Counseling Testing Referral Data Processing Activity – Evaluation Web Update

Rekha DamarajuApril 28, 2014

DHSTS - Counseling Testing Referral (CTR)CTR Data Processing Activity – Agency using Evaluation Web

Generate reports for a final check

Agency Collect HIV Testing Data using the

Form

HIV Testing Form DHSTS /Evaluation Web

Site

All Data Forms Entered

in E-Web by Agency Staff

DHSTS send Labels to the Agency to be used with HIV Testing Form

Negative client data forms stored

in the agency

Contact Testing

Agency Site

Data Review by DHSTS - CTR Data

Team for completeness

Data Complete

Yes

No

Positive client data forms sent by

Registered Mail to DHSTS Surveillance

Ready for Submission/Analysis

DHSTS - Counseling Testing Referral(CTR) CTR Data Processing Activity -HIV Positive Clients

DHSTS – CTR Staff final check

Testing Agency Staff Enter HIV Positive Forms using E-Web

DHSTS-CTR Staff Check HIV Positive

Cases Daily on E-web and Matches Against RWJ and Surveillance

Forms

Ready for Submission/Analysis

Yes

No

DHSTS Staff Contact Testing Agency Site

Notify testing agency staff to enter/ update

missing information in E-web

Positive data forms sent by Registered Mail to

DHSTS Surveillance Who Checks Against E HARS

MISSING INFORMATION •Missing Record•Linkage to Care•Referral to Partner Services•Referral to Prevention Services•Housing Status•Any Other Variable Missing

HIV Positive Tracking Forms are sent/Fax to

RWJ – JOANNE CARBO

RWJ send HIV Positive Tracking Forms to CTR unit

Positive data forms sent to CTR unit, who

checks the record against E-web

Missing Information

DHSTS - Counseling Testing Referral (CTR) Evaluation Web

-------------------------HIV Testing Form – 2014 ------------------------------ Evaluation Web site

Click on -

Download - Evaluation Web 2014 HIV Test Template

ONLY change in the 2014 HIV test template – Selection of Housing Status

------------------ ---------HIV testing Data--------------------------------- Data should be complete

Update the follow-up information of HIV positive data without failure

Missing Data – HIV Testing Template – Part 2

Referred to HIV Medical Care Referred to / Contacted by Partner Services Referred to Prevention Services Client’s most severe housing status in the past 12 months

DHSTS - Counseling Testing Referral (CTR)Evaluation Web (E-Web) - Rules Of Behavior

-------------------- ---System User Responsibilities----------------------------

Set up separate log-in if more than one staff accessing E-web from same computer

Un-authorized staff is not allowed to access the Evaluation Web

User ID, pin code and password should not be shared

Log-out of the system promptly before leaving the desk

Agency staff changes should be notified to DHSTS immediately

Report any breaches promptly to DHSTS