0416 094 892 | 02 438 8 3989 PO Box 5387, Chittaway Bay NSW 2261 www.clrsecretarial.com.au | [email protected] ABN: 73 727 549 110 © Copyright CLR Secretarial Services 2009. All rights reserved. Unauthorised copying prohibited. Please contact us if you require any further information Tips for Producing High Quality Dictation By following the tips below you will ensure that you receive the best quality transcription possible. If you have any questions on how you can improve the quality of your dictation recordings, please contact us. • Reduce background noise as much as possible. This can obviously interfere with the clarity of your recording. • Test your equipment on a regular basis. Make sure all settings are correct and your batteries are charged! • Know your equipment and its various settings. • Make sure you are not speaking into the device from too close or too far. All devices work differently, test yours to work out the best position for you. • Try to speak clearly and at your regular speed. • If there are a number of speakers, identify yourselves. • Ensure that when using unusual words or names, you speak clearly and if possible, spell them. You only have to spell them the first time! • You can use punctuation if you like. It's not compulsory but can come in handy if you want your document to be structured in a certain way. • Take breaks if you need them. Pause the device and come back to it. • Let us know when you have reached the end of your recording; this will avoid anything being missed! Did You Know? It can take approximately 3-6 hours to transcribe just 1 hour of dictation!? Remember to keep this in mind when requesting a VA's services, and when estimating your fees and charges.

Dictation & Transcription Tips

Download PDF Report

Upload
chauntelle-rakebrandt
View
231
Download
0

Embed Size (px)

Citation preview

8/14/2019 Dictation & Transcription Tips

http://slidepdf.com/reader/full/dictation-transcription-tips 1/2

0416 094 892 | 02 4388 3989

PO Box 5387, Chittaway Bay NSW 2261

www.clrsecretarial.com.au |

[email protected]

ABN: 73 727 549 110

Please contact us if you require any further information

Tips for Producing High Quality Dictation

By following the tips below you will ensure that you receive the best quality transcription possible.If you have any questions on how you can improve the quality of your dictation recordings, pleasecontact us.

• Reduce background noise as much as possible. This can obviously interfere with theclarity of your recording.

• Test your equipment on a regular basis. Make sure all settings are correct and your batteries are charged!

• Know your equipment and its various settings.

• Make sure you are not speaking into the device from too close or too far. All devices workdifferently, test yours to work out the best position for you.

• Try to speak clearly and at your regular speed.

• If there are a number of speakers, identify yourselves.

• Ensure that when using unusual words or names, you speak clearly and if possible, spellthem. You only have to spell them the first time!

• You can use punctuation if you like. It's not compulsory but can come in handy if youwant your document to be structured in a certain way.

• Take breaks if you need them. Pause the device and come back to it.

• Let us know when you have reached the end of your recording; this will avoid anythingbeing missed!

Did You Know?

It can take approximately 3-6 hours to transcribe

just 1 hour of dictation!?

Remember to keep this in mind when requesting a VA's services,

and when estimating your fees and charges.

8/14/2019 Dictation & Transcription Tips

http://slidepdf.com/reader/full/dictation-transcription-tips 2/2

0416 094 892 | 02 4388 3989

PO Box 5387, Chittaway Bay NSW 2261

www.clrsecretarial.com.au |

[email protected]

ABN: 73 727 549 110

Please contact us if you require any further information

We can transcribe your recordings

CLR Secretarial Services can transcribe your digital audio recordings. We transcribeyour recordings using Express Scribe Software. For more information about ExpressScribe, and NCH’s fantastic products, visit www.nch.com.au.

Express Scribe software enables us to transcribe files in a number of file formats,which include:

• wav, mp3, au, aif, vox• dct (encrypted dictation)

• Windows Media, Voice IT (sri)

• RealAudio (ra and rm)

• Olympus, Lanier and Grundig (dss)

• Sony (msv, dvf)

• Sanyo and Philips formats

• GSM 6.10

• mp2, vox, PCM, uLaw, A Law, and others