DHL EasyShip to WorldShip Commodity Transfer

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DHL EasyShip Commodity Export

1. Launch DHL EasyShip

2. Go to “Tools”

3. Select “Launch Export Utility”

4. Select “Create a new Export Definition”

5. Click “Next”

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DHL EasyShip Commodity Export

6. Select “Export Commodity Inventory”

7. Click “Next”

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DHL EasyShip Commodity Export

8. The following are selected as defaults:

a. Delimited

b. Comma as the delimiter

c. Include Field Names on First Row

d. “ as the Text Qualifier

9. Click “Next”

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DHL EasyShip Commodity Export

10. Select all fields for export by clicking the “>>” button

11. Click “Next”

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DHL EasyShip Commodity Export

12.Enter c:\dhlcommodity under “Save Export Definition to file”

13.Click “Next”

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DHL EasyShip Commodity Export

14.Uncheck any options that are checked for frequency/time of export

15.Enter c:\DHLCommodity.csv as the output file name.

• The text of the file name must be “DHLCommodity.csv” or the import will not work

16. Click “Finish”

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DHL EasyShip Commodity Export

17. Click “Exit”. The Export is complete

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DHL EasyShip Commodity Export

18. Open DHLCommodity.csv file created from the EasyShip commodity export using ‘Notepad’ or ‘Wordpad’.

• Do not use Excel for editing the file. It modifies the formatting of the file

19. Remove spaces and # from the first rows of the following column names (in the first row)

DDTC Eligible Party Certification Manufacture Country Code

DDTC Exemption Number Manufacture Country Name

DDTC Quantity Number Of Units

DDTC Registration Number Primary Quantity

DDTC Significant Military Equipment Primary Quantity Unit

DDTC UOM Schedule B

DDTC USML Category Code Schedule B Description

ECCN # Secondary Quantity

Exception Symbol Secondary Quantity UOM

Export License # Total Value

Export License Required Total Weight

Foreign Military Sale Total Weight Unit

License Code

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DHL EasyShip Commodity Export

20.Note (No Action Required): ‘Unit of Measure’ is not exported from EasyShip. WorldShip will default the Unit of Measure to ‘Each’.

21.Note (No Action Required): ‘Unit Price’ is not exported from EasyShip. WorldShip will import the ‘Total Value’ into the Unit Price.

22. If importing SED information:• In the Schedule B field, remove the periods. For example ‘9101.29.1020’

should be modified to ‘9101291020’• The Unit of Measure for SED information will be imported as ‘Number’• Any SED commodities that have a license with an expiration date will fail

due to date formatting issues.• Commodities can be modified after import if necessary.

23.Save the changes and file to x:\UPS\WSTD\ImpExp\Invalid then exit Notepad or Wordpad

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DHL EasyShip Commodity Export

24.Download and save “DHLCommodity.dat”, InvImp.bin, and InvExp.bin to x:\UPS\WSTD\ImpExp\Commod

25.Download and save the “schema.ini” file to x:\UPS\WSTD\ImpExp\Invalid

26.Launch WorldShip27.Select "Import/Export Data"28.Select “Batch Import“29.Highlight “DHLCommodity”30.Select “Next”

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DHL EasyShip Commodity Export

31. Click "Next" on the Import/Export preview

32. Click “Save” when the import is complete. Commodities can now be selected in WorldShip using the Commodity Editor

33. Any invalid records are saved to “C:\UPS\WSTD\ImpExp\ Invalid\ComInv.csv”; records can be modified in this file and re-imported using the ‘Default Import Invalid Records’ map type Commodity