V - Service Delivery Design – Note: Strict compliance with the DR Referral Contact Policy &

W&I Code for parent ed. will be required.– Critical to this section: Explain to the readers how services will

be provided from point of referral to close of case. Include your philosophy, the role that MDT’s/collaborative partnerships will play, and how evaluation tools will be utilized to measure and then drive services. Follow prompts in the RFP & include required attachments.

– Exhibit D or E - Scope of Work• Changes/modifications may be requested as a part of

the funding recommendation process. • Final versions will serve as FY 2009-2010 contract

exhibits and serve as the basis for quarterly progress reports. Be specific and realistic.

Proposal Required Elements

Exhibit E or F - Partner Agency Support– Begin circulating these immediately, late forms may not

allow agencies proper consideration. You may submit several forms.

– Provide language that is specific, not general.

– At least 1 signature from a LGA is required, contact only designated LGA representatives.

Designated Partner Agency Support LGA Representatives: Probation Department

– Susan Lerude, 5121 Stockdale Hwy, Suite 100., Bakersfield, CA 93309/ (661) 396-4501

Mental Health System of Care– Deanna Cloud, Administrator, P.O. Box 1000, Bakersfield,

CA 93302/ (661) 868-6608 Department of Public Health

– Dr. Claudia Jonah, 1800 Mt. Vernon Ave., Bakersfield, CA 93306/ (661) 868-0413

Kern County Superintendent of Schools Office– Steve Sanders, Administrator, 2000 24th Street, Bakersfield,

CA 93301/ (661) 861-5213 Kern County Department of Human Services

– Bethany Christman, Assistant Director, P.O. Box 511, Bakersfield, CA 93302/ (661) 631-6551

Proposal Required Elements Section VI - Project Budget

– Exhibit F or G - Project Budget

– Project funds may not in any way supplant existing funds.

– DR Services: focus on targeted FTE’s for each service area.

– Parent Ed Services: focus on scope of project and numbers to be served. Explain philosophy, amounts, and steps that will be taken to ensure that client fees will not be a barrier that prevents parents from completing their court ordered requirement.

– A maximum of 10% of the total budgeted for Personnel and Services and Supplies may be budgeted for indirect costs.

– A minimum of a 10% in-kind or cash match (provided it does not originate from the CDSS), for all costs that will be charged to KCNC.

– Budget conservatively.

– Attach a budget narrative that clearly justifies and describes all costs that will be charged to the KCNC. This will be utilized throughout the FY to monitor expenses. Additionally, include descriptions and funding source information for all in-kind support/match that will be provided.

Section VII – Insurance– Certificate of Insurance will be required on July 1, 2009.

Questions?

RFP Technical Assistance

Contact ONLY:

Tom Corson, Executive Director

Kern County Network for Children

Email is the recommended method: tocorson@kern.org

Telephone: (661) 636-4488